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HomeMy WebLinkAboutApproved Documents - 10/31/2022 City Clerk Use Only Finance Committee 10/31/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Development Department to expend $ 3,425.00 plus est. shipping costs of $ 0 to pay for or purchase 4 (pads with cellular service This purchase or expenditure is being made because: Community Development has purchased a web based software that requires an ipad for inspections, note taking, photos and access to information out in the field. Vendor selected for this purchase: US Cellular Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Cellular service is required. The ipads are being purchased through the City's cellular carrier. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EI Bonds ❑- Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 224-32-5851-1516 32CARE3.ADMN (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 3425.00 and the current available balance is $ 3425.00 Respectfully submitted, Rudy Jones o�4�� -s� N� 1��L 10/31/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 6,890.00 plus est. shipping costs of $ n/a to pay for or purchase This purchase or expenditure is being made because: This is an annual subscription renewal to an accredited continuing education online platform that is used to assist sworn WFR members in receiving the required education for EMS and Fire certifications. Vendor selected for this purchase: Lexipol Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Renewal of current training platform Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-12-1410 1315 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 40,500.00 and the current available balance is $ 39,561.24 Respectfully submitted, Pat Treloar, Fire Chief 10-18-2022 5,& Zoe J 10/31/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 10/31/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 20,000.00 plus est. shipping costs of $ to pay for or purchase Services from USDA wildlife services to mitigate crow issues in the urban properties designated by the City of Waterloo. This purchase or expenditure is being made because: Reduce maintenance costs of cleaning crow droppings and reduce the chance of spreading salmonella, encephalitis and histoplasmosis to citizens from droppings. Vendor selected for this purchase: USDA Wildlife Services 0■ Bids or written quotes were taken on this purchase, as follows: $20,000 USDA Wildlife Services - 1 year of service starting January 1, 2023 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4110-1390 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 33,000.00 and the current available balance is $ 28,000.00 Respectfully submitted, w 10/31/2022 Paul Huting 10/19/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 10/31/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer(VFD for Lagoon) Department to expend $ 3278.80 plus est. shipping costs of $ Included to pay for or purchase A Variable Frequency Drive (VFD)for the Lagoon This purchase or expenditure is being made because: A new VFD is needed Vendor selected for this purchase: Electrical Engineering & Equipment Co (3E) Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: 3E is the sole proprietor Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200 1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 326,007.36 Respectfully submitted, Brian Bowman 10/11/2022 10/31/2022 J (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 10/31/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 7,573.18 plus est. shipping costs of $200.00 to pay for or purchase 27 - Holophane P204 MVolt LED Street Lights This purchase or expenditure is being made because: On-Going project to replace HPS lamps with LEDs. Vendor selected for this purchase: Van Meter 0■ Bids or written quotes were taken on this purchase, as follows: VanMeter Waterloo, IA $7,573.18 Crescent Electric Waterloo, IA NO BID 3E Waterloo, IA NO BID Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 421-17-7105-2129 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 and the current available balance is $ 10,000.00 Respectfully submitted, Sandie Greco 10/17/2022 �'`� �0/3�/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance Committee approval required? YES NO_ 10/31/2022 If so,date approved: City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2023 submitted by the City Clerk Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund p ,Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010-0 -8900- 000 Cash on Hand 17,000.00 010-03-8400-1343 17,000.00 Z Wo TOTAL $17,000.00 TOTAL $17,000.00 This amendment is being requested because. Increase in cost of postage and large mailings Prior Committee Actions(Dates): l f 10/31/2022 -(Signature 0 ept. ead or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K9users%shared goodieslformslBudget Amendment-Insurance 5-8-2020.xls(Apr 2003) ' � r PUBLIC WORKS SANITATION DEPARTMENT REFUND REQUEST GARBAGE/YARD WASTE Name:-1-b .V Date: r O Address: 1 I aS U C45fUll1 AVS Phone: City/State/Zip: Y V a+1r t 00 t Zo u\ta' i o-7Q,)., Service Address: w �U"� Ave, Refund Amount Requested: $ �� "Documentation Included: V yes No **All request � ffor refunds required proof of payment before refunds are processed. Works Comments: !'V C w wn t i� V va�tr adp e- addec( aho! the of c( n6 huge moki o, e- orf `f har,' Signature/Sanitation Department Date Confirmed Refund Amount: $ 6 J?45 Confirmed w/Water Works: Y Yes No NEED 10/31/2022 SIGNED V Finance Signature Date 138.65 Refund Amount Paid: $ �� t om-, WATERLOO WATER WORKS Phone : (319) 232-6280 '—Olwww.waterloowater.org 325 Sycamore Street Page 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNTSUMMARY ustomer Name: Ibrahim & Hava Pehlic Billing Frequency: Quarterly ccount Number: 116204-545373 Billing Date: 06/13/2022 ervice Address: 725 HARWOOD AVE Billing Due Date: 07/05/2022 Waterloo Water Works Services CHARGE SUMMARY Previous Balance . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . $149.74 Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30.88 Credits/Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$149.74 Water Service Excise Tax . . . . . . . . . . . . . I . , . . . . . . $1.86 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $32.74 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . $32.74 City of Waterloo Services City of Waterloo Subtotal . . . . . . . . . . . . P . . I . . . . . . . . $117.00 Sanitary Sewer . 4111 . . . . . . . . . . . . . . . . . . . . . . . . . . $53. 25 Total Current Service Charges . . . . . . . . . . . . . . . . . . . . $149.74 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $13.50 Total Amount Due . I . I . . . . . . . . . . . . . . . . . . . . . . . . . . $149.74 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35. 25 Amount Due After 07/05/2022 . . . . . . . . . . . . . . . . . . . $157. 13 Yard Waste / Recycle Site Maintenance Fee . I . . . . . $15. 00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . .$117 .00 Previous . Date Current Read Date Prev�ous Read Previous Read Type Current Read Current Read Type Usage (CCF) 03/08/2022 06/06/2022 438 Actual 438 Actual 0 I SPECIAL MESSAGES C70 s Now Available Online 2021 Annual Drinking Water Quality Report http://iowaccr.org/waterloo-waterworks u o" cf '41 CP T 01 Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 116204-545373 WATERLOO WATER WORKS Total Amount Due: 149:74 ,. Amount Due After : 157. 13 P.O. Box 27 Billing Due Date: 07/05/2022 Waterloo, Iowa 50704 Phone: (319) 232-6280 Amount Enclosed : � k • ' Ibrahim & Hava Pehlic 1725 Easton Ave Waterloo, IA 50702 WATERLOO WATER WORKS P.O. BOX 27 ❑ Please check bok if contact information requires WATERLOO, IOWA 50704 updating and indicate the change(s) on reverse side WATE R LC70W a RKS Phone : (319) 232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O . Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNTSUMMARY ustomer Name: Ibrahim & Hava Pehlic Billing Frequency: Quarterly ccount Number: 116204-545373 Billing Date: 03/11/2022 ervice Address: 725 HARWOOD AVE Billing Due Date: 04/01/2022 Waterloo Water Works Services CHARGE SUMMARY Previous Balance . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . $ 149.41 Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30.88 Credits/Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -$ 149.41 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . $1.86 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $32.74 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . $32.74 City of Waterloo Services City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . I . . . $117.00 Sanitary Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $53.25 Total Current Service Charges . . . . . . . . . . . . . . . . . . . . $149.74 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 13.50 Total Amount Due . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $149 .74 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35. 25 Amount Due After 04/01/2022 . . . . . . . . . . . . I . . . . . . $157 . 13 Yard Waste / Recycle Site Maintenance Fee . I . . . . . $15.00 City of Waterloo Subtotal . ' ' I ' ll ' ' I ' ll 11P . . . . . . $117.00 Previous d Date Current ReadD 12/07/2021 03/08/2022 438 Actual 438 Actual 1 6 SPECIAL MESSAGES a7 4F- Now Available Online 2020 Annual Drinking Water Quality Report http://iowaccr.org/waterloo-waterworks Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 116204-545373 WATERLOO WATERWORKS Total Amount Flue: 149.74 Amount Due After : 157. 13 P.O. Box 27 Billing Due Date: - 04/01/2022 Waterloo, Iowa 50704 Phone: (319) 232-6280 Amount Enclosed : ADDRESSEE: Ibrahim & Hava Pehlic 1725 Easton Ave Waterloo, IA 50702 WATERLOO WATER WORKS P.O. BOX 27 ❑ Please check bot if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s) on reverse side WATERLQq W WRQ S<5 Phone: (319) 232-6280 www.waterloowater. org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNTSUMMARY M e: Ibrahim & Hava Pehlic Billing Frequency: Quarterly er: 116204-545373 Billing Date: 12/14/2021 s: 725 HARWOOD AVE Billing Due Date: 01/07/2022 Waterloo Water Works Services CHARGE SUMMARY Previous Balance . . . . . . . . . . . . . . . . . . . . . . . . . . 4444 . $135.64 Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30.57 Credits/Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -$135.64 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . . $1 .84 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $32.41 Water Works Subtotal . 4 . . . . . . . . . . . . . . . . . . . . . . . . . $32.41 City of Waterloo Services City of waterloo Subtotal . . . . . . 4 1 4 . 1 . . . . . . . . . . . . . $117.00 Sanitary Sewer I . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . $53.25 Total Current Service Charges . . . . . . . . . . . . . . . . . . . . $149.41 Storm Water Fee . I . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 13.50 Total Amount Due . . 444 . . . . . . . . . . . . . 4 . . . . . . . . . . . $149.41 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35.25 Amount Due After 01/07/2022 . . . . . . . . . . . . . . . . . . . $156.79 Yard Waste / Recycle Site Maintenance Fee . . . . . . . $15.00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . .$117.00 Previous d Date Current Read • . Previous Read Prev�ious Re�d- Type Current Read Current Read Type Usage (CCF) - 09/09/2021 12/07/2021 438 Actual 438 Actual 0 6 -- SPECIAL MESSAGES 0 a Now Available Online 2020 Annual Drinking Water Quality Report http://iowaccr.org/waterloo-waterworks & & � o� �'° �" cP rya ry" � ry" e Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 116204-545373 WATERLOO WATER WORKS Total Amount Due: 149.41 Amount Due After : 156 .79 P.O. Box 27 Billing Due Date : 01/07/2022 Waterloo, Iowa 50704 Phone: (319) 232-6280 Amount Enclosed : §11 • Ibrahim & Hava Pehlic 1725 Easton Ave + Waterloo, IA 50702 WATERLOO WATER WORKS P.O. BOX 27 ❑ Please check bok if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s) on reverse side WATERLOO WORKS Phone : (319) 232-6280 R'r... www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNT SUMMARY ustomer Name: Ibrahim & Hava Pehlic Billing Frequency: Quarterly ccount Number: 116204-545373 Billing Date: 09/13/2021 ervice Address: 725 HARWOOD AVE Billing Due Date: 10/04/2021 Waterloo Water Works Services CHARGE SUMMARY Water . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . . . . . . . . $27. 17 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . , - $28.81 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . . $1 .64 . . . . . . . City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $106.83 Water Works Subtotal . I . . . . . . . . . . . . . . . $28.81 City of Waterloo Services Total Current Service Charges . . I . . . . . . . . . . . . . . . . . $135.64 Total Amount Due . . . . . . 1111 . . . . . . . . . . . . . . . . . . . . $135.64 Sanitary Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $47.33 Amount Due After 10/04/2021 . . . . . . . . . . . . . . . . . . . $142.35 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $12.60 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1111 . . . $32.90 Yard Waste / Recycle Site Maintenance Fee 1111 . . . $14.00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $106.83 pre . • Date Previous Read Previous Read Type Current Read Current Read Type Usage (CCF) 06/22/2021 09/09/2021 438 Actual 438 Actual0 41 0 6 SPECIAL MESSAGES Now Available Online 2020 Annual Drinking Water Quality Report http://lowaccr.org/waterloo-waterworks & �°' ti�9 rye. rye, R6Y �ry AL o� re" tiry Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 116204-545373 WATERLOO WATER W © RKS Total Amount Due: 135.64 _-- _ Amount Due After : 142 . 35 P.O. Box 27 Billing. Due Date : 10/04/2021 Waterloo, Iowa 50704 - Phone: (319) 232-6280 Amount Enclosed : . � • . Ibrahim & Hava Pehlic 1725 Easton Ave Waterloo, IA 50702 WATERLOO WATER WORKS P.O. BOX 27 ❑ Please check bot if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s) on reverse side