HomeMy WebLinkAboutInvision - Prof_Serv_Agreement_-_City_Hall_Reno - 10.3.2022NVISION
PIANNIN(i I ARCHITECTURE 1 INTERIORS
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September 20, 2022
Greg Ahlhelm
Building Official / Commercial Plans Examiner
Waterloo Building Department
715 Mulberry Street, 2nd Floor
Waterloo, IA 50703
Greg.ahlhelm(c�waterloo=ia.orq
Re: City Hall Renovations
Greg:
We are pleased to present this proposal for architectural design and engineering services for the
renovation of three areas of City Hall:
• Engineering Offices on 2nd floor
• Updates to the Reception desk at the Clerk office
• Mayor Office
The work will have to be publicly bid.
SCOPE DESCRIPTION
A. Schematic Design and pricing phase for:
a. Engineering Office area remodeling. Overall area remains the same as it is today. Goal is
to make the space function more efficiently for the staff.
b. Clerk Office reception desk to provide security glazing, ADA compliant counter, revised
design on staff side of counter for computers, printers, storage, and other items.
c. Mayor office reception area remodeling to provide better access and security with public.
Also, renovation to single user toilet to be ADA compliant.
d. Provide Schematic Design pricing of approved design for City Council budgeting and
approval.
B. Design Development, Construction Documents, Bidding and Construction Administration after
Council approval to proceed.
a. This scope and associated design fees will be developed after SD scope approval.
DELIVERABLES and SERVICES INCLUDED:
1. Architectural, Mechanical and Electrical engineering Schematic Design documentation.
2. Engineering Department Scope:
a. Architectural: Design images, floor plans, reflected ceiling plans, narrative.
b. Mechanical, Electrical, Plumbing, and Technology narrative
c. Structural is not expected to be needed.
d. Site verification for modeling and MEPT systems
3. Clerk Reception Desk Scope:
a. Architectural Design images, floor plans, interior elevations
b. Electrical narrative
c. Structural is not expected to be needed.
4. Mayor Office Reception
501 SYCAMORE ST, SUITE 101, WATERLOO, IA 50703 303 WATSON POWELL JR. WAY, SUITE 200
PO BOX 1800, WATERLOO, IA 50704-1800 DES MOINES, IA 50309
(319) 233.8419 (515) 633.2941
PEOPLE. PROCESS. BALANCE.
INVISIONARCH.COM
INVISION
PIANNIN(i ARCIIITTCiURI: I INTERIORS
a. Architectural floor plans, interior elevations if needed, design images as needed.
b. Mechanical, Electrical, Plumbing, and Technology narrative
c. Structural is not expected to be needed.
d. Site verification for existing conditions, modeling, and MEPT systems.
5. Meetings:
a. Meeting 1: Needs assessment for each department.
b. Meeting 2: Design options review
c. Meeting 3: Review of final design option and schematic design cost opinion.
SERVICES EXCLUDED:
A. Design Development Phase services
B. Bidding phase services
C. Construction Phase Services
D. Services beyond the scope of this letter
E. Furniture, Fixtures and other Equipment
F. Signage design and specification
G. Specifications for bidding and construction.
CLIENT RESPONSIBILITIES:
1. Supply of existing building documentation
2. Participate in meetings outlined by Design Team to support design process
3. Participation of final decision makers
4. Plan review for code compliance
CONSTRUCTION BUDGET:
1. Construction Budget has not been established.
SCHEDULE:
This proposal assumes 3 meetings. Schematic Design documents to be complete in December 2022, or
earlier. Schedule milestone goals:
• Schematic Design Complete — December 2022
• Additional design and construction phase work will be evaluated after Schematic Design
approval.
BASE SERVICE FEE
We propose a lump sum fee of $12,500 for the services outlined above.
Reimbursable expenses, as needed, will be invoiced at cost with no markup.
If this is acceptable, please return a signed copy of this letter to our office for our records. We will then
formalize with the AIA Agreement between Architect and Owner.
Please contact me if you have any questions regarding the proposal at katepinvisionarch.com ct or
(319) 433-3824. We appreciate this opportunity to work with you again!
INVISION
PLANNING I ARCHIYECTVRE I Ir/TERIORS
Sincerely,
Kate Payne, AIA
Managing Director
Cc: Eric Ritland, ericr@invisionarch.com ; Lisa Chamberlain lisaca(�invisionarch.com
Authorized By:
Printed Name:
4vntivs ftart
10/3/2022
Signature Date
Quentin Hart