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HomeMy WebLinkAbout1994 BUILDING & GROUNDS COMMITTEE December 19, 1994 5 : 30 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the City Planner for authorization to seek bids for asbestos removal and demolition of city-owned property acquired in conjunction with Martin Luther King Jr. Drive Project and located at 117 Ash Street, 610 Mobile Street, 627 Mobile Street and 636 Mobile Street was reviewed. In order to avoid potential liability and to prepare the sites for construction next spring, it is necessary to raise the structures as soon as possible . It is estimated that total costs will be less than $25, 000 . The bids will be forwarded to the full council for review and consideration. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 5 : 33 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE December 12, 1994 5 : 10 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the City Planner to prepare bid documents to solicit bids for sale of city-owned property acquired in conjunction with Greenhill Road was reviewed. Two parties have indicated an interest in purchasing the property. Due to traffic conditions and logistics, access will be limited to South Hackett Road. It was suggested that a minimum value of $50, 000 be established for the sale . Move by Jordan, seconded by Murphy that said request be approved. Ayes : Three . Motion carried. The request of the Housing Director to accept bids and proceed with specifications for replacement of kitchen cabinets, stoves and exterior siding at Ridgeway Towers Apartments was reviewed. The Housing Authority was awarded $142 , 100 in Comprehensive Improvements Assistance Program (CIAP) Grant funds for said remodeling. Letters were sent requesting architect proposals with proposed fees . It was the recommendation of the Housing Director that the low bid of Flinn, Saito, Anderson Architects in the amount of $2 , 300 . 00 be approved. Moved by Jordan, seconded by Murphy that said recommendation be approved. Ayes : Three . Motion carried. The request of the Housing Director for authorization to correct sump pump problem at 1102 South Street was reviewed. The newly built 3 bedroom house has a sump pump that empties in the back yard. Due to the slope of the lot, the water seeps over to city sidewalk where it runs down to the corner of 9th and South Streets . The Housing Authority has been investigating solutions to the problem. The City Engineer' s office has approved routing the water underground to the nearby storm sewer. Councilperson Getty strongly urged that a tickler be in spring to seek bids as soon as weather allows . Moved by Murphy, seconded by Jordan that the Housing Director be authorized to seek bids in the spring to correct the sump problem at 1102 South Street . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 :40 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE November 28, 1994 5 : 30 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Councilperson Getty presented committee members with a schematic plan outlining proposed changes to the City Hall parking lot . The changes would included moving eight parking spaces from the designated police parking to establish turnarounds at the end of each row for ease of traffic flow in the parking lot . The removal of parking meters in the 400 block of Sixth Street and designation as "Restricted parking for City vehicles only" would also reduce the congestion in the parking lot . The City Clerk has been requested to provide employee parking stickers for all employee vehicles . Staff will be requested to draw up the proposed changes and submit the required resolution to council for approval of the removal of parking meters in the 400 block of Sixth Street . With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 55 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE November 7, 1994 4 :45 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The design of the Riverview recreation area was discussed. It would cost approximately $17, 500 for the design by Craig Ritland, Landscape Architect and Wayne Claassen Engineering. The Riverview Committee is recommending that the contract be awarded to these firms as a joint proposal . Funds for this project are available in the Park Improvement Fund or the Substitution Project Account . Moved by Murphy, seconded by Jordan that the design be awarded to Craig Ritland and Wayne Claassen Engineering as recommended. Ayes : Three. Motion carried. Moved by Murphy, seconded by Jordan that request from the Fire Chief to seek bids and replace the overhead door at Station #8 be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 01 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE October 24, 1994 4 :30 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Don Temeyer, City Planner, introduced Joe Becker from RUST Engineering to explain the design of the fourth level of the East Park Avenue Ramp to the committee . Mr. Becker provided a summary regarding the design of the ramp as four separate bid alternatives to be sent to contractors . Mr. Becker stated that the proposed cost is approximately 65% of the cost if the fourth level was done as a single project . The use of the four bid alternatives was demonstrated along with the need to change loads and connector or column design for each alternate . The alternatives also result in increased costs in the preparation of the plan specifications, notes and documents to convey the various concepts to the contractors . It was estimated that the City would save approximately $300, 000 in construction related costs if both levels were constructed at the same time rather than in two different projects . The Chief of Police distributed a copy of proposed changes for offices located within the Police Department . Estimated costs for these changes is approximately one hundred and ninety dollars . These changes coincide with a reorganization plan for the department which will be presented to the Mayor in the next week. The committee will take the proposal under advisement at this time . With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 4 : 50 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE October 17, 1994 5 : 00 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The design of the fourth level to the Park Avenue ramp was discussed. It would cost approximately $90, 000 for the design and $2, 000, 000 for construction of an additional fourth level . If the fourth level were designed, the City could bid it as an alternate with the third level addition. If both levels were built at one time, the city could save $200, 000 to $300, 000 . In addition, the inconvenience to the businesses and parking customers would be cut in half. If we are unable to proceed with the fourth level when the bids are open, the design could be used in the future . Moved by Jordan, seconded by Murphy that design of the fourth level to the Park Avenue ramp be approved. Ayes : Three. Motion carried. The proposed lease with the Iowa Department of Transportation for property located under the US 218 viaduct was reviewed. The proposed fee is $3 , 300 per year or $0 . 93 per month per space per year. The base payment does not start until January 1, 1997 to allow time for construction. The lease may be terminated by 120 days written notice by either party. The city would be required to allow the Iowa Department of Transportation to use the parking spaces for repair of the viaduct when necessary. The lease is renewable after December 31, 2004, at a renegotiated fee . If the IDOT needs this property in the future for road improvements, the parking area will need to be removed or abandoned. Moved by Murphy, seconded by Jordan that said lease be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 00 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE October 10, 1994 3 :45 p.m. Large Conference Room Members present : Chairperson Getty, Murphy. Members absent : Jordan. Moved by Murphy, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the City Planner for authorization to seek bids for asbestos removal services for the following city-owned properties which are scheduled to be demolished was reviewed: 117 Ash Street, 610 Mobile Street, 636 Mobile Street, 627 Mobile Street, 1304 Lafayette Street and 724 Sycamore Street . The city is currently in the process of having the properties tested for asbestos, and if any ACM' s are found, the asbestos would have to be removed prior to demolition. Moved by Murphy, seconded by Getty that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. Councilperson Getty presented a diagram of the city hall parking lot for informational purposes only. Departments using the spaces will be contacted regarding their parking needs . It was suggested that the establishment of the motor pool could possibly free up some of the spaces . Paul Huting, Superintendent of Parks, reported that the city is experiencing vandalism problems in the parks' restrooms . One solution might be to have a volunteer open and close the restrooms on a schedule with park hours, which are 5 : 30 a.m. to 11 : 00 p.m. It was suggested that a video camera be used on a temporary bases or high density lighting, if necessary. With no further business before the committee, it was moved by Murphy, seconded by Getty that the meeting be adjourned at 4 : 14 p.m. Ayes : Two. Absent : Jordan. Motion carried. Susan Fangman City Clerk 'BUILDING & GROUNDS COMMITTEE October 3 , 1994 5 : 00 p.m. Large Conference Room Members present: Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as amended, be approved. Ayes : Three. Motion carried. The request of the Fire Chief for authorization to remodel Fire Station #4 for women' s locker and shower facilities for gender integrated fire fighting workforce was reviewed. It is estimated that it will cost approximately $2 , 410 which will be funded with general obligation bonds . Moved by Murphy, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. The request of the City Planner for authorization to seek bids for asbestos inspection service for various city-owned properties was reviewed. The properties are as follows: Address Project 117 Ash Street Martin Luther King Jr. Drive 610 Mobile Street Martin Luther King Jr. Drive 636 Mobile Street Martin Luther King Jr . Drive 627 Mobile Street Martin Luther King Jr . Drive 1304 Lafayette Street Powers Manufacturing Expansion 724 Sycamore Street Downtown Parking Expansion It is necessary to remove any asbestos from these structures before demolition. Moved by Murphy, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. The request of the Housing Director to proceed with the replacement of carpeting for one unit at Ridgeway Towers Apartments, with costs not to exceed $800 , was reviewed. The following bidders were contacted: Carpetland, Jack Hayes, Town and Country and Riley' s. Moved by Jordan, seconded by Murphy that said request be approved. Ayes: Three. Motion carried. Deborah Collett, Waterloo Housing Authority Director, reported to the Building and Grounds Committee several regulation changes that would be impacting the Housing Authority operations. Ms. Collett informed the Committee that a C. I .A.P. grant had been received to pay for a siding project which will free up $11, 000 which had been budgeted for this expense. Ms. Collett is recommending that the $11, 000 be allocated for the purchase of new apartment stoves. Ms. Collett informed the Committee that new federal regulations used in the calculation of rent reimbursement will be changed. Currently the Housing Authority is receiving reimbursement based on a Fair Market Rent of $512 . 00 per month. This reimbursement will be decreased to $406 . 00 per month if the new regulations are enacted. This should adversely impact their program by $54, 000 this year. Ms. Collett has received correspondence which would indicate this regulation may be changed but with no confirmation of the changes at this date. She felt the need to keep the Building and Grounds Committee apprised of the changes . The Housing Authority may need to establish the Ridgeway Towers facility as a "for elderly only" unit. This would help to limit the need for security and emphasize the importance of mainstreaming any disabled persons back to the community for housing. Ms . Collett requested that the Building and Grounds Committee provide a consensus on the establishment of an "elderly only" designation for the housing at Ridgeway Towers . The Building and Grounds Committee did reach a consensus and directed Ms . Collett to speak to any special interest groups that would be involved and then to proceed with the setting of a public hearing for this issue. xzaTO 'qT3 ueuibue3 uesns •paTzzeo uoTqow •aaagI : saki •ar•d OZ :S pauznoCpe aq buTgaauz 4e1I4 uepzor Aq papuooas 'Agdznw Aq panow sPM 4T 'aa44tunuoo agq. azo;aq ssauTsnq zagging ou 1.14TM •paTzzeo uoTrow •aazgs, :saki •panozdde aq gsanbaz pTes 4egq. uepzop Aq papuooas 'Agdznw Aq panow ' OSZT$ 30 gsoo 04eutTxozdde UP qe qoC sTgg op oq pagouguoo uaaq spg quaulrzedap aoueuaquTew butpZTng agy •ATzadozd a4ezado of aoTnzas pageotpap e spaau uiagsAs geg4 quapTAo auiooaq seq VT 's114uoui M0J 4sPd agq uI •xoq buT1sTxa UP urozq uMezp sPM aDTnzas 'PDTz400TO '4TTnq sPM AgTTT0e3 a1-14 uagM •paIaTnaz seM 06e1e0 Te14110O 0114 4e W04SAS Tang agq. a1TMaz 04 a6e3e0 TezquaO go quapuaauTzadns aq4 go gsanbaz aqs abed t661 ' L 1001o400 aaJqtoO spunolO ' butpZTng BUILDING AND GROUNDS COMMITTEE September 19, 1994 5 : 00 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Also present : Krizek. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Fire Chief for authorization to rearrange medical and billings clerk' s offices was reviewed. Presently, the Medical Supervisor' s office is located in the basement of Fire Station #1 and the medical billings clerk is on the first floor. This will require cutting a wall to place a door into the existing clerk' s office and remodeling the current boot locker into office space for the Medical Supervisor. It is estimated it will cost approximately $2, 500 for said project, with the work being performed by fire personnel . Councilperson Krizek reviewed the facilities and suggested knocking the wall out of the 8 x 12 boot room and maintaining a confidential room. Moved by Jordan, seconded by Murphy that said request be tabled for two weeks . Ayes : Three . Motion carried. The request of the Fire Chief to remodel new area for women' s locker and shower facilities for gender integrated fire fighting workforce at Fire Stations 3 , 4, 6 and 8 was reviewed. Cost for each stations is approximately $5, 000 . Councilpersons Krizek and Mollenhoff toured the facilities. Firefighters sleep in a main dormitory where all are required to wear clothing. It was suggested to use the lockers as partitions and use locker room for women' s locker, bunk and shower. Moved by Jordan, seconded by Murphy that said request be tabled for two weeks . Ayes : Three. Motion carried. The request of the Waterloo Downtown Council for the City to contribute $9, 900 . 00 to improve the area around the Five Sullivan Brothers Convention Center was reviewed. The improvements will include construction of a retaining wall along Park Avenue, park benches and concrete to fill in the holes where existing trees are removed, steel benches, flowers and shrubs . There are funds available for landscaping improvements in the Capital Account 350 . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 25 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE September 6, 1994 5 : 00 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Streets/Sanitation for authorization to construct an outdoor vehicle wash area for sweepers, garbage and dump trucks was review. Washing the vehicles at the city' s inside wash area creates a large amount of dirt residue which quickly plugs the drain, which causes an odor and a wet maintenance problem. Construction of the unit will consist of an asphalt pad and a high pressure, large volume hose. Total cost is estimated to be $1, 320, with all of the work to be done by in- house labor. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 10 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE August 22, 1994 4 :45 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Central Garage for authorization to develop specifications and seek bids for underground storage tank removal was reviewed. The Iowa Underground Storage Tank Financial Responsibility Program has set January 1, 1995 as the deadline for all underground tanks to be upgraded in order to maintain insurance and remedial benefit eligibility. The city must meet the following minimum requirements : overfill and spill containment; either fiberglass, lined or cathodically protected steel tanks; fiberglass or cathodically protected steel tanks; and an EPA approved leak detection system. There are presently three sites that fall under these guidelines, one at Byrnes Park, Gates Park and at City Hall . Money has been allocated in the capital improvements program to allow removal of these tanks this fiscal year. In addition to removal of the tanks, adequate above ground storage will be provided for on-site requirements and the majority of the parks' rolling stock will be moved to the fuel management system at the fueling facility on Blackhawk Street . The specifications will detail the work to be performed, including: excavation, removal, material disposition according to requirements, installation of small tanks and peripherals, etc. Moved by Murphy, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 4 : 50 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE August 8, 1994 3 :35 p.m. Large Conference Room Members present : Chairperson Getty, Jordan. Members absent : Murphy. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the City Planner for authorization to seek bids from licensed land surveyors for survey of property generally located in the vicinity of S. Hackett Drive and Greenhill Road was reviewed. The city has been contacted regarding the possibility of selling said property. A land surveyor is needed due to the irregular shape of the property, the numerous utility easements and the need for permanent right of way lines. Moved by Jordan, seconded by Getty that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 3 :45 p.m. Ayes : Two. Absent : Murphy. Motion carried. Susan Fangman City Clerk BUILDING AND GROUNDS COMMITTEE August 1, 1994 4 : 30 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. A grant from the Federal Economic Development Administration in the amount of $1, 000, 000 to assist with construction of an additional level to the Park Avenue ramp was reviewed. The total estimated cost for the project is $2, 100, 000, with the city' s match to be approximately $1, 100, 000 . It is proposed to finance the match using the existing special assessment program in the amount of $500, 000 and parking revenue bonds in the amount of $600, 000 from the additional fees generated by the ramp expansion. A majority of the area property owners voluntarily supported the extension of the assessments for the original ramp to match a portion of this grant . Revenue from the 163 new parking spaces should pay the principal and interest for the revenue bonds. Moved by Murphy, seconded by Jordan that the grant in the amount of $1, 000, 000 from the Economic Development Administration be received, placed on file and supporting documents be forwarded to the full Council for approval and signature by the Mayor. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 4 :40 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk JOINT BUILDING & GROUNDS & PUBLIC WORKS COMMITTEES July 18, 1994 5 : 30 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy, Collier, Anders . Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Five . Motion carried. The request of the City Planner for authorization to proceed with acquisition of property generally located at the southwest corner of East 6th and Sycamore Streets was reviewed. Don Temeyer, City Planner, stated that Power Engineering & Manufacturing, LTD has contacted the city regarding the city' s interest in the property. Powers has ongoing expenses on the property and is considering leasing or selling the property in order to recoup some of their costs . In order to lease the property, Powers will need to make costly improvements and would like to know that there is no interest in the property by the city prior to spending the funds . The City has been considering the possibility of acquiring this property and removing the building for use as an at grade parking lot . An appraisal of the property has been completed, and the Iowa Department of Natural Resources has indicated that they will not require any contaminant investigation at this time as long as we do not build on the property. The property has been appraised at $120, 000 and the property owner is willing to sell it at that price. Mr. Temeyer explained the parking deficiency for the east side of downtown. The existing deficiency is 203 spaces . If all exiting space were to be developed, the ultimate deficiency could be 1, 279 spaces . The short term plan for the property involves removal of the exterior walls, filling of any voids and overlaying asphalt and striping. The spaces would then be offered for lease at the same rate per month as those in other city-owned parking lots . The long term plan for the property would involve construction of a parking ramp which would be tied to a major development . The long term plan involves all of the properties in the block and would be subject to market conditions continuing to improve prior to implementation. The project is proposed to be funded through parking revenues . Mr. Anders asked how the $120, 000 price compares with other property in the area. Mr. Temeyer stated that the property is a quarter of a block long and compares in value with our property in the downtown. Moved by Murphy, seconded by Collier that the request of the City Planner for authorization to proceed with acquisition of property generally located at the southwest corner of East 6th and Sycamore Streets be approved and referred to the Finance Committee meeting of August 1, 1994, after discussion with the Budget Analyst . Ayes : Five. Motion carried. With no further business before the committees, it was moved by Collier, seconded by Anders that the meeting be adjourned at 5 : 55 p.m. Ayes : Five . Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE July 18, 1994 6 : 00 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the City Planner for authorization to seek bids for demolition of city-owned property was reviewed. The properties and associated projects are as follows : Address Project 109 Phillips Martin Luther King, Jr. Drive 218 East llth Street Powers Manufacturing Expansion 2526 West Ridgeway Avenue Greenbelt Expansion 2534 West Ridgeway Avenue Greenbelt Expansion Don Temeyer, City Planner, stated that the asbestos has been removed from each of the structures. The structures need to be demolished as soon as possible in order to avoid potential liability. The bids received will be forwarded to the full council for review and approval of the most favorable bid. Moved by Murphy, seconded by Jordan that the request of the City Planner for authorization to seek bids for demolition of city-owned property be approved and said bids be referred to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 6 : 05 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE July 5, 1994 4 : 15 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids for telephone equipment maintenance received and opened at a council meeting on June 20, 1994 (see CR 103163) were discussed: Bidder Base Bid New Century Communications $12, 100 . 00 Reliable Systems $ 7, 975 . 00 McLeod $15, 038 . 55 Bob Stevenson, Administrative Director, was asked to investigate the possibility of our maintenance personnel being able to repair our telephones and report back to the Building & Grounds Committee . Moved by Jordan, seconded by Getty that recommendation on the above bids be tabled for one week. Ayes : Three. Motion carried. The following bids were reviewed for fire alarm and intercom entry system for ADA requirement for a new tenant at the Ridgeway Towers Apartments : Bidder Bid Amount Black Hawk Electric none provided Hawkeye Alarm Systems $ 881 . 00 Custom Communications $1, 866 . 25 A prospective tenant for Ridgeway Towers apartments is hearing impaired requiring the modification of the fire alarm and intercom entry system. It was the recommendation of the Housing Director that the low bid of Hawkeye Alarm System in the amount of $881 . 00 be approved. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes : Three . Motion carried. Change Order No. 2 for an increase in the amount of $2 , 739 . 63 and Change Order No. 3 for an increase in the amount of $850 . 00 for work performed by Beck-Erickson, Inc . in conjunction with the construction of 10 single family houses for the Family Public Housing Project was discussed. The largest increase was due to the addition of smoke detectors in each bedroom required by the Building Inspection Department after the houses were beyond the drywall stage. Moved by Jordan, seconded by Getty that Change Order No. 2 for an increase in the amount of $2, 739 . 63 and Change Order No. 3 for an increase in the amount of $850 . 00 in conjunction with the construction of 10 single family houses for the Family Public Housing Project be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4 :51 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE May 23 , 1994 5 : 25 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Murphy, seconded by Jordan that the request of the Fire Chief for authorization to seek bids on items recommended by Energy Technologies, Inc . for fire station energy improvements be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 5 :29 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE May 19, 1994 3 : 00 p.m. Fire Station #1 425 East Third Street Members present : Jordan, Murphy. Members absent : Chairperson Getty. Fire Department Members : Frank Magsamen, Ray Moore, Marty Freshwater, Larry Olson, Herman Wenzel and Steve Jordan. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. Councilperson Jordan stated the objective of today' s meeting was to discuss how we wanted to proceed and develop a game plan for implementing the energy audit proposals for the fire stations . He stated the Fire Departments' buildings would be the first studied. Steve Jordan reported the State of Iowa, in one of their energy conservation moves, decided that they needed to give the municipalities an incentive to conserve energy in their buildings and reduce cost which in turn is passed along to the citizens of Iowa in tax savings . This program, in conjunction with the DNR, sets up a program where a certified engineer goes through your building and determines everything that can be done to save energy. They will give the City an interest-free loan to make these improvements, and they will be paid back in savings . Mr. Jordan then reviewed the various recommendations with the other committee members, and they made some proposals from these and will continue to review the other recommendations . It was felt that due to the time factor involved (six months) that they would ask the Building & Grounds Committee for permission to seek bids from contractors for the fire station' s energy audit needs on Monday, May 23 , 1994 . With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 4 : 03 p.m. Ayes : Two. Absent : Getty. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING AND GROUNDS COMMITTEE May 16, 1994 4 :45 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Jordan, seconded by Murphy that the request of the Street Superintendent to contract with Larry Martin Construction for repair of the roof at the salt storage shed at a cost of $300 plus sales tax be approved. Ayes : Three. Motion carried. A change order for additional improvements at the Five Sullivan Brothers Convention Center to bring it in compliance with the Americans with Disabilities Act was reviewed. At the time the contractors examined the steps on the Jefferson Street entrance during the bidding process, snow covered more than half the step surface and additional deterioration was under cover. Magee Construction is replacing 32 lineal feet of stairs and it was the recommendation of the Building Official that a change order for an additional 25 ft . of stair replacement be approved. This will complete all repairs on the exterior steps at the Five Sullivan Brothers Convention Center. Moved by Murphy, seconded by Jordan that said change order for an additional 25 foot of stair replacement at the Five Sullivan Brothers Convention Center be approved. Ayes : Three. Motion carried. Councilperson Jordan presented copies of the various energy audit proposals to the committee. He stated they would be preparing a game plan for each entity surveyed. He is considering a 10 member committee made up of department heads and volunteers from the community who will study each site proposal and recommend to the Building & Grounds Committee which parts of the proposal will be done. He said when the recommendation are finally made, they will be presented to Midwest Power who has agreed to pay for the work done . He requested that we start with the Fire Department, followed by the Library with other buildings to be determined at a later date . All the site proposals must be studied and recommendations made by the end of the this year. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 4 : 58 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE May 9, 1994 5 : 00 p.m. First Floor Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Streets/Sanitation for authorization to repair the roof on the salt shed was reviewed. The roof sustained damage during recent high winds . Mr. Grimm has contacted Larry Martin Construction (the firm that did the original roofing) and was given an estimated cost of $300 to $400 to repair the damage. Moved by Jordan, seconded by Murphy that the Superintendent of Streets/Sanitation be instructed to obtain two written bids and report back to the Building & Grounds Committee on May 16, 1994 . Ayes : Three. Motion carried. The annual equipment maintenance agreement with McLeod Telephone Systems was reviewed. Said contract includes labor and parts for the phone sets purchased from Teleconnect in 1981 . The annual maintenance costs for this agreement is $14 , 431 . 81 . This agreement does not cover such incidents as abuse to the phones, line changes or relocation of phone jacks, which are billed at a pre-determined hourly rate. Moved by Jordan, seconded by Murphy to instruct the Acting Clerk/Auditor to obtain two bids on the phone maintenance and report back in two weeks . Ayes : Three . Motion carried. Moved by Murphy, seconded by Jordan to install two hour meters on the west side of 4th Street on the Convention Center side and create six courtesy parking stalls on the east side of 4th Street or the merchants side and refer to the council for their approval . Ayes : Three. Motion carried. Councilperson Getty reported that Mike Mrzlak, Superintendent of Sign and Traffic, and his crew installed all new glass in the pedestrian walkway on Fourth Street, and that one week later, nine windows were already broken. These panels cost between $275 to $325 each. He said he was contacted this week by the Convention and Visitors Bureau requesting a couple of weeks to investigate and study the recommendation of removal of the glass panels and possible alternatives such as plex-a-glass . Moved by Murphy, seconded by Jordan that this request be tabled for two weeks until the Waterloo Redevelopment Authority and others can make their recommendations . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 19 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING AND GROUNDS COMMITTEE May 2, 1994 5 : 00 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Jordan, seconded by Murphy that the request of the Director of the Waterloo Housing Authority to seek bids for trash collection for dumpster at Ridgeway Towers Apartments and Section 8 Offices, 225 W. Ridgeway, be approved. Ayes : Three . Motion carried. Moved by Jordan, seconded by Murphy that the request of the Director of the Waterloo Housing Authority to seek bids for accounting services for Department of Housing and Urban Development required financial statements and monthly reports for three separate program areas be approved. Ayes : Three . Motion carried. The request of the Director of the Waterloo Housing Authority to purchase toilets for two public restrooms at Ridgeway Towers Apartments was reviewed. Andy' s Plumbing submitted a low bid of $267 . 50 each for a total cost of $535 . 00 . It was the recommendation of the Director of the Waterloo Housing Authority to accept said low bid of $535 . 00 . Moved by Jordan, seconded by Murphy that said recommendation be approved. Ayes : Three . Motion carried. Moved by Murphy, seconded by Jordan that the request c>f the Director of the Waterloo Housing Authority to seek bids for five (5) secretarial chairs be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 : 11 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE April 11, 1994 4 : 30 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Others present : Nancy Showers, Lincoln School Volunteer Coordinator, and Michael Goldsmith, parent from Lincoln School . Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. Information on development of new playground equipment at Lincoln Elementary School was presented by Nancy Showers, Volunteer Coordinator of special projects at Lincoln School, and Michael Goldsmith, Lincoln Parents Playground Renovation Committee . Ms . Showers stated that one of their concerns has been the lack of playground equipment and a safe playgound surface at Lincoln. There is no public park within a safe distance for elementary students . The school has a set of turning bars, an old metal slide and a piece of equipment that Ottumwa, Iowa was no longer going to use. There is a funnellball pole which is not used. There were four basketball poles and two backboards with no nets . Weyerhauser Paper Company purchased four new backboards and nets . Ms . Showers stated they are approaching this improvement plan as something that will benefit the whole community, an area that can be used after school, weekends and during the summer by neighbors . The volunteers are looking at resurfacing because large pieces of asphalt have broken up, leaving dangerous holes . An area of asphalt will be removed and seeded to be used for soccer, kickball and other field sports . A handicap slide and other components that provide accessibility will be added. A base of Fibar will be used under the playground equipment because of its impact absorbency, as well as drainage capabilities . In one corner, they are going to install a concrete base for an open sided shelter with picnic tables . The whole area will be fenced-in and an access gate will be added on Burton Avenue . Murphy now present at 4 : 34 p.m. The school plans to start and complete the renovation project during the summer of 1994 . The projected cost is about $68, 340 . Community Development has committed $20, 000 to the project, Showers Insurance $5, 000, McElroy Trust. $5, 000, and the Waterloo School District has been approached on the asphalt cost of approximately $23 , 598 . With these commitments, there remains a balance due of $14 , 742 . Ms . Showers also stated they have approached the National Bank of Waterloo as well as Norwest Bank for a financial contribution to the project . Chairperson Getty stated they will take this under advisement and will have another meeting in a few weeks or get back to them if any funds can be found for this project, or if the city can offer help physically in building the playground. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 4 : 51 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE April 4 , 1994 4 : 30 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Getty, seconded by Jordan that Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Jordan, seconded by Murphy that the request of the Acting Recreation Director to seek proposals to purchase radio time for the marketing program for the swimming pool/water slides be approved. Ayes : Three . Motion carried. The following bids were reviewed for ADA improvements the entrances and doors for City Hall, Five Sullivan Brothers Convention Center and Recreation Center: Location Kidder Const . Magee Corst . City Hall $22 , 975 $15, 595 Five Sullivan Brothers $13 , 399 $13 , 775 Recreation Center $15, 584 $17, 570 It was the recommendation of the Building Official to accept the low bid for City Hall of Magee Construction in the amount of $15, 595, the low bid for Five Sullivan Brothers Convention Center of Kidder Construction in the amount of $13 , 399 and low bid for the Recreation Center of Kidder Construction in the amount of $15 , 584 be accepted. Moved by Murphy, seconded by Jordan that said recommendation be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 4 : 50 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE March 28, 1994 6 : 10 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. A change order to include additional buildings in the energy audit of lights for city buildings was reviewed. Three more city buildings have been added, Fire House #1 has been changed from an energy audit to a technical engineering analysis and the building square footage has been adjusted to better reflect the actual square footage . The total estimated increase to the project is $2 , 004 . 59 . Moved by Jordan, seconded by Murphy that the change order for a net increase of $2, 004 . 59 for work to be performed by Energy Technologies Incorporated in conjunction with the energy audit of city buildings be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 6 : 19 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING AND GROUNDS COMMITTEE March 21, 1994 5 : 10 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Acting Fire Chief for authorization to seek bids for re-roofing of Fire Station #4 located at 1200 Ansborough Avenue was reviewed. The bid would include removal of the hose tower prior to the re-roofing. Moved by Jordan, seconded by Murphy that said request be approved and forwarded to the Finance Committee . Ayes : Three . Motion carried. The request of Boy Scout Troop #144 to acquire the paddy wagon box presently stored in the Central Garage lot was reviewed. The boy scouts currently use an older, lightweight fold-down camping trailer to transport equipment and would like to replace the trailer with the paddy wagon. The city has not used the box for several years and had planned to dismantle it and sell for scrap. Moved by Jordan, seconded by Murphy that the above request be approved and the paddy wagon be sold to Boy Scout Troop #144 for $1 . 00 . Ayes : Three . Motion carried. With no further business before the Committee, it was moved by Murphy, seconded by Jordan that the meeting be adjourned at 5 :21 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor I BUILDING AND GROUNDS COMMITTEE March 7, 1994 4 :30 p.m. Large Conference Room Members present : Chairperson Getty, Murphy. Moved by Murphy, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Motion carried. The following bids for selection of an engineering firm for an energy audit of lights throughout city buildings were reviewed: Bidder Bid Amount Energy Tech, Inc . $11, 272 . 30 Prochaska & Associates $41, 940 . 00 Dangelsen $13 , 700 . 00 C. T. Schneider $18, 905 . 00 Associated Consultants $38 , 500 . 00 Shive Hattery $25, 600 . 00 Durrent $24, 600 . 00 Pully & Associates $15, 750 . 00 Moved by Murphy, seconded by Getty that the bid of Energy Tech, Inc . in the amount of $11, 272 . 30 be approved and forwarded to the City Council for their approval . Ayes : Two. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Getty that the meeting be adjourned at 4 :42 p.m. Ayes : Two. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE February 28, 1994 4 :45 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Building Maintenance Supervisor to replace a pair of air handler coils at the Five Sullivan Brothers Convention Center was reviewed. Replacement of the coils is necessary to control room temperatures in the second floor meeting rooms . It was the recommendation of the Building Maintenance Supervisor to accept a quote obtained from the Trane Company for replacement coils with . 049 tubes at a cost of $7, 402 . Moved by Jordan, seconded by Murphy that said request be approved and forwarded to the Finance Committee . Ayes : Three. Motion carried. The request of the Acting Fire Chief to purchase a telephone system for the Hazardous Material Regional Training Center from McLeod Telephone Systems was reviewed. The total cost for said system is $4, 120, including cable, freight, hardware and labor. Funds to purchase said system will be used from the federal grant monies for the Hazardous Material Regional Training Center. Moved by Jordan, seconded by Murphy that said request be approved and forwarded to the Finance Committee . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 4 : 55 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE February 21, 1994 4 : 00 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Streets for authorization to paint two offices and replace damaged carpet with a commercial grade of floor tile was reviewed. The estimated cost for said project is approximately $900 . 00 . Moved by Jordan, seconded by Murphy that said request be approved and the recommendation of approval be forwarded to tonight' s Finance Committee meeting. Ayes : Three. Motion carried. The request of the Director of Waterloo Housing Authority to purchase a security camera system for the front door at an estimated cost of $1, 800 and handicap toilets for the public restrooms at an estimated cost of $700 at Ridgeway Towers, 225 W. Ridgeway, was reviewed. Moved by Jordan, seconded by Murphy that said request be approved and forwarded to the City Council . Ayes : Three . Motion carried. The request of the Director of Waterloo Housing Authority for authorization to put together applications for Council approval for Comprehensive Improvement Assistance Program (CIP) funds in the amount of approximately $231, 000 was reviewed. If approved said funds would be used for Ridgeway Towers and Section 8 Housing Vouchers Set-Aside of 25 units for homeless persons with disabilities . Moved by Murphy, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. The request of the Director of Waterloo Housing Authority to use not more than $25, 000 of Section 8 funds reserved for family public housing was reviewed. The Department of Housing and Urban Development awarded the City of Waterloo a total of $786 , 650 to build 10 single family houses, which was slightly less than the total cost of the contract . The final contract on said project was approved by HUD and the City with the understanding that the Housing Authority would donate Section 8 reserve funds needed to fill the shortfall . Moved by Jordan, seconded by Murphy that said request be approved and forwarded to the City Council . Ayes : Three . Motion carried. A Change Order for a net increase of $7, 882 . 53 in conjunction with the Waterloo Housing Authority' s construction of 10 family public houses was reviewed. The change order will cover miscellaneous items including: additional building permits, plumbing and electrical work, deeper garage foundation walls at two of the sites, removal of fill/rubble at two sites, etc . Moved by Murphy, seconded by Jordan that said change order be approved and forwarded to the City Council . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 4 : 29 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING AND GROUNDS COMMITTEE January 24, 1994 5 : 30 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Improvements to elevators located at City Hall, the Five Sullivan Brothers Convention Center, the Public Library and the Waterloo Recreation Center were reviewed. Said improvements are necessary as part of the requirements of the Americans With Disabilities Act . The following bids were reviewed for said elevator improvements : Schumacher Otis Okeefe Montgomery City Hall $4 , 804 . 00 No Bid $8, 248 . 00 $7, 885 . 00 5 Sullivan $3 , 902 . 00 No Bid $8, 274 . 00 $5, 780 . 00 Library $3 , 492 . 00 No Bid $6, 752 .25 $4, 750 . 00 Recreation $2 , 191 . 00 No Bid $6, 981 . 15 $3 , 687 . 00 It was the recommendation of the Building Official that the low bid of Schumacher for each of the above locations be approved. Moved by Jordan, seconded by Murphy that said recommendation be approved. Ayes : Three . Motion carried. A proposed summary of structural barriers to comply with the Americans With Disabilities Act at City Hall, the former East Side Library, Five Sullivan Brothers Convention Center, the Waterloo Public Library and the Recreation Center was reviewed. It was the recommendation of the ADA Compliance Committee to rebid entrances and door improvements at said locations . Moved by Murphy, seconded by Jordan that authorization be given to rebid said improvements . Ayes : Three . Motion carried. With no further business before the Committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 5 :42 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE January 18, 1994 6 : 15 p.m. Large Conference Room Members present : Chairperson Getty, Jordan, Murphy. Moved by Murphy, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The purchase of a 92 percent efficient gas furnace for the E. 5th Street Parking ramp restroom was reviewed. Parking maintenance personnel will cut the needed holes in the wall and the electricians will do the necessary electrical wiring. The following quotes were reviewed: Ouoter Quote Amount Fereday Heating $1, 538 . 00 Gubbels Heating $1, 750 . 00 It was the recommendation of the Superintendent of Parking Maintenance that the low bid of Fereday Heating in the amount of $1, 538 . 00 be accepted. Moved by Jordan, seconded by Murphy that said recommendation be approved, and recommendation of approval be forwarded to the Finance Committee for purchase of said item, subject to the Superintendent of Parking investigating the possibility of a rebate . Ayes : Three . Motion carried. The request of Leonard Zmolek, Building Maintenance Supervisor, for authorization to dispose of surplus city property located at the Five Sullivan Brothers Convention Center and to seek bids to conduct sale was reviewed. Said property consists of obsolete kitchen equipment, tableware, carpeting and miscellaneous items . The auction will be held in the Exhibition Hall at the Five Sullivan Brothers Convention Center the weekend of February 19, 1994 . Mr. Zmolek will notify all city departments and invite them to participate and to submit a list of items for the sale . Moved by Murphy, seconded by Jordan that the Building Maintenance Supervisor be given authorization to seek bids to conduct said auction and invite all city departments to participate . Ayes : Three . Motion carried. With no further business before the Committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 6 : 34 p.m. . Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor