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HomeMy WebLinkAbout1988 BUILDING & GROUNDS COMMITTEE MINUTES November 28, 1988 6: 00 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Fox, seconded by Brown that the Agenda, as proposed, be approved. Motion carried. The following proposals were reviewed for a maintenance service contract for the heating and cooling system in City Hall: Bidder Bid Amount Honeywell $2, 319/annual Young Plumbing & Heating $4,980/annual Johnson Controls $1,716/annual It was the recommendation of the Clerk/Auditor to accept a five-year contract with Johnson Controls in an annual amount of $1,716. Moved by Buck, seconded by Brown that said recommendation be approved. Motion carried. With no further business before the committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING & GROUNDS COMMITTEE MINUTES November 14, 1988 5: 00 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Brown, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of Bergan Paulsen and Company to make weatherization improvements to the skywalk between the Holiday Inn and the Conway Parking Ramp was reviewed. The proposed improvement would include closing the two openings and constructing an entrance door at the steps to Commercial Street. Estimated cost of the improvement is $4,000 . Bergan Paulsen and Company have agreed to pay one-third of the cost. Three alternatives that will be bid include: 1) Relocation of a door from the Peoples Bank building on Washington Street to the skywalk area, 2) Installation of a new single pane door, and 3 ) Installation of a new double pane door. Mayor McKinley reported that in addition to Bergan Paulsen and Company, the beneficiaries of such a weatherization improvement will be conventioneers at the Five Sullivan Brothers Convention Center. Moved by Brown, seconded by Fox that authorization be given to solicit bids for weatherization improvements to the Commercial Street skywalk. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING & GROUNDS COMMITTEE MINUTES November 7, 1988 4: 30 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Brown, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The proposal of Flinn Saito Anderson & Devoe Architects to perform a space needs and a location analysis of the former East Side Library was reviewed. The feasibility of utilizing the former Library for additional office space for City Hall was discussed. Approximate cost of the location study would be in an amount not to exceed $4,000 . Moved by Brown, seconded by Fox that authorization be given to employ the services of Flinn Saito Anderson & Devoe Architects for said location and space analysis. Motion carried. Councilperson Fox asked whether or not it was necessary that this contract be bid. It was explained that contracts relating to professional services are not required to be bid. Roof repairs of the former East Side Library have been identified as an immediate need because of water damages occurring in the unused portion of the building due to the deteriorating condition of the roof . Estimated cost of repairs is $9,000. It was stated that any exterior repairs will be done in compliance with historical preservation standards. Moved by Fox, seconded by Brown that authorization be given to proceed with bid taking for said roof repairs. Motion carried. The following bids were reviewed for the replacement of combination toilet fixtures for the City Jail: Bidder Bid Amount Security Plumbing Supplies $1,520. 00 Bob Barker Company $1,218.00 Winterbottom Supply Co. $1,203 .18 It was the recommendation of the Maintenance Supervisor that two units be purchased from Winterbottom Supply Co. , the low bidder. Moved by Brown, seconded by Wright that authorization be given to proceed with the purchase of said fixtures, as recommended. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING & GROUNDS COMMITTEE MINUTES October 10, 1988 5: 00 p.m. Large Conference Room Members present: Chairperson Wright, Brown. Members absent: Fox. Moved by Brown, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. The following bid proposals were reviewed for the repainting of the Conway/Five Sullivan Brothers Convention Center sign: Nagle Signs Searles Hayden 3 Bollards painted $ 827 . 20 $ 750. 00 3 Bollards aluminum plated and painted $1,147 . 20 $1,200. 00 Large sign - steel plating $3 ,394. 02 No bid Large sign - aluminum plating $4,063 . 62 No bid It was the recommendation that Nagle Signs Inc. be awarded the contract for the three bollards, priming and painting as well as the placing and painting of an aluminum plate reflecting the new name on the present sign. Total contract cost would be $4,890. 82. Committee members expressed concern with not accepting the low bid for the painting of the bollards. It was stated that having one contractor working on the entire project may be easier than working with two contractors. After discussion, it was moved by Brown, seconded by Wright that it be recommended to the Finance Committee that the bid of Nagle Signs, Inc. be awarded for the large sign on West Fourth Street in the amount of $4,063 . 62 and to Searles Hayden Signs for the painting of the three bollards in the amount of $750. Motion carried. The purchase of 425 West Donald Street by Prairie Park Apartment Association was discussed. This parcel was purchased by the City as a hardship case in conjunction with the Donald Street Reconstruction project. The City' s selling price, as previously authorized by the City Council, was $12,152. 51 plus the necessary right-of-way for the widening of Donald Street. Prairie Park has stated that they will purchase the property for $7,000 plus the needed right-of-way. This offer is subject to approval by the Department of Housing and Urban Development and the buyers obtaining financing to their satisfaction. After discussion, it was moved by Brown, seconded by Wright that Prairie Park Apartment Association be instructed to submit an offer to the City Council to include an offer of $7 ,000 plus needed right-of-way subject to the appropriate approvals, together with the recommendation of approval of the Building and Grounds Committee. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING AND GROUNDS COMMITTEE MINUTES October 3, 1988 4 : 00 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Brown, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. With the renaming of the Conway Civic Center to Five Sullivan Brothers Convention Center, Larry Burger, Clerk/Auditor, presented several physical alterations to coincide with the name change. These changes are being proposed by the committee to rename the convention center. A proposal for a new marquee designed by Bob Broshar was shown to the committee. The design for each of the four corner posts was also displayed. A member of the committee was present and explained that some of the committee felt that the posts should be octagonal rather than four sided. Mr. Burger explained that over the next two to three years, the convention center will undergo a refurbishment. Expenditures for these improvements will be referred to the Finance Committee as they are proposed. Money for the improvements are budgeted in the Conway Civic Center budget, generated from convention revenues. Plans and specifications are also being designed to restructure the bricks on the entrances and regrout same. Councilperson Brown asked that Mike Atkins, Atkins Sign Service, be sent copies of the signage bids and be allowed to bid on said project. Moved by Brown, seconded by Wright that authorization be given to proceed with the marquee as proposed and refer to the Finance Committee for payment of same. Motion carried. The only bid received for repairs of the brick facing on the boiler stack at City Hall was reviewed. It was the recommendation of the Clerk/Auditor to accept the bid of Carl Schuler Masonry for said repairs. Moved by Brown, seconded by Wright to accept the bid of Carl Schuler Masonry in the amount of $2,290 to repair the brick facing on the boiler stack at City Hall. Motion carried. Dean Myhr, Director of the Waterloo Recreation Commission, presented the permanent collection gallery and 60-seat lecture hall proposed to be located on the east side of the Center, towards Park Avenue. The plan provides for a 60-seat lecture hall totally surrounded by exhibit space for the Center' s permanent collection which is valued at $400,000. The addition will be 66 feet by 66 feet with construction beginning as early as fall, 1988. Total estimated construction cost is $267, 000. Currently on hand is a cash balance of $132,000. He asked that the City consider bonding for the difference in construction cost and the cash on hand not to exceed $135, 000. It is anticipated that this amount will be repaid to the City within five years. Fox now present at 4:22 p.m. Moved by Wright, seconded by Fox that the Building & Grounds Committee endorse this project and request that the City Council adopt a resolution of intent as to the future financing of said project through the issuance of general obligation bonds. Motion carried. With no further business before the committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING & GROUNDS COMMITTEE MINUTES September 19, 1988 5: 45 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Brown, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. Larry P. Burger, Clerk/Auditor, reported on the severely shaled and the resulting fissures on the brick facing on the boiler stack on the exterior of City Hall. Two corrective alternatives have been suggested by the City Hall Maintenance Supervisor including: 1) Complete replacement of the face brick and 2) Partial replacement of the upper part of the stack. It is the recommendation of the Maintenance Supervisor that a complete replacement of the stack be approved. Estimated cost of the preferred alternate is $2,290. Moved by Fox, seconded by Brown that a recommendation of approval be referred to the Finance Committee and that informal bids be received for the repair of the brick facing on the boiler stack at City Hall. Motion carried. Utilization of the former space occupied by the Park Commission, second floor of City Hall, was discussed. Mayor McKinley stated that several requests for the space have been received. He suggested that the Human Rights Commission be relocated from the second floor of the Waterloo Public Library to the unoccupied space. Employees of the Human Rights Commission have met with the Director and indicated their willingness to move to City Hall. They feel that such a move would be an asset to the working conditions and would not be a detriment to their clients. Mayor McKinley urged the Committee' s exploration of this alternative. Police Chief Roger Shook indicated the Police Department' s need for space is significant. The additional space would be used for the Support Services Bureau of the Police Department, including crime prevention, community services, computer services and lab personnel. It has also been suggested that the Waterloo Housing Authority currently housed at the Chamber Office be relocated to City Hall. Mayor McKinley urged the Committee' s review of each of these alternatives. Chairperson Wright suggested that several years ago, several alternatives were discussed to ease the crowded conditions of the Police Department. Specifically, an addition to City Hall was discussed. This issue was pursued at that time. The renovation of the former East Side Library as a possibility for housing various City Departments was discussed. It was also noted that the space in the basement of City Hall formerly occupied by the Health Department remains unoccupied. With the many possibilities suggested for City Hall expansion and renovation, it was suggested that Daryl Andersen of Flinn Saito Andersen & DeVoe Architects be contacted to provide an interim plan for space in City Hall. Moved by Brown, seconded by Wright that Daryl Andersen be contacted concerning this matter and report back to the Committee within two weeks, if possible. Motion carried. Chairperson Wright expressed support for the skywalk system in Des Moines. She encouraged the City of Waterloo to follow the pattern established by the City of Des Moines. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor 'N BUILDING & GROUNDS COMMITTEE MINUTES September 6, 1988 3 : 30 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Also present: Mayor McKinley and Dell. Moved by Brown, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of the National Bank of Waterloo to exchange parcels of property in downtown Waterloo was discussed. Don Temeyer, Planning and Development Director, stated that the bank proposes to exchange 12, 964 square feet of land located at the southwest corner of the intersection of Water Street and East Fifth Street together with $6 ,093 in cash and an additional $2,000 for property improvements for property located west of East Park Avenue and north of the Cedar River. The National Bank proposes to use the City-owned property for parking for its employees. Currently, the bank leases 30 parking spaces in the East Park Avenue lot. Forty-nine parking spaces will remain for public use as well as approximately fifteen parking spaces adjacent to the transfer station. The National Bank has indicated that their parking lot can be utilized by the public on the weekend and after regular business hours. The future demand for parking in the area may require the City to investigate the possibility of adding additional floor space to the East Park Avenue ramp. This item was presented for informational purposes and will be on the Council agenda of September 6, 1988 to set a date of public hearing on said exchange. An update was given on the commencement of construction of the bus transfer station. Walt Stephenson, MET Transit Manager, reported that work could begin on the facility as early as next week. Temporary use of Commercial Street between West Park Avenue and West Fourth Street by the Metropolitan Transit Authority during the construction of the transfer station was discussed. Several locations for the temporary ( 4 - 5 weeks) use were investigated; however, the above location was rendered best among those investigated. Keeping the buses on schedule was a primary concern. Adjacent property owners have been contacted and have indicated no objection to the proposal. Originally, it was thought that a temporary transfer station would not be necessary. Due to the lateness in the construction year, cement work at the transfer station will need to be completed soon, thus impairing the site during the four to five weeks. This item was presented for informational purposes and requires no action on the part of the City Council. Dave Van Dee, Director of the Waterloo Redevelopment Authority, stated that an interest has been expressed by the Iowa Northland Regional Council of Governments (INRCOG) to lease a portion of the former East Side Library. Currently, Hawkeye Valley Area Agency on Aging and the Regional Transit Commission lease the newer portion of the Library and a section of the old Library. Five thousand square feet remain for lease; however, substantial renovation work must be completed prior to occupancy, including repair of a roof leak, new landscaping, painting and recaulking of windows and washing the exterior. Estimated costs of the renovation is $150,000. Financing of the improvements could be undertaken with General Obligations Bonds. A referendum is required if bonds are sold in excess of $150,000; therefore, it is hoped that renovation costs can be kept under this amount. Rents from the entire facility would be used in paying the principal and interest on said bonds. 1 � Building and Grounds Committee September 6, 1988 Page 2 Moved by Brown, seconded by Wright that staff be authorized to proceed with negotiations with INRCOG to rent space at the former East Side Library and proceed with renovation plans for said facility not to exceed $150,000. Motion carried. The purchase of surveillance equipment for the first floor of City Hall was reviewed. Larry P. Burger, Clerk/Auditor, indicated that the Police Department must monitor the first floor on a 24-hour, 7-days a week basis and has on occasion had to deal with persons utilizing the first floor as a temporary shelter. Quotes were obtained from Hawkeye Alarm as follows: Option I--Audible signal to Police Department Watch Commander when front door opens. Total cost: $317 . 00. Option II--TV camera surveillance, wide angle lens to cover first floor hall and Clerk' s office counter. Would include motion detection feature for night and weekend security. Would entail use of existing bracket, wiring and monitors. Most of cost is for a new camera and lens. Total cost: $710. 00. It was the recommendation of the staff that Option II be approved. Moved by Brown, seconded by Fox that Option II be recommended to the Finance Committee for approval. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING & GROUNDS COMMITTEE MINUTES August 15, 1988 5: 15 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Fox, seconded by Brown that the Agenda, as proposed, be approved. Motion carried. The request of the National Bank of Waterloo to exchange property generally located west of East Park Avenue and north of the Cedar River was reviewed. The Bank currently owns property located at the southwest corner of the intersection of Water Street and East Fifth Street and the former site of the Parrish Building. The City' s property is currently used as a parking lot and leased to the National Bank for employee parking. The Bank is offering a purchase price of $3 . 00 per square foot. The Bank proposes to exchange 12, 964 square feet of land they own along with $6,093 in cash for 14,995 square feet of City-owned land. In addition, the National Bank has agreed to give an additional $2,000 in cash for purposes of beautification of the former Parrish Building site. In conversations with the Park Department, it is anticipated that this money would adequately provide landscaping for the site. The Bank intends to allow public parking on the East Park Avenue site except during regular banking hours. This item must be forwarded to the City Council for a date of public hearing. Prior to that time, a survey of the site will be conducted. Moved by Brown, seconded by Wright that the Building & Grounds Committee recommend to the Council that a date of public hearing be set on the exchange of said property for the amount indicated above together with the $2,000 for beautification purposes. Motion carried. Discussion was heard on the proposed lease agreements with Hawkeye Valley Area Agency on Aging and the Regional Transit Commission, both located in the former East Side Library. A proposed lease agreement provides that Hawkeye Valley will pay $500 per month during the one-year proposed lease and would pay for all utilities and maintenance expenses (except replacement cost of mechanicals) . The Regional Transit Commission lease proposes a $100 per month fee with the tenant paying all utilities and maintenance expenses (except replacement cost of mechanicals) . Both tenants will be required to carry insurance on the buildings. It was also stated that the lease payments to the City should be placed in a separate fund so that improvements can be made to the structure as needed. It was indicated that roof repair is needed in the unoccupied portion of the East Side Library. It was also reported that tenants for the unoccupied East Side Library space are being sought. Moved by Brown, seconded by Fox that the leases described above be recommended to the City Council for approval. Motion carried. Councilperson Fox reported that progress on the East Fourth Street canopy is progressing; however, he suggested that the City may want to consider replacement of the upper portions of the walkway with new glass instead of the old glass. It was pointed out that new glass will be placed in the upstream side of the canopy and that the downstream side will remain uncovered. costs of replacing the upper plexi-glass portions with new material would be quite expensive. No action was taken on this item. With no further business before the Committee, it was moved by Brown, seconded by Fox that the meeting be adjourned. Motion carried. Larry P. Burger Clerk/Auditor BUILDING & GROUNDS COMMITTEE June 27, 1988 3 :45 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Brown, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The name change of Conway Civic Center to Sullivan Civic Center was discussed. John Rooff, Black Hawk County Board of Supervisor member, presented the historical facts surrounding the five Sullivan brothers' death during World War II . He stated that following the denial of a grant by the State of Iowa which would have assisted in recognizing the Sullivan brothers, he became interested in preserving the memory of their plight. He stated that the naming of the Conway Civic Center as the Sullivan Civic Center was a fitting memorial to the brothers and could become a focal point for the community as well as visitors to the community. It is envisioned that a Sullivan Civic Center would house the cruiser at the Grout Museum as well as other memorabilia and information about them. It was reiterated that many people from outside the metropolitan area inquire as to what information is available about the Sullivan brothers. It was stated that this naming would not affect the existing Sullivan Park on East Fourth Street. Little community opposition has been heard concerning this name change. The Holiday Inn Civic Center also supports the renaming of the structure. Michael McGee spoke in support of the renaming of the Conway Civic Center. Don Miller spoke against the name change. Moved by Brown, seconded by Fox that the Building & Grounds Committee recommend to the City Council approval of the name change of Conway Civic Center to Sullivan Civic Center at a future date that is agreeable to all parties. Motion carried. Deb Collett, Executive Director of the Waterloo Housing Authority, stated that she was proposing the expenditure of approximately $6, 000 on non-routine expenditures for the Ridgeway Towers project. The excess funding is from unspent monies from the Federal government. If the monies are not spent on the project, the funds must be returned to the Federal government. Proposed expenditures include the purchase of two refrigerators, lawn mower, snowblower replacement, etc. Moved by Fox, seconded by Brown that authorization be given to expend $6,000 for said improvements. Motion carried. The request of Hope M. Anderson to purchase city-owned property located at the southwest corner of Highway 21 and San Marnan Drive was presented. An offer has been made by the Andersons in the amount of $45,000. This is excess property that was given to the City of Waterloo from the State of Iowa after completion of U.S. 20. An appraisal will be conducted on the property to determine the fair market value. The property is currently zoned "A-1" Agricultural District and would require rezoning, if developed other than agricultural. Specific development plans for the site are not available. Access to the property is limited and would have to be arranged for at a later time. Moved by Brown, seconded by Fox that the Building & Grounds Committee recommend to the Council that a date of public hearing be set on the sale and conveyance of city-owned property to Hope Martin Anderson. Motion carried. With no further business before the Committee, it was moved by Fox, seconded by Buck that the meeting be adjourned. Motion carried. Larry P. Burger Clerk/Auditor BUILDING & GROUNDS COMMITTEE MINUTES June 6, 1988 4: 15 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Fox, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. It was the recommendation of Jim Boesen that the low bid of Waterloo Boiler in the amount of $7, 430, with an alternate of $200 added for welded vent pipe for the boiler at the City Hall Annex, be approved. Moved by Fox, seconded by Wright that said recommendation be approved. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor JOINT BUILDING & GROUNDS AND PUBLIC WORKS MINUTES May 16, 1988 6: 00 p.m. Large Conference Room Members present: Chairpersons Wright and Brown, Dell, Fox. The Agenda, as proposed, was approved. Authorization to seek bids for the boiler burner at the City Hall Annex Building was discussed. Jim Boesen, Heating Inspector, stated that the City has been reimbursed by the City' s insurance company in the amount of $7 ,800. Estimated cost of replacement is $8, 500 to $9, 000. Moved by Wright, seconded by Fox that authorization be given to seek bids and recommend approval for same to the Finance Committee. Motion carried. Mayor McKinley brought to the floor for discussion bids received on the F. Y. 1988 Fourth Street Bridge Walkway Painting and Repairs, Contract No. 351. Said bids were opened and received by the City Council on May 9. Action on the bids was delayed until such time that a funding source could be identified. Mayor McKinley explained the Tax Increment Financing District (T.I .F. ) and how it generates revenue. The T.I .F. is bounded by Third Street, Franklin Street, Sixth Street and Washington Street. Currently the T.I.F. produces approximately $800,000 per year, which equals the bond payments that are due on improvements in this district each year. The T.I .F. was established in 1975 with taxable values frozen at $15 million. Since that time, values within the designated area increased to $42 million. During the past year, due to devaluation, this value has now dropped to $38 million. Total indebtedness within the area is $17 million, which has gone for such improvements as streets, sanitary sewers and ramp repairs. Money generated within the T.I .F. must be spent within the T.I .F. on improvements as designated by the City Council. The school district and county do not receive tax monies from this designated area. Mayor McKinley also explained that the downtown property owners have also levied a self-imposed tax entitled the Self-Supported Municipal Improvement District. A $1 . 50 charge is levied for each $1,000 of evaluation, which goes for the operation of the Waterloo Redevelopment Authority (WRA) . There is a strong commitment of downtown property owners to the downtown area, which currently employs approximately 8, 000 people. Scheduling for the Walkway Improvements would commence after "My Waterloo Days." Eric Thorson, City Engineer, stated that the improvements being proposed are minimal and would refurbish the bridge to a presentable status. The contract would include the following: Sandblasting, painting, purchase and installation of the upstream window panels and installation of guardrails. Metal handrails will replace the vandalized wooden handrails. They are necessary to meet the handicapped codes for public improvements. In addressing concerns of citizens on the number of muggings within the walkway, Police Chief Roger Shook was asked to investigate. In the past four years, a total of five calls have been received in the bridge area, none of which have been serious. Lights will be reinstalled within the walkway. Mayor McKinley suggested that the cost of the improvements ( approximately $122, 000) be taken from the City' s capital improvement funds to be paid back by the T.I .F. Fund. It is anticipated that valuation in the downtown will continue to increase and that T.I .F. monies will increase to allow repayment of the City' s capital improvements fund projects soon. Joint Building & Grounds And Public Works Committee May 16, 1988 Page 2 Don Temeyer, Planning and Development Director, stated that the downtown is the core of any city and reflects upon the City' s image. He stated that he feels that the downtown has been very successful in resurgence. Mayor McKinley added that visitors to our City speak very highly of the bridge. Moved by Dell, seconded by Fox that the Committees recommend to the Council to proceed with the repairs to the Fourth Street Bridge Walkway. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE April 25, 1988 4: 45 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Moved by Brown, seconded by Fox to approve the Agenda, as amended. Motion carried. Item 1. Authorization to remodel Public Works Administrative Office area--Public Works Director. John Meyer, Public Works Director, ran through the proposed renovation plans of the Street Department offices. Mr. Meyer stated that the addition would be a 28 foot structure built on the back side of the present offices. Meyer continued that labor would be done by in-house employees and that the materials would cost approximately $3 ,800 and the cost for heating and air conditioning would be approximately $3, 000. The whole project would run approximately $8,000 to $10,000. Meyer stated that if the project were bid, it could possibly run another $3,000 to $4,000. The Building and Grounds Committee reviewed the proposed plans that Mr. Meyer presented for the Street Department remodeling. Moved by B9ik, seconded by Wright to approve the remodeling project of the Street Department. Motion carried. Item 2. Update on Park Department renovation at Byrnes Park. Rick Tagtow, Park Director, stated that he is requesting authorization to update the Parks Department and remodel the present offices at the Byrnes Garage to accommodate the office space occupied by the Park Department on the second floor of City Hall. Tagtow stated that in the future, he would be bringing back any plans for remodeling to the Building and Grounds Committee after approval of the Parks Board to comply with the policies of the City. Tagtow stated that the remodeling would be done by in-house labor and could cost as low as $60,000, with a new roof being placed on the Park Garage. Councilperson Fox questioned the reason for moving to the Park Garage. Tagtow stated that the move was to accommodate the parks in a better location for the operation of the parks by the office staff . Tagtow continued that it was very inconvenient to have the staff running the Parks Department from City Hall when most of the operations were run out of the Byrnes Park Garage. Mayor McKinley stated that the future of the parks was questionable; that possibly new directions and new themes for parks would be coming back to the Park Board Commission for review. Tagtow ran through the proposed plans for the remodeling of the Parks Department with the Building and Grounds Committee. Moved by Fox, seconded by Brown to refer the proposal to the Finance Committee with a recommendation for approval. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING & GROUNDS COMMITTEE April 4, 1988 5:00 p.m. Large Conference Room Members present: Chairperson Wright, Brown, Fox. Moved by Brown, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. There was discussion on the request of Dean Platt of Platt' s Nursery Garden Shop to discuss tree planting in the City of Waterloo, Iowa. Mr. Platt suggested that the City consider the use of pine trees as a basis for roadside beautification within the City' s highway corridors. He showed examples of pine tree plantings in other cities including Lincoln and Omaha, Nebraska. He also offered the City thirty pine trees at no cost, including Scotch, Norwegian, White and Austrian. Rick Tagtow, Parks Director, stated that the City does not have sufficient manpower or funds to spray trees in City right of way. Pine trees can also be an obstruction problem for motorists. The TWIGS Program has been presented to INRCOG and the Iowa Department of Transportation for beautification of U.S. Highway 218. This is a comprehensive tree planting program along the 218 Corridor and uses pines where appropriate. Mr. Tagtow stated that the City owns two tree spades and lacks sufficient manpower. Currently, the crew is working on ten major tree planting programs in the City. The Mayor suggested the possibility of hiring another operator on a contract basis to take advantage of the offer presented by Mr. Platt. It was suggested that the City take every opportunity to accept the offer as presented by Mr. Platt. Moved by Brown, seconded by Fox that the Park Department be instructed to work with Mr. Platt to do whatever may be necessary, including the hiring of an operator for the tree spade to plant the free trees as offered by Mr. Platt. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING AND GROUNDS COMMITTEE March 28, 1988 6 : 15 p.m. Large Conference Room Members present: Chairperson Wright, Brown and Fox. Also present: Dell, Angel, Budak and Buck. It was moved by Fox, seconded by Wright that the agenda, as proposed, be approved. Motion carried. Larry P. Burger, Clerk/Auditor, stated that an emergency repair was necessary to the service line at the East Side Library. Gene Bond Plumbing Company was called to make the repair, which is estimated to be $800. It was moved by Fox, seconded by Wright that the above remarks be received, placed on file, and that the Building and Grounds Committee recommend to the Finance Committee approval of said expenditure. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE February 22, 1988 5 : 00 p.m. Large Conference Room Members present: Chairperson Wright, Fox. Members absent: Brown. It was moved by Fox, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. The sale of property to the First Judicial District Department of Correctional Services generally located southeast of the intersection of Mulberry and East Sixth Streets was reviewed. Don Temeyer, Planning and Development Director, reported that the Department has approached the City to allow the expansion of their existing facility by purchasing the City' s parking lot near the site. The suggested sale price is $20,000 based upon a 1982 appraisal of $2 .70 per square foot. This sale is being viewed in light of the need to provide additional parking in the downtown area. The recent announcement made by Ron Weber & Associates to locate at the Chicago Central Building will eventually fill an additional 100 spaces in the East Fifth Street parking ramp. Also with the completion of the Fifth and Sixth Street projects, parking will be removed from one side of these streets. Therefore, an overall parking plan is being reviewed by staff to provide a positive impact in the downtown area. It was moved by Fox, seconded by Wright that the Building & Grounds Committee recommend to the Council that said property sale be approved. Motion carried. The request of the Superintendent of the Water Pollution Control Plant to replace carpeting in the administrative office area was reviewed. Bruce Bottorff reported that the existing carpeting was formerly located at Conway Civic Center and is in poor condition. It was moved by Fox, seconded by Wright that said request be referred to the Finance Committee for approval. Motion carried. Larry P. Burger, Clerk/Auditor, presented a proposal on the replacement of the Maintenance I position with a Maintenance Supervisor for City Hall. Due to the recent retirement of Clint Cooley, the opportunity to develop a City-wide maintenance program staffed by supervisory personnel to coordinate various maintenance problems and on-going service of all City buildings is available. This person would also assist the Library and also assist in purchase of supplies of City Hall, supervise the cleaning maintenance contract, and assist in the maintenance of the City Hall Annex. A job description and salary range was presented. It was moved by Fox, seconded by Wright that the Building and Grounds Committee recommend to the Reorganization Committee that said position be filled. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor BUILDING & GROUNDS COMMITTEE January 25, 1988 6: 15 p.m. Large Conference Room Members present: Chairperson Wright, Mr. Brown, Mr. Fox It was moved by Mr. Brown, seconded by Mrs. Wright, that the Agenda, as proposed, be approved. Motion carried. The following bids were reviewed for a gas burner for the City Hall boiler: Bidder Total Bid Young Plumbing & Heating For Industrial Combustion Burner $10,776. 00 Young Plumbing & Heating For Gordon Piatt Burner 8,962. 00 Waterloo Boiler For Industrial Combustion Model MPG-54 8,937.00 It was the recommendation of the Chief Heating Inspector to accept the low bid of Waterloo Boiler in the amount of $8,937. It was moved by Mr. Brown, seconded by Mrs. Wright that said recommendation be approved and referred to the Finance Committee for approval. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor BUILDING AND GROUNDS COMMITTEE January 11, 1988 5: 45 p.m. Large Conference Room Members Present: Chairperson Wright, Brown and Fox It was moved by Fox, seconded by Brown that the Agenda, as proposed, be approved. Motion carried. The following bids were reviewed for a new audio system for the City Hall Council Chambers: Bidder Total Bid Custom Communications, Inc. $5,000. 62 Communications Engineering Company $3 , 909. 00 plus cable Video Midwest $3,574.00 Larry P. Burger also requested authorization to proceed with two options proposed by Video Midwest, including the purchase of an automatic audio feed and a new equipment rack in the amount of $748. 50 and $294. 00, respectively. Total cost, including options, would be $4,616. 50. It was moved by Brown, seconded by Fox that a recommendation of approval be forwarded to the Finance Committee for acceptance of the bid of Video Midwest in an amount not to exceed $4,616. 50. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor