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HomeMy WebLinkAbout1998 BUILDING& GROUNDS COMMITTEE December 21, 1998 5:10 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Clerk for authorization to dispose of printing equipment in the former Print Shop was reviewed. Building Maintenance has been given authorization to use the former print shop for storage of tools and equipment. The printing equipment has an estimated value of $5,950 to $11,950. The City Clerk is requesting authorization to sell the equipment at the next city auction. Several pieces of the equipment will be retained by the City Clerk's office and the punch/binder will be housed in the City Engineer's office for use by all departments. Moved by Getty, seconded by Anders that said request be approved and the equipment be included in the next city auction. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE December 7, 1998 4:30 p.m. Council Chambers Members present: Anders, Getty. Members absent: Murphy. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director for authorization to remodel the existing lobby passenger elevator in City Hall was reviewed. Schumacher Elevator Company, Inc. has submitted a proposal in the amount of$4,650.00. The work includes: installation of new digital position indicator, installation of new drop ceiling, installation of plastic laminate directly to steel walls, cover existing header with #4 stainless steel, cover existing return with #4 stainless steel, installation of phone cabinet, and installation of stainless steel reveals and offset panels. The cost of the work will be paid from the Facilities Maintenance budget and City Hall construction and maintenance fund. Moved by Getty, seconded by Anders that the proposal received from Schumacher Elevator Company, Inc. in the amount of$4,650.00 to remodel elevator located in the lobby of City Hall be approved. Ayes: Two. Absent: Murphy. Motion carried. The proposed remodeling projects in City Hall and Carnegie Annex was reviewed. The council previously approved a plan to remodel the older portion of the Carnegie Library. Currently Facilities Maintenance is storing its equipment and parts in the lower level of Carnegie. With the remodeling, the equipment will be need to be relocated. It is the recommendation of the Administrative Director that equipment and parts be relocated to the basement of City Hall in the former Print Shop area. The Facilities Maintenance shop area will also be relocated to this area. City Clerk storage will expand into the old Facilities Maintenance shop area, and Black Hawk County Civil Defense will be relocated outside of City Hall. It is proposed to expand the Civil Defense area with City Hall file storage and provide for office space. The Police Department will relocate its briefing room to the basement. The Tactical Unit Equipment and Weapons along with Traffic Investigations, DARE, Crime Prevention and Bicycle Patrol will move into the area vacated by property evidence, which has moved to the old jail area. The current Information Services area on the second floor of City Hall gets quite warm with all the computer equipment. It is proposed to construct a computer room where all the servers and computers would be located. The total cost for the City Hall remodeling is estimated at less than $8,000.00. Moved by Anders, seconded by Getty that the above remodeling projects be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Census Bureau to rent space at City Hall was reviewed. The Census Bureau has requested 500 square feet of space for six months starting on January 15, 1999. The Administrative Director is proposing that they be located in the Civil Defense area. The Census Bureau will pay $300 per month for the space. Moved by Anders, seconded by Getty that said request be approved for $300 rent per month. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:43 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 23, 1998 4:05 p.m. Council Chambers Members present: Anders, Getty. Members absent: Murphy. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The relocation of the Sanitation Department to the Water Pollution Control Facility at Easton Avenue was reviewed. The Sanitation Department is currently located in cramped quarters with the Street Department on Black Hawk Street. There is not enough room at the Street Department to store all equipment inside during the winter. The city has recently purchased all automated garbage trucks with hydraulic arms that are best kept in a warm environment. The former administration building at the Water Pollution/Flood Control facility will provide adequate space for sanitation equipment and offices. The relocation will be at a minimum costs. Phone and computer lines will need to be relocated. The leaky roof will need to be patched. Dick Grimm, Superintendent of Sanitation/Recycling, stated that he has concerns that the building will not be as accessible to the public as the current location on Black Hawk Street, but he is willing to work to make the move feasible. It was moved by Getty, seconded by Anders that the Sanitation Department move ahead with relocating the garbage trucks to the Water Pollution/Control facility and have telephone and computer lines installed and move the offices as soon as possible. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:21 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE October 26, 1998 4:50 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Clerk to install a telephone system at Memorial Hall at a cost of$580.00 was reviewed. There is currently one antiquated telephone at Memorial Hall. Tim Rippe, Chairperson of the Memorial Hall Commission, has been negotiating with Midwest Tele-Comp, Inc. for a used telephone system that was used by the Pinecrest offices on Independence Avenue. Midwest Tele-Comp, Inc. will donate the telephone system but is requesting $580 to install the system. The Memorial Hall Commission has funding available to pay the installation cost from fund-raising events. The monthly telephone fee will continue to be paid by the city. The telephone system has the same capabilities as the system used by other city buildings, such as speaker phone, intercom, and voice messaging. The telephone installed in the second floor office will be the only telephone capable of accessing long-distance services and can only dial long- distance using an access code. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:56 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE October 19, 1998 5:00 p.m. Council Chambers Members present: Anders, Getty. Members absent: Murphy. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The agreements with In\Vision and Terracon to perform deck testing in the East 5th and West 5th Streets ramps was reviewed. In September 1998 approval was given to proceed with the design and engineering of deck repair in the East 5th Street ramp. The design contract was with In\Vision Architects. After discussion with Terracon Lab, the deck testing company, it was determined the method used to test for deck spalling and fractures could lead to many change orders because it is not precise. A ground penetrating radar (GPR) testing unit, along with its Deck Condition Assessment Using Radar (DECAR) program will give an accurate deck assessment so repair cost will be accurate with few change orders. It is recommended that this method be used to assess the deck condition, both for the East 5th Street and the West 5th Street parking ramps. This method is more expensive because we will be assessing the deck condition of both ramps. To test both ramps, the mechanical method (chain drag) would cost between $4,000 and $5,000. The GRP method will cost approximately $14,925. Staff has already allocated $2,000 for the design and testing of the East 5th Street ramp. The Building Official is requesting that the city allocate an additional $12,925 so this accurate testing method can take place on both ramps. In\Vision will then proceed with the design for repair only on the East 5th Street ramp. The data collected on the West 5th Street ramp will be used to design its repair when funds are available. Moved by Getty, seconded by Anders that said agreements be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:04 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING&GROUNDS COMMITTEE October 5, 1998 5:15 p.m. Council Chambers Members present: Chairperson Murphy, Anders,Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Crystal Distribution Services to move the flagpole from the former Rath Administration Building to Crystal Distribution Services' new area was reviewed. The pole is located on the corner of Sycamore and Division Streets. Crystal Distribution Services is interested in saving Rath's history. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. The request of the City Planner to solicit bids for plat and appraisals for sale of excess property acquired in conjunction with Shaulis Road Reconstruction Project was reviewed. The Shaulis Road Reconstruction Project involved acquisition or easement retained on approximately 30 parcels of land. The city has recently had some inquiries about the excess city property not needed for right-of-ivay purposes. New federal regulations stipulate that in order for the city to dispose of excess right-of-way, the city must not only have a disposal plat of survey completed to determine the excess property available for sale and conveyance, but the city must also have thw excess property apprised and first choice of sale be given to the former owner. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by . ,nd{ssthat the meeting be adjourned at 5:23 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE September 28, 1998 5:30 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official to approve a contract with Invision Architecture to design and coordinate deck repair for the East 5th Street parking ramp was reviewed. In 1996 the city made over $600,000 in structural improvements and repairs to the West 5th Street and East 5th Street ramps. At that time, it was noted that both ramps needed deck repair to complete the rehabilitation project. Invision Architecture was the design firm for the structural portion of the repairs. The Building Official is recommending that the city retain Invision to design and coordinate the deck rehabilitation at the East 5th Street ramp. It is necessary to begin the design and document portion of the project at this time so the repairs will be completed when the Waterloo Industries project is completed. The contract with Invision Architecture is at a cost not to exceed $12,500. Moved by Getty, seconded by Anders that the contract with Invision Architecture to design and coordinate deck repair at the East 5th Street ramp at a cost not to exceed $12,500 be approved. Ayes: Three. Motion carried. The request of the Administrative Director to replace the four-keg cooler at the Five Sullivan Brothers Convention Center was reviewed. The city owns and maintains a four-keg , portable cooler for bulk beverages at the Five Sullivan Brothers Convention Center. The cooler's doors are broken and the compressor is burned out. It is cost prohibitive to repair the unit and Building Maintenance is recommending replacement of the cooler. The following quotes from Star Refrigeration were reviewed: One Beverage-Air DD78 with Castors $2,143.70 Two Beverage-Air DD58 with Castors $3,458.00 Building Maintenance sought quotes on two units on the possibility that Five Sullivan Brothers Convention Center management may be interested in co-funding the purchase by paying the difference of $1,314.30 allowing the purchase of two, two-keg units. Moved by Anders, seconded by Getty that authorization be given to replace the four-keg cooler at the Five Sullivan Brothers Convention Center at a cost not to exceed $2,143.70. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:36 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE September 21, 1998 5:20 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Administrative to purchase blinds for the north and south windows in Exhibition Hall at the Five Sullivan Brothers Convention Center was reviewed. On June 24, 1998, the Building& Grounds Committee approved replacement of the vertical window blinds on the upper level of Exhibition Hall at the Five Sullivan Convention Center at a cost not to exceed $4,500.00. It has been determined that the existing blinds were installed in 1993 and required repair service in 1994 and 1995 and were recommended for replacement in 1996. Building Maintenance has located a supplier of horizontal aluminum window shutter systems. Alutech Roller Shutters are custom made to fit existing openings and are pre-finished from the factory. The blinds are available with motorized, keyed operators which will prohibit unauthorized manipulation and possible damage. The shutters are designed for exterior use and mount in a side rail track with enclosed metal hardware and have a two year maintenance warranty. The units are very expensive, but the expected life of the shutters makes them more cost effective than purchasing vertical blinds, Moved by Anders, seconded by Getty that the Administrative Director be authorized to seek bids for the purchase of horizontal aluminum window shutter systems for five windows on the upper level of Exhibition Hall at the Five Sullivan Brothers Convention Center at a cost not to exceed $35,000.00. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:23 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE September 14, 1998 5:20 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The bid received for replacement of entry doors and sidelites on front entry of City Hall was reviewed. The entry doors of City Hall facing Mulberry Street have caused considerable maintenance and exit/entry problems over the years. The sliding pivot doors are not hinged on the end which causes extreme wear on the ADA opener and makes them very difficult to open manually. The glass in the doors and sidelites do not meet current building code safety standards. Bids were requested from four vendors and only one bid was received from The Locksperts in the amount of$2,687.00. The replacement of entry doors and sidelites meets the guidelines of the Energy Conservation Project. Moved by Getty, seconded by Anders that the bid of The Locksperts in the amount of$2,687.00 for replacement of the Mulberry Street entry doors and sidelites at City Hall be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to remove fuel storage tanks at the east end of City Hall was reviewed. The city has one regulated U.S.T. site that requires tank removal and associated soil testing. The site is at the east end of City Hall under the horse hitching post. There are two 500-1000 gallon tanks at this site that are used for fuel storage for the City Hall emergency generator. Once the tanks are removed, fuel will be supplied by a 100 gallon day tank that is presently in the generator vault. City crews and equipment will be used for the project, and the only cost will be for testing and removal of fuel currently in the tanks. It is estimated the cost will be less than $3,000.00. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 8, 1998 4:50 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Murphy that the Agenda, as proposed,be approved. Ayes: Three. Motion carried. Reconstruction of Parking Lot Nos. 5 and 8 located between Commercial and Jefferson Streets was reviewed. Staff has been investigating the reconstruction of Lot Nos. 5 and 8 across from the Waterloo Public Library between Commercial Street and Jefferson Street. An estimate for total construction, including the alley connecting West Third Street to West Park Avenue and total replacement of the parking lot lights has been prepared. The preliminary construction cost estimate is approximately$161,000.00. Staff is asking for permission to take bids on the project. The project will be funded with G.O. Bond funds. The project will be surveyed this fall and designed in the winter with a target letting in February. Moved by Getty, seconded by Murphy that staff be authorized to proceed with reconstruction of Parking Lot Nos. 5 and 8. Ayes: Three. Motion carried. The acquisition of property located at 300-312 West 10th Street was reviewed. The city has been informed of further deterioration of the dilapidated apartments at 300-312 West 10th Streets. Reports are that transients are living within the structure, and that children are playing nearby the lot. The structure has sat vacant for a number of years and has previously suffered severe fire damage. The neighborhood residents see the structure as a blight to their neighborhood. The city would like to acquire the property to demolish the building for aesthetic and safety reasons. Moved by Getty, seconded by Anders that authorization be given to acquire property located at 300-312 West 10th Street and said recommendation be forwarded to the full council. Ayes: Three. Motion carried. The request of the City Planner to proceed with sale of property generally located at the corner of Franklin and Vinton Streets was reviewed. The city acquired the parcel from the State of Iowa in 1996. The lot was right-of-way obtained for the widening of the intersection. The parcel is an uneconomic remnant due to setbacks of the Zoning Commission and for sight and visibility at the intersection. The abutting property owner, Roseanne Farkas, has previously protested the use of said lot for parking for the church. The applicant, St. John's Catholic Church, is interested in the property and has no immediate plans to use it as a parking lot but for snow storage, etc. The church is asking the city to convey the lot to them for $1.00. Staff has received no other interest in the lot. Staff has spoken with Ms. Farkas, and she appears to have no further objections to the request. Moved by Getty, seconded by Anders that staff be authorized to proceed with sale of said property to St. John's Catholic Church. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 24, 1998 5:20 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Planner for authorization to seek bids for landscaping along the Highway 218 Corridor was reviewed. The landscaping includes University Avenue between Sunnyside and Virden Streets. Craig Ritland has been chosen for the architectural services. The plan includes open space, earth berming and trees which would enhance the area while providing screening from University Avenue. The estimated cost for the project is $15,675.00. The City Planner is working with the Parks Department and the cost for soding will not be included in the bid. Moved by Anders, seconded by Murphy that said request be approved. Ayes: Three. Motion carried. The request of the City Clerk for authorization to purchase material to sound proof the public access studio was reviewed. The Public Access Studio is located in Room C of the Public Library. A conference room is located directly next door to the Access Studio, and sound filters through to the Access Studio. Stephen King, Cable Television Production Coordinator, has investigated several alternatives to soundproof Room C and consulted technical personnel for their input on how best to proceed. The west wall panel, south wall panel and the doorway will need to be soundproofed, and the cost for the material is $1,712.74. Mr. King will perform the labor. The Telecommunications Commission reviewed and approved the purchase of the material at its meeting on Thursday, August 13, 1998. Funding is available in the Telecommunications Budget to purchase the material. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. The request of the Administrative Director for authorization to remodel the Carnegie building at a cost not to exceed $117,500.00 was reviewed. Community Development has pursued remodeling and expansion into the upper level and rehabilitation of the garden level rest rooms in the Old Carnegie building. Community Development would utilize approximately 1,325 sq. ft. of office/storage space with approximately 3,000 sq. ft. of office/conference/library space remaining. It is estimated the overall cost of the project as proposed to be $117,500.00 with suggested funding as follows: Community Development $ 26,500.00 G.O. Bonds $ 37,100.00 Energy Conservation Funds $ 13,900.00 ADA Funds $ 30,000.00 TOTAL $117,500.00 Building Maintenance would act as general contractor with the assistance of Community Development staff. The proposed work would coincide with planned replacement of the heating equipment for the Carnegie Annex, which will provide sufficient capacity to heat the entire Carnegie building. Building Maintenance received committee recommendation to utilize the basement area as temporary storage and has removed the old floor and erected storage shelving. Building Maintenance is investigating alternative storage for their supplies. Moved by Anders, seconded by Getty that the Administrative Director be authorized to proceed with remodeling of the old Carnegie building at a cost not to exceed $117,500.00. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:47 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 17, 1998 3:55 p.m. Council Chambers Members present: Anders, Getty. Members absent: Murphy. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director to replace wooden louvers in City Hall cooling tower with a PVC kit at a cost of$5,280.00 was reviewed. The cooling system at City Hall consists of a chiller supplying chilled water to the air handlers and a water cooling tower which re-circulates water to cool the chiller condenser. The circulating condenser water in the cooling tower picks up heat from the condenser and expels the heat into the air as it passes over the louvers in the roof mounted tower. The cooling tower had wooden louvers, which have warped and rotted and are no longer effective for retaining water in the tower or providing adequate surface area for heat transfer. Building Maintenance installed some plastic grids in the tower to prolong the life of the system until replacement grids could be located and a cost comparison could be completed for converting the system to an air cooled condenser. An air cooled condenser eliminates the use of water for condenser cooling by piping the refrigerant to an outdoor set of coils with fans for accelerating cooling. A verbal estimate of $30,000.00 has been received for this type of conversion. A regional supplier of a PVC louver system designed for the city's tower has been located. A PVC replacement is more cost effective at dissipating heat and easier to maintain than the old wood louvers which are no longer recommended. A replacement kit can be purchased from R.S. Stover Co. at a freight paid cost of$5,820.00. Building Maintenance will perform the installation, which will require the use of a crane to set the kit on the roof. This replacement will provide more efficient water cooling than the previous system and meets the guidelines of the Energy Conservation Project. Funding is available in the Energy Conservation budget. Moved by Getty, seconded by Anders that Building Maintenance be authorized to replace the wooden louvers in the City Hall cooling tower with a PVC kit from the R. S. Stover Co. at a cost of $5,280.00 to be installed by Building Maintenance staff. Ayes: Two. Absent: Collier. Motion carried. The request of the Administrative Director to replace boilers at Carnegie Annex and Recreation& Arts Center west wing with previously purchased high efficiency boilers at an estimated cost not to exceed $23,000.00 was reviewed. In conjunction with the Energy Conservation Project, the city purchased six energy efficient modular boilers to be installed at the Fire Stations; two of the units were installed, one at Fire Station#6 and one at Fire Station#8. There were many problems with the replacement units through the first year of operation requiring modifications to the piping and controls. These problems were all related to the units having too large of a capacity for the building heating requirements. Once this was confirmed, no more units were installed. Four of the units are still on hand, and Building Maintenance is proposing the installation of two at the Carnegie Annex and two at the west wing of the Recreation & Arts Center. Building Maintenance studied the heating requirements of the two facilities and feels that replacing each existing boiler with a pair of the high efficiency boilers will provide adequate heating capacity and a back-up unit should one fail and will also significantly reduce energy consumption. There is a small amount of asbestos at each site and abatement has been scheduled. A local mechanical contractor has provided an estimate of$12,000.00 to install the boiler at the Recreation Center and $9,000.00 for the Carnegie Annex. The proposed installation meets the guidelines for the Energy Conservation Project, and there are sufficient Energy Conservation moneys available to fund the project. Moved by Anders, seconded by Getty that Building Maintenance be authorized to proceed with the replacement of the Carnegie Annex and Recreation& Arts Center West wing boilers with previously purchased high efficiency boilers at an estimated total cost not to exceed $23,000.00. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:08 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 10, 1998 4:30 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three.. Motion carried. The request of Sergeant Larry Thompson, Waterloo Police Department, on behalf of the Christian Fellowship Baptist Church to use Park Avenue ramp, Civic Center ramp or parking area under Washington Street viaduct as a practice area for the Faithsteppers drill team was reviewed. The Christian Fellowship Baptist Church located at 801 Wellington Street has a drill team called the Faithsteppers. The drill team is comprised of approximately 20-25 young women and men who compete throughout the Midwest and who have won awards for their performance. The youngsters must practice frequently and long hours which has brought some neighborhood concern. The Christian Fellowship Baptist Church is requesting permission to use the eastside parking ramp at Park Avenue and Lafayette, the westside parking ramp located at Commercial and West Fourth Street, and the new parking area under the Washington Street overpass. The locations have a smooth level surface, ample space and are located in the downtown area where the noise would not be a nuisance as it is in residential areas. The Christian Fellowship Baptist Church is insured through Church Mutual of West Des Moines, Iowa. Councilperson Krizek stated that she requested that the drill team find a new location to practice as she was receiving complaints from residents in her ward about the noise. City Clerk Nancy Eckert reported that allowing the drill team to practice in one of these areas will not increase the city's insurance premiums, but will increase the city's liability exposure. There is concern that the drill team would present an "attractive nuisance" whereby drivers of vehicle in the areas would have a tendency to want to see what is going on and not pay attention to their driving, and the visibility of cars leaving or entering the ramps. Sergeant Thompson reported that the drill team practices after 6:00 p.m. Councilperson Murphy suggested allowing them to use the facilities, and if there appears to be any dangers we could rescind the approval. Councilperson Getty asked if Riverfront Stadium would be available for use by the drill team. Councilperson Anders suggested referring to the Superintendent of Parks for review and suggestion of locations. Sergeant Thompson stated that one of the reasons for choosing the downtown area is because many of the kids live on the eastside. In response to a question from Councilperson Anders, Sergeant Thompson reported that when the weather turns colder the drill team will practice indoors. Moved by Anders, seconded by Getty that the request of the Christian Fellowship Baptist Church to use the Park Avenue ramp, Civic Center ramp or parking area under the Washington Street viaduct as a practice area for the Faithsteppers drill team be approved but if problems occur the approval will be withdrawn. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:55 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 3, 1998 4:15 p.m. Council Chambers Members present: Anders, Getty. Members absent: Murphy. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director to re-caulk all windows in City Hall at a cost not to exceed $9,500.00 was reviewed. Water has been leaking through the window headers in City Hall for many years. Building Maintenance has identified that the problem is due to caulk joint failure. Restoration Services performed a trial sealant removal and recaulking of two windows in offices in the Planning and Zoning Department. Several severe rains accompanied by windy conditions were experienced after the trial recaulking, and the treated window units did not leak. It is the recommendation of Building Maintenance that all windows in City Hall be resealed at an estimated cost of $9,500.00. Funding is available in remaining GO Bonds funds for roof improvements which were reserved for this project. Moved by Anders, seconded by Getty that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director to approve a preventive maintenance agreement with Young Plumbing & Heating Co. at a cost of $4,560.00 for the multi-stack chiller at the Five Sullivan Brothers Convention Center was reviewed. Young Plumbing & Heating Co. recently completed installation of a complete cooling system replacement at the Five Sullivan Brothers Convention Center. The installation included a bank of multi-stack modular chillers which now provide staged, on demand cooling, for the building. The multi-stack system is considered to be the most reliable and efficient chiller system available and is covered under manufacturer and installer warrant for a period of two years. The warranty is only valid if proper preventive maintenance is performed and recorded by the owner. The chiller package is a very complex piece of equipment, and the city does not employ anyone with the knowledge or expertise to properly safeguard its operation. Young Plumbing & Heating has submitted a quote of$4,560.00 per year for seasonal start-up and shut-down, as well as two quarterly maintenance tests of the chiller system and condensing units. Funds have been budgeted to cover the agreement. Moved by Anders, seconded by Getty that said preventive maintenance agreement with Young Plumbing & Heating for the multi-stack chiller at Five Sullivan Brothers Convention Center at a cost of $4,560.00 be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director for authorization to install six soft starts on air handler units at the Five Sullivan Brothers Convention Center was reviewed. The city has recently completed the installation of a new building cooling system and has updated the pneumatic HVAC controls to Direct Digital Controls. The result of these installations is the potential to greatly reduce the energy demand of the facility during both use and non-use hours. Building Maintenance has studied the actual building occupancy records supplied by Center Management and found that 1/3 of the days in the past ten months the center has been completely unoccupied, and there have been fewer than 20 days when the entire center was being utilized. Even when occupied, all of the HVAC systems were operating and maintaining room air conditioning. The greatest energy saving potential is realized by shutting down equipment during non-use hours. The existing air handler units were designed to be operated continuously, and it is very hard on the motors and drive systems to be turned off and on. The units produce loud and annoying squeals from belt slippage and excessive wear on the bearings and motors because they start under a full power load. The solution is to install either soft starts or more expensive and complex, variable frequency drives on the AHU motors. Soft starts are an electrical component added to a motor installation which allows motors to start at considerably less than a normal operating load and gradually build up to speed to full RPM. Variable frequency drives do the same but also modulate the operating speed according to building demand, but investigation reveals that most rooms in the facility do not receive enough use to justify the additional expenditure. It was the recommendation of Building Maintenance to install six soft starts at the 1 a 31-130 AID Jaxog AouEN .pap no uouoJ .Agdinj :luasgy .uz d {,z:},it' pauino[pg aq Supam agi siapuv Aq papuooas `Amp Aq panoW guns It `aalguzuloo aiojaq ssauisnq .1ag2lnJ ou g�iM •paui10 uogo j 'Agdinys :3uasgv onn j :saACy .00`000`01$Jo 1g00 paletugsa UP 3P .10111aD uoI1uanuoJ slagloJg uungins ant, age $ sgun iaipugg uo slims gos xis iimsu! pazuogpne aq aoueua1umN Sugopng siapuy Aq papuooas `Anap Aq panoyg .00.000`01$Jo 1soo partuusa ue 1e Ja;ua3 uo9uanuoD SJag1oig uengins anti z abed 8661 `£lsanV aallnu uo3 spunoz9 a8 5uIP1mg BUILDING& GROUNDS COMMITTEE July 27, 1998 4:30 p.m. Council Chambers Members present: Anders, Getty. Members absent: Murphy. Moved by Getty, seconded by Anders that the Agenda, as amended to add Item No. 2 under New Business entitled, "Review of bids received for sale and conveyance of excess right-of-way acquired in conjunction with Sixth Street Extension Project and authorization to start proceedings for sale and conveyance—City Planner", be approved. Ayes: Two. Absent: Murphy. Motion carried. The Memorandum of Understanding with Iowa Northland Regional Council of Governments (INRCOG) to prepare grant application to Iowa Department of Natural Resources for REAP funding for improvements to the Fourth Street Dam was reviewed. INRCOG will prepare the grant application to be submitted to the Iowa Department of Natural Resources. If the city is awarded REAP funding, INRCOG will be paid one and one-half percent of the funds awarded. The maximum REAP funding available to cities the size of Waterloo is $200,000.00. The actual grand application will be reviewed and approved by the Mayor and City Council before submittal to the Iowa Department of Natural Resources. Administrative Director Bob Stevenson stated the plans call for stabilizing and painting the dam, and installing boards that would raise the water level 18 inches upstream. Councilperson Anders asked if the grant could be used for an inflatable dam. Mr. Stevenson stated that the project has to be described and grant specific. Administrative Director Bob Stevenson stated that the city has a draft agreement with MidAmerican Energy regarding the Fourth Street Dam. MidAmercian Energy has control of the dam, and the city agrees to take control of the dam if we receive the grant. Councilperson Getty asked if MidAmerican Energy is offering financial support, and what is the estimated cost to make the dam feasible. Mr. Stevenson stated that the city is negotiating with MidAmerican Energy. The estimated cost for improvements to the dam is $380,000 to $400,000. Councilperson Anders stated that he would like to consider purchasing an inflatable dam. The inflatable dam is more costly, but it would raise the level of the water a foot higher than the boards. A person has to put the boards up and then take them down, it is labor intensive. Councilperson Anders stated that the inflatable dam is state of the art, and that this is an opportunity to impress the Iowa Department of Natural Resources. Moved by Getty, seconded by Anders that the Memorandum of Understanding with Iowa Northland Regional Council of Governments to prepare grant application to Iowa Department of Natural Resources for REAP funding for improvements to the Fourth Street Dam be approved. Ayes: Two. Absent: Murphy. Motion carried. The bids received for sale and conveyance of excess right-of-way acquired in conjunction with Sixth Street Extension Project were reviewed. Two proposals have been received. Habitat for Humanity is proposing that the city convey both parcels to them for $1.00 or just the site with the building located on it. They will basically be using the existing building for warehouse space and a restore facility. A portion of the lot abutting the existing neighborhood would be divided for housing to be built by Habitat. Rod Curran proposes to remodel the existing building for an office and plumbing shop with storage capability. Mr. Curran has offered $5,000.00 for the property. The money the city receives for the parcels will be reimbursed to the IDOT at 85 percent minus city expenditures. The money reimbursed to the IDOT will actually go into the IX Funding Account which the city draws from for future roadway projects. The parcels were previously appraised together in 1996 for development purposes and found to have an appraised value of )iiaDD AID alog AougNl .pap no uouoj, 'Aqd nj, :mow .oMZ :so/Cy 'urd tc:{, pauinofpg aq gut1aaw alp Imp siopuy Xg papuooas 'Amp cq panouW sgm 1i `0041auiuoo 041 oiopaq ssauisnq Ja4Jn3 ou g1'M .papno uo9oN .Atidinw :luasgv 'oMZ :so/Cy .guugag jo 1as pounoo lln3 0q1 o1 pnnuoJ o1 pue op.'s Joj AuueuxnH JoJ ;eNEH oN aouMAanuoo puu aius anoiddu o; siopuy Aq papuooas 'Amp Aq pa/tow '1u1iquf Aq auauxdolanap iaqinj Jo luomdolanap le onunuoa oin nj laqma .zoj plaq aq uvo pond J0g10 alp os uzag1 o1 p0A0nuoo aq 0I iaond /quo 1eg1 s1sa$$ns osp gels .pauunugns oMf 0111 jo 1uawdolanap isaq aq1 luasaid mom lmsodold TewmH 0111 sanagaq iPls '00'000`SL$ z abed 8661 `LZ AInf aou unuo3 spinal°78 2u!pi!ng BUILDING& GROUNDS COMMITTEE July 20, 1998 5:00 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Administrative Director for authorization to replace the roofs of the City Hall tower quadrant and Library N.W. quadrant was reviewed. Building Maintenance has updated roofing repair and maintenance records on city buildings the past several years in an effort to determine affordable long-term replacement schedules. The following roof repair has been completed: FY 1997 Carnegie Annex (30 sq.) $10,150.00 Fire Station 6 Living Quarters (21 sq.) $13,501.90 Fire Station 8, Living Quarters (28 sq.) $13,501.90 Rec Center East Wing Lobby (12 sq.) $12,292.76 Total Cost $49,446.56 FY 1998 Fire Station 1, Living Quarters (40 sq.) $14,741.46 Street Dept N.W. (67 sq.) $22,595.94 City Hall Annex (83 sq.) $21,409.57 City Hall ( 8 sq.) $ 6,685.05 Total Cost $66,432.02 The following two city buildings have been identified for re-roofing this season: Library N.W. quadrant (30 sq.) $21,000.00 City Hall Tower quadrant (23 sq.) $18,400.00 Total Estimated Cost $39,400.00 In FY 2000 the city will be replacing approximately 90 squares of the roof at the Rec Center Gallery and another section of the Street & Sanitation building. Funds are available in the FY 1999 Capital Improvement budget. Moved by Anders, seconded by Getty that staff be authorized to proceed with roof replacement at the Library and City Hall at an estimated cost of$39,400.00. Ayes: Three. Motion carried. The request of the Administrative Director for authorization to contract with Cues Janitorial to apply a four coat inter-seal finish to the lobby at the Five Sullivan Brothers Convention Center was reviewed. The brick lobby floor at the Five Sullivan Brothers Convention Center was sandblasted and tuck pointed in 1996 to remove the accumulation of over 20 years of floor finishes. Due to conflicting reports from brick flooring manufacturers and floor finish suppliers, no replacement finish was applied to the floor. Councilperson Anders has been working with Cues Janitorial Services to develop a finish and maintenance program for the brick floor that will provide a durable, low maintenance finish. Cues recently finished a sample area, and management for the Five Sullivan Brothers Convention Center and city staff agree that this is the best product proposed to date. Cues Janitorial is forwarding the same hard floor coating rates as proposed in the contract for City Hall. Cues Janitorial has submitted a proposal in the amount of$1,890.00 to #pply a four coat inter-seal finish to the lobby at the Five Sullivan Brothers Convention Center. Moved by Getty, seconded by Anders that staff be authorized to contract with Cues Janitorial to apply a four coat inter-seal finish to the lobby at the Five Sullivan Brothers Convention Center at a cost of$1,890.00. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE July 6, 1998 5:15 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as amended to delete Item 1 under New Business entitled, "Approval of telephone equipment maintenance agreement with Digital Communications for City Hall, Fire Rescue and Water Pollution Control—Administrative Director", be approved. Ayes: Three. Motion carried. The request of the Administrative Director for authorization to seek bids for new vertical blinds for Exhibition Hall at the Five Sullivan Brothers Convention Center was reviewed. There are five sets of blinds screening the windows between the Upper Concourse and Exhibition Hall at the Five Sullivan Brothers Convention Center. The existing blinds are sixteen feet above floor level and consequently must be manipulated with very long chords. Currently, none of the blind sets is complete and none of the hardware operate properly. The estimated cost for five sets of vertical blinds is $4,500.00. Moved by Anders, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Assistant City Planner to approve lease agreement and hold harmless agreement with The Central States Conference Corporation of Seventh Day Adventists for property located at the northwest corner of Adams Street and East 4th Street was reviewed. The Central States Conference of Corporation of Seventh Day Adventists plan on a evangelistic crusade from July 8, 1998 until August 16, 1998. The objective of the crusade is to uplift the community morally, spiritually and physically. The applicants will provide the necessary insurance coverage and a fire proof tent for the site. They have also agreed to sign an indemnity agreement to hold the city harmless for any accidents that may occur on the premises as part of the crusade celebration. Moved by Getty, seconded by Anders that said agreement be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:22 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE June 22, 1998 4:45 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Planner for authorization to proceed with erection of "Welcome to Waterloo" sign was reviewed. The sign will be located on the Heath Street frontage road on Highway U.S. 63 North. The estimated cost is $17,550. The Exchange Club has agreed to donate $10,000 and $3,615 has been allocated from Hotel/Motel tax funds. The Fire Department has agreed to supervise the construction. The Parks Department will do the landscaping, and the Sign & Traffic Department will do the lighting. The sign will be ordered from Schuler Masonry via Stone City Quarry. Moved by Getty, seconded by Anders that said request be approved and City Planner authorized to proceed. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:55 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 18, 1998 4:00 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Clerk to purchase a display telephone and install a telephone line for the Public Access Studio, Room C at the Public Library, was reviewed. The installation of a telephone line will allow telephone calls to go directly to the Public Access Studio rather than through the main telephone number at the Library. The purchase of a display telephone, with voice mail, will allow callers to leave messages for the Cable Television Production Coordinator when he is unavailable to answer the telephone. The cost for the display telephone is $348.00, and it is estimated the installation of the telephone line will cost $270.00. Funds are available in the Telecommunications Commission's F.Y. 1998 Budget to purchase said equipment. The Telecommunications Commission reviewed and approved the equipment purchase at its meeting on Thursday, June 8, 1998. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. The request of the City Clerk for authorization to seek bids for cable equipment for the Public Access Studio and the Council Chambers in City Hall was reviewed. The city is leasing Room C at the Public Library to use as a Public Access Studio. The Cable Television Production Coordinator has compiled a list of equipment that will be necessary to run the studio. In addition, Mayor Rooff has requested that the audio and visual equipment used to cablecast council meetings be updated. The Telecommunications Commission reviewed and authorized seeking bids for the equipment at its May 7, 1998 meeting. The estimated cost to equip both the Public Access Studio and Council Chambers is $136,283. The Telecommunications Commission has approximately $75,000 in its budget for purchase of the equipment and Mayor Rooff has asked the Finance Manager to work with the Commission for additional funding. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:28 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 18, 1998 4:00 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Clerk to purchase a display telephone and install a telephone line for the Public Access Studio, Room C at the Public Library, was reviewed. The installation of a telephone line will allow telephone calls to go directly to the Public Access Studio rather than through the main telephone number at the Library. The purchase of a display telephone, with voice mail, will allow callers to leave messages for the Cable Television Production Coordinator when he is unavailable to answer the telephone. The cost for the display telephone is $348.00, and it is estimated the installation of the telephone line will cost $270.00. Funds are available in the Telecommunications Commission's F.Y. 1998 Budget to purchase said equipment. The Telecommunications Commission reviewed and approved the equipment purchase at its meeting on Thursday, June 8, 1998. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. The request of the City Clerk for authorization to seek bids for cable equipment for the Public Access Studio and the Council Chambers in City Hall was reviewed. The city is leasing Room C at the Public Library to use as a Public Access Studio. The Cable Television Production Coordinator has compiled a list of equipment that will be necessary to run the studio. In addition, Mayor Rooff has requested that the audio and visual equipment used to cablecast council meetings be updated. The Telecommunications Commission reviewed and authorized seeking bids for the equipment at its May 7, 1998 meeting. The estimated cost to equip both the Public Access Studio and Council Chambers is $136,283. The Telecommunications Commission has approximately $75,000 in its budget for purchase of the equipment and Mayor Rooff has asked the Finance Manager to work with the Commission for additional funding. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:28 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 11, 1998 4:40 p.m. Large Conference Room Members present: Anders, Getty. Members absent: Murphy. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director to purchase 11 new light fixtures, 3 ceiling fans and additional plaster repair in conjunction with remodeling of upper level of Veterans Memorial Hall was reviewed. Building Maintenance has been meeting with the Veterans Memorial Hall Commission on an upper level remodeling project to be completed by Memorial Day, May 25, 1998. The project includes: plaster repairs, partial reroofing, painting and new lighting and ceiling fans. The city contracted with Iowa Wall Systems for ceiling repair at a cost of$4,818.00 at the Veterans Memorial Hall building Once removal of damaged plaster began, it was evident that more extensive repairs are warranted. The contractor recommends that the entire ceiling in the middle and east rooms receive a complete overlay of sheetrock to ensure a permanent repair. There will be an additional cost of$1,658.00 for the repair. A more extensive repair is necessary in the west meeting room for an additional $315.00. The committee has reached a consensus on replacement light fixtures and new ceiling fans. Quotes will be solicited for eleven light fixtures and three ceiling fans at an estimated cost of$2,200.00. Moved by Getty, seconded by Anders that the request of the Administrative Director to purchase 11 new light fixtures at a cost of$1,700.00, three ceiling fans at a cost of$300.00 and additional plaster repairs totaling $1,973.00 in conjunction with the upper level remodeling at the Veterans Memorial Hall be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:46 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 4, 1998 4:00 p.m. Council Chambers Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Planner for authorization to proceed with the sale of property known as 104 Bates Street was reviewed. The property is 36' x 132' or 4,752 square feet in size. Due to the narrowness of the lot, it appears to be unbuildable except for a single width manufactured home or narrow ranch style house placed sideways upon on the lot. Dotty Ross owns the parcel just south of the city-owned parcel. Ms. Ross would like to purchase the land to continue to maintain it as part of her driveway and as open landscaped area. The assessed value of the land is $990.00, and Ms. Ross has offered $200.00. Due to the size of the parcel and existing trees, contours, etc., it appears that this is a fair offer for the parcel of land. Moved by Getty, seconded by Anders that city staff be authorized to start the proceedings for the sale and conveyance of said property to Dotty Ross. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:08 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 27, 1998 4:00 p.m. Large Conference Room Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Paul Huting, Superintendent of Parks, updated the committee on the proposed lease agreement with Iowa Wireless for placement of a cell phone monopole in the parking lot of Riverfront Stadium. The Waterloo Park Board has approved the proposed lease agreement subject to further negotiations. Mr. Huting and Councilperson Anders met and selected a site that is acceptable to Iowa Wireless. City staff will be meeting to establish an ordinance to regulate installation of antennas throughout the city. Administrative Director Bob Stevenson stated that other cities are also facing the issue of antennas. Mr. Stevenson suggested an ordinance be drafted that will establish regulations to assist the city and will include aesthetics, locations, etc. Mr. Stevenson recommended that this item be referred to Planning and Zoning and the City Attorney to devise an ordinance. Councilperson Anders suggested that an ordinance be in place with specific guidelines before a lease is approved. Assistant City Attorney Sang-Ki Han stated that the council could approve the agreement and then create the ordinance. Reed Craft, Manager of Waterloo Water Works, stated that the Water Works has been in negotiations to put an antenna on one of the water towers. Mr. Craft has questions he would like answered before they approve an agreement. Mr. Craft will be meeting with Stanley Engineering to discuss the agreement. Mr. Stevenson suggested putting a moratorium on any installations until an ordinance is put in place. Councilperson Murphy agreed that the city should move ahead with creating an ordinance. The request of the City Planner for authorization to sell ten single family housing units was reviewed. Deb Collett reviewed the program with the committee. The city applied for public housing funding to build ten houses in 1992 to replace some of the housing that had been demolished. New housing was built in five neighborhoods during 1993-94 where housing had not been built in almost 20 years. The intention in building the units was that eventually they would be sold to the economically self-sufficient tenant occupant or they would be made available to create a homeownership opportunity for low-moderate income homebuyers. The original families who sighed Family Self Sufficiency agreements will reach the end of their maximum five year commitment in 1999. One of the families is in the process of moving out as of April 15. A second tenant intends to give notice to move this summer from her two bedroom house in favor of renting a larger three bedroom house on the Section 8 Program. The time is right for the city to begin the process of making these houses available to the remaining tenants, locate home buyers to purchase the vacant units and make plans on how to use the resulting proceeds from the sale. A plan for the sale of 10 Single Family Houses under the Public Housing Homeownership Program has been devised. The plan will need to be approved by the council and then sent to HUD for approval. The plan closely reflects the language in HUD regulations, but the city has flexibility as to the level of subsidy to offer. The plan proposes a limitation of no more than 15 percent subsidy in the form of a mortgage forgivable after seven years and income requirements of at least $15,000. Public housing tenants wanting to buy their house, if they have the appropriate income, will have first choice to buy their homes, followed by Section 8 Family Self Sufficiency (FSS) participants, followed by non -FSS Section 8 tenants and then the general public. Non r 'CUD lia�iog AourN •paweo uouoys.i aani j :saAy •urd 0Z12,fe pau.inofpe aq 2urlaaw aql Ty Amp o Aq papuooas `sJopud Aq pa/win seem 1! `aalfruiuioo agf aiojaq ssaursnq iaglinj ou g1rM .par ueo uonoj as iq j :soi y .pano.Jdde aq Suisnoq Ainuej aiSuis ual Has of ssaoo.id aql ui8aq of iauueid Al!D agl jo lsanbai agl legs'Amp cq papuooas `siapuy Aq panoyg .ueid oqi anadde pue nn0rn0.1 of seep 09 010E Gm a)f I&'lr legl paloadxa s► lI .ueid alp jo ienoidde sAQnH ioj palefs aq sasodmd&unsnoq Jaw asogi saimbai ueid aql pue `spun3 Su!snoq Jaw wag fun000e meths a u!ioj palun000e aq lsnui ales am uiog sp0000id aqZ .spoogioggS!ou JoJ I2alei1s Sutsnoq sfr sdoianap Alp aql se Suipunj uueiSord SOH aql asn of ARge aql of lueuoducr AIM amooaq gorgM Clio aql cq padoianap spun] Surgofeuu .ioj euafuo =Bold atAIOH - DHQ0 alp shout mid aqZ .ageSIJouu aigen! ioJ mai(uanas alp gfrnn deb aql Sugig Aim alp imm `spruuad amoou► iiagl imp umuuxeuT agf of do ueoi ieuor1uanuoo e ioJ .iapuai pool a wog &uroueug laS pug luauuCed umop a aprnoid of aige aq of paau Iilm siaAnq auroq aql legs sasodoid ueid aqZ •sigoid IIe3Pu!M 1ruIri pinom imp aiesa.J uo uotfefnuq a Si aiagZ .00rogo nagf jo Tin ielua i a of uie.0 old 8 uoUoas aql of iajsueii of Aigige aqi aneq Apeaiie slueuai Sursegoind Z agUd 8661 `LZ Iudd you unuo3 spunoi9 ag BuIPITnH BUILDING& GROUNDS COMMITTEE April 20, 1998 4:00 p.m. Large Conference Room Members present: Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as amended to add Item 2 entitled, "Approval of emergency repairs to Veterans Memorial Hall roof at a cost not to exceed $3,000— Administrative Director", be approved. Ayes: Three. Motion carried. The lease agreement with Iowa Wireless for placement of a cell phone monopole in the parking lot of Riverfront Stadium was reviewed. The Superintendent of Parks has been working with Iowa Wireless regarding possible placement of a cell phone monopole in the parking lot of Riverfront Stadium. This will be a 130' single pole within a 40' x 40' fenced enclosure. Iowa Wireless' current lease offer would provide the Park Commission $500 at signing and $750 per month rent for five years, renewable in five year increments up to a maximum of 30 years, with a 10 percent rent increase at each renewal. Iowa Wireless would also provide two parking lot security lights on the pole, including power at their expenses. Assistant City Attorney Sang-Ki Han has been working on the lease with the Superintendent of Parks. They have investigated similar agreements with other municipalities in Iowa, and it appears that this is a fair offer from Iowa Wireless. The Park Board will review the agreement before it is taken to the full council. Councilperson Anders is opposed to locating the pole in the parking lot at Riverfront Stadium. Councilpersons Anders and Getty will go to the area to review locations for placement of the pole. Moved by Anders, seconded by Getty to table this item for one week. Ayes: Three. Motion carried. The request of the Administrative Director to approve emergency repairs to the roof at Veterans Memorial Hall was reviewed. Building Maintenance has received authorization to contract the repair of the plaster ceiling in the upper level of Memorial Hall. Once demolition of the old ceiling was complete, a roof leak became apparent in the center room. Due to the difficult access and small surface area of the roof, it would be more cost effective to contract a re-roof with rubber membrane. Service Roofing was contracted and they are willing to perform an emergency re-roof on a time and material basis not to exceed $3,000. Funding is available in the Memorial Hall building improvements budget. Moved by Getty, seconded by Anders that said request for repairs to the roof at Veterans Memorial Hall at a cost not to exceed $3,000 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:18 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 13, 1998 4:15 p.m. Large Conference Room Members present: Anders, Getty. Members absent: Murphy. Moved by Getty, seconded by Anders, that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Associate Engineer to seek bids for sewer and separator pit for AMSA building at the Airport was reviewed. The Airport would like to convert the AMSA building, which is an old maintenance building, into a car wash for the rental car companies. The building currently has floor drains which run into the storm sewer. Car wash water needs to go into the sanitary sewer. In order to provide for car wash operations, a separator pit will need to be installed on the outside of the building and a sewer service run approximately 125 feet to connect to the existing sanitary sewer. The Engineering Department is putting together specifications for the project and will provide inspection during construction. The committee would like the Airport Director to provide information concerning the amount of revenue the car wash will generate. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:19 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING&GROUNDS COMMITTEE March 23, 1998 4:15 p.m. Large Conference Room Members present: Anders, Getty. Members absent: Murphy. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the City Planner to permit the Iowa Department of Natural Resources to design and construct a recreational trail through 72 acres of property formerly known as the Brinker Gap was reviewed. The Iowa Department of Natural Resources is in the process of designing a recreational trail to connect George Wyth State Park to East Lake and the Greenhill Road Trail. The trail will travel through the land formerly known as the Brinker Gap. Construction of the trail will be in the spring and summer of 1998. Basic Materials Corporation purchased Iowa Department of Transportation excess right-of-way and gave the mineral rights to the Brinkers. The Brinkers have deeded the 72 acres to the city for the continued development of the East Lake Park and recreational area. Moved by Anders, seconded by Getty that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director for authorization to replace existing boiler in City Hall with two modular, high efficiency boilers at a cost not to exceed $47,500.00 was reviewed. Building Maintenance scheduled an emergency boiler repair at City Hall several weeks ago. The repair was necessary to ensure reliability of the boiler through the heating season. The erosion of the mud leg was successfully repaired but was more advanced than expected and indicated that the entire bottom sheet and approximately 12 inches of the lower side wall should be replaced prior to the next heating season at an estimated cost of$12,000. After the latest repair, a leak was found in the front, fireside of the boiler. There are many fire tubes passing through the water side of the boiler. Water is contained around the tubes by a tube sheet on each end. Leaks occur when a boiler has been allowed to cool down. In most cases the leak reseals once the boiler returns to operating temperature. Accepted past practice was to plug the leaking tube. The code allowed up to ten percent of the tubes to be plugged. The code was recently revised and now all leaking tubes must be replaced. There are 84 tubes in the boiler and the unit is 35 years old. It is estimated to cost $5,000.00 to retube the unit. Building Maintenance recommends replacing the single boiler with two modular, high efficiency 750,000 BTU boilers at an estimated installed cost of$40,000.00. The boiler shell insulation is asbestos with an estimated cost of$7,500.00 to abate the asbestos. Moved by Getty, seconded by Anders that replacement of existing boiler at City Hall with two modular, high efficiency 750,000 BTU boilers at an estimated installed cost of $40,000.00 and asbestos removal of $7,500.00 be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:21 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE March 16, 1998 5:30 p.m. Large Conference Room Members present: Chairperson Murphy, Getty. Members absent: Anders. Moved by Getty, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The sale and conveyance of excess right-of-way acquired in conjunction with the opening of Freedom Lane and dead-ending Randall Street was reviewed. City departments were informed of the proposed sale and conveyance and the Engineering Department has shown concern over the trees recently planted in the area. The trees were planted outside of the needed right-of-way area due to setback requirements from Highway 218 set by the Iowa Department of Transportation. The Engineering Department has determined that we could sell any applicants the easterly 30 feet of the remaining lot. Roger Curran, the abutting property owner, has submitted an offer of$750.00 less survey costs for the remaining lot area and the portion of alley abutting his property. Mr. Curran has been informed that he will need to get a survey done due to the irregularity of the curve of the remaining lot size. The alley portions would need to go through the proper vacation of right-of-way process, but it does not appear there would be any need for the alley portion as it is currently greenspace. The assessed value for the land and the alley portions is $1.07 per square foot or a total of $2,407.50. It was suggested that staff negotiate with Mr. Curran to sell and convey said property for $750.00 plus survey costs. Moved by Getty, seconded by Murphy that staff be instructed to negotiate to sell and convey said excess right-of-way to Roger Curran for $750.00 plus survey costs. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy that the meeting be adjourned at 5:35 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE March 9, 1998 5 :20 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Murphy. Moved by Getty, seconded by Anders that the Agenda, as amended to amend Item No. 1 under New Business entitled, "Approval of lease agreement with Shawn Hottle for property generally located at the southwest corner of U.S . Highway 20 and Kimball Avenue--City Planner" , be approved. Ayes : Two. Absent : Murphy. Motion carried. The lease agreement with Shawn Hottle for property generally located at the southwest corner of U.S . Highway 20 and Kimball Avenue was reviewed. The city owns approximately 21 . 8 acres of property located at the southwest corner of U.S . Highway 20 and Kimball Avenue . Since 1987 the property has been leased for pasture land. It cannot be sold as it serves as a detention area for Kimball Avenue . The previous lease was for 19 months in the amount of $302 . 00 . Shawn Hottle has requested to lease the property for one year at a cost of $200 . 00 . Moved by Getty, seconded by Anders that the lease with Shawn Hottle for $200 . 00 for one year be approved and forwarded to the full council for approval . Ayes : Two. Absent : Murphy. Motion carried. The request of the Airport Director for funding for replacement of carpet in the airport terminal was reviewed. The carpet would be replaced in the area of the vending machines, waiting area in front of the rental cars and in front of the bathroom. The Airport ' s current budget does not allow for complete replacement . It was the consensus of the committee that the Airport Director seek bids for the carpet and bring back for review and possible funding. Moved by Getty, seconded by Anders that the Airport Director seek bids for the carpet replacement at the airport terminal, and that the bids be brought back to the committee. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director to purchase four ventilating windows for offices at Carnegie Annex building was reviewed. There are two air handlers serving the Carnegie Annex; one conditioning the upper level and one in the boiler room serving the basement and ground level . There is no outside air intake for either of these units and the current Building Code states that an outside air source must be available in all commercial buildings . Ventilating windows are an acceptable source for outside air, but all of the exterior windows in the Carnegie Annex building are stationary. It has been determined that it would be necessary to replace four windows to achieve air flow through all the exterior offices . A price of $1, 000 . 00 per window has been quoted. Funding is available in the Community Development Budget . Moved by Getty, seconded by Anders that the purchase of four ventilating windows for the Carnegie Annex building at a cost not to exceed $4, 000 . 00 be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5 :30 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk BUILDING AND GROUNDS COMMITTEE February 23, 1998 4:35 p.m. Large Conference Room Members present: Anders, Getty. Members absent: Murphy. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Administrative Director for authorization to repair kitchen exhaust fan unit at the Five Sullivan Brothers Convention Center was reviewed. The unit is currently twenty five years old, out of balance, and the bearings are bad. The approximate total cost is $2,000.00 including the purchase of a high efficiency motor. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:38 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE February 16, 1998 4 : 15 p.m. Large Conference Room Members present : Anders, Getty, Murphy. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Fire Chief for authorization to seek bids for concrete work for the area behind Station #1, 425 E. Third Street, was reviewed. The estimated cost for the project is $23, 000 .00, and $25, 000 . 00 has been allocated through General Obligation Bonds . Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to include in the Ceiling and Lighting Project at the Five Sullivan Brothers Convention Center the replacement of ceiling and lighting fixtures in the concourse and common hallways on the upper level of the Five Sullivan Brothers Convention Center was reviewed. Building Maintenance received council approval to replace the ceiling and lighting in rooms 21-23 on the upper level of the Five Sullivan Brothers Convention Center at a cost not to exceed $70, 000 . 00 . Building Maintenance acted as general contractor on the project which reduced costs in all phases by eliminating architect/design/engineering fees, which allowed the project to be completed for approximately $57, 000 .00 . On January 5, 1998, the Building & Grounds Committee approved expanding the project to include adjoining rooms 24 and 25 at a cost not to exceed $15, 000 . 00 . The cost for replacement of ceiling and lighting fixtures in the concourse and common hallways on the upper level of the Five Sullivan Brothers Convention Center is estimated not to exceed $32 , 000 . 00 and will be funded with Hotel/Motel Tax funds . Moved by Anders, seconded by Getty that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Associate Planner to vacate 14 platted streets and 20 alleys for property generally located in Riverview Addition, except for Easton Avenue and Ridgeway Avenue, was reviewed. The city is currently in the process of establishing a recreational area in Riverview and is acquiring all privately held properties in the project area. The next step involves the vacation of the streets and alleys . There are 14 platted streets and 20 alleys that will be vacated. The portion of right-of-way to be vacated will be developed by the city as a recreational area. The vacation of the platted street system will eliminate the public right-of-way and become city property, thus eliminating any future traffic on the existing streets . The two remaining streets, Easton Avenue and Ridgeway Avenue, will continue to serve as access locations for the Water Pollution Control facility. The Planning, Programming and Zoning Commission unanimously approved the vacations on December 8, 1997 . Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. Murphy now present at 4 :25 p.m. The request of the City Clerk to approve an agreement with the Waterloo Public Library to use Room C for the location of the public access studio was reviewed. The city is in the process of hiring a Cable Television Production Coordinator to run and operate a local public access studio. Room C will be used by the public and city to produce and cablecast videos on our local access channels 2 and 9 . The studio will be open 40 hours per week at staggered hours . The Telecommunications Commission has $50, 000 .00 available for start-up costs and purchasing equipment for the operation of the studio. The hours that the Library is open and the handicap accessibility makes this an idea location for the public access studio. The Library will not charge rent for the use of Room C but has asked for $200 .00 per month for utilities and )JeT3 AlTD Jaaxog ADU N •pazt1eo uoTgow • aaruy : saAy . *d 6 Z: 17 Ie pauano Cpe aq 6uTgaam atp veep Agthnw Aq papuooas 'Aqqap Aq panoui seM qT 'ee fla moo alp aao;aq ssauzsnq zaglznj ou t4TM •paLIzeo uozpow • aaagy : saAy •panozdde aq gsanbaa pies gegp �udznw Aq papuooas 'Aggap Aq panow -AteagzrI alp qe wood asn oq gsoo Tenuue alp ao; ga5png 666T A3 SIUOTSSTIUUIo3 suozgeozunuiuiooaTay alp uT paga6pnq uaaq anew 00 ' 00v ' Z$ jo ;unoue alp uT spun • slsoo aouegsTp-6uoT pue auoudaTaq ATIpuoui 1oj aTgzsuodsaz aq TTTM uoTsszwmop uoz.IeoTunwwooaTay aqy ' sgsoo 6uTueaTo Z a6ea 866T '9T Atenigaa aannTmwo3 spunoiD 6uzpTTng BUILDING & GROUNDS COMMITTEE February 9, 1998 5 :30 p.m. Large Conference Room Members present : Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The City Hall basement plan for usage of space was presented by Bob Stevenson, Administrative Director. Civil Defense will be vacating their basement office space some time this year. Property evidence in the Police Department will be relocated to the jail in the near future . A committee made up of representatives of City Hall departments identified lack of storage space as their number one concern. The overall plan includes office space for a Grants Manager, City Hall Library, Plan Room, Clerk' s office storage space, and an area for a File Clerk. The Building and Grounds Committee previously approved Facilities Maintenance to utilize the former Credit Union office space, but the move was delayed until an overall plan could be reviewed. The space is needed by Building Maintenance for the computer software controls for the cooling/heating system. The space currently occupied by Building Maintenance will be used as a Facilities Maintenance Shop. Mayor Mardis, representing Black Hawk County Civil Defense, stated that Civil Defense will move as soon as they can find a suitable location. Gary Blair, Civil Defense Director, is willing to work with the plan, but does not want his services interrupted while searching for an alternative site . A suggested location was Van Eaton School . Mayor Mardis stated that Civil Defense does not need that large of a building, but they will need to have a tower. Moved by Anders, seconded by Getty that Building Maintenance be authorized to install fiber optic cable in the former credit union office area and to use that space as their office area. Ayes : Three . Motion carried. It was the consensus of the committee that additional information is needed regarding the use of the remainder of the city hall basement . Councilperson Murphy will meet with Chief Koehrsen regarding his request for space in the basement . With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5 :55 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE February 2, 1998 5 :30 p.m. Large Conference Room Members present : Chairperson Murphy, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Police Chief to install security glass at the front counter in the Records Division was reviewed. There have been occasions when staff has had to deal with irate citizens . The clerks have been called names, spit at and assaulted. Many arrests have been made at the front counter, but sworn police personnel are not always close enough to act quickly. The records clerks have requested the installation of the glass for security reasons and protection from communicable disease. An estimate in the amount of $410 . 00 has been received from Timmerman Glass Company for installation of the security glass . Moved by Getty, seconded by Anders that said request be approved at an estimated cost of $410 . 00 . Ayes : Three. Motion carried. The request of the Senior Planner to put five Children' s Neighborhood Playground areas in the name of the city was reviewed. The Children' s Neighborhood Playground areas are included as part of the residential neighborhoods with block numbers 201, 203, 206, 208 and 282 . The Assessor' s office has informed the city that there needs to be owners on their records for the five areas which were platted in the early 1900s . In order to keep them as they have been used by the neighbors, the City of Waterloo needs to take title to the areas . If they are not put in the city' s name, next year the Assessor' s office will use the original subdivider as the owner and sell them to the highest bidder. It has always been assumed that the properties were owned by the city; however the city has never maintained the properties . The Parks and Forestry Department does not have the ability to maintain them as city parks, and it must be understood that the playground areas would remain as they have always been. If the areas are put in the name of the city, the city will assume liability. Moved by Anders, seconded by Getty that said request be approved. Ayes : Three. Motion carried. The request of the Administrative Director to replace the entire cooling system at the Five Sullivan Brothers Convention Center with package chiller and a cooling tower was reviewed. The Trane chiller at the Five Sullivan Brothers Convention Center was replaced two years ago with a reclaimed chiller from McElroy Auditorium. The replacement was to be temporary until long-term objectives could be formed concerning purchase, life cycle and operating costs of permanent replacement options . The replacement chiller has operated better than expected and there have been no repairs or maintenance costs associated with the operation of the unit . The problem at the Center is the chilled water and pre-cool coils . Building Maintenance soldered a number of leaks in both types of coils prior to the cooling season. A few months ago a replacement pre-cool coil was installed in air handler unit #4 . Once the chilled water was pressurized following the installation, the chilled water coil failed beyond repair. Last summer an excessive amount of water was noticed collecting in the condensate pan below AHU #5 . Many new leaks were discovered in the chilled water coil . The purchase and installation cost for this replacement coil is expected to be $15, 000 to $18, 000 . The replacement of the chilled water coil in AHU #4 will cost approximately $10, 000 . In addition, there have been two leaks in the basement level chilled water piping. Building Maintenance determined that a replacement system should be investigated that would allow abandonment of the existing coil and piping system before the remaining coils fail . A Life Cycle Cost Analysis of Potential Chiller Retrofits was arranged by The Energy Group and )taaTD AlTD gaa){os ADU N •paz.z.IPD uor ow • aaauy : saAy •w• d Ot: S is pauanocpp aq buzpaaw eq gpup saapuz Aq papuooas 'Aqqap Aq pai.ow seM yT 'aaggTunuoo eqi aaojaq ssauzsnq aaglan3 ou gpTM paz.z.zio uoT oN aazuy : saAf •peAoadd2 aq 000 'SLZ$ ;o gsoo P J2 aaquaD uozwanuop saagloag upATTTnS eATs Gip Te wagsAs buTT000 aql aoPTdaa oq uoTTezzaolllnl gpun saapuy Aq papuooas Aq panow • Isoo agq go uoiTaod P aanooaa quawabpupw uui A PTTog ufTM alpTqoBau ao1DeJTQ anzgpalsiuTwpy eql q.Pun palsabbns sPM qi •aaque eq "IP loe[oad AuP aoj spun] uoT1pAaasuop Abaaua jo esn agq MOTTO of luewaaab.2 buT szxa auk buzpueWP UT pagsaaaquz uaaq lou 9APIT aacuaD uoTquanuop saaggoag aATa jo quawab2uPw ow, * spun; xpl Taa oN/Ta3og buzsn papun; aq TTTM goacoad aqy •paTTPlsuz qou sT wagsAs quawaoPTdaa P 3z sa2eA aaagl oq oMq gxau aql LIT 000 '00Z$ paeoxe pTnoo sTToo aaTpuPq aTp jo luawao2Tdaa • saaTpueq aTp aqm uT sTzoo Mau TTr pup aaMoq buTT000 L Jo uOT 1PTIP1suT sapnTouz aan6T; eq • 000 'SLZ$ 1P PaJew?gsa sT gsoo paJoacoad eqy • quewaoeTdaa ;o uoTlppuawwooaa ao; 1pn;s auk umTM saaabe aoupuaquTpw buzpTTng •A To alp oq lsoo ou Abaaug upozaawV-pTN Aq papun; abpa 866i 'Z Aapnaga3 ee Twwop spunoaD buTPTTng BUILDING & GROUNDS COMMITTEE January 20, 1998 5 : 10 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Murphy. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The Superintendent of Parks updated the committee on the renovation of the Iry Warren Memorial Golf Course pro shop. Work has started on the project, with asbestos removal and other preparations underway. There have been some adjustments to the construction plan for the project as a result of continued meetings with the golf pro, board members and others . Larger windows have been added to the project . There will be limited space for men and women' s lockers, and handicapped single stall -showers in each locker room. The pro' s office has been moved from the south corner to the north wing to give him more visibility. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 :13 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE January 5, 1998 3 :20 p.m. Large Conference Room Members present : Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to seek bids for sidewalk, step and curb repairs on the corner of 4th and Jefferson Streets and pave 19 tree recesses around the Five Sullivan Brothers Convention Center at a cost not to exceed $9, 500 . 00 was reviewed. The deterioration of the walk and steps is largely due to the careless use of excessive salt products to clear ice and snow rather than shoveling the area of accumulation. In addition, trees have been removed from nineteen tree recesses around the perimeter of the facility as part of a new landscaping concept . These areas have been filled with sand to grade but can still be considered hazardous and must also be permanently paved. The estimated cost to complete all the repairs is $9, 500 . 00 . Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent; Murphy. Motion carried. The request of the Administrative Director to remove existing panels, apply a layer of sheetrock, texturize and paint all wall surfaces in rooms 21-25 at the Five Sullivan Brothers Convention Center at a cost not to exceed $13, 000 . 00 was reviewed. On September 22, 1997, the Building & Grounds Committee gave authorization to remove the upholstered wall panels in rooms 21-23, and to patch and texture the underlying sheetrock walls at an estimated cost of $5, 000 . 00 . Building Maintenance believed that all of the panels were adhered with nail and screw fasteners . It has now been discovered that many of the panels have been glued to the walls and removal will disturb the underlying sheetrock beyond the masking of a patching repair. The underlying walls will be damaged regardless of the decision to re-upholster or paint . Building Maintenance estimates that it will cost $11, 000 . 00 to re- upholster and $11, 250 . 00 to texture and paint . The movable walls must also be repainted at an additional cost of $2, 400 .00 . Building Maintenance requests approval to remove and dispose of existing panels, apply a 1/2" layer of sheetrock, texturize and paint all wall surfaces at a cost not to exceed $13, 000 .00 . Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director to replace lighting and ceiling in rooms 24 and 25 at the Five Sullivan Brothers Convention Center at a cost not to exceed $15, 000 . 00 was reviewed. There is a movable partition wall between rooms 21-23 and rooms 24-25 that allows patrons to use all rooms as an open space, which combines the old ceiling with the new ceiling. The existing ceiling in rooms 24-25 is a combination of suspend, recessed and ceiling clouds . The suspended tiles are unsightly and the entire combination lacks any harmony with the remainder of the upper level . Building Maintenance estimates the cost of the project, including removal of the existing ceiling, installation of a new suspended ceiling, new dimmable fixtures, relocation of the sound system, replacement of the supply and return air ducts and sprinkler heads, will not exceed $15, 000 . 00 . Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director to install a dutch door to be located between the mail room and the Clerk' s office at a cost not to exceed $1, 000 . 00 was reviewed. The door installation will restrict access to the Clerk' s office . An electronic strike will be installed with an activation button at the front counter. Building & Grounds Committee January 5, 1998 Page 2 With the installation of an electronic strike, it will be necessary to utilize the existing side door to the mailroom for Clerk/Finance staff use. Building Maintenance recommends the replacement of both mailroom doors with either 1/2 or full view doors . The project will be funded with a combination of Building Improvement and Clerk/Finance funds at an estimated cost not to exceed $1, 000 . 00 . Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 3 :35 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk