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HomeMy WebLinkAbout1984 Building and Grounds Committee Meeting November 13, 1984 Mayor's Conference Room 4:00 p.m. Members present: Chairperson Wright, Seeber and Klinger. Also present: Penaluna and Getty. It was roved by Seeber, seconded by Klinger that the agenda as proposed be approved. Motion carried. The first item of discussion was the baseball stadium. Bob Brooks, Director of Parks, indicated that work on the dugouts will be completed within the next few days. The locker room renovation for the visitor team is complete except for some touch up work. The home locker room has also been spruced up by the UNI Construction Club. Mr. Brooks indicated that Bob Quinn of the Cleveland Indians, Cleveland, Ohio, will be in Waterloo either November 26 or 27, 1984. The Committee discussed the possibility of meeting with Quinn during that time as well as representatives of Waterloo Baseball Inc. , members of the Park Board and the City Council. Mr. Brooks was asked to notify Mr. Quinn to arrange said meeting. Prior to Mr. Quinn's visit, Mr. Brooks will also contact Waterloo Baseball and talk with them about the future of the stadium. The second item of discussion was the clean up of the police training center on Elk Run Road. Jim Rodemeyer, Assistant Personnel Director, reported that three estimates had been obtained for cleaning of the lead content. Mr. Rodemeyer also indicated that Serco Labs had taken asbestos tests on the false ceiling in the class room. The insulation in the class room, and the ceiling in the hallway were tested for lead and the results indicated that the level of lead was negligible. In obtaining the estimates, Mr. Rodemeyer indicated that bids were taken based on cleaning the building with the firing range equipment and without the equipment in place. The three (3) estimates ranged from $750.00 for the low figure to $23,000 for the high figure. He indicated that these were only estimates and that a formal bid procedure would be undertaken. In conversations with Bruce Bottorff, Superintendent of Water Pollution Control, the Department of Environmental Quality, and the Environmental Protection Agency each indicated that special measures might be necessary to dispose of the tile, carpet and any cleaning material used in the cleaning of the lead in the building. A special permit may be required as well as permission from the landfill to dump at the Black Hawk County Landfill. Prior to bid taking Mr. Rodemeyer stated that the coluuittee will have to make several decisions: 1 . Who will be responsible for the disposal of the hazardous waste (the city or the contractor)? 2. Whether the range should be cleaned with the firing range equipment or without it. It was explained that the Waterloo Police Protective Association owns the kitchen equipment in the range but does not own any of the fixed assets within the building. Building and Grounds Committee Meeting Page Two November 13, 1984 Larry Dolan, Assistant Police Chief, indicated that Chief Huck desires to retain the range for use in class room training. Mayor Bowers indicated that he desired that the firing range equipment be removed from the building as requested by the Chief. It was moved by Seeber, seconded by none that the firing range equipment be scrapped from the interior of the building. The motion died due to a lack of a second. Councilperson Getty indicated that he desired that the equipment be cleaned and stored until such time that it could be reused. Jack Seeber now absent. Captain Dirkson indicated that after 1985, replacement parts for the range equipment will no longer be available. The Committee recommended that bids be taken with the firing range equipment in place. They also asked Assistant Chief Larry Dolan to contact the Chief to make a final recommendation as to the future of the firing equipment in the range. The Committee also instructed Mr. Rodemeyer to proceed on the disposal of the hazardous waste through the appropriate agencies. It was moved by Klinger, seconded by Wright that authorization be given to obtain bids for the cleaning of the Police Firing Range. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor ♦ A BUILDING & GROUNDS COMMITTEE November 5, 1984 - 5:00 p.m. Mayor's Conference Room Members present: Chairperson Wright, Klinger and Seeber. Also present: Dowie, Penaluna and Getty. It was moved by Klinger, seconded by Seeber that the agenda as proposed be approved. Motion carried. The report dated October 31 , 1984 prepared by Serco Engineering Laboratories, Inc. as to the lead content at the Police Training Center on Elk Run Road was reviewed. The samples included air, wipe, and carpet samples. The report concluded that the entire building be decontaminated prior to usage including removal of the carpet and tile and cleaning all surfaces and heat ducts. The issue that remained is whether the center should be cleaned and then converted to classroom area or whether it should be turned over to the Police Association. Officer Larry Thompson, President of the Police Protective Association, stated that the union could not afford to take the facility over with the conditions as earlier outlined by the Committee (including the insurance aspect). Councilperson Penaluna stated that it would be unwise for the City to allow the union's use of the facility with any less requirements. Councilperson Seeber stated that it was unfortunate that the City had allowed the Association to make improvements to the building in excess of $21 ,000.00. It was moved by Seeber, seconded by Klinger that authorization be given to the solicitation of bids for the clean-up of the Training Center. Motion carried. It was moved by Seeber, seconded by Klinger that the facility not be utilized with its current ventilation system. Prior to a vote on this motion, Councilperson Getty stated that the facility should be retained as a shooting range. A vote was taken on the above motion. Ayes: Three. Nays: None. Motion carried. Discussion was heard regarding a new roof for the Street Department Building. Don Thorson, Street Superintendent, indicated that the pre-cast concrete roof is in need of immediate repair, prior to significant structural damage. It was moved by Klinger, seconded by Seeber that the repair be included in the July 1985 General Obligation Bond Sale. Motion carried. A brief discussion was heard on the Waterloo Baseball Stadium. The Committee consensus was that all parties including the Cleveland Indians, Waterloo Baseball, Inc. and the City should together review the stadium's future. With no further business before the Committee, the meeting adjourned. Michelle Temeyer Deputy Clerk/Auditor BUILDING AND GROUNDS COMMITTEE October 29, 1984 4:30 p.m. City Hall Council Chambers Members present: Chairperson Wright, Seeber and Klinger. Moved by Klinger, seconded by Seeber to approve the agenda as proposed. Motion carried. Seeber requested that Chief Huck bring the committee up to date on his plan for the Police Training Center if the shooting range is discontinued. Chief Huck stated that the entire building would be turned into classrooms. Huck continued that his needs are immediate for a training facility. Huck stated that he would have no objections to the Police Association using the facility for monthly meetings. Larry Thompson, Waterloo Police Association, asked that the Building and Grounds Committee take a long hard look at the indoor range before eliminating it. Chief Huck stated that most firing situations for a police officer will take place outside. Moved by Seeber, seconded by Klinger that any further action be tabled until November 5, 1984 when further lead tests are complete. Motion carried. W. David Tyler, Waterloo City Attorney, asked that the Building and Grounds Committee review the proposed remodeling plans submitted for the City Clerk/Auditor and Attorney Offices. Tyler continued that the Attorney's Office is in great need of additional space. Moved by Seeber, seconded by Klinger to allow the City Attorney and Clerk/Auditor to obtain estimates of costs for the proposed remodeling. Motion carried. Bruce Bottorff, Director of Water Pollution Control Plant, stated that there will be a need to install men and women ' showers to accommodate the employees of the Sewer Department at the time of their relocation at the Water Pollution Control Plant. Bottorff continued that he will be pouring approximately $22,000 worth of concrete in the near future and wanted to inform the Committee of his plans. He will be returning with the drawings of the new building at a future meeting. Moved by Klinger, seconded by Seeber to adjourn. Motion carried. Larry P. Burger City Clerk/Auditor BUILDING AND GROUNDS COMMITTEE October 22, 1984 5:00 p.m. Mayor's Conference Room Discussion was heard on the Police Training Center. Mr. Dave Tyler, City Attorney, outlined the annual operating expenses for Hewitt School. Those costs include rent in the amount of $500.00; utilities including heat and electricity in the amount of $4,341 .16; insurance in the amount of $3,000.00 plus depending on coverage; janitorial services in the amount of $1 ,560.00. Exterior maintenance is being performed by the Waterloo Police Protective Association. Total costs are $9,401 .16 plus. The letter dated October 11 , 1984 from CNA Insurance Company of Kansas City, Mo., the City's liability carrier, was discussed. The letter indicated that lead content at the training center exceeds the OSHA guidelines. Some concern was heard as to the date of the receipt of the letter (October 22, 1984) and the date of its authorship (October 11 , 1984.) Jim Rodemeyer, Assistant Personnel Director, reported that the letter was routed from Springfield to Kansas City to Des Moines and then to Waterloo. The testing done by CNA Insurance included samples of carpet and tile but did not offer any quantitative analysis of the amount of lead. Concern was raised as to whether the lead content in the class rooms which adjoins the shooting range may also be contaminated with lead. The report indicated that anyone conducting renovation and decontamination should wear protective clothing. Discussion was heard on whether additional testing should be done and who should conduct that test. It was moved by Seeber, seconded by Klinger that the Police Training Center located on Elk Run Road be locked immediately and that Jim Rodemeyer, Assistant Personnel Director, be instructed to notify Corning Laboratories in Cedar Falls and ask them to conduct a more quantitative study of the lead contact at the center and the cost involved in doing so. Motion carried. With no further business before the committee, the meeting adjourned. Larry P. Burger City Clerk/Auditor 1 BUILDING AND GROUNDS COMMITTEE October 8, 1984 6:30 p.m. Mayor's Conference Room It was moved by Seeber, seconded by Klinger that the Agenda, as proposed be approved. Motion carried. Bruce Meisinger, Budget Analyst, requested authorization to take bids on repair work to the exterior brick on the northwest corner of the former East Side Library. He reported that the City had received settlement in the amount of $2,656.50 based on a total damage loss estimate of $3,656.50. It was moved by Klinger, seconded by Seeber that authorization be given to take bids as requested. Motion carried. Don Temeyer, Planning and Development Director, presented a remodeling plan for a portion of the Community Development Office and former Credit Union Office on the second floor of City Hall. The estimated cost of the remodeling is $3,500.00 and will include an office space for the Contract Compliance Officer and allow the construction of a doorway between the Community Development Office and former Credit Union Office. Mr. Temeyer will occupy the latteroffice. It was moved by Seeber, seconded by Klinger to authorize solicitation of bids, as described above. Motion carried. With no further business before the Coiiuuittee, the meeting adjourned. Larry P. Burger City Clerk/Auditor BUILDING & GROUNI .DMMITTEE October 1 , 1984 5:45 p.m. Mayor's Conference Room Members present: Chairperson Wright, Seeber, Klinger Also present: Mayor Bowers, Dowie, Penaluna It was moved by Klinger, seconded by Seeber that the agenda be approved, as proposed. Motion carried. The leasing of City-owned property located between Logan Avenue and Highway 63 and south of the Illinois Central Railroad was discussed. Two (2) adjacent property owners have indicated an interest in leasing the property. Each are bar owners and propose to utilize the area for parking. The City purchased the property with flood control monies and has retained the property for maintenance of Virden Creek enclosures and a pumping station. City Attorney W. David Tyler stated that the following conditions could be required of either of the parties prior to a lease agreement: a. total indemnification of City b. hard surface the lot and provide on-site retention c. no complaints would be heard by the City d. provide public indemnity insurance policy in the amount equal to the City ($5 million) e. 90 day notice to cease operations by either party f. lease term, with option to renew g. forfeiture to City of all improvements h. City will have immediate access to pump station for service i. an additional curb cut would be provided to the site It was moved by Seeber, that the City not lease said property to either party. Prior to a second on the motion, the following discussion was heard: Councilperson Klinger suggested that the staff meet with each owner to discuss the lease arrangement with the nine (9) conditions. The above motion was withdrawn. It was moved by Klinger that the lease arrangement, with the above nine (9) conditions, be offered to each interested party. The motion died for lack of second. (The above item will be referred to the full Council on October 1 , 1984, without a recommendation from the Building and Grounds Committee.) Bob Brooks, Director of Parks, stated that work on the Municipal Stadium is underway, including dressing room renovation and repair. Discussion was heard as to what the future plans are of Waterloo Baseball, Inc., the lessee of the Stadium. Mr. Brooks was asked to draft a letter to the Board of Directors of Waterloo Baseball, Inc. , as to their future plans and goals. Bob Brooks presented a synopsis of the request of area residents to develop a "lake-park" north of Timberline Patio Home and south of relocated Highway 20. Several concerns were stated: 1) A park exists in close proximity to the area (W. 4th Street and north of Shaulis Road) ; 2) access could only be gained via a private drive; 3) the site does not contain a natural drainage way for creation of a lake; 4) no funds exist for development or maintenance. A final report will be given to the Council on October 8, 1984. With no further business before the Committee, the meeting adjourned. Michelle Temeyer Deputy Clerk/Auditor Building & Grounds Committee September 24, 1984 5:30 p.m. - Mayor's Conference Room Members present: Chairperson Wright, Seeber, Klinger. It was moved by Seeber, seconded by Klinger that the agenda be approved, as proposed. Motion carried. The relocation of the Print Shop (currently in the basement of City Hall) to the vacated Milk Lab was discussed. The venilation system in the Milk Lab would be conducive to the Print Shop's chemical producing odors. The area is also larger than the current Print Shop. Upon vacation of the Print Shop from its premises, the Police Department weight lifting equipment could be moved in. Their equipment is located in the former East Side Library and must now be removed, as the City has leased the area to the Waterloo Art Association. Donna Lesyshen, Assistant City Attorney, stated that the City Attorney's Office is in need of space. If space is vacant within City Hall, her office is in desperate need. It was moved by Seeber, seconded by Klinger that the Print Shop be authorized to move its operations to the former Milk Lab. Motion carried. It was moved by Klinger, seconded by Seeber that the relocation of the Police Department weight lifting equipment to the Print Shop be delayed one (1) week. Motion carried. William Burger, Chairperson of the Waterloo Public Library, reported that the Library is in need of tuckpointing and screening of the second story windows. Although not included in the original library renovation effort (conversion from a U.S. Post Office), tuckpointing is estimated to cost $22,664.00. The screening is needed to control patrons who are throwing books out the window. It was moved by Seeber, seconded by Klinger that the above request be received, placed on file, and referred to the Finance Committee to investigate financing. Motion carried. Randy Pilkington, Executive Director of Waterloo Redevelopment Authority, reported that the sale of Fire Station No. 2 to James Zierath authorized by the City Council on May 29, 1984 has not materialized. Due to the unavailability of funding to the Zierath's, Mr. Pilkington asked that the Committee authorize a refund of the Zierath's 10% deposit ($3,750) and authorize readvertisement of the property, with a lower minimum bid ($29,500). It was moved by Klinger, seconded by Seeber that said recommendation be approved. Motion carried. Jim Boesen, Chief Heating Inspector requested authorization to repair the steam boiler at the City Hall Annex. In-house personnel will be utilized to perform the work. It was moved by Seeber, seconded by Klinger to authorize the repairs. Motion carried. Mr. Boesen also requested replacement of the hot water tank for City Hall. It was moved by Klinger, seconded by Seeber to authorize said request. Motion carried. With no further business before the Committee, the meeting adjourned. Larry P. Burger City Clerk/Auditor Building & Grounds September 4, 1984 4:00 p.m. Council Chambers Members present: Chairperson Wright, Seeber, Klinger. ( It was moved by Seeber, seconded by Klinger that the agenda be approved, as proposed. Motion carried. Jim Lindsey, Community Development Administrator, reiterated the "incubator" concept. He explained that the City would lease the 1 building at 607 Dearborn to the Economic Development Committee, with said Committee leasing the premises and selecting the company to occupy the premises. After reviewing the financial status and project plans, Don Wade, staff for the Economic Development Committee reported that Auto-Tech, Inc., will be the occupant. A suggested lease amount of $600 per month was discussed. It was moved by Seeber, seconded by Klinger to recommend to the City Council that the building at 607 Dearborn be leased to Mike Pharis to start a business under the "incubator" concept with the City Attorney to prepare a lease agreement. Motion carried. (optional re-evaluation of lease amount to take place after review of future financial records). With no further business before the Committee, it was moved by Klinger, seconded by Seeber that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor BUILDING AND GROUNDS COMMITTEE August 27 , 1984 3 : 30 p .m. Mayor ' s Conference Room Members Present : Chairperson Wright , Klinger , and Seeber It was moved by Seeber , seconded by Klinger that the agenda be approved, as proposed. Motion carried. Discussion was heard on the leasing of 607 Dearborn Avenue . Mr. Ed Willert was present to make a proposal for occupancy of said building for the purposes of a truck and trailer repair service. He suggested a two (2) year lease with the City, and would employ four (4) persons . No remodeling of the building would be required. Committee members reviewed a proposal from Mike Pharis to occupy the building which was presented to the Committee on 8-20-84. His business would employ approximately twelve (12) employees at the onset with expansion to twenty-five (25) . The business was described as being a specialty machine shop builder. Councilperson Seeber supported the "incubator" concept which allows for a new business to occupy a building at lower rates for a period of 2-3 years , after which time the tenant moves to a different location. The intent is to get small businesses started at lower than normal upfront costs . The 607 Dearborn project would be carried out in conjunction with the Black Hawk Economic Development Committee . It was moved by Klinger , seconded by Seeber that each of the above described interested parties be requested to prepare financial statements and project proposal . Motion carried. A suggested lease amount was discussed. It was moved by Klinger , seconded by Seeber that 607 Dearborn be leased for $600 . 00/month for the first year , withi:the option to re-evaluate that amount in future years . Motion carried. Building and Grounds Commi,ttee Page two Discussion was heard on the sale of 2027 Independence Avenue, a residential structure purchased as a part of the Blower ' s Creek Flood Control Project . The appraised value is $34, 000. It was moved by Klinger , seconded by Seeber that a report be sent to the City Council recommending that bids be taken on the sale of 2027 Independence, with a minimum bid of $30 , 000. Motion carried. Bob Brooks , Parks Director, reported that he had met with the Waterloo Baseball Board of Directors to discuss the proposed schedule of improvements for Municipal Stadium. The Board rejected the plan because improvements were not being completed immediately; however , the expenditure of $15 , 000 this fall was acceptable. With this expenditure, the Board indicated that the club would return next spring. Councilperson Seeber stated that Waterloo Baseball should be involved in a fund raising effort to assist in improvement costs . He suggested that the Council meet with the Board to discuss the stadium and joint improvement efforts . It was moved by Klinger , seconded by Seeber that the Committee recommend to the Council that a $15 ,000 expenditure be made for improvements to Municipal Stadium. Motion carried. Charles Marbles , Purchasing Agent , reported that no bids were received for the demolition of the city- owned structure on Huron Street . With no further business before the Committee, it was moved by Seeber, seconded by Klinger that the meeting be adjourned. Motion carried. Michelle Temeyer Deputy City Clerk BUILDING & GROUNDS COMMI'1'n E August 13, 1984 4:00 p.m. Mayor's Conference Room Members present: Seeber and Wright. Absent: Klinger. It was moved by Seeber, seconded by Wright that the agenda be approved as proposed. The first item of discussion was the leasing of the City-owned building located at 607 Dearborn purchased for Flood Control purposes. Don Wade, Staff for the Economic Development Committee, reported that he was proposing development of an "incubator system." The concept allows a small industry or service-related business to occupy the building for a 2-3 year period. As the business expands and grows out of the building, it would seek a new location and allow a new industry to occupy the original structure. The concept is new to the area but has experienced a 80% success rate in other areas of the country. The City would retain ownership of the building and receive lease payments with the Economic Development Committee assisting by making the structure energy efficient and providing management assistance. Mr. Mike Phares was present and indicated his interest in initiating such a venture. It was moved by Seeber, seconded by Wright that the Committee recommend to the City Council that a lease agreement be signed and approved with Mr. Phares. Following discussion, this motion was withdrawn. Jim Lindsey, Community Development Administrator, indicated that another business was interested in occupying the Dearborn Building. Mention was made that the City Engineer and Street Departments were in need of additional space and could possibly utilize said building. It was moved by Seeber, seconded by Wright that the second interested party in said structure present his proposal to the Committee on August 20, 1984, with a lease agreement to be prepared between one of the two parties and placed on the City Council agenda of August 27, 1984. Motion carried. It was moved by Seeber, seconded by Wright that a decision on the Freedom Shrine Plaques be delayed for one (1) week. Motion carried. The parking lot layout behind City Hall was reviewed. The additional parking results from the removal of the former gas station and garage. It was suggested that this item be brought to the full Council for informational reasons during oral presentations at the Council meeting of August 13, 1984. It was moved by Seeber, seconded by Wright to approve the layout as proposed. Motion carried. Bob Brooks, Director of Parks, presented a five (5) year proposed schedule for improvements to Municipal Stadium. The Cleveland Indians have requested expenditures for said improvements in an amount of $167,000. The Park Board has committed $7,500 from the proceeds of the General Obligation Park Improvement Fund to be expended this year for improvements; however, monies beyond the current year have not been programmed or allocated. The Board in reviewing the proposal felt strongly that a private solicitation of funds should be undertaken in addition to the expenditure of City dollars. Mr. Brooks stated that within the department there are competing needs for money, and that no one project should overshadow another. BUILDING & GROUNDS ODMMITTEE PAGE TWO It was moved by Seeber, seconded by Wright that the proposed five (5) year Municipal Stadium Improvement Plan be approved with a City expenditure of $141 ,000 during that time frame provided that the Indians commit to stay in Waterloo and conduct a private fund drive. Motion carried. The proposal of StensonWarm-Grimes-Port Architects, Inc. for energy conservation for City Hall (north vestible area and south entry) at a cost of $750.00 was reviewed. It was moved by Seeber, seconded by Wright that the Clerk/Auditor's office proceed on said proposal. Motion carried. Councilperson Getty suggested that the Council not sell the property on Paper Mill Street. It was reported that the sale would not be considered by the Council. It was moved by Wright, seconded by Seeber that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor BUILDING AND GROUNDS COMMITTEE July 19, 1984 11:30 p.m. City Hall Council Chambers Members Present: Wright, Seeber and Klinger. Don Thorson, Superintendent of Street Department, reported that there were leaks in the roof of the Street Department Building. Thorson requested that the roof be repaired and he be allowed to present this proposal to the City Finance Committee. Thorson stated that the materials would cost approximately $1,000.00 and the work to be done by City employees. Moved by Seeber, seconded by Klinger to grant the request for repair of the Street Department Building's roof. Motion carried. Larry P. Burger, City Clerk/Auditor updated the Committee on the sidewalk repair in the rear of City Hall . Larry stated that he may have to get the opinion of a structural engineer regarding the back step. Don Temeyer presented a proposed agreement between the Public Employee's Credit Union office space and the City of Waterloo and asked for approval of the agreement. After discussion of the agreement, it was requested that the agreement identify the cost of phone service as part of the cost of the office space. Moved by Seeber, seconded by Klinger to approve the agreement with the Public Employee's Credit Union as amended. Motion carried. Larry P. Burger, City Clerk/Auditor stated that he had received a request from the Police Department asking that certain repairs be made to the Police Training Center in the estimated amount of $3,800. Disussion followed regarding the intention of the Police Protective Association in taking over the lease of the building. Moved by Seeber, seconded by Klinger that the Committee instruct the Clerk to draft a letter to the Police Protective Association asking the Association to respond in writing prior to July 30, 1984 as to their intention to take over the lease from the City. Motion carried. Charles Marbles, City Purchasing Agent, asked the Committee to begin considering a joint purchasing concept with the County and Schools. Charles stated that if we can promote joint purchasing, we may run into a storage problem. Discussion followed regarding various difficulties in having some departments comply with City purchasing procedure. Moved by Klinger, seconded by Seeber to adopt the joint purchasing concept within the City. Motion carried. July 19, 1984 Page 2 Larry P. Burger presented a proposal to re-key all offices in City Hall except the Police Department. Larry stated that the key system in City Hall is very confusing due to changes in locks by various departments. For security and to eliminate the confusion, the suggestion would be to change all locks for an estimated amount ranging from $800 to $1,200. Moved by Seeber, seconded by Klinger to proceed with changing the locks in City Hall. Motion carried. With no further business before the Committee, meeting adjourned. Larry P. Burger City Clerk/Auditor -N uilding & Grounds Committee June 18, 1984 6 : 00 p .m. Mayor' s Conference Room The conversion of the Ridgeway Towers Elderly housing project from electrical to gas heating wasdiscussed. Deb Collett, Manager of the housing authority, reported on the events to date on the CIAP application since September 1982. Funds are now available for the project; any cost overruns will be requested through the city. Ivan Warm, of Stenson-Warm-Grimes-Port Architects Inc. reported that the conversion will include the hot water & air conditioning systems . The payback for the project is seven to eight years . It was moved by Klinger, seconded by Seeber, that the committee recommend to the City Council that said project be approved and final application be made. Motion carried. With no futher business before the committee, the meeting adjourned. Michelle Temeyer Deputy City Clerk/Auditor BUILDING AND GROUNDS COMMIIEE May 29, 1984 6:00 p.m. Mayor's Conference Room Members Present: Mayor Bowers, Chairperson Wright, Klinger and Seeber. The proposed lease agreement with Waterloo Art Association for occupancy of the Carnegie portion of the East Side Library was brought to the floor for discussion. Chairman Wright stated that she had visited the Art Association's current location on W. 11th and Washington Street and was impressed with their operation. Several changes of the original lease were pointed out: 1) that the exact location of portions of the library that Waterloo Art Association would be occupying are not contained in the lease (thus allowing the City the opportunity to use portions of the library by giving proper notice to the Association), 2) that at the end of the ten (10) year lease period, both parties would renegotiate the rate, 3) that should the lease be ended within the ten (10) year period, the reimbursement of monies expended by the Association, would not be calculated on any grants they might receive, 4) the definition of major repairs (see section 5). All renovation plans and drawings will be reviewed by the Building and Grounds Committee. Also, the lease allows the City the flexibility to use the library for future purposes. It was moved by Klinger, seconded by Seeber that the committee recommend to the Council said lease's approval. Motion carried. Purchasing Agent Charles Marbles reported on a request of a City employee who asked that he be allowed to tear down a City-owned garage in Riverview. He would do so at his own expense, if he were allowed to use the scrap. It was moved by Klinger, seconded by Klinger that said request be allowed, subject to requestee signing a hold harmless agreement and that said action would not be precedent setting. Motion carried. Officer Larry Thompson, President of the Police Protective Association, asked that they be given additional time to check into insurance prices for the indoor-outdoor range at the Training Center on Elk Run Road. Mayor Bowers reported that with the closing of the Northeast Iowa Crime Commission, the basement space they occupy in City Hall may be temporarily used by the YWCA. With no further business before the Committee, the meeting adjourned. Larry P. Burger City Clerk/Auditor Building & Grounds Committee May 14, 1984--Mayor's Conference Room 5:30 p.m. Members present: Wright, Seeber, Klinger Don Temeyer, Planning and Programming Director, reported on the proposed lease agreement between the City of Waterloo and the Waterloo Art Association for occupancy of the East Side Branch of the Waterloo Public Library at E. 5th and Mulberry Streets. He explained that the ten (10) year lease would be conditional upon the Association's successful receipt of a Cultural Heritage Grant in the amount of $75,000.00 for renovation of the premises. Said grant would be matched dollar for dollar by the leasor. The City would review all plans prior to renovation. Should either party h to terminate the lease, City would reimburse the association fors funds expended by them on building renovation. Jim Smith, representing the Waterloo Art Association, stated that they would renovate the building to include a small kitchen and use the balcony area for a gallery display area. Money to match the grant would be through a private fund raising effort. Councilperson Seeber questioned what the long term plans for the City's use of the building were. Also, he questioned the lease clause that required the City to pay for all repairs to the structure. It was moved by Seeber, seconded by Klinger that action on the lease �. agreement be tabled until May 29, 1984 at 6:00 p.m. Motion carried. With no further business before the Committee, the meeting adjourned. was 4 i7 Larry P. Burger City Clerk/Auditor C L rt Building and Grounds Committee April 16, 1984 6:00 p.m. Mayor's Conference Room Members present: Mayor Bowers, Wright, Seeber and Klinger. Also present: Dowie, Getty, Penaluna, Randy Pilkington, Bruce Meisinger, Bill Hoffman, Larry Thompson, Chief Olson, Donna Leseyshen, Don Temeyer, Larry P. Burger and Michelle Temeyer. The sale of Fire Station No. 2 at the intersection of Randolph and Byron Streets was discussed. An appraisal has been performed on said property with a value of $37,000.00. The property is zoned 'R-1" i One-Two Family Residence District and would only allow residential uses. The lot is 100' x 150' . It was suggested that "For Sale" signs be placed on the property to allow for public knowledge of the sale. It was moved by Seeber, seconded by Klinger that the Committee recommend to the City Council that bids be taken on said property with a minimum bid of $35,000.00. Motion carried. Improvements to the Police Training Center on Elk Run Road were discussed. The shooting range is not useable and would require upgrading to again be in full operation. The range is now used for classroom purposes. Tom Penaluna, member of the Safety Committee, reported that they had toured the facility. He suggested that an alternate site be established for classroom facilities. Concern was heard on the lead content at the facility. Mayor Bowers expressed a desire to have the lead level tested. Assistant City Attorney Donna Leseyshen stated that if the premises is upgraded, consumption of alcoholic beverages should be prohibited. Larry Thompson, President of the Police Protective Association, stated that the Association has dram shop insurance. It was moved by Seeber, seconded by Klinger to table any action on improvements until such time as a cost estimate is prepared, with the assistance of the Police Chief, the lead content is analyzed, and an alternate site for police classroom training is secured. Motion carried. With no further business before the committee, the meeting adjourned. Larry P. Burger City Clerk/Auditor Public Building and Grounds April 13, 1984 3:30 p.m. Mayor's Conference Room Members present: Mayor Bowers, Wright, Seeber and Klinger. Also present: Larry Thompson, Hines Hoffman, Jim Boesen, Bob Stevenson, Eric Thorson, Charles Marbles, Dave Tyler, Randy Pilkington, Don Thorson, Donna Leseyshen, Chief Olson, Larry P. Burger, and Michelle Temeyer. Improvements at the Police Training Center on Elk Run Road were deferred until the committee could view the facility. Proposed plans for renovation of the second floor of City Hall in the area of the Building and Engineering Departments to accomodate the Transportation Program Manager and Transportation Specialists were L reviewed. The cost would be approximately $3,250.00. It was moved by Klinger, seconded by Seeber to approve the proposed changes. Motion carried. Larry P. Burger, City Clerk/Auditor presented an update on the energy audit for City Hall. Reimbursement from the State in the amount of $1 ,900.00 has been received. The second stage of the audit is underway. The City of Waterloo is being considered as a demonstration site for the State Energy Audit for governments. It was moved by Klinger, seconded by Seeber that this report be received, placed on file, and authorization given to proceed on the project. Motion carried. With no further business before the committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor PUBLIC BUILDING AND GROUNDS February 6, 1984 4:30 p.m. - City Hall Council Chambers Members present: Chairperson Wright, Council person Klinger, Also present: Council Person Lichty, D. Temeyer, Bob Stevenson, Charles Marbles, Michelle Temeyer. Don Temeyer, Director of Planning, Programming and Zoning, presented information relating to the preparation of a feasibility study for downtown skywalks by Brice, Petrides, and Associates Inc. Construction of skywalks is an eligible item for funding from Interstate Substitution, with 85% being paid by federal funds and 15% local match. Monies generated from the Tax Increment Fund (TIF) could be a source of revenue for the City's share. The cost of the study will be approximately $25,000.00. In order to qualify for federal Honey, the City must prove that pedestrian skywalks are less expensive than at-grade improvements. Information such as projecting future pedestrian traffic volumes and vehicular traffic volumes must be evaluated. Two firms, including Brice, Petrides and Associates, Inc. , and Barton-Aschman & Associates, Inc. , were contacted to undertake the study. The study would be a conceptual design of proposed locations for skywalks. Design must be completed by October, 1986 to qualify for federal funding. Council person Lichty suggested that the public has the right to know that the City is investigating skywalk construction and that a public hearing on the issue may be necessary. Discussion was heard on whether City staff would be capable of undertaking the study. It was determined that use of City staff would not be cost beneficial. It was moved by Klinger, seconded by Wright that the study be approved, with the City Council delaying action until February 13, 1984. With no further business before the Committee, the meeting was adjourned. Michelle Temeyer Deputy Clerk/Auditor