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HomeMy WebLinkAbout1997 BUILDING & GROUNDS COMMITTEE December 15, 1997 4 : 15 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Superintendent of Central Garage for authorization to seek bids for exterior maintenance of the Central Garage building located at 1314 Black Hawk Street was reviewed. The maintenance includes tuck pointing and exterior painting. Funding is available in the F.Y. 1998 Budget . Building Maintenance will be consulted and involved in the bidding process to ensure proper specifications, materials and procedures . Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the City Planner for authorization to proceed with negotiations for acquisition of property located at 1500 and 1502 Washington Street was reviewed. Appraisals have been received to establish fair market value for the property. The city is working with the Waterloo Community School District to purchase two residential homes adjacent to the administration building. After the property is acquired, the structures will be demolished and an open space will be created with added landscaping in front of the administration building. Metropolitan Enhancement funds will be used for the project, with the Waterloo Community Schools providing the 25 percent match. Moved by Anders, seconded by Jordan that said request be approved and the Planning and Development staff be authorized to proceed with negotiations for property located at 1500 and 1502 Washington Street . Ayes : Two. Absent : Murphy. Motion carried. The request of the Superintendent of Parks to proceed with the Warren Golf Course Pro Shop remodeling project was reviewed. The project includes new office for the pro, opening multi-purpose and display area, new storage area, asbestos removal and moving the restrooms . The total estimated cost for the project is $39, 500 . 00 . Moved by Anders, seconded by Jordan that said request be approved and the Superintendent of Parks authorized to proceed with said project . Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4 :27 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE December 1, 1997 5 :30 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Chairperson Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent: Murphy. Motion carried. The request of the Administrative Director for authorization to proceed with the renovation of the former City Hall Jail for evidence/storage area for Police Department was reviewed. The steel has been removed from the former jail by a scrap contractor and Building Maintenance and the Street Department utility crew have removed the cell floor pads . The plaster ceiling and plumbing have not been removed pending a decision on the final use of the area. The remaining light fixtures are mounted on the ceiling and removal of the ceiling will necessitate the installation of temporary lighting. The former jail space already has restricted access and can be made secure at a minimum expense . It is estimated it will cost $15, 000 . 00 for this phase of the project . General Obligation Bond funds are available for the project . Moved by Anders, seconded by Jordan that the Administrative Director be authorized to proceed with the renovation of the former City Hall Jail at an estimated cost of $15, 000 .00 to be used for evidence/storage area for the Police Department . Ayes : Two. Absent : Murphy. Motion carried. Administrative Director Bob Stevenson updated the committee on the Riverview Recreational Plan. The architect has completed final plans on Phase I of the project, and it will be presented to the Park Board Commission on December 12, 1997 and forwarded to the full council . The plans call for an ATV area, boat ramps, and pedestrian trails . Right-of-way acquisition will go through the Planning, Programming and Zoning Commission and there will be relocation costs for Jerry Weekley Auto Salvage. It is hoped the city will obtain a grant from the Department of Natural Resources for the estimated cost of $690, 000 .00, with the city' s match of $50, 000 funded through General Obligation Bonds . The request of the City Planner to approve an application for Statewide Recreational Trails Program funding for the Sergeant Road/Cedar Prairie Trail Connection was reviewed. The trail is identified as a major connection in the metro bikeway plan. Once complete, it will enable users to connect from the Cedar Prairie Trail along South Main Street to the Sergeant Road Trail via the north side of Highway 20 . This is the final connection in the metro area for the American Discovery Trail . Staff feels that the project is an excellent candidate to receive funding from the Statewide Recreational Trails Program. The project is 2 .6 miles long with a preliminary cost estimate of $370, 000 .00 . State Recreational Trail grants are 75 percent funded. Since the trail is located in both Waterloo and Cedar Falls, both cities will share the local match. The portion that lies within the Waterloo city limits represents 83 percent of the total trail project, and Waterloo will be required to pay 83 percent of the local match or $76, 775 . 00 . The engineering and right-of-way will be eligible items towards the match. The trail will utilize a portion of Deere and Company' s property along the north side of Highway 20 . Moved by Anders, seconded by Jordan that said request be approved and forwarded to the full council for approval . Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 5 :50 p.m. Ayes: Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 24, 1997 4 : 50 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The sale and conveyance of property formerly known as 320 Park Road was reviewed. David Chilcote has shown interest in the property which was acquired through demolition proceedings in April 1997 . The parcel is relatively unbuildable per the setback requirements of the Zoning Ordinance . Both abutting property owners have been contacted and neither expressed an interest in the property. Mr. Chilcote, who owns the Hickory House Restaurant located southerly of the property, would like to acquire the parcel to landscape as an aesthetic value to the neighborhood. The parcel is assessed at $1, 770 . 00, and Mr. Chilcote has offered $50 . 00 . Approximately $360 . 00 in back taxes and $337 . 50 in inspection fees is owed on the lot . Moved by Anders, seconded by Jordan that the Planning Department be authorized to sell the parcel of land for $50 . 00 if the $360 . 00 in back taxes and $337 . 50 in inspection fees are waived, and if unable to get taxes waived make an offer to have the applicant pay the $360 . 00 in back taxes . Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4 :59 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 10, 1997 5 :35 p.m. Large Conference Room Members present : Chairperson Jordan, Andes, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Administrative Director to seek bids for installation of a heating and cooling air handler for the Theater at the Recreation & Arts Center was reviewed. The stage area of the theater does not have any heating or cooling capability. Thermostats have been adjusted in the audience area to compensate for the lack of tempering in the stage area which causes the theater patrons to be too hot or too cold depending on the season. The only solution for the problem is the installation of a small air handler above the stage . A contract has been awarded to Johnson Controls for the installation of DDC Controls in various city facilities, including the Recreation Center; however Johnson Controls is not a mechanical contractor and would sub this job out adding a percentage cost to the project . The engineering for the installation has been completed by the Energy Group and will allow bids and installation by local mechanical contractors . The cost of the installation is estimated not to exceed $8, 000 . 00 and will be funded with the Energy Capital Loan Notes and reimbursed with energy savings previously identified by the Energy Group. Councilperson Anders questioned if this item was approved by the Recreation & Arts Commission prior to coming before the Building & Grounds Committee . Councilperson Anders will ask the Recreation & Arts Commission if items included in projects such as the Energy Program need to have prior approval of the Recreation & Arts Commission before they are brought before the council . Moved by Murphy, seconded by Anders that said request be approved at a cost not to exceed $8, 000 . 00, subject to approval by the Recreation & Arts Commission. Ayes : Three. Motion carried. The request of the Administrative Director for authorization to replace city hall entry doors facing Mulberry Street was reviewed. The doors have caused considerable maintenance and exit/entry problems over the years . The sliding pivot doors are not hinged on the edge causing them to be very difficult to operate . This design causes excessive wear on the ADA opener and the active door is extremely difficult to open manually. The glass in the doors and sidelights does not meet current building code safety standards . A quote in the amount of $2, 511 . 00 has been received to replace the entire frames, sidelights, doors and one hydraulic closer. The existing ADA closer will remain. Moved by Murphy, seconded by Anders that said request be approved at a cost not to exceed $2 , 511 . 00, Ayes : Three . Motion carried. The renovation of the former jail area of City Hall at a cost not to exceed $19, 000 .00 to be used for Police Department property storage was reviewed. The demolition of the steel in the jail has been completed at the proposed amount of $10, 000 . 00 and ramp materials at a cost of $449 . 77 . Final demolition of the remaining plaster ceiling and concrete floor pad will be completed by the city utility crew prior to Thanksgiving. The wood slide will be left in place to facilitate the removal of the material . There are still several plumbing waste and water lines to be lowered to floor level and vent lines which must be routed. The work will be completed by Building Maintenance . The Police Department is interested in utilizing the jail space for secure property/evidence storage . Funding is available from General Obligation Bonds . Councilperson Anders stated he is concerned with further costs, and suggested that we finish this part of the project, clean the area and then bring back for authorization to proceed. Councilperson Mollenhoff asked what the next date will be when once again we will be out of storage area. Mollenhoff suggested finding alternatives to the storage problem that will be reasonable and agreeable to all parties . Building & Grounds Committee November 10, 1997 Page 2 With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 5 :55 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 3 , 1997 5 : 30 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as amended to delete Item No. 2 under New Business, entitled "Authorization to seek bids for installation of a heating and cooling air handler for the Theater at the Recreation & Arts Center--Administrative Director" , be approved. Ayes : Two. Absent : Murphy. Motion carried. The following bids received for washer and dryer for Ridgeway Towers Apartments, 225 W. Ridgeway Avenue, were reviewed: Bidder Washer Dryer Total B D S Laundry Equip. $1, 395 . 00 $725 . 00 $2 , 120 . 00 Stanley Appliance $1, 520 . 00 $769 . 00 $2 , 289 . 00 Washland Leasing $1, 530 . 50 $693 . 00 $2 , 223 . 50 The Housing Authority has three sets of coin operated washers and dryers for tenant use in the laundry room at Ridgeway Towers . The new replacement pair must be ADA accessible . Rather than replace all three pairs at once, the Authority wants to purchase one set to test . The reliability of the equipment and tenant acceptance of the new units will be considered before the remaining two pairs are replaced. It was the recommendation of the City Planner that the low bid of B D S Laundry Equipment in the amount of $2 , 120 . 00, plus shipping, be accepted. Moved by Anders, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 5 : 33 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE October 20, 1997 5 : 10 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to relocate the Building Maintenance office to the former Credit Union office space was reviewed. The Energy Conservation DDC Control Project requires Building Maintenance to have additional office space for the location of the computer, printer and GCM unit for monitoring of the various city facilities to be connected to the system. Councilperson Murphy now present at 5 : 12 p.m. Building Maintenance has increased their involvement with the maintenance needs of other city departments and meets weekly with various vendors to discuss current and future energy needs and special projects . The current location is noisy when the chiller and boiler are operating and has limited space to examine building plans and proposed material and supplies . The former Credit Union office space in the basement of City Hall has been vacant for over a year. Use of the area has been discussed at several department head meetings, and Building Maintenance is the only staff that has expressed interest in occupying the area. It is important to determine future office needs of Building Maintenance at this time because once the installation of the DDC Controls has begun, it will be costly to relocate the equipment . There will be only minor costs associated with a move at this time . Moved by Anders, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. Councilperson Getty stated that he has concerns regarding the utilization of the space in the basement of City Hall . He requested that either a person be hired for the print shop or the print shop be removed permanently. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 5 : 14 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE October 13 , 1997 4 : 15 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The following bids received for street approach, maintenance service drive and patio at Ridgway Towers, 225 W. Ridgeway Avenue, were reviewed: ServiceDr/ Bidders Approach Patio Canopy Total Daniels Home Improvement $5, 900 $13 , 935 $1, 955 . 70 $21, 790 . 70 Gleason Const . Corp. $4 , 275 $10, 310 $2 , 050 . 00 $16, 635 . 00 This project will not be started until Spring 1998, and the contractor will honor the price until spring with the project to be completed no later than May 31, 1998 . It was the recommendation of the City Planner that the low bid from Gleason Construction Corp. in the amount of $16, 635 . 00 be accepted. Moved by Anders, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4 :20 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 22, 1997 5 : 15 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the City Planner for authorization to seek bids to replace the street approach, maintenance service drive and patio at Ridgeway Towers Apartments, 225 W. Ridgeway Avenue, was reviewed. The driveway approach from Ridgeway Avenue has broken up and needs to be replaced as does a deteriorated service drive from the building parking lot to the maintenance room. The service drive is directly next to the patio area which has also become badly broken up by frost action over the last 25 years . It would be cost effective to replace the patio at the same time as the driveway, but this includes replacing the privacy fence around the patio as the posts need to be property anchored into the cement . The patio area, used by the tenants for outdoor activities, has a west exposure which becomes very hot on summer afternoons . Trees were added to produce shade to resolve part of that problem, but installing a canopy would provide a permanent cover to put the picnic tables under to block the direct sun. The Housing Authority has budgeted $20, 000 for building improvements and has a current balance of $16, 800 . It was moved by Murphy, seconded by Anders that said request be approved. Ayes : Three . Motion carried. The request of the Administrative Director for authorization to repair and install sheetrock wall and ceiling covering at Memorial Hall, City Hall Annex and Five Sullivan Brothers Convention Center was reviewed. A suspended ceiling has been installed in the upper level of Memorial Hall to cover the water damaged plaster ceiling. It is anticipated to restore the ceiling to its original height by patching the plaster or covering with sheetrock. This project is estimated to cost $6, 000 . 00 . The installation of radiant heat at the Mulberry Street garage of the City Hall Annex has been awarded for construction. Once the installation is completed, it has been recommended that the exposed wood ceiling joists be insulated and covered with fire rated sheetrock. The work will be funded with Energy Capital Loan Notes and reimbursed with energy savings identified in the Technical Engineering Analysis . The project is estimated to cost $6, 000 . 00 . With the installation of replacement lighting and suspended ceilings in rooms 21-23 at the Five Sullivan Brothers Convention Center, the new light levels have revealed that the condition of the fabric covered wall panels greatly detract from the overall appearance of the rooms . The new ceiling adds significantly more sound absorption than is supplied by the panels, and the panels are backed by fiberglass insulation which does not reduce the transfer of sound through the wall . The high cost of removing the panels makes removing them and texturizing and painting the walls a more cost effective option. The project is estimated to cost $5, 000 . 00 . Moved by Anders, seconded by Murphy that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 5 :21 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 15, 1997 5 : 00 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as amended to delete Item 1 and Item 2 under New Business, be approved. Ayes : Three . Motion carried. The request of the Young Arena Manager to purchase a track system for the scoreboard at Young Arena was reviewed. The movement of the scoreboard will allow Young Arena to host UNI men and women' s basketball as well as high school basketball . Two UNI men and women' s basketball games have been scheduled to be played at Young Arena on December 1, 1997 and December 14, 1997 . The ceiling structure must be reinforced with a more sturdy truss system and a track must be extended approximately 60 ft . in order to move the scoreboard with a crank to the east end of the arena. By moving the scoreboard from the center of the arena, the scoreboard will no longer interfere with basketball action. The cost of the movement is $13, 957 . 00 and unused bond money from closed projects will be used to purchase the track system. Murphy by Murphy, seconded by Anders that said request be approved. Ayes : Three . Motion carried. The request of the City Planner for authorization to proceed with sale and disposal of excess right-of-way acquired in conjunction with the Shaulis Road Reconstruction Project was reviewed. The Shaulis Road Reconstruction Project involved acquisition or easement retained on approximately 30 parcels of property. The City Planning Department has had an inquiry regarding the excess right-of-way. New federal regulations stipulate that in order for the city to dispose of excess right-of-way, a disposal plat of survey must be completed to determine the excess right-of-way available for sale, appraisal of the excess right-of-way and first choice of sale be given to the former owner. Moved by Murphy, seconded by Anders that said request be approved and the City Planner authorized to proceed with said sale of excess right-of- way. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 5 : 17 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 25, 1997 5 : 05 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Housing Block Grant Program Manager for authorization to make roof repairs to the former Rath administration building was reviewed. The following bids were reviewed: Bidder Bid Amount Service Roofing ($2 . 37 sq ft x 2100 sq ft) $ 4, 985 . 00 Craft Roofing ($2 . 62 sq ft x 3350 sq ft) $ 8, 790 . 00 Black Hawk Roofing ($4 . 82 sq ft x 3300 sq ft) $15, 900 . 00 It was the recommendation of the Housing Block Grant Program Manager that the bid of Service Roofing in the amount of $4, 985 . 00 be accepted. Councilperson Anders questioned where the city was going with the building and what would happen if we did not make the repairs . Rich Earles, Housing Block Grant Program Manager, stated that if the repairs are not made, the building would be open to the elements, and it would be difficult to show the building to prospects with a hole in the roof. Don Temeyer, City Planner, stated that it could costs up to several thousand dollars to demolish the building, and that there is a possibility of creating an enterprise zone in that area. Councilperson Anders stated that we need a schedule of when we want the building sold or look into demolition. If the city is not going to sell or demolish the building, we need a time line for creating the enterprise zone . Moved by Anders, seconded by Jordan that the bid of Service Roofing in the amount of $4, 985 for the roof repairs to the former Rath administration building be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to install metal halide lighting at the Airport Maintenance Shop at a cost not to exceed $4, 000 was reviewed. The Airport Maintenance Shop was not included in the Technical Engineering Analysis for lighting replacement . The building has high output fluorescent fixtures . The fluorescent fixtures will be replaced with metal halide fixtures as has been done in all shop/warehouse buildings in the energy program. It is estimated that the cost for the fixtures will not exceed $4, 000 and installation will be performed in a combination effort with Airport Maintenance and Building Maintenance . The project will be funded with Energy Capital Loan Notes and reimbursed with energy savings identified in similar projects . Moved by Anders, seconded by Jordan that the request of the Administrative Director to install metal halide lighting at the Airport Maintenance Shop at a cost not to exceed $4, 000 be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to install building controls at City Hall, Recreation & Arts Center and the Library at an estimated cost of $260, 000 was reviewed. Building Maintenance and the Energy Group have been evaluating the recommendations of the Technical Engineering Analysis for HVAC control replacements in city buildings . Every attempt has been made to incorporate work that will also increase building comfort Building & Grounds Committee August 25, 1997 Page 2 levels and offset future capital improvement expenditures . Requests for Proposals will be sent out, and the proposals must provide systems that integrate with the existing equipment at the Five Sullivan Brothers Convention Center or also include the addition of Central Station Hardware at the Convention Center. The Central Station Hardware will allow communication between City Hall, the Library and the Recreation & Arts Center, plus the Five Sullivan Brothers Convention Center and the Young Arena. Primary heating and cooling equipment can be monitored, cycled on/off and set points changed from City Hall, the Five Sullivan Brothers Convention Center maintenance office or the home of on-call maintenance personnel . Due to the repair/replacement conditions of the bidding documents, several alternate bids will be requested for the purpose of defining exact costs of the project . If approved, the project will save the city tens of thousands of dollars in future utility costs and greatly increase the overall comfort levels of city building users . The project will be funded with Energy Capital Loan Notes and reimbursed with energy savings identified in the Technical Engineering Analysis . Moved by Anders, seconded by Jordan that the request of the Administrative Director to seek Requests for Proposals for controls replacement for City Hall, Recreation & Arts Center and the Library be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the City Planner to proceed with sale of excess right-of-way acquired as part of the Shaulis Road Reconstruction Project was reviewed. The alignment of the intersection was altered due to the project, and it will be necessary to have a disposal plat of survey completed for disposal of the excess right- of-way. New federal regulations also stipulate that in order for the city to dispose of excess right-of-way, we must not only survey the portion but also have it appraised and first choice of sale be given to the former owners . Moved by Anders, seconded by Jordan that the request of the City Planner for authorization to proceed with sale of excess right-of-way acquired as part of the Shaulis Road Reconstruction Project be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 5 :27 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 18, 1997 5 : 15 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Administrative Director for authorization to demolish and remove all steel and plumbing from the City Hall Jail was reviewed. The Building & Grounds Committee requested additional information at its August 11, 1997 meeting. The overall jail space is approximately 3, 500 square feet, including a kitchen, restroom and corridor to the roof . The corridor, restroom and kitchen area will not be included in any overall demolition or renovation plan for property storage . The total square footage of the jail remodeling is 2, 652 square feet . The cost for the steel removal is $4 . 14 per square foot . The cost of the total project (including steel removal) is estimated at $30, 000 or $11 . 31 per square foot . Petro Flemming has submitted a bid in the amount of $10, 000 plus guaranteed full salvage rights to the steel and plumbing. Building Maintenance recommends an additional $1, 000 be budgeted for contingencies should additional shoring/cribbing be required to successfully complete the demolition and removal . Moved by Murphy, seconded by Anders that the bid of Petro Flemming in the amount of $10, 000 for removal of all steel and plumbing in the City Hall Jail and an additional $1, 000 for contingencies be approved. Ayes : Three. Motion carried. The City Clerk updated the committee on the timeclocks in City Hall . The timeclock system was purchased from Midwest Automated Time Systems for $17, 819 . At this time, Midwest Automated Time System has been paid $8, 534 . 50, and they have been informed that we will not pay the balance until the system is totalling up and running. The same system is currently being used by Country View and the Waterloo Library. Payroll for the Library is completely processed through the timeclock through an interface program connected to the payroll system. There is very little data entry required by the payroll clerk. Training has been provided for all personnel responsible for payroll and departments were asked to use the timeclocks on a test basis so that everyone would become accustom to the system. The departments have assigned staff to perform daily tasks such as checking to be sure employees are punching in and out, editing for vacation, sick time, etc . All departments in City Hall, except for the Police Department, have been using the timeclocks . For the past few payroll weeks, the Clerk' s office has been providing the departments with a timecard report . The report is a tool for them to use to verify that the time is being recorded correctly. The Clerk' s office also reviews the status of the timeclocks on a daily basis . Police Chief Koehrsen reported that there are newer versions available that will accommodate the needs of his department . He expressed his opinion that the system is cumbersome and that it requires too much of staff time to input information such as vacation, sick time, etc . The committee instructed all departments in City Hall to use the timeclock system for the next two months . With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 5 : 38 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 11, 1997 5 : 15 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the City Planner for authorization to proceed with acquisition of 72 acres of property located along Highway 218 was reviewed. Basic Materials Corp. has expressed a willingness to deed to the city what is commonly referred to as the Brinker Gap. Murphy now present at 5 : 17 p.m. The property is part of the East Lake Master Plan located between George Wyth State Park and Highway 218 . Recently, Basic Materials Corp. purchased some IDOT excess right-of-way and gave the mineral rights to the Brinkers . In turn, the Brinkers will deed the 72 acres to the city. The property will be for the continued development of the East Lake park and recreational area. Moved by Anders, seconded by Jordan that the City Planner be authorized to proceed with acquisition of 72 acres of property located between George Wyth State Park and Highway 218 . Ayes : Three . Motion carried. The request of the Administrative Director for authorization to seek proposals for a structural analysis for the placement of modular chiller units in the penthouse and a cooling tower on the roof of the Five Sullivan Brothers Convention Center was reviewed. Two years ago Building Maintenance replaced a failed Trane chiller at the Convention Center with a reclaimed chiller from McElroy Auditorium. The project was understood to be a temporary replacement until long-term objectives could be formed concerning purchase, life cycle and operating costs for permanent replacement options . The problem at the Convention Center is in the chilled water and pre-cool coils . Building Maintenance has soldered an alarming number of leaks in both types of coils prior to this cooling season. A few months ago a replacement pre-coil was installed in air handler unit #4 . Once the chilled water was pressured following the installation, the chilled water coil failed beyond repair. Last week an excessive amount of water was noticed collecting in the condensate pan below AHU #5 . Many new leaks were discovered in the chilled water coil . Purchase and installation cost for a replacement coil is expected to be $15, 000 to $18, 000 . The replacement of the chilled water coil in AHU #4 will be $10, 000 . In addition, there have been two leaks in the basement level chilled water piping. A replacement system was investigated that would allow the abandonment of the existing coil and piping system before the remaining coil fails . There are five pre-cool coils and seven chilled water coils in the building air handlers . This system could possibly be located in the penthouse with the air handlers eliminating the need for lower level piping. A Life Cycle Cost Analysis of a potential chiller retrofit was arranged by the Energy Group and funded by Mid-American Energy. The projected cost of the project is estimated at $250, 000 . This figure includes the installation of a cooling tower and all new coils in the air handlers . Projected replacement of air handler coils can be expected to exceed $100, 000 in the next two to three years if a replacement system is not installed. Prior to further work on the project a study is required to determine additional live weight load capability of the building structure to determine if the equipment can be safely located in the penthouse and on the roof . It is recommended that Thorson, Brom, Broshar, Snyder Architects be authorized to assimilate the information. Moved by Anders, seconded by Murphy that Thorson, Brom, Broshar, Snyder Architects be hired at a cost not to exceed $2, 000 to seek proposals for a structural analysis for the placement of modular chiller units in the penthouse and cooling tower on the roof of the Five Sullivan )(a9T3 'TTD gaaxog AoueN •pazaaeo uotpow •aaauy : saAy •w•d SE : S Ie pauanocpe aq buTgaaw aqq qPqq uepaor Aq papuooas 'saapuy Aq panow seM qT 'aaggiwwoo auq aao;aq ssauzsnq aagganj ou g4TM •pazaaeo uoz goys •Audanw : sAeN •oMy : saAy • goo; aaenbs aad -4soo pue abegoo; aaenbs auk 'eaae alp ao; ueTd e apTAoad aogoaaTQ aAT eagszuzwpV awl pue xaaM auo ao; paTgeq aq waltz spin 1PLIq uepaor Aq papuooas is/aptly Aq paAoN • Tenowaa pue uozlzUowap alp aiaTdwoo ATTngssaoons oq paatnbaa aq buTggzao/buzaogs TeuoT1Tppe pTnous .sazouabup uoo ao.3 pagabpnq aq 000 'T$ TeuoTiTppe up 1eul spuawwooaa aoueuaquze4 buzpTzng •eaae STTI uT aouazaadxa aTgeaapzsuoo seq pue abeaols aDI TegsAap ao; sbuzpTznq q eg pTo aqq uT wagsAs aaTNuTads auk padeaos ATquaoaa 'TzeC e paddeaos ATsnoTAaad seu buzwwaid •buzgwnTd pue Taags auq oq squbza abeATes Ting paaqueaenb snTd 000 '01$ go Tesodoad uaggTaM e paggzwgns pue tTSTA agTs e spew buTwwaT,1 oaJad •pzq e paggtwqns 6UTww8T3 oagad ATuo qnq goacoad aqq uo pzq oq pagoequoo aaaM buTwwaT3 oaJad pue abeATeg uewgog xeW 'abeATeg aaTTnd •abeaogs Agaadoad ao; eaae auq uT gsaaaquz passaadxa seu 1uawgaedaC aoTTod auy ' TTeH ATM qe TzeC TanaT aaddn aqq woa,q Taags go TeAowaa pue uoTTTTowap auk ao; ueTd aAzgoa;ga gsoo e paq.ebzgsanuT aoueuaquzew buzpTzng 'TTeH AgTD Jog ueTd asn buzpTzng TTe.zaAo alp 3o laed sV •paMaTAaa SPM TTer TTeH A1TD au-4 woa; butgwnTd pue Taags Tie usTiowap pue aAowaa oq uozlezzaoufne aoj aowaaic aAT eagsTuzwpy au1 go gsanbaa aqy •pazaaeo uo-pow •aaauy : saAV •aaqua3 uoTquanuop saaggoag Z abed L66T 'TT gsnbnV aaggTwwop spunoap buzpTzng BUILDING & GROUNDS COMMITTEE August 4 , 1997 5 : 10 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. Bids received for janitorial services for City Hall, Carnegie Annex and Police Training Center were reviewed. The low bid, Midwest Janitorial proposed service at nearly 25 percent less than the next highest bid. Mid-west Janitorial has requested that their proposal be withdrawn as an error was made in the proposal and the firm would lose money under the contract as presented. There was only a $660 difference between the next two bids : Cue' s Janitorial $47, 280 . 00 We Clean Janitorial $46, 620 . 00 Building Maintenance estimated the contract cost to be $45, 000 excluding Addendum ##1 requiring the service provider to supply all disposable goods . The city paid over $6, 000 for disposables last year. It was the recommendation of the Administrative Director that the bid of Cue' s Janitorial in the amount of $47, 280 be accepted. Moved by Anders, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director to install eight ductless Sanyo air conditioning units at Memorial Hall was reviewed. Ductless air conditioning units have been available for many years but were not mass produced so they were fairly expensive. This situation has changed in the last few years, and there are now several manufacturers with competitively priced units . Energy savings over a conventional air handler system is substantial due to the fan speed selections and the staging of the units . The units do not require refrigerant certified installation because they are self-contained. They can be serviced by non- certified staff because they may be pumped down without reclaiming the refrigerant . Building Maintenance is recommending that the condensing units be located in the attic. Building Maintenance can install the units at a labor cost of less than $775 per unit for a total cost $6, 200 for eight units . The estimated total cost for the installed units is $17, 746 . 00 . Funding is available from the sale of $75, 000 General Obligation Bonds for Memorial Hall renovations . Moved by Anders, seconded by Jordan that authorization be given to install eight ductless Sanyo AC units at Memorial Hall at a cost not to exceed $17, 750 . Ayes : Two. Absent : Murphy. Motion carried. The proposed new Sanitation/Storage Building was reviewed. Final plans and specifications have been prepared as well as a cost estimate . The city council will be asked to set a date of hearing on August 4, 1997 for an August 25, 1997 bid letting. The project estimated cost for construction is $500, 000 . The bidding documents allow the city to review the bids to see what portions can be deducted utilizing city crews to help reduce the costs of the project . Construction of a new facility would cost in excess of $1, 000, 000 . The project accomplishes many of the goals outlined in the City' s Capital Improvement Program, including a new sanitation facility ($1, 000, 000 estimate) , a police impoundment building ($300, 000 estimate) and a police storage facility which is an identified need and allows for inside storage . Financing of the project is as follows : $200, 000 Cash on Hand $200, 000 Sanitation Funds Building & Grounds Committee August 4, 1997 Page 2 $100, 000 Police $500, 000 Total The proposed E-Mail Policy was reviewed. The policy was developed by the Computer Technical Review Committee . The policy addresses the access and disclosure of electronic mail messages created, sent or received by city employees using the city' s electronic mail system. The proposed policy will be forwarded to the full council for review and approval . With no further business before the committee, it wa moved by Anders, seconded by Jordan that the meeting be adjourned at 5 : 30 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE July 21, 1997 5 :35 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. Bids received for property generally located on E. Mullan Avenue between Mulberry and Lafayette Streets were reviewed. The parcel of property was acquired by the city in demolition proceedings in 1992 . The property is accessible only from a common drive partially located on it and the applicants' property. Two adjacent property owners have contacted the city regarding the sale of the lot . The parcel is zoned "R-2" One and Two Family Residential District . According to the zoning requirements for this classification, the parcel would be unbuildable because it fails to meet the minimum fifty foot lot width requirement . However, because the lot is an existing lot of record, the applicants could actually build on the lot . The lot has been vacant since the demolition proceedings with no interest shown on the parcel until this year. Two adjacent property owners have shown interest in the property. Freddie Epps was the higher of the two bids . The parcel has an assessed value of $2, 040 . 00 . However, due to the narrow width of the lot and the common driveway area, the $400 bid is believed to be a fair price for the lot . Moved by Anders, seconded by Jordan that the bid of Freddie Epps in the amount of $400 . 00 be accepted for the property generally located on E. Mullan Avenue between Mulberry and Lafayette Streets and staff authorized to proceed with sale and conveyance. Ayes : Two. Absent : Murphy. Motion carried. Murphy now present at 5 :43 p.m. The request of the Police Chief for authorization to purchase three additional ceiling fans was reviewed. The fans would be installed int eh chief' s office, captain of field services office and officer' s typing room. The officer' s typing room has a relatively low ceiling and will need a ceiling hugger type fan. Moved by Anders, seconded by Murphy that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 5 :43 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE July 14, 1997 5 :25 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Administrative Director for authorization to reroof Fire Station #1 living quarters, Street Department northwest quadrant, City Hall northeast quadrant and City Hall Annex addition was reviewed. There is damaged insulation on each of the roofs that must be replaced. This will be bid separately on a square foot basis. Building Maintenance estimates that the total cost of the project will not exceed $75, 000 . Area contractors have indicated that there is sufficient time to complete the project this calendar year. General Obligation Bonds will be used to fund the project . Moved by Anders, seconded by Murphy that said request be approved. Ayes : Three . Motion carried. Moved by Murphy, seconded by Anders that bids received for property generally located on E. Mullan Avenue between Mulberry and Lafayette Streets and the request of the City Planner to proceed with sale and conveyance be approved. The committee was unable to discuss this item as no one from the Planning Department was at the meeting. With the approval of the mover and seconder the above motion was withdrawn. Moved by Anders, seconded by Murphy that bids received for property generally located on E. Mullan Avenue between Mulberry and Lafayette Streets and the request of the City Planner to proceed with sale and conveyance be tabled for one week. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 5 : 30 p.m. Ayes : Three . Motion carried. Nancy Eckert Acting City Clerk BUILDING & GROUNDS COMMITTEE June 9, 1997 5 :30 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the City Planner for authorization to proceed with sale and conveyance of city-owned property located adjacent to 1903 Lafayette Street was reviewed. The city acquired the property in demolition proceedings in 1994 . The parcels are accessible only from a common drive located between the applicant' s property and - 008 . With the steep incline and lack of individual access, the parcels could be seen as relatively unbuildable . Tom Barber recently purchased 1903 Lafayette Streets and would like to acquire the parcels to increase his yard to provide his children with more room to play. Mr Barber would like to landscape the two areas . Mr. Barber has offered $250 for parcel -008 and $150 for parcel - 007 for a total of $400 for the parcels of land. The land is assessed at $1, 310 for -008 and $1, 010 for -007 . The two parcels have a combined square footage of 8, 050 ft . and combined assessed value of $2, 320 . Councilperson Jordan requested that restrictions be placed on the sale that the property only be used as green space or residential expansion. He would like to prohibit resale of the property for commercial use or gain without the city' s approval . Moved by Anders, seconded by Murphy that the City Planner be authorized to proceed with sale and conveyance of city-owned property located adjacent to 1903 Lafayette, with the above stipulations . Ayes : Three . Motion carried. The request of the Administrative Director to approve additional costs to purchase the Home Depot facility, including shelving, stairways, elevator, etc. was reviewed. The original price that the Finance Committee approved to take down the Home Depot building and transport it to the Black Hawk Street site was $68, 500 . The city has been negotiating with Home Depot/Kemner Construction for shelving, stairways, elevator, etc . , most of which will be used in the reconstructed building. Some shelving would be purchased for use by the airport . If approved, Kemner Construction will reduce the tear down costs from $68, 500 to $54, 000 for a $14 , 500 reduction. The price for the shelving, etc . is $43 , 068 . 95 (minus $14, 500 reduction) or the additional cost to the city will be $28, 568 . The total cost for the project will be $92, 800 . The purchasing of the shelving at $28, 568 would allow the city to purchase the material at 30 cents on the dollar. Councilperson Anders questioned if the shelving would take up vehicle storage and was informed it would not . Councilperson Jordan asked if there will be additional cost to install the items in the building and Administrative Director Bob Stevenson stated that it was included in the construction project . Moved by Murphy, seconded by Anders that the additional costs to purchase the Home Depot, including shelving, stairways and elevator at a total cost of $92, 800 be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 5 : 50 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE June 2, 1997 5 : 55 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Administrative Director to purchase replacement exit lighting for the Recreation & Arts Center was reviewed. The exit lighting does not meet current life safety code requirements . The exit lighting operates on AC voltage during normal conditions and on DC voltage during power failure. The DC voltage is supplied by remote battery packs . There are many failures in the system. The remote battery packs do not hold sufficient charge to operate the system, many of the fixtures do not operate and are improperly located, and DC wiring is not of sufficient gauge to carry voltage . It has been determined that it is more cost effective to replace the remote battery packs and existing fixtures with new fixtures with self-stored battery back-up. This would also eliminate the DC wiring allowing for less costly relocation. There are energy efficient LED exit fixtures now available with battery back-up which meet the pay back guidelines of the Energy Conservation Project . Proper sign placement requires the purchase of 22 exit light fixtures and 6 exit/emergency light fixtures . Building Maintenance estimates that total fixture purchase costs will not exceed $2, 900 . 00 and estimates energy savings at $2, 457 . 00 for the seven year pay back guideline of the energy program. Building Maintenance will do the installation of the fixtures . The purchase will be funded with Energy Capital Loan Notes and reimbursed with energy savings identified in the Technical Engineering Analysis . Moved by Murphy, seconded by Anders that the request to purchase replacement exit lighting for the Recreation & Arts Center in an amount not to exceed $2, 900 . 00 be approved. Ayes : Three . Motion carried. The following bids received for seven replacement air conditioning units for apartments at Ridgeway Towers were reviewed: Bidder Complete Package Base Unit Meyers Sheet Metal $1, 717 . 00 each $1, 330 . 00 each Young Plumbing & Heating $1, 675 . 00 each $1, 350 . 00 each The Housing Authority requested bids for the complete replacement package for the heating/air conditioning wall units and the price for just replacement units minus the wall sleeve and coil used at Ridgeway Towers . The base units were cheaper through Meyers Sheet Metal Works, but Young Plumbing & Heating' s total package was the lower bid. It was the recommendation of the Housing Authority that the bid of Young Plumbing & Heating for six apartment units and not more than $1, 637 for the community room unit be accepted. Moved by Anders, seconded by Murphy that said recommendation be approved. Ayes : Three. Motion carried. The following bids received for painting exterior metal trim, metal railings and doors were reviewed. Bidder Bid Amount Atlas Painting, Inc . $2, 309 . 00 Black Hawk Painting $1, 290 . 00 Hall Painting $2, 500 . 00 Pete' s Painting $1, 165 . 00 It was the recommendation of the Housing Authority that the low bid of Pete' s Painting in the amount of $1, 165 . 00 be accepted. Moved by Anders, seconded by Murphy that said recommendation be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 6 : 07 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE May 27, 1997 5 : 55 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. A Change Order for a net increase of $42, 992 . 00 for Phase I of the East and West 5th Street Parking Ramps was reviewed. Phase I of the parking ramp renovation is near completion. Structural repair, beam patching, overhead patching, etc. that is being addressed in Phase I will be adversely affected throughout the winter months by ice, snow, freezing and thawing without Phase II deck repair in place. The overall cost of Phase II is $600, 000 . Budgeting does not permit Phase II deck repair to be constructed this year. To protect the work in Phase I, it is recommended that the joint and crack sealing repairs be approved. This work is necessary to protect the $556, 000 repairs of Phase I . The cost of repairs recommended to protect the work is $39, 845, with 7 . 9 percent architect and engineering fees, for a total cost of $42 , 992 . Moved by Anders, seconded by Murphy that said change order in the amount of $42, 992 be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 6 : 05 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE May 19, 1997 5 :25 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The roof repair at Gates Park Activity Center, formerly Krieg School, was reviewed. A site visit with Joe Summerhays of Craft Roofing revealed major water infiltration in a classroom area and along a southwest perimeter wall under a canopy. Repairs must be made as soon as possible to prevent further damage to the facility. Mr. Summerhays has been a very reliable source on information on city roofing history and has been the low bidder on every repair or replacement project with the city. Summerhays estimates the repair of the building to be less than $750 . 00 . Moved by Murphy, seconded by Anders that roof repair at a cost not to exceed $750 at the Gates Park Activity Center be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 5 :40 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE May 12, 1997 5 :30 p.m. Large Conference Room Members present : Chairperson Jordan, Murphy. Members absent : Anders . Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent : Anders . Motion carried. The bid received for architectural services for Garbage Truck Parking Garage and Storage Building were reviewed. Two firms attended the informational meeting held on April 23, 1997 . Grimes Port Jones Schwerdtfer was the only bid received. Their percentage cost of design and document preparation is 7 . 5% of the total contract price. Based on the estimated cost of $350, 000 to $450, 000, the cost of design will be approximately $33, 750 . 00 . It was the recommendation of the Building Official that the bid of Grimes Port Jones Schwerdtfeger of 7 . 5% of the total contract price be approved. Moved by Murphy, seconded by Jordan that said recommendation be approved. Ayes: Two. Absent : Anders . Motion carried. The request of the Administrative Director for authorization to seek bids for lighting fixture installation at the west side parking garage was reviewed. A re-lighting project for the west side parking garage was begun months ago in conjunction with the Energy Conservation Project . The newer side of the garage has been completed, and this request is to seek proposals for the installation of pre-purchased fixtures for the older ramp. Structural ramp reconstruction is in progress and is expected to be completed in August . Building Maintenance would like to begin the light fixture installation as soon as the reconstruction is completed. This phase of the project is estimated to cost $14 , 000 . 00 and will be funded with Energy Conservation Notes and reimbursed with energy savings identified by the Energy Group. Moved by Murphy, seconded by Jordan that said request be approved. Ayes: Two. Absent : Anders . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 39 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk -., BUILDING & GROUNDS COMMITTEE April 28, 1997 5 :35 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Anders, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. A Change Order for a net increase of $7, 745 in conjunction with West Fifth Street Parking Ramp Renovation was reviewed. As the project progressed, it was discovered that repairing defective masonry lintels at the mid-wall expansion joint along the east elevation of the ramp needs to be done on both sides of the expansion joint on all three levels . The change order proposal includes : removal of face brick as required, removal of defective steel lintel and concrete anchors, installation of new galvanized lintel anchored into structural concrete slab, reinstallation of face brick and patching of any additional surfaces disturbed during construction. Moved by Anders, seconded by Murphy that said Change Order for a net increase in the amount of $7, 745 for the West Fifth Street Parking Ramp Renovation be approved. Ayes : Three. Motion carried. The request of the Administrative Director for authorization to seek bids for the purchase of replacement emergency and exit lighting for the Recreation & Arts Center was reviewed. The emergency and exit lighting at the Recreation Center does not meet current life safety codes. Both sets of lighting operate on AC voltage during normal conditions and DC voltage during power failure. The DC voltage is supplied by remote battery packs . Building Maintenance has identified many failures in the existing system: the remote battery packs no longer hold sufficient charge, many of the fixtures either do not operate or are improperly located, and DC wiring is not of sufficient gauge to carry voltage . It is more cost effective to replace the remote batteries and the existing fixtures with new fixtures with self-stored battery back- up. This also eliminates the DC wiring allowing for less costly relocation. It is estimated an entire replacement system can be purchased at a cost of $3 , 800 . 00 . Building Maintenance will install and relocate the fixtures in accordance with current Building and Life Safety codes . Moved by Anders, seconded by Murphy that said request be approved. Ayes : Three . Motion carried. The request of the Administrative Director to approve a cooling plant analysis by the Energy Group at the Five Sullivan Brothers Convention Center was reviewed. Building Maintenance is concerned about life expectancy for much of the fixed plant operating equipment at the 22 year old center. All of the air handler pre- cool and chilled water coils were checked for leaks and repaired by maintenance staff this winter. Both sets of coils were found to be in worse condition than previously believed. Observation indicates that the failures are flow related although chemical reaction may have contributed. At least one of these coils has developed new leaks in the few weeks since the repairs were completed. The current chiller was installed a year ago as a temporary measure until determinations could be made to replace the fixed plant cooling equipment as existing or to revamp the cooling and air handling systems . Decisions need to be made on how to initiate replacement procedures and fund the coil replacements . Single coil replacement will be $11, 000 - $14, 000 and there are eleven pre-cool and chilled water coils . Total replacement cost could be as much as $150, 000 . There is evidence that much of the equipment was oversized when initially installed and sizing studies need to be considered before any replacements are determined. Operating amperage readings from the large motors in the facility have revealed that they are twice the horsepower required to perform design functions . The pre-cool coils were designed to supply 10 degrees of cooling, but during chiller outages 25 degrees of Building & Grounds Committee April 28, 1997 Page 2 cooling was realized from the pre-cool alone . Building maintenance recommended and installed a temporary replacement chiller of 1/3 the design capacity and easily maintained building cooling last summer without utilizing pre-cool . Tens of thousands of dollars in replacement costs can be saved by down sizing when operating conditions indicate, in addition to thousands of dollars per year in energy savings . Les Wilson, the Energy Group, has located $4, 480 in funding from Mid-American Energy to complete an equipment analysis which will enable the city to make responsible equipment replacement decisions . Building Maintenance requests that a cooling plant analysis be conducted by the Energy Group using a $4 , 800 grant made available by Mid-American Energy. Moved by Murphy, seconded by Anders that said request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 5 : 50 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE April 24, 1997 4 : 50 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids received for the installation of a PRV valve on the domestic water line at the Five Sullivan Brothers Convention Center were reviewed: Bidder Bid Amount Waterloo Boiler Co. $1, 504 . 00 Plumb Tech, Inc . $2, 575 . 00 Young Plumbing Co. $2 , 549 . 00 The low bid of Waterloo Boiler Co. was disqualified by the Building Inspections Department . It was the recommendation of Building Maintenance that the bid of Plumb Tech, Inc . in the amount of $2, 575 . 00 be accepted. Moved by Murphy, seconded by Anders that said recommendation be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 4 : 55 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk -� BUILDING & GROUNDS COMMITTEE April 14, 1997 4 :40 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The following bids received for elevator maintenance at Ridgeway Towers Apartments were reviewed. Bidder Bid Amount Econo Lift Company No Bid Montgomery Kone Co. No Bid O' Keefe Elevator Co. $195 . 00 per month Schumacher Elevator Co. $ 87 . 00 per month It was the recommendation of the Housing Authority that the low bid of Schumacher Elevator Co. in the amount of $87 . 00 per month be accepted. Moved by Anders, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director to seek bids for janitorial services for City Hall, Carnegie Annex and the Police Department Training Center was reviewed. The buildings have operated under an extended janitorial contract with Premier Cleaning Service for several years. A few months ago the contracts of Premier Cleaning were sold to Sears & Sons Cleaning. The new owner has expressed great interest in developing a relationship with the city and continuing as a service supplier but requested that the contract be rebid. The cost of the revised contract is estimated to exceed the current $36, 406 cost for Carnegie Annex, City Hall and the Police Department Training Center by as much as 30 percent . Building Maintenance estimates the cost could exceed $45, 000 . Moved by Anders, seconded by Jordan that said request be approved and the bids be brought back to the Building & Grounds Committee for approval . Ayes : Two. Absent : Murphy. Motion carried. The Home Depot project and the request of the Administrative Director to seek request for proposals from architects for design of the facility was reviewed. Staff has finalized recommendation on usage of the building, building location and storage location while the design of the building is being completed. Home Depot has extensive amounts of shelving, flooring, commercial stairs, etc . that are being made available to the city at a fraction of their new value . Most Department Heads have been able to see the material and there is great interest in the items . A list and costs are being put together. Kenmar Construction is scheduled to start tearing the building down on Tuesday, April 15, 1997 and will begin transporting the material to the storage site at the corner of W. llth and Black Hawk Street . Moved by Anders, seconded by Jordan that staff be authorized to seek Requests for Proposals from Architects for design of the facility and be authorized to purchase used material from Home Depot . Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4 :45 p.m. Ayes : Two. Absent : Murphy. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE April 7, 1997 5 : 15 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to seek proposals for the purchase of bulk water treatment chemicals for city buildings was reviewed. There are 17 boilers and one cooling tower located at various properties . Most departments with boilers purchase boiler treatment chemicals from various vendors for their water treatment programs . Those with large systems benefit from bulk pricing while those with smaller systems pay higher unit prices . Building Maintenance would like to bid a contract for all city boilers ensuring competitive bidding and bulk purchase benefits for all users and that all boilers maintain water treatment in a controlled manner. Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director to seek bids for installation of fluorescent light fixtures and a drop ceiling in rooms 21-23 at the Five Sullivan Brothers Convention Center was reviewed. Through negotiations with management at the Five Sullivan Brothers Convention Center an agreement has been reached to co-fund the lighting project . Management has agreed to fund $20, 000 of the cost, with $50, 000 to be funded by the city. Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director to install a Watts ACV 115 4" flanged pressure reducing valve in the domestic water service at the Five Sullivan Brothers Convention Center at a cost not to exceed $2, 000 was reviewed. During the past couple of years there have been numerous leaks and failures of various water related equipment at the Five Sullivan Brothers Convention Center. Most of the problems are related to the high water pressure supplied to the center. Nearly all of the equipment from flush valves to fittings are designed to operate at 65 pounds of pressure . The pressure in the lower level of the building is 85 pounds . This condition had affected the performance of the recently replaced water softening system. Controls have malfunctioned and fittings have burst due to the high pressure . Building Maintenance recently re-built all water metering valves at the building a few months ago and many of the new replacements are leaking. Building Maintenance recommends the installation of a Pressure Reducing Valve (PRV) to maintain a constant 65 pounds of domestic water pressure . Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to seek proposals for replacement of roofs at various city buildings was reviewed. The following buildings have been identified for re- roofing this season: Estimate Fire Station #1 Living Quarters $15, 000 . 00 City Hall Annex North 1/2 $30, 000 . 00 Street Department N.W. 67 sq. $22 , 000 . 00 Total Estimated Cost $67, 000 . 00 Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. Building & Grounds Committee April 7, 1997 Page 2 The request of the Administrative Director for authorization to seek proposals for replacement/update of boilers 1 and 2 at the Five Sullivan Brothers Convention Center and the East Wing boiler at the Recreation & Arts Center was reviewed. In conjunction with the Energy Conservation Project many older boilers in city facilities have been replaced, scheduled for replacement or eliminated through radiant heat installation. There are several boilers with many years of useful life which do not fit the Energy Conservation Project for replacement nor do they meet minimum state and federal boiler requirements (CSD-1) due to the year of manufacture and installation. Building Maintenance recommends that the appropriate updates be phased in over a period of a few years to fit with available funding programs . There is sufficient payback potential at the Recreation Center with the Energy Conservation Project installation of two replacement boilers in the west wing to cover CSD-1 update to the east wing boiler at an estimated cost of $1, 700 . 00 . The boilers at the Five Sullivan Brothers Convention Center require updates not to exceed $1, 500 . 00 . Building Maintenance is suggesting funding for the improvement be from the Hotel/Motel Tax Fund. Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 5 : 25 p.m. Ayes : Two. Absent : Murphy. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE March 24, 1997 5 : 25 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids received for removal of tires from 2243 Independence Avenue were reviewed: Bidder Bid Amount BFI $21, 529 . 00 Tire Tech $16, 000 . 00 Atlas Structures, L.L. C. $14, 560 . 00 Councilperson Murphy now present at 5 : 32 p.m. The Planning Department has been working on the acquisition and relocation of Duees Pawn Shop, D & R Mobile Homes and DuWayne Eilers from property located at 2243 Independence Avenue in conjunction with the Bishop Avenue extension. Bids were solicited for removal of approximately 16, 000 tires from the site . The contractor will recycle many of the tires . It was the recommendation of the City Planner that the low bid of Atlas Structures, L.L. C. in the amount of $14, 560 be accepted. Councilperson Collier asked if the $14, 560 will reduce the total amount of the buyout . Councilperson Mollenhoff stated that this sends a bad message to the taxpayers, and that he does not approve acquiring the tires . Councilperson Getty questioned if the tires will be removed from the city. He requested that an ordinance be written to prohibit the storing of more than a certain number on each lot . Fire Chief Magsamen stated that he is investigating the Uniform Fire Code to address these issues and to help control the storage of used tires . Moved by Anders, seconded by Murphy that the low bid of Atlas Structures, L.L. C. in the amount of $14, 560 be approved. Ayes : Three . Motion carried. The request of the Administrative Director for authorization to request quotes for a proposed sound system replacement at the Five Sullivan Brothers Convention Center was reviewed. There have been ongoing problems with the sound system for several months . Without prints schematics or diagrams of the system, Building Maintenance and other vendors have had difficulty isolating the causes and determining repair options . After locating operating procedures, it has been determined that many of the basic functions of the systems are impaired due to equipment failure . There are three types of sound broadcast in the building: house sound, public address and room sound. The design intention was for a staff person to be continually available to program sound. Even sound level adjustments had to be made from a remote sound room. This was a complicated system to operate at the time of installation and it is extremely burdensome to maintain and operate . Building Maintenance proposes to replace the remote location amplifiers with cabinet units located in each room. The secure cabinet would also have storage space for the necessary cables and microphones . A cabinet key would be issued to the user and the individual would make the necessary volume adjustments with a simple rheostat . The house sound, PA channels, amplifier, tuner and centralized patch panel would be located in the managers office . The manager could channel any specific room sound systems together. With the proposed installation all four remote amplification and patching stations would be replaced with one located in the office . All speakers, cabling and microphone jacks would be utilized in their present locations . It is estimated that the installed cost of the Building & Grounds Committee March 24, 1997 Page 2 proposed replacement system will be $14, 000 . 00 . Funds are available in the Hotel/Motel Tax fund for the project . Moved by Anders, seconded by Murphy that the Administrative Director be authorized to request quotes for the proposed sound system replacement at the Five Sullivan Brothers Convention Center. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 5 :45 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE March 17, 1997 5 :20 p.m. Large Conference Room Members present : Chairperson Jordan, Murphy. Members absent : Anders . Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Anders . The request of the Administrative Director for authorization to seek bids to repair block wall on the northwest corner of the Street Department garage was reviewed. The original Street Department building was constructed in the 1930s and several additions were added, including an extension to the north end of the garage. As was common practice, control joints were spaced 50 feet on center and there were no bond beams in the wall construction. Control joints in masonry construction are appropriately spaced continuous vertical wall joints designed to limit wall fractures to predetermined areas . A bond beam is a continuous horizontal course of concrete blocks with a horizontal core containing steel reinforcement and filled with mortar. Bond beams are intended to prevent shifting of the wall at points of vertical fracture . A common result of the older construction techniques is random wall breakage and separation due to outside forces as has occurred in the northwest corner of the Street Department garage . There are severe breaks in the wall which have caused the roofing membrane and flashing to tear away from the parapet wall . Building Maintenance will solicit bids from qualified masonry contractors to demolish 36 lineal feet of the west wall and rebuild it incorporating bond beams at grade and roof level and a control joint at a point of interception with remaining wall . The replacement blocks are to be as existing (12" cement) . The project cost is estimated at $10, 000 and will be paid with identified capital improvement funds . Moved by Murphy, seconded by Jordan that said request be approved. Ayes : Two. Absent : Anders . Motion carried. The following bids received for reconstruction of the handicap ramp and sidewalk for the Mulberry Street entrance of City Hall were reviewed: Bidder Bid Amount Mike Dolan Concrete $2, 581 . 00 Kidder Construction $3 , 450 . 00 Kayser Construction No Bid A water main ruptured at the entrance of City Hall on December 31, 1996 . The excavation and repair was completed by Building Maintenance and Parks Department staff . It was necessary to remove the handicap ramp for access to the water main. The extended repair involves installing a handicap ramp across the entire front of the building entrance and replacing two courses of granite squares out to the sidewalk. Building Maintenance suggests these adjustments for the following reasons : elimination of step, elimination of center handrail, existing squares do not conform to city sidewalk requirements, and at least two pedestrians have tripped and sustained minor injuries due to the shifts in the existing surface. It was the recommendation of Building Maintenance that the low bid of Mike Dolan Concrete & Masonry in the amount of $2 , 581 . 00 be accepted. Moved by Murphy, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Anders . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 25 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE March 3 , 1997 4 :45 p.m. Large Conference Room Members present : Chairperson Jordan, Anders . Members absent : Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The sale and conveyance of Disposal Parcel No. 12 acquired in conjunction with West Sixth Street Extension project was reviewed. Jack Locke owns the land just northwest of the disposal parcel . The property is Locke Funeral Home, and Mr. Locke proposes to buy the parcel to enhance the neighborhood through the development of landscaping throughout the parcel . Currently, Mr. Locke has a parking lot adjacent to the disposal parcel . He believes the landscaped area would provide a more aesthetic environment for the people using his parking area. Mr. Locke has made an offer of $12, 000 . 00 for the 18, 494 . 83 square foot parcel or $0 . 65 per square foot . The parcel is relatively unusable for any other means due to the traffic flow through the area. Moved by Anders, seconded by Jordan that the City Planner be authorized to proceed with the process of the sale and conveyance of Disposal Parcel No. 12 . Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to install replacement pre-cool coil in air handler #4 at the Five Sullivan Brothers Convention Center was reviewed. A replacement pre-cool coil was purchased several years ago. Air handler #4 serves rooms 24 , 25, the upper management office and upper level Commercial Street common areas . For various reasons related to chiller operation and long-term facilities maintenance issues, the installation was not begun. Building Maintenance has worked around this issue for several years in the hope that a contract amendment could be reached freeing the use of Energy Capital Loan Notes to allow long term restructuring of the cooling system. But the amendment issue has still not been resolved and with the next cooling season approaching it is imperative to honor contractual obligations and restore full cooling capability to the air handler. Several contractors have reviewed this job in the past and the cost should not exceed $4, 500 . 00 . This project will be funded from the Hotel/Motel Tax Fund and could possibly be reimbursed with Energy Capital Loan Notes . Moved by Anders, seconded by Jordan that the Administrative Director be authorized to install replacement pre- cool coil in air handler #4 at the Five Sullivan Brothers Convention Center at a cost not to exceed $5, 000 . 00 . Ayes : Two. Absent : Murphy. Motion carried. The request of the Administrative Director for authorization to seek bids to replace existing light fixtures in the dish machine area at the Five Sullivan Brothers Convention Center was reviewed. The city awarded a kitchen dish machine duct replacement contract to Young Pluming several months ago The installation was delayed due to scheduling problems with the Center management . The duct replacement required the removal and re-installation of many of the light fixtures and ceiling panels in the dish machine area. It was noted during a walk-thru that these surface mounted fixtures were badly rusted and should be considered for replacement with new fixtures . This replacement will be made with energy efficient lamps and ballasts as previously installed at all city properties . The proposed replacement will provide for task lighting rather than the original strip installation. Building Maintenance would perform the installation if approved. The cost of 35 replacement fixtures is estimated to be less than $3 , 200 . 00 . Funding is available in the Hotel/Motel Tax Fund and could possibly be reimbursed with energy savings should a contract amendment be reached with the Holiday Civic Center management . Moved by Anders, seconded by Jordan that the request of the Administrative Director Building & Grounds Committee March 3 , 1997 Page 2 for authorization to seek bids to replace existing light fixtures in the dish machine area at the Five Sullivan Brothers Convention Center be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4 : 56 p.m. Ayes : Two. Absent : Murphy. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE February 24, 1997 5 :45 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Discussion was heard regarding acquisition of the Home Depot canopy for various city needs . Home Depot is proposing to give their existing canopy to the city. Home Depot would give the city a check for $25, 000 to take the material . It is proposed to take the canopy and reconstruct it at a location, possibly on Black Hawk Street near the gas fueling facility. The city would then enclose the facility. Several departments have submitted their facility needs, which include, for example, the Sanitation Department' s need for an operation area. This would include offices and storage for garbage trucks and associated equipment, allowing the Sanitation Department to be located in one area. Sanitation would only need approximately one-third of the proposed building or approximately 12, 000 square feet . The canopy' s dimensions are 136' x 240' , or 34 , 224 square feet . The Building Official initially received a cost estimate of $140, 000 to dismantle the canopy from Hauptly Construction. In discussions with Home Depot, they have indicated that if the city did not want the canopy, they would dismantle the structure and sell it for scrap. The firm they were going to use was Kemner Construction. The Building Official contacted Kemner Construction concerning a price to dismantle and haul all materials to a city location for storage. The price quoted was $68, 500 . Subtracting the $25, 000 Home Depot would give to the city, it will only cost $43 , 500 for this portion of the project . It is proposed to use excess Sanitation funds to cover the city' s cost for the project material . Lou Cutwright, Building Official, indicated that a new building of this size would cost approximately $1 to $1 . 5 million. Councilperson Anders asked if this was in the long range plan. Bob Stevenson, Administrative Director, indicated that there is critical storage needs for the Sanitation Department and the Police Department could use it for property and evidence storage . Moved by Murphy, seconded by Anders that acquisition of the canopy and structure from Home Depot be approved. Ayes : Three . Motion carried. The request of the Administrative Director to seek bids for radiant heat installation at various maintenance areas was reviewed. In conjunction with the Energy Conservation Project the city contracted with Young Plumbing & Heating for design/build radiant heat installation at the Street Department, Central Garage, Parks Forestry and City Hall Annex. All systems have been operating for a month and staff has been pleased with the performance and operation of the replacement system. Included in the project were two forced air furnaces with air conditioning for area offices . Building Maintenance has reviewed the heating needs of several city buildings not included in the Technical Engineering Analysis for a possible Phase 2 project . The following sites have been identified for Phase 2 : City Hall Annex Garage, Parks Garage, Parks Greenhouse, Parks Woodshop, Airport Hanger #1, Airport Maintenance Shop and Airport Fire Station at an estimated cost of $101, 000 . An alternate bid will be requested to replace two gas fired hanging units in the electrical warehouse and the split heating/cooling system for the Traffic Operations offices with two Pulse furnaces with air conditioning. The original bidding document will be used with the inclusion of liquidated damages . This project will be funded with energy conservation loan notes and reimbursed with savings identified by the Energy Group. Moved by Anders, seconded by Murphy that the request of the Administrative Director to seek bids for radiant heat installation at the City Hall Annex Garage, Building & Grounds Committee February 24, 1997 Page 2 Parks Garage, Parks Greenhouse, Parks Woodshop, Airport Hanger #1, Airport Maintenance Shop and Airport Fire Station be approved and the Administrative Director authorized to forward to the full council to set a date of hearing on the project . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 6 : 05 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE February 17, 1997 6:00 p.m. Large Conference Room Members present: Chairperson Jordan, Anders,Murphy. Approval of the agenda as proposed was moved by Murphy, seconded by Anders. Ayes: Three. Motion carried. The request of Bill Howard to purchase excess right-of-way acquired in conjunction with the West Sixth Street Extension project was reviewed. Howard plans to create a parking lot and landscaped mini-park adjacent to apartment buildings which he owns. Howard has made an offer of$3,047.00 for the 7,254.55 square foot parcel, which Planning has deemed to be a fair price for the parcel for this area. The parcel is relatively unusable for any other means. Moved by Anders, seconded by Murphy to approve the request of Bill Howard to purchase property and to forward the request to full council for approval. Ayes: Three. Motion carried. City Planner Don Temeyer requested approval to contract with Craig Ritland for landscaping services along the 218 Corridor. Two areas are included in the landscaping plan. Designs will be prepared for open space and berming along Highway 218 for the area bounded by South Street, Sunnyside Avenue and Virden Street. The second enhancement area would be near the Grout Museum between West Fourth Street and West Second Street. Moved by Anders, seconded by Murphy to approve the contract for landscaping services from Craig Ritland for areas designated along the 218 Corridor. Ayes: Three. Motion carried. With no further business to discuss it was moved by Murphy, seconded by Anders to that the meeting be adjourned at 6:05 p.m. Ayes: Three. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE February 10, 1997 5 : 00 p.m. Large Conference Room Members present : Chairperson Jordan, Anders, Murphy. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the City Planner for authorization to proceed with negotiations for sale and conveyance of the former Van Eaton School was reviewed. The school has not been used for a number of years . Councilperson Murphy now present at 5 : 08 p.m. The property has an assessed value of $31, 000 including the price of the building. Only the 2 . 2 acre lot is proposed for sale and not the entire area around and adjacent to the school . Moved by Anders, seconded by Jordan that the City Planner be authorized to proceed with negotiations for sale and conveyance of the former Van Eaton School and that the building be sold "as is" . Ayes : Three . Motion carried. The contract with Craig D. Ritland, Landscape Architect, for architectural services to formulate a plan along MidPort Boulevard from Airline Boulevard to Wagner Road was reviewed. The development of Phase I at MidPort America has begun. With the construction of the Hunt Wesson facility and Midport Boulevard, there is a need to establish a theme for MidPort America. This involves a unified lighting, signage and planting scope as soon as MidPort America develops . On January 13 , 1997, the AADA recommended that the city contract with Craig Ritland, Landscape Architect, to formulate a plan along MidPort Boulevard from Airline Highway to Wagner Road. Moved by Murphy, seconded by Anders that said contract with Craig D. Ritland for architectural services to formulate a plan along MidPort Boulevard from Airline Boulevard to Wagner Road be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 5 : 12 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk