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HomeMy WebLinkAbout1999 BUILDING& GROUNDS COMMITTEE December 6, 1999 4:30 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Senior Planner to proceed with hiring a consultant to review cellular tower report from Cellcom was reviewed. At a recent council work session, it was suggested that the city hire a consultant to review technical reports from cellular companies that fail to co-locate onto an existing structure. When a company submits the inability to co-locate onto an existing tall structure in the format of it affecting their system, the city does not have any technical experts trained in cellular system networks. The Planning Department sent information to four firms with expertise in cellular systems and received proposals from G.M. Selby & Associates, Inc., Stanley Consultants and Spectra Associates Inc. Cellcom has agreed to pay for the study, which will cost approximately $1,000.00 to $2,500.00. The Planning staff will review the proposals and select a consultant. A written report will be submitted to the committee after a completed study of the data submitted by Cellcom. Moved by Anders, seconded by Getty to proceed with selection of a consultant to review Cellcom's request to construct cellular towers. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4:39 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE November 15, 1999 4:00 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The Zoning Ordinance regulating wireless communication towers was reviewed. Don Temeyer, City Planner, reported that Cellcom is requesting to place cellular towers on four sites in the city. Cellcom wants to construct a tower on city-owned property located on Norton/West 3rd Street. That area is zoned "C-1" which requires that any new structures be designed or located onto an existing tall structure. As there are no tall structures in the vicinity, Cellcom proposed building a new structure. The proposed structure would be camouflaged and meeting requirements would appear to have a minimal impact on the area due to the extensive trees and existing vegetation. Cellcom is also proposing another site on Riverbank near West 9th and West 8th Street. The area is zoned industrially, which requires a monopole design or 1.5 setback from the base of structure. Cellcom is proposing another banner type camouflaged design for the site due to its prominence along the riverbank. There are other tall structures within the downtown area, but Cellcom is supplying engineering data as to why it will not suit their system capability. Cellcom has proposed a banner type pole on private property on North Hackett Road. The pole would be near the old trolley trail and recreational trail in the area. The site is relatively undeveloped at this time. US Cellular has taken out permits for a flagpole design tower on the west side of Kimball Avenue. Cellcom is requesting a site on the east side of Kimball. The Tower Park and AT&T tower has stated it will not allow any co-location onto its structure. The Cellcom site would also be camouflage design as it would utilize the banner design. Since the adoption of the Zoning Ordinance, US Cellular has co-located structures on the University Avenue water tower, built the flagpole along 218 and took out permits for the flagpole on Kimball Avenue. During the adoption of the ordinance, Iowa Wireless co-located onto the Kimball Avenue water tower and went with monopole design on South Hackett. SpectraSite Communication has requested the ability to co-locate onto exiting tower structures at 750 S. Hackett Road and 4400 S. Hess Road, which are both Iowa Wireless structures constructed prior to adoption of the ordinance. The water towers receive $750.00 per month. The city's lease for the US Cellular flagpole is $400.00 per month or $40,000.00 for a 25 year option. The flagpole location was relatively unbuildable for any other options as it lies between a frontage road and the highway. The riverbank and Norton sites would be more valuable land for potential development purposes. Mr. Temeyer stated that the city needs a consultant to review Cellcom's claim that they cannot co-locate. Terry Cory, representing Cellcom, reported that he estimates there will be 50 towers built in the city with 20 percent co-locating. Mr. Cory reported that Cellcom has identified seven cell locales in the area, four of which are in Waterloo, two additional sites are in Cedar Falls, and one in Evansdale. Mr. Cory stated that his company looked at the National Cattle Congress site to co- locate but it was too high making it impossible to control the radiation which could cause interference on the site. Mr. Cory stated that Cellcom would like to co-locate with the US Cellular site off of Kimball 1 Avenue but US Cellular informed Cellcom that co-location at 80 feet is only available, which is not sufficient as Cellcom requires at least 120 feet. Building&Grounds Committee November 15. 1999 Page 2 Mr. Cory reported that Cellcom is building an expandable digital wireless PC network in the Waterloo/Cedar Falls area using the high-capacity digital Code Division Multiple Access technology, As the wireless market develops, this network will be capable of providing sufficient capacity to replace existing wireless telephone service. Mr. Cory stated that a feature of the Cellcom concept is that with their proposed locales, no additional core sites will be needed in the future. This particular pattern or topology of locales enables capacity expansion by adding sectors and radios to appropriate sites and by adding microcells in dense urban areas. Future cells will be added, but not in the city core area, to follow the growing demographic needs in outlying areas of Waterloo and to connect the Waterloo/Cedar Falls network to other cities. Mr. Cory stated that one to two additional operators could co-locate at the sites they are proposing. Jim Walsh, City Attorney, stated that the city needs to follow the zoning ordinance, and that the city does not want to stop technology as the businesses want access to this technology. The ordinance specified co-location and camouflaged towers to avoid 50 or 60 towers being constructed. Mr. Walsh stated that the city needs a consultant who understands the requirements of the towers. Mr. Cory stated that Cellcom would be willing to pay the consultant's fee. Councilperson Getty suggested that the City Planner find a consultant and bring back Cellcom's request after the consultant has had time to review the proposal. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:41 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE November 8, 1999 5:05 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to remodel existing marquee located at the Five Sullivan Brothers Convention Center at a cost not to exceed $65,000.00 was reviewed. The Facilities Maintenance Supervisor proposed two options for sign remodeling of the existing Five Sullivan Brothers Convention Center marquee on the corner of 4th Street and Jefferson Street. The base project maintains the existing enclosure and enclosure coloring. The sign face would be replaced with vinyl fabric backing and lettering to enhance readability of the sign faces. An illuminated sign board would be installed approximately five feet high and twenty-one feet long located in the lower, street side corners. The illuminated sign board will be of the same manufacture as the sign boards recently installed at Young Arena but smaller in dimension. The light board can be computer programmed to carry messages for various downtown events as well as the expected announcement for the Five Sullivan Brothers Convention Center. The Waterloo Main Street Design and Review Committee approved this proposal. Alternate No. 1 would provide design/build documents and invite sign contractors to propose a new design that would be acceptable to the mayor, council, convention center management, Waterloo Main Street Design Review Committee and the Board of Adjustments. This alternate leaves the door open to a more contemporary design and will allow the city to proceed with the pre-accepted design without re-bidding. The estimated cost for the project is not to exceed $65,000.00. The project will be funded with Hotel/Motel Tax funds. It was the consensus of the committee that additional room be added for messages. The project will be brought back to the Building & Grounds Committee for final approval of the sign design. Moved by Jordan, seconded Anders that the Facilities Maintenance Supervisor be authorized to seek bids to remodel the existing marquee located at the Five Sullivan Brothers Convention Center at a cost not to exceed $65,000.00. Ayes: Three. Motion carried. The request of Cellcom to lease for $400.00 per month two city-owned sites generally located along the southern side of the river near West 9th Street and near the Norton Avenue/West 3`d Street curve to construct cellular towers was reviewed. Cellcom has submitted a proposal to lease two city-owned cites generally located along the southern side of the river near West 9th Street and near the Norton Avenue-West 3`d Street curve. Cellcom needs the additional tower structures for adequate coverage of the area and also because of their inability to locate onto existing towers or tall structures within the vicinity of the proposed sites. Per the provisions of the Zoning Ordinance, Cellcom is required to show its inability to co-late onto an existing tower or tall structure either in the form of structural, engineering, or economic infeasibility. Cellcom is proposing a total of four towers within the city. The two city-owned sites, plus a site near the pump station off of North Hackett Road and a site on Kimball Avenue south of Highway 20. Another wireless carrier has received a permit for the construction of a stealth tower south of Highway 20 on Kimball Avenue. Cellcom is attempting to stay within the minor significance process by attempting to camouflage all of the structures as banner poles. The location onto either a residential or commercial zoning designation requires such camouflaging. The company has asked for the city to supply the banners, but the previous US Cellular flagpole design on Highway 28 required the company to provide the flags. Cellcom is proposing $400.00 per month for the city-owned land to be leased for their tower structures. This proposal is similar to the US Cellular site, but US Cellular opted out of the monthly payment for a long-term $40,000.00 payment for 25 years. *IINND AuD paxag AaueN -p pm°uoUoj 'aatgs :saAy 'ux'd 6£:S pauinofpg aq Su9a0in aqi ut?pJor Aq papuoaas Imo Aq panoW sgm 3i `aa11nutuoa alp aiojaq ssautsnq Jag2nJ ou ci4im 'paiuga uoIIow 'aaigj :so/Cy 'sianno1 niniiaa 1atu1suo3 o1 sails panto -A4i3 asgai of uroajiaD gum suotieRoSau anuuuoa gels it?gi siapuy Aq papuoaas `Ammap Aq panow •Sutiaatu aql ioj unsaid aq gsium unr Aauiony A1t3 i qi paisanbai pug aaueutplo alp Matnai 3iaaM Ixau loam ipm aannutuoa aqZ slanno� uoggaiununuoo ssaiaJIM ioj Aaiiod aqT spas aaurutpJo $utuoz aq1 i 41 pawls laAauxa1 'ice 'aaugnaddu nags awinSai two inq `s taMol _einiiaa ivanaid iouuea Apia aqi pawls `Iauuvid 4D `iaAmu. uou 'igsodoid spoaiiaD pOMOIA0.1 woaiipD wolj 0n9Masaldai V Z a8ed 6661 48 iaquxanoN aaunucuoJ spunolo ass 8uippng BUILDING& GROUNDS COMMITTEE November 1, 1999 5:15 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed,be approved. Ayes: Three. Motion carried. The request of the Police Chief to approve snow removal by Woody's Landscaping at a cost of $50.00 per snow removal for the Police Department Training Center was reviewed. Last year, Woody's Landscaping Service of Denver, Iowa, provided snow removal at the Police Training Center, 348 North Elk Run Road, for $50.00 per plow. Woody's Landscaping, which is owned and operated by Officer Randall Hammitt, has offered to provide the same service at the same cost for the 1999-2000 winter season. Police Chief Bernie Koehrsen reported that the department requested informal bids from three or four private contractors. Other city departments have been unable to assist with snow removal because of their busy schedules when it snows, and the training facility is so remote from their snow plowing locations. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk l BUILDING& GROUNDS COMMITTEE October 25, 1999 4:30 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed,be approved. Ayes: Three. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to refurbish the Council Chambers, Mollenhoff Conference Room and re-carpet the Mayor's office and the City Clerk's office at a cost not to exceed $62,300.00 was reviewed. In July 1998 the Mayor and Council Members approved $117,000.00 in General Obligation Bond funding for a City Hall remodeling project. The project included minor basement and first floor renovations and $76,000.00 for moving the Mayor/Council offices to the second floor. The plan to relocate the Mayor/Council offices to the second floor has now been abandoned in favor of refurbishing the Council Chambers and Mollenhoff Conference Room. The total estimated cost is $62,300.00 and includes carpeting, window treatment, seating, a table for the conference room, floor decking/railing, wall covering/lighting and carpeting for the Mayor's office and City Clerk's office. Facilities Maintenance will act as general contractor and competitively bid each product. Construction of the floor deck extension and railing system, lighting, wall covering, etc. will be completed by Facilities Maintenance staff Discussion was heard on the quality of furnishings. The Facilities Maintenance Supervisor will get prices for a quality table and other furnishings and report back to the committee. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4:39 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE October 18, 1999 4:30 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to install a three bay vehicle emissions exhaust removal system at Central Garage at a cost not to exceed $8,000.00 was reviewed. The old vehicle exhaust removal system was eliminated from Central Garage several years ago when the infrared radiant heat system was installed. A local contractor submitted a price of$18,000.00. A supplier of commercial vehicle exhaust removal systems was contacted for a material only price. The project will be funded using General Obligation Bonds funds. The Facilities Maintenance Supervisor is proposing that the installation be performed in- house by Facilities Maintenance staff, and they believe the project can be completed in eight to ten days at a savings of several thousand dollars over the estimated contractor rates. Moved by Anders, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:38 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 23, 1999 5:10 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Christian Fellowship Baptist Church to purchase excess right-of-way acquired as part of the West Sixth Street Extension project was reviewed. Christian Fellowship Baptist Church owns the land just east of the requested area. The lot has existing sewer and water underneath it and would not appear viable for construction. The city has not had any other offers *for the parcel of land. The church has not indicated any immediate plans for the area other than maintaining it, which would alleviate some of the maintenance duties of the city. The church has made an offer to purchase the parcel for $1.00, plus costs. The council previously approved the sale of the former Reed site to Habitat for Humanity for the same amount. Habitat is reusing the property for storage and office for the organization. Due to the existing infrastructure within the parcel and the lack of other offers on the site, staff feels the offer to be a fair price for property in this area. Moved by Getty, seconded by Jordan that staff be instructed to start the proceedings for the sale and conveyance of the proposed site to Christian Fellowship Baptist Church. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 16, 1999 5:05 p.m. Council Chambers Members present: Jordan, Getty. Members absent: Anders. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to replace ceiling and lighting in Rooms 10-13 at the Five Sullivan Brothers Convention Center at a cost not to exceed $40,000 was reviewed. A ceiling and lighting replacement project was completed in Rooms 21- 25 and the upper concourse at the Five Sullivan Brothers Convention Center in 1997. There have been air balancing problems in Rooms 10-13 since the building was constructed, and Facilities Maintenance feels the problem can be corrected along with the ceiling project. The project will be completed utilizing in-house and contracted labor with Facilities Maintenance acting as the general contractor. The estimated cost of the project, including removal of the existing ceiling, installation of a new suspended ceiling, new dimmable light fixtures, relocation of the sound system, replacement of the supply and return air ducts and fire protection sprinkler heads, is not to exceed $40,000.00. The project will be funded using Hotel/Motel Tax funds. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to install air conditioning at the Police Training Center at a cost not to exceed $4,000.00 was reviewed. The Police Training Center on Elk Run Road does not have air conditioning capability. There are two separate forced air systems in the building consisting of two 4-ton gas furnaces and two 1-ton roof top air conditioners. The gas furnaces heat the entire building and the air conditioners were meant to cool the class room only. The furnaces do a good job of heating the building, but the air conditioners were scrapped out and are cost prohibitive to repair. Facilities Maintenance is proposing the installation of cooling coils in the air handlers with condensing units located outside and abandoning the roof top air conditioners. The installation will be performed in-house, completed in three working days, and the material costs will not exceed $4,000.00. The project will be funded with Energy Conservation Loan Notes or Capital Improvement Funds. It is not known if sufficient Energy Conservation Loan Notes will be available until after the City Hall Boiler project bids are opened at tonight's council meeting. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5:09 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 2, 1999 4:40 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Planner for authorization to acquire a parcel of property located in Sherwood Park was reviewed. The parcel of land was to have been deeded to the city as part of the Sherwood acquisition project in 1996. The parcel is approximately 22' by 110' in size, containing 2,420 square feet. The property is unbuildable due to its size and location within the floodway flood plan designation. The Sherwood Park buyout was initiated through FEMA Hazard Mitigation funds to buy out flood damaged properties, home, etc. The city has been maintaining the land for quite some time as the city owns all the land abutting the parcel. A portion of the recreational trail in the area may also run through the parcel. The payment for the lot would be $1.00, plus recording and publication costs. Moved by Getty, seconded by Anders that said request be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. The request of the City Planner for authorization to start proceedings to sell and convey property generally located southeast of Red's CB and Sound Room located on the corner of Fletcher and University Avenues to Red Droste for $7,000.00 was reviewed. Mr. Droste, owner of Red's CB and Sound Room, 245 Fletcher Avenue, is requesting to purchase portions of lots 20 & 21. Mr. Droste will have to do a survey on the site to exclude the portions of right-of-way on the lots at an amount determined by city staff. Mr. Droste intends to have the property rezoned for another storage building for his business. The existing business is conditionally zoned due to its close proximity to residential areas and is site plan specific. City staff is concerned with the expansion of business across the alley and its close proximity to the existing residential homes. Any subsequent rezoning requests would be weighed with their impact to the existing and adjacent residential homes and would also need to be site plan specific. Mr. Droste has offered $7,000.00 for the two portions of lot areas or approximately $1.16 per square foot. The abutting lot to the north has an assessed value of$0.93 per square foot. The city acquired the property from the Iowa Department of Transportation in 1987. Councilperson Anders requested that staff ask residents in the surrounding block for their input prior to setting a date of hearing. Councilperson Getty suggested that this item be sent back to the Planning and Zoning Department in order to survey the surrounding residents. Moved by Getty, seconded by Anders that the above item be referred back to the Planning and Zoning Department and letters be sent to residents in the surrounding block notifying them of the pending sale. Ayes: Three. Motion carried. The request of the City Planner for authorization to start proceedings to sell and convey property to Atlantic Financial Group for $22,995.00 for property generally located on the northwest corner of 11th Street and Highway 218 was reviewed. Atlantic Financial Group would like to construct a 10,250 sq. ft. general merchandise retail store on abutting property and needs the requested site for setbacks requirements and greenspace requirements of the Highway Corridor. The majority of the requested area would be maintained as greenspace. The property is currently zoned "M-1" Light Industrial, which allows for such a use. The final site plan would be subject to the approval of the Design Review Board and applicable city codes and ordinances. Atlantic Financial Group has offered approximately $2.91 per square foot for the site based on the price per square foot for abutting property they are purchasing. The city required the property as part of the Highway 218 project, and the Iowa Department of Transportation would have to be reimbursed for costs above the original purchase price minus city expenditures. The city has conducted an environmental survey on the site and no clean up was warranted per the survey. Moved by Getty, seconded by Jordan that said request be approved and forwarded to the full council to set a date of hearing. Ayes: Three. Motion carried. 11 I3'T'D Jaxog AoupN .pap no :saAy •urd £S:t7 pauinofpe aq Sunoow oqi Te m Auuao papuooas `siapuy Aq panouI sem 3! `aaluuruzoo Oqi aJo aq ssautsnq JagJn3 ou ql!M Z aud 666T `Z)sand aamunuoD spanoiO ag 2timpng BUILDING & GROUNDS COMMITTEE July 12, 1999 3:50 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Police Chief to realign emergency power in City Hall during a power failure was reviewed. On July 3, 1999, a thunderstorm knocked out power in downtown Waterloo, and City Hall was without power from approximately 8:45 p.m. to midnight. During the power outage, the emergency lighting activated; however, the only places that had power were the overhead lights in the police records section and the City Hall parking lot lights. The Police Department watch commanders office had no power, leaving them without lights, computers or the base radio station. Getty now present at 4:53 p.m. Randy Shepard, Facilities Maintenance Supervisor, stated that he installed two duplex receptacles in the watch commander's area over the weekend. One receptacle will be used for the radio and computer, leaving one duplex receptacle for backup. Moved by Anders, seconded by Jordan that the request of the Police Chief to realign emergency power in City Hall during a power failure be approved. Ayes: Three. Motion carried. The request of the Facilities Maintenance Supervisor to seek bids for tuckpointing and painting of Central Garage and Leisure Services and tuckpointing of Veterans Memorial Hall was reviewed. The work at Central Garage and Leisure Services includes: sandblasting, grinding of deteriorated mortar joints, tuckpointing, removal of deteriorated caulk and recaulking, caulking of settlement cracks and painting. The estimated cost is $42,000.00 and will be funded with FY 2000 Capital Improvement funds. The work at Veterans Memorial Hall includes: sandblasting, tuckpointing of deteriorated mortar joints, recaulking of deteriorated caulk joints and caulking of settlement cracks. The estimated cost is $17,000.00 and will be funded with FY 1999 Memorial Hall Capital Improvement funds. There is also minor tuckpointing repairs to be included with the project for Fire Station #1 and East 5th Street Parking Garage. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. The request of the Manager of Information Services to expand City Hall phone system at a cost of $13,836.00 in conjunction with remodeling of Carnegie Annex was reviewed. With the remodeling work at the Carnegie Annex, it has been estimated that as many as 15 additional phones will be required. The old library is wired to the phone system in City Hall, and that system will have to be expanded to make room. An expansion cabinet, digital station cards, a trunk line card and phone sets are required. McLeod USA has provided a quote of $13,836.00 for parts and labor. There is currently enough wiring between the buildings to support 15 more phones. There is sufficient funding in the remodeling budget to accomplish the expansion. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. The request of the City Clerk to exchange video tapes of council meetings and Meet the Mayor Show with the City of Cedar Falls was reviewed. At a joint meeting of the Waterloo/Cedar Falls Telecommunications Commissions several months ago, the commissioners discussed exchanging video tapes of each city's council meetings. In addition, the City of Cedar Falls has expressed an interest in showing tapes of the their government access shows entitled, "Retrospect" and "Currents" on Channel 15, our government access channel. In exchange, Cedar Falls will schedule a time slot for our monthly "Meet the Mayor Show" on their government access show. Moved by Jordan, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:03 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE July 6, 1999 5:00 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Proposed changes to the ordinance regulating parking at the Waterloo Municipal Airport were reviewed. Councilperson Anders stated that he met with airport staff, Steve Mulder, Kim Bakker and employees of Wader's Restaurant to discuss different issues regarding the parking policies at the airport as it pertains to customers and employees. Councilperson Anders stated that he was caught off guard that the ordinance names the Airport Director or Assistant Director as the only persons authorized to release the parking tickets. Councilperson Anders stated that he talked with the City Clerk and was informed that the city's ordinance does name individuals who are allowed to void tickets. Kim Bakker, Assistant Airport Director, stated that the Airport Commission requested that wording be included in the ordinance. Councilperson Jordan commented that he does not want to void tickets or advertise that tickets will be voided. Mayor Rooff questioned if the council wants to separate the line of authority, and that he believes the City Clerk and Assistant City Attorney should have the authority to void parking tickets issued at the airport. Councilperson Getty stated that he has a problem with Sec. 360 of the ordinance, which authorizes the Airport Director, Assistant Airport Director, Waterloo Fire Rescue personnel assigned to the Airport, skycaps,janitorial service personnel, maintenance personnel employed by the Airport and the Police Department to enforce parking at the Airport. Councilperson Getty commented that he feels the City Clerk and Assistant City Attorney should be allowed to void parking tickets issued at the airport. Mayor Rooff stated that the Airport Commission does not have the power to approve an ordinance, but they can make recommendations to the Council. Mayor Rooff stated that the Airport Commission may make policy who they want to write parking tickets. Kim Bakker, Assistant Airport Director, reported that currently only maintenance personnel and herself have authority to issue parking tickets. Ms. Bakker stated that most violations occur on the week-ends and mostly involve airline personnel. Mayor Rooff suggested that the airport install a tow away zone, and that a fine be established for violators. Mayor Rooff commented that the police could patrol the zone on the week-ends. Mayor Rooff suggested that a meeting be held with employees to inform them that they are not allowed to park in the drop-off zones, and parking in these areas could present a safety issue. Councilperson Anders questioned if fire rescue personnel were given the authority to write tickets when they signed the agreement with the airport to provide services in addition to emergency situations. Frank Magsamen, Fire Chief, commented that he could not recall the issue of ticketing writing being part of the Letter of Agreement with the Airport, but they are renewing the contract and could look at adding that duty to the agreement. Councilperson Anders stated that he does not like the idea of maintenance personnel writing parking tickets. • • )1131D AID ua3iog JcouEN .pauJeo uotlow .aaiq :saiCy .w.d ££:S 1p patunofpe aq Furlaauz agi will A11ao Aq papuooas `siapud Aq panoW sem l! `aall!WWoo aqi aiojaq ssauisnq Jagun3 ou glint *papm uotlow .aa.nil :saAy loam auo Jo.' paigel aq aoueuipio agl mil uipior Aq papuooas `Alpo Aq panoy\J 666 I `Z I �Cin f.�oj painpagos SugaauU uotssau woD uodi y pup iiouno3 lu►of P 1p passnos!p aq iilm aoueuiplo pasodoid au, •pappe aq pinogs auoz Aeme MOT p Tap pue auei go-doip u aq pinogs auei apisut aqi sanaiiaq aq lnq `sauoz ay. Jo} saduls agl Sunuind glpm waigoid a anal lou saop ag legi palls Alpo uosiadi!ouno3 Z a5ed 666I `9 AInf aamunuoa spunojo 2g�uippng BUILDING& GROUNDS COMMITTEE June 28, 1999 3:30 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following proposed parking lot lighting options for the F.Y. 1999 Parking Lots Nos. 5 and 8 Reconstruction, Contract No. 592, were reviewed: Material Costs Option Manufacturer Only A Gardco $1,520.00 B EMCO $1,175.00 C Lumec $ 923.75 Option A matches River Road Parking lot lights (natural anodized finish), Option B is economically priced shoe-box style, and Option C is cobra-head style that matches street lighting. All three options require six single-head lights and include aluminum poles on a 3-foot high concrete pedestal. It was the recommendation of the City Engineer that Option C be approved as they match the street lights. Six lights will be needed to be purchased for the lots. Moved by Getty, seconded by Jordan that the quote from Lumec in the amount of$923.75 per light for the F.Y. 1999 Parking Lots Nos. 5 and 8 Reconstruction, Contract No. 592, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 3:42 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE June 14, 1999 5:30 p.m. Council Chambers Members present: Jordan, Getty. Members absent: Anders. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the Supervisor of Facilities Maintenance to purchase 50 folding tables for the Five Sullivan Brothers Convention Center was reviewed. The city owns and maintains approximately 150 folding tables at the Five Sullivan Brothers Convention Center, with more than 75 tables unusable due to broken legs, tops, etc. The management of Five Sullivan Brothers Convention Center has located tables with solid core tops and heavier gauge legs through Iowa Prison Industries. The 36" x 96" tables cost $116.00 each. The Stage Bridge Association has committed to purchasing 50 tables and the Holiday Inn has agreed to reimburse the city for one- half the cost of 50 additional tables for a cost to the city of $2,900.00. The tables would be purchased using Hotel/Motel tax funds. Moved by Getty, seconded by Jordan that purchase of fifty 36" x 96" folding tables for the Five Sullivan Brothers Convention at a cost not to exceed $5,800.00, with the Holiday Inn sharing in one-half the cost for a total cost to the city of $2,900.00, be approved. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5:39 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 24, 1999 4:40 p.m. Council Chambers Members present: Chairperson Anders, Getty. Members absent: Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to replace existing 100 ton Carrier chiller at City Hall with two 30 ton Multi-Stack modular units at a cost of$38,000.00 was reviewed. Facilities Maintenance attempted the seasonal start-up of the City Hall chiller on May 19, 1999, and the compressor sounded as if it had thrown a rod. Upon inspection of the chiller, there were two bent piston rods, scored piston rings and a bent crank shaft. The unit was completely rebuilt in 1983. The Carrier is a 100 ton unit that was originally sized to cool the entire basement, both upper levels and a planned third story addition to the building. Most of the basement is cooled with individual ac units because there was not sufficient head room for main chiller piping. Facilities maintenance also investigated piping all basement units to the main chiller during the DDC control update as an energy conservation measure but found it impractical. Installation of the new units will be completed primarily by facility maintenance staff with some work contracted. Materials are not expected to exceed $6,000.00. Building Maintenance has received a quote for the two 30 ton Multi-Stack modular units at a cost not to exceed $32,000.00, bringing the total replacement cost to $38,000.00. Moved by Getty, seconded by Anders that the Facilities Maintenance Supervisor be authorized to replace existing chiller at City Hall with two 30 ton Multi-Stack modular units at a cost not to exceed $38,000.00. Ayes: Two. Absent: Jordan. Motion carried. The ownership of five Children Neighborhood Playground areas was reviewed. The Building & Grounds Committee reviewed the playground areas at a meeting held on January 25, 1999. At that time, the Building & Grounds Committee instructed the City Attorney to speak with the County Assessor to reach some kind of an agreement as to the area known as the Five Children Neighborhood Playgrounds. It was discovered that back in the 1900s, the properties were platted with a reservation for neighborhood parks. At no time were they dedicated as public parks, nor is there any record that the city accepted them as such. The properties continued to sit in that fashion until about a year ago when the Assessor's office was making plans to put all of the parcels into a computerized system. The Assessor's staff discovered that the five different neighborhood park areas came up with no one holding title to them. The County Assessor has advised that her office is required by law to ensure that there are no floating parcels for which no ownership can be determined. If the city does not accept them, they will be put up for tax sale and the public may bid on them. There are three options for the areas: Do nothing and the properties will go up for tax sale, the city may buy the land at tax sale, or the neighbors may purchase the property either as individuals or as an association. Moved by Getty, seconded by Anders that the city take no action regarding the five neighborhood park areas, and the City Clerk be instructed to notify the surrounding property owners that the properties may go up for tax sale. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:50 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 17, 1999 4:15 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The East Fifth Street Parking Ramp Deck Repair Project was reviewed. The deck repair on East Fifth Street was estimated to be $150,000.00. The extensive tests with radar imaging and chain drag revealed more damage to the East Fifth Street Ramp deck than was anticipated. In\Vision, the architect for the project, has estimated the cost of the project at $360,000.00 to $400,000.00 for the deck repair. The amount budgeted in FY99 for the project was $150,000.00. There will be $300,000.00 available with FY2000 bonding for parking ramp repair. The Building Official recommends that the East Fifth Street Ramp repair be completely funded out of the available funding in FY2000. It will be necessary to bond additional dollars to complete the deck repair on the West Fifth Street ramp. It was the recommendation of the Building Official that the low base bid from Borwig in the amount of$313,150.00 be accepted. All the alternates will be rejected and new bids will be requested for painting of all concrete slabs. The contractor will start on the project on June 1, 1999 and the completion date is set for August 31, 1999. Moved by Jordan, seconded by Getty that the low bid from Borwig in the amount of$313,150.00 for repairs to the East Fifth Street Ramp be forwarded to the full council. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4:37 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 10, 1999 3:00 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The sidewalk ramp in front of City Hall was reviewed. Randy Shepard, Facilities Maintenance Supervisor, stated that in the Spring 1997 the granite squares in front of City Hall were removed and replaced with exposed aggregate to make City Hall ADA accessible. Jordan now present at 3:05 p.m. Mr. Shepard stated that the exposed aggregate blends with the granite squares and people are unaware of the slope and several persons have tripped on the edge. Mr. Shepard reviewed the following alternatives: 1. The remaining granite squares could be removed and replaced with all aggregate. 2. Planters be placed on the outside corner of the ramp area. 3. Remove all granite squares and replace with sod. City Clerk Nancy Eckert reported that since the city is aware of the problem, we could be exposing ourselves to liability if we do nothing to make persons aware of the gradual slope on the sidewalk ramp. Mr. Shepard stated that the granite squares will be removed and the area will be filled in with black dirt and sod. Mr. Shepard stated that the work could be completed within two weeks. Moved by Anders, seconded by Jordan that Building Maintenance be authorized to remove the granite squares on both sides of the sidewalk ramp in front of City Hall and replace with sod. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 3:11 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 26, 1999 4:30 p.m. Council Chambers Members present: Chairperson Anders, Jordan. Members absent: Getty. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the City Clerk to approve the Statement of Agreement with the American Red Cross for use of Veterans Memorial Hall was reviewed. The agreement authorizes the American Red Cross to utilize Veterans Memorial Hall's buildings, grounds and equipment for mass care shelter for victims in the event of a disaster. The American Red Cross agrees to replace or reimburse the city for any supplies they may use. The Hawkeye Chapter of the National Red Cross will hold the city harmless and indemnify the city against any liability arising from their use of the building. The Memorial Hall Commission has reviewed and approved the agreement. Moved by Anders, seconded by Jordan that said statement of agreement be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4:34 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 19, 1999 4:50 p.m. Council Chambers Members present: Chairperson Anders, Getty. Members absent: Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Fire Chief to purchase overhead doors for Stations #1, #3, #6 and #8 was reviewed. The total cost to purchase the overhead doors, with operators, is $12,506.00. Funding is available from unused funding for roof repair and concrete work. There are four doors remaining to be replaced, one at Station #8 and three at Station #1. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Facilities Maintenance Supervisor to proceed with swimming pool renovations at a cost of$16,507.50 was reviewed. The work includes pool painting at a cost of$7,057.50, $1,800.00 to clear blast the bottom only of Gates Pool, chemical feed pumps at a cost of $2,500.00, cathodic protection at a cost of $1,500.00, purchase of a standby circulation pump motor at a cost of $650.00, and miscellaneous repairs totaling $3,000.00. Moved by Getty, seconded by Anders that the request of Facilities Maintenance to proceed with pool capital improvements at a cost not to exceed $16,507.50 be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:57 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 5, 1999 4:30 p.m. Council Chambers Members present: Jordan, Getty. Members absent: Anders. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the City Planner for authorization to start proceedings to sell and convey property acquired in conjunction with the Cleveland Street Reconstruction Project was reviewed. Darrel Newhoff is the abutting property owner to the west of the property and has proposed to purchase the excess parcel for $700 plus costs. The property has an average assessed value of$2,600.00 but is unbuildable except to the abutting property owner. It is possible that a 20 x 40 home could be built on the site. Any structure proposed for the site would not be allowed access off of Fletcher Avenue. Moved by Jordan, seconded by Getty that said request be approved and staff authorized to proceed with the sale and conveyance of said property. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4:33 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE March 22, 1999 5:00 p.m. Council Chambers Members present: Jordan, Getty, Anders. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to replace lamps at the Public Library at a cost of$4,225.00 and dispose of old lamps at a cost of$900.00 was reviewed. Anders now present at 5:05 p.m. Committee members had questions concerning the request, and the Facilities Maintenance Supervisor was not in attendance. Moved by Getty, seconded by Jordan that the above item be tabled until the Facilities Maintenance Supervisor is in attendance. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. The meeting reconvened at 5:21 p.m. Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to replace lamps at the Public Library at a cost of$4,225.00 and dispose of old lamps at a cost of$900.00 was reviewed. The city re-lamped all facility light fixtures in conjunction with the Energy Conservation Project beginning in December 1996. The Waterloo Public Library was the first city building completed, and the lights had an expected life of two years. Many of the lamps have burned out and light levels in some areas of the building are insufficient. It is proposed that facilities maintenance crews complete the re-lamping on the first floor of the library, but due to the need for scaffolding to access the 18' fixture height, the cleaning contractor, Sears & Sons, be contracted to replace upper level and basement lamps in conjunction with their required yearly fixture cleaning responsibilities. Facilities Maintenance is proposing the lamps be purchased from Van Meter Electric through the State Contract Pricing Program. The State Contract price is $1.69 per lamp or $4,225.00, and that disposal be by A-Tech Recycling, the State Contract Disposal firm. A- Tech has quoted a per lamp cost of$.36 or $900.00 for disposal. The library will be responsible for all installation costs, including reimbursement of Facilities Maintenance and Sears & Sons Janitorial. L Building&Grounds Conunittal' March 22, 1999 Page 2 Discussion was heard regarding the cost of disposal. The Facilities Maintenance Supervisor was requested to see if other firms would quote a lower price for the disposal of the lamps. Moved by Jordan, seconded by Anders that Facilities Maintenance be authorized to proceed with the re-lamping of the Public Library at a cost of$4,225.00 to purchase the lamps and at a cost not to exceed $900.00 for disposal of the lamps. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk - -� . BUILDING& GROUNDS COMMITTEE March 8, 1999 4:30 p.m. Council Chambers • Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Facilities Maintenance for authorization to replace pool water chemistry controllers at Gates Pool, Gates slide and Byrnes Pool at an estimated cost of $18,000.00 was reviewed. The three control systems monitor critical pool water treatment functions such as pH and chlorination. These controllers off/on pumps and valves to maintain safe water conditions for bather comfort and mechanical integrity. The Byrnes Pool controller is an antiquated model which on occasions issues false signals and requires manual overrides to adjust chemistry within parameters. The other two controllers though newer models still require daily comparison checks and adjustments to assure accuracy. Any time a controller malfunctions a counter adjustment must be made to alleviate the new condition. These additive chemical treatments are costly in additional chemical consumption and labor. None of the units provide water condition history, detect flow rates, cycle water heaters, alarm for backwash cycles or send remote alarms for out- of-standard conditions. Facilities Maintenance is proposing replacement controllers which will allow managers or administrators with the proper password to monitor pool water conditions from any modem equipped PC. Facilities Maintenance is requesting replacement of the existing pool water chemistry controllers with either Chemtrol PC6000 or Strantrol System 5 controllers at an estimated cost of $18,000.00 to be funded with Energy Conservation Loan notes and reimbursed with estimated chemical savings. Moved by Jordan, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Assistant City Planner for authorization to sell and convey property located at 607 Dearborn Street to Wayne Nathem for $57,350.00 was reviewed. The property was acquired by the city for the flood control along Blowers Creek. Wayne Nathem has operated a business out of the facility for several years. Mr. Natham proposes to purchase the property for a total of $57,350.00 with a $15,000.00 down payment and paying $600.00 per month for 36 months, with a final balloon payment of approximately $27,521.18 due at the end of the three year term. The property has an appraised value of $46,200.00. The city will re-roof the property at a cost of $12,350.00. The purchase price allows the city to recapture the cost of the roofing and the balance represents 97 percent of the appraised value for the property. Moved by Getty, seconded by Jordan that said request be approved and forwarded to the council for public hearing. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4:41 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE February 8, 1999 4:45 p.m. Council Chambers Members present: Anders, Getty. Members absent: Murphy. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the City Planner for authorization to sell to Northland Oil property generally located behind their current business location at 1000 Rainbow Drive was reviewed. Northland Oil would like to obtain the parcel of property for expansion. They have offered to purchase the property for $1.00, plus costs. The city obtained the property as part of the levee system erected throughout the city in the 1970s. The conveyance of the property will allow Northland Oil enough room to expand their business on-site by providing for a greater set-back area and allowing them greater turnaround radius for trucks entering and leaving the site. The easement will also allow them turnaround room for trucks. Northland Oil will grant the city a right of entry to gain access to the levee. Moved by Getty, seconded by Anders that staff be authorized to proceed with the sale and conveyance of said property to Northland Oil for $1.00. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:13 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE January 25, 1999 4:35 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The ownership of five neighborhood playground areas was reviewed. The Assessor's office has informed the city that there needs to be owners on their records for five areas now used as children's neighborhood playgrounds. The areas were platted as playgrounds in the early 1900s and at that time were owned by the subdivide. It has always been assumed that the properties were owned by the city, but the city has never maintained the properties. In order to keep them as they have always been used, the city needs to take title to the properties. However, the Leisure Services Department does not have the ability to maintain them as city parks. Some sort of protection from claims against the city would have to be provided. The Assessor's office will sell the park areas if no ownership can be determined. Dave Van Dee, Assistant City Planner, reported that in most cases platted alleys are not opened, and that there are 12 to 21 owners on each lot. The areas have been used for gardens, parks, etc. The adjacent property owners are concerned that if they purchase the neighborhood playgrounds, their taxes will increase as well as liability. The adjacent property owners are concerned that if the areas are put up for sale by the Assessor's office, the buyer could build a home on the property. Mr. VanDee stated that when this issue was discussed last year, it was the committee's recommendation that the city work with the neighbors. Mr. VanDee reported that the city has not found owners willing to take on part or all of the ownership of the playground areas. Councilperson Murphy suggested that the city offer five year tax abatements to the adjacent property owners if they purchase the property. Many of the parcels are right in the middle of the block. Councilperson Anders stated that when the committee reviewed this request last year, it was left to the abutting property owners to purchase the playground areas as a group. Now the Assessor's office is pushing the city to purchase the properties. Mr. Anders stated he is not in favor of the city purchasing the properties because of the liability and the availability of park staff to maintain the properties. Paul Huting, Leisure Services Director, stated that he feels the status quo is working. The neighbors take care of the neighborhood playground areas. Mr. Huting would like to see the areas to continue as they are now. Tony Lorsung, 729 Campbell, stated that no ownership has been determined for the playground areas. When the addition was platted, open spaces were left to be used for children's playground areas. Mr. Lorsung stated that the property owners are interested in leaving the properties as parks for children. Most of the areas do not have alley access. Mr. Lorsung believes it would he a problem to divide the areas equally to all abutting property owners. Mr. Lorsung stated he feels he is speaking for all the property owners that they do not want anyone else to purchase the properties. Mr. Lorsung reported that when there have been accidents at the playground areas, the injured party has paid all medical bills. Mr. Lorsung questioned if there ever has been a claim filed against the city because of an accident at the playground areas. The City Clerk responded that the city has not had any liability claims at these properties because the city does not own the property and is not liable for any accidents at the sites. Councilperson Getty asked if the neighbors would go together and purchase the areas. The property could be deeded to the neighbors and owned jointly. Mr. Lorsung stated that the property owners do not want to pay the additional taxes that would be levied if they purchased the property. 1I1a13 AID va3iag bum -pauaga uouoj .aaaji :saAy to d ss:t patunofpe aq Suuaatu agi imp Amp Aq papuoaas `siapuy Aq panotu sem 1! `aauiuiwoo ag1 aaojaq ssautsnq iagiinj ou tp!m .pataaga uopow .aaigj :saAv *sgaae punoiSicgld alit jo apu alei sdnoiS .io suonetaosse pootiioggStau Sutneg jo 'cliligissod alp ajeSpsanui of ioujt pug `sgaae punoiS eld pootpoggStau se meat of aat o mossassy aqi glim )laom of AatuoIV aqi of pa.uajai aq isanbaa sigi Imp Anon Aq papuoaas `siapuy Aq panoy\J -mou Si ;i Awn alp aug lam seaae punoigiceid alp mg.panels siapuy -1y0 *Alta NI_to sdnoiS poogaoggStau aqt aaglta of pugl alp app of Aum g pug pinogs Aauaopy AIID agf `aossassd aqi giim pagagaa aq fouuga ivatuaai a ue 3I .aossassy alp /coipes of kit of iilunoj agi gfim )Ilea o1 Aouaolly AID ati1 o1 JOAO patuni aq isanbaa sigh Teti poisons saaptty uosaadliauno3 Z abed 6661 `SZ ki muef aalliunuoD spuncup ag 5uiplmg a � v BUILDING & GROUNDS COMMITTEE January 19, 1999 3:55 p.m. Council Chambers Members present: Anders, Getty. Members absent: Murphy. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director to purchase an automatic gate opener for the Hazardous Materials Regional Training Center was reviewed. The following proposals were received for the gate opener: Bidder Bid Amount Midwest Fence and Gate Company $5,234.00 Miller Fence Company $4,597.01 It was the recommendation of the Administrative Director that the quote from Miller Fence Company in the amount of$4,597.01 be accepted. The fence is necessary due to the relocation of Black Hawk County Emergency Management Agency to the Hazardous Materials Regional Training Center on Newell Street. Black Hawk County Emergency Management Agency and the City will split the cost of the installation of the fence, with the city's cost at $2,298.51. Funding is available from the City Facility New Construction and Remodeling Fund to pay the city's cost. Moved by Anders, seconded by Getty that the quote from Miller Fence Company in the amount of$4,597.01 be approved for installation of an automatic gate opener at the Hazardous Materials Regional Training Center. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 3:57 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE January 11, 1999 4:50 p.m. Large Conference Room Members present: Chairperson Murphy, Getty. Moved by Getty, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. A lease agreement with Black Hawk County Emergency Management Services was reviewed. Black Hawk County Emergency Management Services is relocating from the basement of City Hall to the Fire Rescue Hazardous Materials Training Center at 1924 Newell Street. The space in the basement of City Hall currently occupied by Black Hawk County Emergency Management Services will be remodeled for office areas and storage purposes. The term of the lease is for one year and can be automatically renewed from year to year. Black Hawk County Emergency Management Services will pay no rent as long as Black Hawk County continues to finance all of Emergency Management Services operations. In the event that Emergency Management Services' budget costs are to be borne in whole or part by the cities, rent will be paid at the rate of $370.00 per month. Emergency Management Services will pay all charges for use of the telephone, and will pay $50 per month for utilities the first year of the contract and then will be responsible for 10 percent of all utility costs at the Hazardous Materials Training Center. The lease can be terminated by either party by giving written notice at least 365 days prior to the termination date. Moved by Getty, seconded by Murphy that the agreement with Black Hawk County Emergency Management Services to lease space at the Hazardous Materials Training Center be approved and forwarded to the full council for review and approval. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy that the meeting be adjourned at 4:56 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk