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HomeMy WebLinkAbout1985 Building and Grounds Committee Minutes December 16, 1985 6:00 p.m. Mayor's Conference Room Members present: Chairperson Wright, Seeber, Getty and Klinger. It was moved by Seeber, seconded by Getty that the Agenda, as proposed, be approved. Motion carried. Chairperson Wright announced that the only item of discussion was the City's purchase of property located at 317 East 4th Street, owned by Mabel Longfellow. Randy Pilkington, Director of the Waterloo Redevelopment Authority, reported that this is a vacant lot that provides public access to the northeast pedestrian door of the East Park Avenue Parking Ramp. At the time that the ramp was constructed, consideration had been given to purchasing the lot. However, due to the cost of the parking rcullp project, it was decided not to purchase this private lot. Now that the parking ramp is completed, this vacant lot has become a real problem. Snow cannot be removed from the lot by the City since the lot is privately owned. The owner does not want the general public using the lot for access to the ramp due to her liability in case of an accident. She has threatened to construct a fence around the property. After negotiation with the owner she has agreed to sell the property for $12,000. The appraised value of the land is $9,000; however, it is assessed at nearly $16,000. Money for the purchase of this parcel will be funded through the tax increment financing (TIF) district. He reported that the Waterloo Redevelopment Authority has reviewed the proposal and recommends that the City purchase this lot. It was moved by Seeber, seconded by Klinger that the Building and Grounds Committee recommend to the Council the purchase of this lot. Motion carried. (See City Council Minutes of December 16, 1985 for purchase.) With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor BUILDING AND GROUNDS COMMI'1TEE November 4, 1985 5:00 p.m. Mayor's Conference Roam Members present: Chairperson Wright, Seeber and Klinger. It was moved by Seeber, seconded by Wright that the agenda, as proposed, be approved. Motion carried. John Railsback, representing Utility Fact Finders Wheat Ridge Company, presented a proposal to allow his company to review the rate structure that Iowa Public Service charges the City of Waterloo. Any savings that they realize is split equally between the City and his company. The initial fee for employing his services is $150. It was moved by Seeber, seconded by Klinger that this item be referred to the Finance Committee with the City Attorney instructed to investigate whether such an agreement would bind future Councils and whether this service should be bid. Motion carried. Replacing worn carpet in the shift commander's office in the Police Department was reviewed. The area is 9' x 13' with expenses paid from the City Hall Building Maintenance Fund in the Clerk/Auditor's Office. Approximate cost of the improvement is $200-$400. It was moved by Klinger, seconded by Seeber that they recommend to the Finance Committee that authorization be given to seek bids. Motion carried. The request of the Police Department to convert to natural gas at the Police Training Center was reviewed. Estimated cost of IPS's work associated with the project is estimated at $350. The conversion will translate into an approximate yearly savings of $897. It was moved by Seeber, seconded by Klinger that they recommend to the Finance Committee that authorization be given to this project. Motion carried. With no further business before the Commission, it was moved by Seeber, seconded by Klinger that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor Building and Grounds Committee October 21 , 1985 4:00 p.m. Mayor's Conference Room Members present: Chairperson Wright and Seeber. Also present: Lichty and Mayor Bowers. Discussion was heard on the renovation of City Hall/former East Side Library. Don Temeyer, Planning and Development Director, briefly summarized his memo of October 17, 1985; the Park Department memo of October 11 , 1985; the Police DeparLnient memo of October 11 , 1985 all of which analyzed their needs/concerns with the proposal. Estimated project cost (subject to change) is $990,000.00. It was pointed out that the issue would be required to go to a referendum for any expenditure over $450,000.00. Bruce Meisinger, Budget Analyst, stated that approximately $750,000 of "new" money would be needed for the project. Councilperson Seeber suggested that a decision on this matter be delayed until after certification of the F.Y. 1986-87 Budget (March 15, 1986). The renovation of a portion of the first floor of City Hall for the City Attorney/Clerk/Auditor was discussed. Even though the Building and Grounds Committee has given their approval to the plan, construction has been delayed until such time as an overall expansion plan for City Hall has been adopted. Money from the previous bond issue is available to begin City Hall energy modification. 1 Police Chief Shook stated that his department's use of second floor of City Hall would only accomodate current space needs and not allow for any future expansion. It was moved by Seeber, seconded by Wright that the renovation of City Hall/former East Side Library be tabled until certification of the F.Y. 1986-87 budget. Motion carried. The staff was instructed to study the City Hall energy conservation proposal prepared by Stenson, Warms, Grimes and Port and report back to the Committee with a plan for its implementation. The request of the Retired Senior Volunteer Program (RSVP) to use a room in City Hall for tax preparation for the elderly was reviewed. Since a limited amount of space is available in City Hall, it wsa moved by Seeber, seconded by Wright that this request be denied and RSVP notified accordingly. Motion carried. Chairperson Wright reported that the City Employee's Breakroom in the basement is completed and invited members to view it. With no further business before the Committee, the meeting was adjourned. Michelle Temeyer Deputy Clerk/Auditor i Building and Grounds Committee October 7, 1985 4:00 p.m. Mayor's Conference Room Members present: Chairperson Wright, Seeber, Getty, Klinger. Also present: Lichty. F It was moved by Seeber, seconded by Getty that the agenda, as pro- posed be approved. Motion carried. Darly Anderson, of Flinn Saito Anderson and DeVoe Architects, out- lined his proposal contained in his letter dated September 16, 1985 relating to: 1) Phase I--a solution to jail roof problems of City Hall; 2) Phase II--adaptive reuse of former East Side Library for City offices and reuse of resultant vacated City Hall space for Police Department expansion. Those phases would include preparation of a preliminary cost analysis. Total cost of the services would not exceed $8,000.00. The tentative proposal is to relocate the following departments to the former East Side Library: Planning, Programming, and Zoning, Engineering, Building Inspection, and Community Development. The Park Department would relocate to Byrnes Park. The Police Depart- ment would then utilize second floor of City Hall. Don Temeyer, Planning and Development Director, indicated that his division, the Police Department and Park Department have prelimin- arily begun to review their space requirements. He expressed an interest in reviewing the basic concept and feasibility of such a move, prior to the envolvement of Mr. Anderson. Following the department's comments, Mr. Anderson would be instrumental in devel- oping the appropriate documentation. Money for the project is partially available in the City Hall Renovation Fund, which has been ear marked for energy conservation measures. This was an item included in a prior general obligation bond sale that remains unspent, pending resolution of the law enforcement center issue. Following general discussion, it was moved by Seeber, seconded by Klinger that Police Chief Shook and Don Temeyer explore the space needs for their respective departments and report back to the committee in two (2) weeks with their results, at which time consideration may be given to hiring Mr. Anderson to draw plans and specifications. Motion carried. With no further business, the meeting was adjourned. Larry P. Burger City Clerk/Auditor Building and Grounds Committee September 23, 1985 5:30 p.m. Mayor's Conference Room Members present: Chairperson Wright, Getty, Seeber, Klinger. Also present: Lichty, Penaluna and Mayor Bowers. It was moved by Klinger, seconded by Klinger that the agenda, as proposed, be approved. Motion carried. Jim Lindsey, Director of Community Development, stated that the owner of property at 2027 Independence Avenue has requested that the City consider the sale of excess right-of-way located north of Blowers Creek. The property is accessible only by crossing the creek. The owner has agreed to buy the property at a price of $.05/sq. ft. The City Council will set a date of public hearing as October 14, 1985 to consider the request. It was moved by Getty, seconded by Seeber that said request be recommended to the City Council for approval. Motion carried. Don Temeyer, Planning and Development Director, reported on the request of Control-O-Fax to purchase a 100' strip of land generally located northeast of intersection of Airline Highway and Airport Blvd. Since the property is in the name of the Airport Commission, their concurrance will be necessary prior to Council approval. Control-O-Fax will be utilizing this property, as well as property to the east for purposes of expansion. Removal of an existing building setback line along the property they currently own will also be necessary. It was moved by Getty, seconded by Seeber that the sale be recommended to the Council for approval, subject to the Airport Commission's concurrence. Motion carried. The proposal of Flinn Saito Anderson and Robert DeVoe to provide services for: 1 ) jail roof solutions; and 2) adaptive reuse of the former East Side Library for City Hall Offices and reuse of resultant vacated City Hall space for Police Department expansion was reviewed. Their cost for services for the jail roof will be approximately $2,500. The Committee asked that the Clerk set up a meeting for October 7, 1985 at 4:00 p.m. to discuss with the architect plans for #2 above. It was moved by Getty, seconded by Seeber that the Clerk be instructed to employ the above architect for #1 above and refer said recommedation to the Finance Committee for approval. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor Building and Grounds Meeting September 3, 1985 6:00 p.m. Mayor's Conference Roan Moved by Klinger, seconded by Getty to approve the agenda as proposed. Discussion was heard on the proposal of turning the old print shop into a Citywide breakroom. Pauline Closson presented a petition signed by City employees requesting a break roan in City Hall. Moved by Getty, seconded by Seeber to proceed with turning the former print shop into a City Hall breakroan and bring an estimated cost back to Finance Committee. Motion carried. A report was given regarding proposed roof repair and insulation of the City jail. Jim Boesen reported that the jail roof has shifted about a half of an inch and needs to be looked at by an architect for suggestions on repair. Larry P. Burger suggested we hire Flinn Saito Anderson to evaluate the needs of the jail roof and upgrading. Discussion followed regarding future needs of City Hall and the possibility of a joint law enforcement center. Moved by Seeber, seconded by Klinger to adjourn. Motion carried. Larry P. Burger City Clerk/Auditor Building and Grounds Committee Meeting June 10, 1985 Large Conference Room City Hall 5:00 p.m. Members present: Chairperson Wright, Getty (arrived at 5:15 p.m.). Also present: Seeber, Lichty, and Mayor Bowers. Chairperson Wright indicated that a quorum was not present. The first item of business was replacement of the shop boiler at the Water Pollution Control Plant. Jim Boesen, Heating Inspector, indicated that the present boiler is 47 years old. Approximate cost of replacement is $3000 to $3500. Money is available for this expenditure in the F.Y. 1986 Operating Budget if the sewer rate increase is approved by the City Council. No formal action was taken on this item. The ventilation system at the Street Department was reviewed. Jim Boesen indicated that an inspection had been conducted by the Occupational Safety and Health Administration (OSHA). Their inspection indicated that existing exhaust fans are not adequate. Mr. Boesen presented a ventilation systemthat he felt would lower the levels of carbon monoxide in the building. Councilperson Getty now present. The Chairperson declared that a quorum was now present. Mr. Boesen explained two (2) exhaust systems that could work in the building. The first was installation of exhaust fans in the ceiling. The second was to have an individual exhaust system for each truck. It was moved by Getty, seconded by Seeber that Mr. Boesen be instructed to prepare plans on both systems and bring these plans back to the committee for review. Motion carried. It was moved by Seeber, seconded by Getty that the Heating Inspector be authorized to solicit bids for the boiler at the Water Pollution Control Plant as discussed above with said recommendation for the financing of this project to be referred to the Finance Committee. Motion carried. An update on the Police Training Center was given by Police Chief Shook. In response to a question from Councilperson Getty, the Police Chief indicated that alcoholic beverages will be allowed on the premises for Q purposes of providing instruction in the Iowa Standardized 'Sobriety Test for suspect drunk drivers. He also indicated that the Training Center is open for the use of other departments as well as use by the Association, if not being used for training of Police Department personnel. Mr. Shook indicated that he had informally spoken with the Police Association President regarding the rules and regulations for the Training Center. Mr. Shook was commended for a job well done in preparing this general order. It was moved by Getty, seconded by Seeber that General Order Operations, No. 19 (Police Training Center) recommended to full Council for review and approval. Motion carried. Chief Shook thanked all the Departments who lended their help and assistance during the renovation of the Police Training Center. He also indicated that at a later time, additional enhancements to the outdoor range and indoor range may be forth coming. He also invited the Mayor and Council to a training session on June 26 at the Center. At a later date, the Committee may be asked to consider the Association's request to remove kitchen equipment from the building. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor Building and Grounds Committee March 11 , 1985 Mayor's Conference Roam Members present: Chairperson Wright, Seeber, Getty. Jim Rodemeyer, Assistant Personnel Director, reported that Serco has completed their air sampling and wipe testing of the lead removal operation at Waterloo Police Training Center. The test results indicate that the lead content has been significantly reduced. The carpet has been removed from the premises. Serco recommends that a complete exhaust system be installed if the firing range is put into future operation. It was moved by Seeber, seconded by Getty that the above report be received and placed on file and that appreciation be conveyed to Mr. Rodemeyer for his work on this project. Motion carried. It was moved by Getty, seconded by Seeber that the Police Chief be instructed to formulate a written statement of the department's future use of the Police Training Center. Motion carried. The remodeling of the Clerk/Auditor's Office and City Attorney's Office was reviewed. This project was reviewed in light of the possible relocation of the Police Department to a joint building with the Black Hawk County Sheriff. It was moved by Getty, seconded by Seeber that specifications be drawn up for this renovation and bids solicited. Motion carried. With no further business before the Committee, it was moved by Seeber, seconded by Getty that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor Building and Grounds Committee Meeting January 28, 1985 5:00 p.m. Large Conference Room Members present: Seeber, Wright and Klinger. Members present: Getty. Jim Petersen, Manager of the Waterloo Indians, presented the Waterloo Baseball, Inc. 1985 promotion goals and budget. The primary goal of the association for 1985 is to increase attendance 40% over that of 1984 or a total of 100,000 fans. The total projected budget for 1985 is $214,000. Councilperson Penaluna asked if the Association and the Recreation Commission were jointly using Roger Bleeker for the purposes of maintaining the field. Mr. Petersen answered that a cooperative effort a is being pursued between these two (2) bodies. Jim Peterson went on to report that the Board of Directors consists of 22 volunteers who are required to work at the stadium at least 5 times during the year. He reported on several of the activities that the Waterloo Baseball does during the year including the special promotions at the ballpark and bus trips. Bob Brooks, Parks Director, reported that repairs in the dugout were completed during 1984 and that proposed repairs are also being formulated for the summer of 1985. He stated that the seating structure must be evaluated since it is getting old and may need some structural repairs. The committee thanked Mr. Peterson for his information. Bob Brooks reported that the Vietnam Veterans are requesting that a monument be constructed at Paramount Park. The monument would contain the names of those killed and missing in action in Vietnam from the Waterloo/Cedar Falls area. However, several other veterans groups are opposed to this site for the monument. An alternative site would be at the Soldiers and Sailors Park on West 5th Street. Mr. Brooks indicated that the differences between the two groups would be worked out prior to bringing this issue before the City Council. The Park Board will be reviewing this item at its next meeting of February 12, 1985. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor