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HomeMy WebLinkAbout1993 BUILDING & GROUNDS COMMITTEE December 20, 1993 6 : 15 p.m. Large Conference Room Members present : Chairperson Budak, Wright, and Lemke. Moved by Lemke, seconded by Budak that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Deb Collett, Executive Director of the Waterloo Housing Authority, discussed a cost estimate for the relocation of the Waterloo Housing Authority from the Chamber of Commerce to the former East Side Library. Relocation expenses are estimated to be $28, 941, which includes hiring a moving company, installation of telephones, computer cabling and moving existing computer network, computer connection to the court house, and remodeling costs . In addition, Ms . Collett requested authorization to seek bids for moving of office equipment from their current location to the former East Side Library. Moved by Lemke, seconded by Wright that the request of the Waterloo Housing Authority to seek bids for moving of office equipment from the Waterloo Chamber of Commerce to the former East Side Library, be approved. Ayes : Three. Motion carried. Moved by Wright, seconded by Budak that the meeting be adjourned at 6 :23 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE December 13 , 1993 6 : 30 p.m. Large Conference Room Members present : Budak, Lemke, Wright . Mrs . Wright present at 6 :31 p.m. Moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Wright, seconded by Lemke that the request of the Assistant Fire Chief for authorization to take bids for two overhead doors and operators for Fire Station #4 at an approximate cost of $4 , 000 . 00, be approved. Ayes : Three . Motion carried. With no further business before the Committee, it was moved by Budak, seconded by Wright that the meeting be adjourned at 6 : 35 p.m. Ayes : Three. Motion carried. Tom Campbell Deputy Clerk/Auditor BUILDING & GROUNDS COMMITTEE September 20, 1993 5 : 00 p.m. Large Conference Room Members present: Wright and Lemke. Members absent: Chairperson Budak. It was moved by Wright, seconded by Lemke that the Agenda, as proposed, be approved. Motion carried. The renewal of the Centrex services phone agreement with U.S. West for phones in all city buildings was reviewed. This item was tabled on September 13th to investigate the possibility of fiber optics network. City staff has met with U.S. West representatives to discuss this matter. The use of fiber optics is not immediate but should the city convert to the use of fiber optics, the Agreement allows us that flexibility. It was moved by Wright, seconded by Lemke that the Building & Grounds Committee recommend that the City Council approve the Centrex services agreement with U.S. West services for all city buildings subject to the provision that should fiber optics be available, said agreement would allow this change. Ayes: Two. Absent: Budak. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 02 p.m. Michelle Temeyer Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE September 13 , 1993 5 : 15 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. It was moved by Lemke, seconded by Budak that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Deb Collett, Executive Director of the Waterloo Housing Authority, asked for clarification of purchasing policies. She noted that the City Council which serves as the Housing Authority' s board of directors has approved a procurement policy that appoints and delegates procurement authority to the director as the contract officer. She noted that the HUD policy is the same as the city' s procedures for large expenditures although she requested clarification of the word "large" expenditures. Wright now present at 5: 20 p.m. After discussion, it was moved by Wright, seconded by Budak that any expenditure exceeding $1500 be classified as a major expenditure and be reviewed by the Building & Grounds Committee prior to purchase. Ayes: Three. Motion carried. It was moved by Wright, seconded by Lemke that the Director of the Waterloo Housing Authority be given authorization to seek bids for horizontal blinds at 225 W. Ridgeway Avenue. Ayes: Three. Motion carried. Acting Clerk/Auditor Michelle Temeyer presented a renewal of the Centrex Services with U.S. West for all city buildings. This seven-year agreement will increase the monthly cost to the city approximately $1200 but will lock in the fee for seven years. Following discussion with city staff members, she asked that action on this item be tabled to investigate the possiblity of fiber optics . It was moved by Lemke, seconded by Wright that action on said item be tabled to allow further investigation. Ayes : Three. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 35 p.m. Michelle Temeyer Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE September 7 , 1993 5 : 00 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. It was moved by Wright, seconded by Budak that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Holiday Inn to temporarily use the Five Sullivan Brothers Convention Center' s dishwasher was reviewed. The Holiday Inn Hotel will be repairing its dishwasher on September 12th, 13th, and 14th and has requested the use of the city-owned dishwasher at the convention center during this time. Leonard Zmolek, Building Maintenance Supervisor, has recommended that a daily fee of $25 be charged for the use of said equipment. This piece of equipment is expensive to operate, noting that the city recently spent considerable dollars to repair said equipment. In addition, over the weekend, heating elements were burned out at an estimated repair cost of $750 . Michelle Temeyer, Acting Clerk/Auditor, indicated that maintenance personnel have been aware of the private use of publicly owned equipment at the Convention Center and has advised Convention Center personnel that such use is unauthorized. Committee members indicated an interest in touring the facility to observe recent improvements at the Convention Center . This will be arranged. It was moved by Wright, seconded by Lemke that a fee of $25 per day be charged to the Holiday Inn Hotel for use of the city' s dishwasher on September 12 - 14, 1993 . Ayes: Three. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 09 p.m. Michelle Temeyer Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE August 16 , 1993 5 : 15 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. It was moved by Wright, seconded by Lemke that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. It was moved by Wright, seconded by Lemke that the request cf the Waterloo Fire Rescue to seek bids for reroofing and brick repair on the hose tower at #4 Fire Station, 1200 Ansborough Avenue, be approved. Ayes: Three. Motion carried. Discussion was heard on the request of the Assistant Fire Chief to replace three sections of driveway at Fire Headquarters when the fuel tanks are removed. The contract for the fueling station on Black Hawk Street includes the removal of three tanks from Fire Headquarters that are under the driveway. The replacement of this portion of driveway is included in the contract, but there are three sections against the building that have settled. and deteriorated that need replacing at the same time. This repair is not a part of the tank removal contract. The Street Department will remove the sections and the Fire Rescue will pour the concrete. The cost of the concrete is approximately $4000. It was moved by Lemke, seconded by Wright that authorization to replace said sections of driveway be approved. Ayes: Three. Motion carried. It was moved by Wright, seconded by Lemke the meeting be adjourned at 5 : 19 p.m. Tom Campbell Deputy Clerk/Auditor BUILDING & GROUNDS COMMITTEE June 28, 1993 5 : 00 p.m. Large Conference Room Members present: Wright and Lemke. Members absent: Chairperson Budak. It was moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. The sale of city-owned property located at the intersection of West 9th and Washington Streets was reviewed. Bob Stevenson, City Planner, noted that proposals were solicited for the purchase and development of said site with one proposal being submitted by Metro Investments Inc. The developer is now unable to meet his obligation and is withdrawing his request. City staff are recommending that the building on said location be demolished to attract developers. Underground storage tanks have been removed from this site. It was moved by Lemke, seconded by Wright that authorization be given to authorize demolition of said building and proceed with the sale of said property. Ayes: Wright and Lemke. Absent: Budak. Motion carried. Bob Stevenson, City Planner, presented the design contract and master plan for the water park at Byrnes and Gates Park pools. The City Council at its meeting this evening will be considering the master plan for said site, the agreement with Thorson, Brom, Broshar on architectural services to design said water parks, and setting a date of hearing on bid letting for the slides. It was moved by Lemke, seconded by Wright that authorization be given to proceed on the items listed above. Prior to a vote on said motion, the following discussion was heard. Mike Broshar, representing Thorson, Brom, Broshar Snyder Architects, presented the conceptual design drawings of the water parks at said pool locations . It was noted that Phase I of the project includes the installation of the water slides at an approximate cost of $380 , 000. The plan also indicated future development of a water park area which would include increasing the fenced-in area to include grassy areas together with wood decks and shade. The plan also indicates a zero depth wading pool at each of the locations . The zero depth pool will replace existing wading pools for the younger children. A zero depth wading pool also addresses the compliance requirements of the Americans with Disabilities Act. After discussion, a vote was taken on the above motion with the following results: Ayes: Lemke, Wright. Absent: Budak. Motion carried. In response to a question from Mel Smelser, it was indicated that pool revenues will be used to off set the cost of the general obligation bond issuance. The city anticipates a three - five year pay off of the capital investment. Mr. Broshar reported that after the receipt of bids and the apparent low bidder is determined, mechanical drawings will be prepared and the project let sometime in August. Bids will be opened by the City Council on July 19 , 1993 . Bev Lind, Director of the Waterloo Public Library, reported that during the recent rain storm, several panels blew off the library exterior causing no personal or property damage. Temporary repairs have been made until such time as a formal contract can be let in the fall. No official action was taken on said item. With no further business before the Committee, the meeting was adjourned at 5: 25 p.m. Michelle Temeyer Acting Clerk/Auditor BUILDING & GROUNDS COMMITTEE June 7, 1993 5 : 45 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. It was moved by Wright, seconded by Lemke that the Agenda as proposed, be approved. Ayes: Three. Motion carried. Bob Stevenson, City Planner, provided an update on the status of the Young Ice Arena. The design development stage has been completed by the architect and the Army Corps of Engineers has approved the site location. The Corps has recommended that the building be shifted approximately 25 feet south of the former location resulting in reduced parking. The building will still be oriented towards the river and a veranda will be constructed over the dike providing visual access to the river. The Planning, Programming and Zoning Commission and the Board of Adjustment have approved the site plan. Staff is now working with the Waterloo Civic Foundation for an Agreement for Construction and Gift of Recreational Facility. The Youngs have transferred the property to the Civic Foundation. The Agreement will state that the Foundation will transfer the property to the city and in turn the city will give a construction easement to build the facility. Jim Walsh, City Attorney, reported that a preliminary working draft of said agreement is being circulated among the affected parties. Steve Weidner, Attorney for the Civic Foundation, has been involved and is working on finalization of the agreement . Permits for the construction of the facility are being waived by the city. An agreement is also necessary with the ice users who will be providing funding in the amount of $650,000 for the facility. In consideration of the generous gift by the Young family, the city has agreed to provide items to furnish the facility totaling approximately $1 . 4 million. The city is anticipating long term borrowing in July 1993 for $700, 000 for said improvements. The remaining will be bonded for in future bond issues. Councilperson Wright expressed concern that the city proceed with obtaining an agreement with the ice users to guarantee their financial assistance. Staff has been working with Allen Chen concerning the acquisition of adjacent property in the block currently occupied by Yen Ching Restaurant. Said property would be used for parking. With the Yen Ching property, approximately 134 parking stalls would be provided on site. Although the area is located in the "C-3" Commercial District, parking regulations are not required in this zoned district. It was moved by Wright, seconded by Lemke that the Building & Grounds Committee recommend that the Council approve the Young Arena site plan and enter into an agreement with the Waterloo Civic Foundation as specified above. Ayes: Three. Motion carried. Bob Stevenson, City Planner, noted that the Library Board has identified significant repairs needed at the Library to include installation of flashing around the windows to stop major water leakage and to replace the metal panels that have been identified as a safety hazard. Howard Green & Associates have been employed to begin reviewing the options. The first alternative is to replace the panels which is estimated to cost $268,000 or to replace the panels with the brick masonry wall at a cost: of $301, 000. Lou Cutwright, Building Official, has recommended that the brick masonry option be constructed. The Library Board has concurred in this recommendation. Funds for this project would include $50, 000 from the General Obligation Bond FY 94 Library Renovation Issuance, a transfer of $25, 000 from the FY 94 General Obligation Bonds for parking Lots xzal3 A4TD buT4oy zaAaway aTTagDTW 'w'd OZ : 9 :p pauznoCpp SEM buTraaw agq 'aaggTunuoj agq azo;aq ssauTsnq zaggzn; ou 1.1-4TM •paTzIEo uoT4oW •aaaga, :saAy •Agiadozd pTEs aspgoznd uanTb aq uoTgpzTzogq.np gpgq. axwarl Aq papuooas '34bT1M Aq panow SEM 41 •panowaz pup pagsTTowap aq TTTM agTs agq uo sazn3onz3s ag3 3pg3 pagpdToT3up sT 4I 'TTounoo ag3 Aq pazTzoggnp aoupnssT puoq uoTgpbTTgo Ipzauab aqq go gzpd p sE pung 3uauianozdurT xzpd agq. uioi; aq TITM aspgoznd agq. zoJ spun 0-4saza3uT Pa11DDE snld 000L$ PuE 0008$ '0008$ '000 'SI$ Jo s3uawazouT ATIEaA agq. uT pTpd aq o3 poTzad zpaA-zno; p zano A43adozd ag3 zoJ 000 '8C$ paza;;o spg A3Ta agy •aa; agpTzdozddP up sp buT3STT sT113 PaTITzan sEq zasTpzddE uyr ' 000 'S7$ po sTI sT puE aTEs zo; do and uaaq sPg Akzadozd aqy 'uoT3TSTnbop SVT uT sznouoo oqM 3uaw3xxdaG xiPd agq. 1.13TM pOMaTAaz uaaq spg Taozpd sTg3 ;o uoT3TsTnbop agy • Sezop 88 •Z ATa3EwTxozddP suTp-3uoo puE xaaz3 xMPH xoEIg ag3 Jo 3Spa puP anuany AEMabpTl 3SaM go apTs g3zou ag3 uo pa1pooT ATTpzauab sT Ea.E aqy .4TaquaaJD Txsogpx pzpuoarI zog A-310dozd Jo uoT3TsTnbop pasodozd ag3 pa;uasazd 'zauuPTd A4Ta 'uosuanags qog •3oaCozd sTga Jo aspgd uoT3anz3suoo ag3 o3 uoT3Ewz0;uT ubTsap ATddP o3 aTgp uaaq anpg AagI •walgozd ag3 ;o 3ua3xa ag3 ;o abpaTMoux s ,A3To ag3 o3 zoTzd 3oaCozd sT1.13 uo buTxzoM uaaq pPg spTdpg zppap Jo w.XT; Tpzn3oa3Tgaly uaaiO p1EM0g ag3 gpg3 pa3uawwoo 'pzpog AjpzgTrj age ;o uoszadiTPgD 'xzng agad •paTzzpo uoT3oW •aazgy :saki •AzpzgTrl oTlgnd ooIza3pM ag3 o3 s1Tpdaz pTps g3TM paaoozd o3 uoT3pZT.zog3nP uanTb aq sio3oaITa ;o pzpog AzpzgTZ aqq. qugq 3g5T1M Aq papuooas 'axwarl Aq panow SPM 41 •pa3EdTDT3up sT 7v66I 'T go1EW ;o aqup uoT3aTdwoo ' ' E661 'SZ zago40p uo uTbaq o3 uoT3onz3suoo 1.13TM pull zagwa3d0S uo 3oez3uoo ;o pJZPME alp apnlauT pTnoM uoT3onz3suoo zo; alnpagos anT3E3ua3 ag,L •poTzad auaA-aazg3 u zano A3Ta ag3 Aq pTudaz OCT pInoM Aauow uoT3Epuno; au •qun000u uoTqupunod AzpzgTrl oTlgnd ooTza3PM ag3 woz; (aaz] 3sazaguT ) 000 ' OST$ PUP 'aoupnssT E66T ATnr ago woz; 000 'SLT$ '3onpPTn 40914S 113xTS age Pup xzpd uaaM3aq Z abpd E66Z ' L aunr aa33TwwoD spunoap ' buTpTTng BUILDING & GROUNDS COMMITTEE May 24 , 1993 5: 15 p.m. Large Conference Room Members present: Chairperson Budak, Lemke. Members absent: Wright. It was moved by Lemke, seconded by Budak that the Agenda, as proposed, be approved. Motion carried. A proposed lease agreement with the Waterloo Chamber of Commerce to allow the Waterloo Housing Authority to occupy existing space in the Chamber office for a six-month period to coincide with the proposed time schedule for the renovation of the East Side Library for the Waterloo Housing Authority was reviewed. The monthly rent will be $800. It was moved by Budak, seconded by Lemke that the Building & Grounds Committee recommend that the Council approve said agreement. Motion carried. A proposed summary of structural barriers to comply with. the Americans with Disabilities Act in City Hall, East Side Library Annex, 5 Sullivan Brothers Convention Center, Public Library and Recreation Center was reviewed. Estimated cost of said improvements is $215, 200 . It was the recommendation of the ADA Committee that the city proceed with various repairs outlined below: CITY HALL Front Entrance $10,000* Rear Entrance 6 , 300* First Floor Men' s Restroom 8, 000 First Floor Women' s Restroom 8, 000 TDD Phone 500* Elevator 4, 300* LIBRARY EAST SIDE ANNEX Front Entrance $ 6 ,000* Handrail Modification 4, 000* TDD Phone 500* Elevator/Restroom Area 25, 000* 5 SULLIVAN BROTHERS CONVENTION CENTER Commercial Street Entrance $ 6, 000* Jefferson Street Entrance 6 , 000* TDD Phone 500* Restrooms (All four public) 5, 000 Elevator 7 , 800* WATERLOO PUBLIC LIBRARY Entrance (ramp/parking) $ 1, 000* Restroom ( 4 used by public) 20, 000 TDD Phone 500* Elevator-Public only 6, 200* RECREATION CENTER Entrance ( front) $ 4, 000* Entrance (rear) 3 , 500* Restroom - First Floor (Law Court) 8, 000 First Floor (Rec Area) 6, 600 Second Floor (Meeting Area) 8,000 Second Floor (Above Law Court) 4,000 Elevator 50,000 TDD Phone 500* Drinking Fountain 1,000* Handicap Location in Theatre 4,000* *Recommended Improvements Items estimated over $25, 000 will be formally bid through Council. zogTpny/xzaTD A4T3 zabzng •d Azzp7 'w'd SZ :S gp pauznoCpp sum buTgaaw aqq 'aaggTwwoD agg azo;aq ssauTsnq zaggznj ou tIVTM •paTzlPD UoTgoW •sMa1D AvTD Aq paquPTd aq og 'sbuTquPTd quawaDPTdaz apTnozd oq •Dui szaAaW arm pup za:;o s ,Aupdwop auTTnpd gdaoop oq uanTb aq uoTgpzTzogqnp gpgg xppng Aq papuoDas 'axwa7 Aq panow spM gi •quawaazbp pasodozd pips oq aazbp ArTD agg gpgg uoTgppuawwozaz s , ;;pqs agq S M gi •wagg sTTpgsuT AvTD aqq ;T sbuTqupTd quawaapTdaz aqq gsTuzn; og paza3;o spq Aupdwo3 auTTnpd 'gDTTjuoo sTgq pTonp os •4Dpz4uo3 agq Aq pazanoo qou azp azo;azagq pup uospas bUTMozb zpaA auo paTJToods agq puoAaq anTTp azat sgnzgs pup saazq agq gpgg swtpTD pup uoTguaquoD alp buTgndsTp sT 'Aupdwo3 auTTnpd 'sbuTgupTd asagg paTTpgsuT oqz zogopzguoogns aqg gpgq pagou spM gi 00 '96Z AzasznN szaAaW 00 ' 09E$ •Dui s ,glPTd : E8E 'oM DUO4oplquoD 'aDTj3p uoTgDnzgsuop Zoa1 zo; sbuT4uWTd guawaDpIdag 'gDocozd uoTganzgsuooag anuany ApMabpT1 gsaM aqq gqTM uoTgounCuoo uT sbuTqupTd ppap anowaz pup sgnzgs Zi7 pup saazq aazgq goTnw-al pup quwTd og paMaTnaz azaM sagonb buTMoTTo; au, •paTzzpo uoTgoW •panozddp aq sguawgzpdap A3TD snoTzpn uT sgas auogd zo; L6 ' TTO ' 6T$ 10 gunowp aqg uT swagsAs goauuooaTay gqTM quawaazbp aDUpuaguTpw quawdTnba zpaA auo aq4 gpgg Nppnq Aq papuoDas 'axwa2 Aq panow S M gI •paTzz'D uoTgoW •pagPDTpuT swagT gqTM paaDozd og uanTb aq uoTgpzTzogqnp gpgg Nppng Aq papuooas 'aNwaq Aq panow sPM qI abpd E661 '6Z ApW aaggTwwop spunozo 'g buTpTTng BUILDING & GROUNDS COMMITTEE May 17, 1993 6 : 30 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. It was moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. The request of the My Waterloo Days Committee for authorization to use 100 folding banquet tables for the Laser Light Show was reviewed. Tables used in the past from the Recreation & Arts Center have not been located. New tables have been purchased by the Recreation & Arts Center but would not be lent out for the stated purpose. It was moved by Lemke, seconded by Wright that the Building Maintenance Supervisor be given authorization to allow the use of the old tables at the Recreation & Arts Centers, if they can be found. If the tables cannot be located, the tables at the 5 Sullivan Brothers Convention Center may be used in lieu thereof . Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 35 p.m. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE May 3 , 1993 5 : 00 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. It was moved by Wright, seconded by Lemke that the Agenda, as proposed, be approved. Motion carried. Don Temeyer, Planning & Development Director, presented drawings prepared by Flinn Saito Andersen & DeVoe for the renovation of the Carnegie/East Side Library. This is to accommodate the relocation of the Waterloo Housing Authority from the Chamber of Commerce to the former Library. The work includes interior renovation of the offices and renovation of the elevator to comply with the Americans with Disabilities Act. Estimated cost is $75 , 000 for the elevator work and approximately $35, 000 for the remaining remodeling. The plan has been proposed under the guidance and direction of the Housing Authority, Community Development, City Engineer' s Office and the Human Rights Commission. Cost of the renovation will be divided as follows: Housing Authority will be responsible for $55 , 000 of their work which includes $25 , 000 for the elevator and $30, 000 for the renovation; Community Development for $25, 000 of the elevator repair and bond funds of $35, 000 set aside for compliance with Americans with Disabilities Act. The current block grant application will need to be amended ( through a public hearing) to allow the expenditure for the elevator repair. The elevator renovation will make the entire building ADA accessible. With the Committee' s approval, the architect will be instructed to prepare plans, specifications and bid documents. It was moved by Lemke, seconded by Wright that said proposed expenditures and schematic design plans be approved and authorization be given to proceed with plan preparation and bid documents. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 10 p.m. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE April 26, 1993 5 : 35 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. The Agenda, as proposed, was approved. Motion carried. The following bids were reviewed for the purchase of an automatic meat slicer at the Five Sullivan Brothers Convention Center: Bidder Total Bid Star Fixture Company $3 , 044 . 00 Hobart Sales $3 ,031 . 00 It was the recommendation of the Building Maintenance Supervisor that the low quote of Hobart Sales be approved. This will replace the unit that was stolen from the Convention Center during a burglary on April 6, 1993 . Our total aggregate loss was less than our deductible. It was moved by Wright, seconded by Budak that authorization be given to proceed to purchase said equipment. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 40 p.m. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE April 12 , 1993 5: 00 p.m. Large Conference Room Members present: Chairperson Budak, Lemke. Members absent: Wright. The Agenda, as proposed, was approved. The following quotes were reviewed for treatment of the "Roost-No- More" to control bird roosting at the 5 Sullivan Brothers Convention Center: Bidder Total Bid Aable Pest Control $2,775 . 00 Presto-X Company $1, 004 . 00 It was the recommendation of the Building Maintenance Supervisor that the low bid of Presto-X be approved. Mr. Zmolek noted that the Library Board has approved the bid of Presto-X at their facility. It was moved by Buck, seconded by Lemke that said recommendation be approved. Motion carried. Mr. Zmolek noted that he is investigating an alternative means of bird control. The material would be sharp metal points mounted on the outside of the building. The cost of said alternate is expensive but will continue to be investigated. With no further business before the Committee, the meeting was adjourned at 5 : 15 p.m. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE April 5, 1993 5 : 00 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. Councilperson Wright questioned whether or not Item No. 1 entitled, "Ridgeway Towers CIAP bids regarding Waterloo Housing Authority facilities, Family Self-Sufficiency update--Waterloo Housing Authority Director" should be an item for Finance Committee consideration. Deb Collett, Executive Director of the Waterloo Housing Authority, explained this matter was being brought as a matter of information to the Committee and will be voted upon by the full council. It was moved by Wright, seconded by Budak that the Agenda, as proposed, be approved. Motion carried. Ms. Collett presented the award of contract for the 1992 CIAP Window Replacement Project at Ridgeway Towers. Kayser Construction is the low bidder at $64 , 993 . Bids for both the window replacement and roof total $156, 275 leaving a shortfall of $24,275 . (The total CIAP grant was for $132, 000 ) Ms. Collett stated that she will be reapplying for additional CIAP monies to complete the project but the Department of Housing and Development could request that carryover funds for the project be utilized for this cost overrun. The Committee informally instructed Ms. Collett to apply for the additional grant monies for the additional cost of said repairs. The proposed floor plan for the anticipated move of the Housing Authority from the Chamber offices to the Carnegie Annex was reviewed. This proposal has been reviewed in conjunction with the Personnel Department, Clerk/Auditor, the Planning & Development Director, the Community Development Director and Human Rights Director . Essentially, the Housing Authority would occupy the space currently occupied by the Human Rights Commission. Additional space would be made available to the Human Rights Commission with the hope of sharing among the departments in the building, for copier expenses, secretarial help, etc. James Boyd, Director of the Human Rights Commission, stated that the Commission had reviewed the plan and are willing to move forward on implementation. A significant cost will be the conversion of the elevator to meet the requirements of the Americans ' with Disabilities Act. Ms. Collett will be applying for federal funding for the modification. Given the time needed to make the necessary remodeling changes in elevator repairs, we may be requesting that the Housing Authority continue to occupy the space at the Chamber possibly until January 1 , 1994 . It was noted that the City Council will be considering the cancellation of the Housing Management agreement with the Chamber of Commerce at this evening' s meeting. Ms . Collett updated the council on the Family Self-Sufficiency project by noting four of six lots have been purchased by the Housing Authority. The administrative plan is still being developed and bids for construction of the homes should be let sometime in July 1993 . It was moved by Wright, seconded by Lemke that the above discussion be received, placed on file and referred to the full City Council for action. Motion carried. It was noted that the ADA Compliance Commission is working to provide accessibility to the East Side Library once renovation for the Housing Authority is completed. Flinn, Saito, Anderson, DeVore Architects have been engaged to prepare a specific proposal for an elevator or chair lift at a fee not to exceed $1000. The second phase will be the design and bid stage and bid letting for said project. Initial cost of renovation of the elevator is $75, 000; however, no funds will be expended from the general fund for said zo1TpnV/xzaI3 !qT3 zabzng •d AzIPZ •ur d oE : S qP pauznocpP sum buTgaaui 'aaggTumoZ aqq azo;aq ssauTsnq zaggznJ ou 1.1.4TM •wagT pTps uo uaxpq sPM uOT4OP TPTOTUUo ON •sasuadxa aZgpszngwTaz snid uoTgpnzgsuo0 go qso° agq. go %6 zo g zaqma qp pagsTZgpqsa aq ITTM sooTnzas zo3 aag pzppupgs 'uoT1OP zo3 TTOunop agq. oq ;uawoo 5p pTps To uoTTequasazd o; zoTad •azngTpuadxa abpa E661 ' S TTzdY aaggTunuop spuno1D buTplTng Building & Grounds Committee March 22, 1993 5: 00 p.m. Large Conference Room Members present: Chairperson Budak, Wright, Lemke. Moved by Wright, seconded by Lemke that the agenda, as proposed, be approved. Motion carried. Mayor Manning stated that the purpose of the meeting was to assess his recommendation that smoking be banned in all City buildings due to the receipt of a petition containing the names of over 70 employees who would prefer that City Hall become smoke free. The City Attorney' s office has advised the Mayor that he has the authority to implement a smoking ban within City buildings. This request was being brought to the Building & Grounds Committee as is appropriate for all other issues relating to City buildings. The possibility of extending the smoking ban to the Convention Center and ice facility, when constructed, was also discussed. The Mayor recommended that May 1, 1993 be targeted for implementation. The Mayor has spoken with Sue Fangman, Insurance Coordinator, who has advised that the City would be willing to participate in a stop smoking class for employees so willing. The Mayor also recommended that this ban also be extended to City vehicles. The Mayor stated that he wished to be pro-active in settling this issue even though the State may soon mandate it for public buildings. Councilperson Lemke stated that it appears that smoking bans will become a reality. Councilperson Wright suggested that the City wait on implementation. Councilperson Budak stated that he did not have a problem with the smoking ban if areas were designated within City Hall for smoking. Ventilation problems could occur unless a separate ventilation system was designed for a specific area. It was noted that the Library Board and other autonomous commissions would rule on their own smoking policies. Police Lieutenant Roger Shook spoke in favor of a smoking ban noting that as a non-smoker, it is very offensive to work in smoke filled corridors, hallways and offices. Chief Koehrsen suggested that an exemption be provided for suspects in limited cases. Councilperson Dell warned that such a ban could ultimately lead to further problems and urged members to carefully consider the ramifications prior to implementation of a ban. It was the general consensus that the Mayor be given authorization to proceed with implementation of a smoking ban in City buildings and vehicles. With no further business before the Committee, the meeting was adjourned at 5: 25 p.m. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE March 8, 1993 5 : 15 p.m. Large Conference Room Members present: Chairperson Budak, Wright, Lemke. Moved by Wright, seconded by Lemke that the Agenda, as proposed, be approved. Motion carried. The following bids for bird netting at the Five Sullivan Brothers Convention Center were reviewed: Bidder Total Bid Aable Pest Control $7 , 800 . 00 Presto X Company $9, 150 . 00 It was the recommendation of the Building Maintenance Supervisor to accept the low bid of Aable Pest Control Company in the amount of $7, 800. 00. Two years ago, cable was used along with the netting on the Park Avenue side of the Convention Center to provide better support for the netting and extend its life. The Park Avenue side is still in good condition while the other three sides have been repaired or replaced twice. Moved by Wright, seconded by Lemke that said recommendation be approved and authorization be given to purchase said item. Motion carried. With no further business before the Committee, it was moved by Wright, seconded by Lemke that the meeting be adjourned at 5 : 23 p.m. Motion carried. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE March 1, 1993 6: 30 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. Moved by Wright, seconded by Budak that the Agenda, as proposed, be approved. Motion carried. The request of the City Planner for authorization to seek request for proposals for sale of Disposal Parcels 355E and 358D located at the intersection of Ninth and Washington Streets was discussed. Said parcels (formerly LeRoy' s DX and Bader Realtors) were purchased from the Iowa Department of Transportation in 1991 in conjunction with the Relocated U.S. Highway 218 project and are valued at approximately $69,000. Planning and Zoning would like to combine the two parcels into one disposal parcel. The proposed development site would be zoned "C-1" Commercial District and the primary criteria would be the quality of the development. After review by staff and the Design Review Board, said proposals would be brought back to the full Council for approval. Moved by Lemke, seconded by Wright that authorization be given to seek requests for proposals for said Disposal Parcels 355E and 358D. Motion carried. With no further business before the committee, the meeting was adjourned at 6: 45 p.m. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE February 15, 1993 5 : 20 p.m. Large Conference Room Members present: Wright and Lemke. Members absent: Chairperson Budak. It was moved by Lemke, seconded by Wright that the Agenda, as proposed, by approved. Motion carried. The following bids were reviewed for the replacement of the loading dock doors at the 5 Sullivan Brothers Convention Center: Bidder Total Bid Prairie Construction $3 ,178. 00 Cardinal Construction $3,200. 00 It was the recommendation of the Building Maintenance Supervisor that the low bid of Prairie Construction be approved. It was moved by Lemke, seconded by Wright that said recommendation be approved and authorization be given to purchase said item. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 25 p.m. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE January 11, 1993 5 : 00 p.m. Large Conference Room Members present: Chairperson Budak, Wright and Lemke. It was moved by Wright, seconded by Lemke that the Agenda, as proposed, be approved. Motion carried. The first item of business was the proposed city-wide maintenance program and the opportunity to fill the position of maintenance assistant created by the recent resignation of Jim Oberle, Maintenance Engineer at the Waterloo Recreation & Arts Center. With the assistance of and under the direction of Leonard Zmolek, City Hall Building Maintenance Supervisor, and Mitch Bond, the new position of maintenance assistant will be responsible for the maintenance of city hall and annexes, Five Sullivan Brothers Convention Center, Library, Recreation Center, advisory maintenance on McElroy Auditorium and swimming pools. In the future, this maintenance division could be increased to accommodate the addition of other city buildings. A charge back system will be created so that the time of these individuals will be costed out to the appropriate work areas. It was noted that the maintenance assistant position' s salary will be approximately $12,000 less than what is being paid to Mr. Oberle. Jim Rodemeyer, Personnel Director, noted that the issue of paying Mr. Oberle ' s accumulated overtime has not been resolved. It was moved by Wright, seconded by Lemke that the Clerk/Auditor be given authorization to proceed with the establishment of a city- wide maintenance program and to authorize the appointment of a maintenance assistant, Randy Shephard. Motion carried. The request of the Waterloo Downtown Council for authorization to use the big screen T.V. located at the Sullivan Brothers Convention Center was reviewed. The Downtown Council will be sponsoring a senior citizen Valentine ' s Day program at the Black' s Skyroom utilizing said big screen to show Silos and Smokestacks. Larry P. Burger, Clerk/Auditor, stated that it would be his recommendation to permit the use of said big screen with the stipulation that the Downtown Council assume all liabilities and responsibilities for the use of said equipment. It was moved by Buck, seconded by Wright that authorization be given to the Downtown Council for use of said big screen T.V. with the stipulation that the Downtown Council assume all liabilities for the use of said equipment. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 15 p.m. Larry P. Burger City Clerk/Auditor