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HomeMy WebLinkAboutApproved Documents - 11/21/2022 City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 11,757.90 plus est. shipping costs of $ to pay for or purchase set of four new tires for 2013 John Deere 720OR tractor. This purchase or expenditure is being made because: tires need to be replaced. Vendor selected for this purchase: thru City Garage, State bid vendor Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: City Garage is placing the order under the State bid pricing. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418-29-7700-2110 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 11,757.90 and the current available balance is $ 11,757.90 Respectfully submitted, Keith Kaspari 11/9/2022 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ up to 7,9000.00 plus est. shipping costs of $ 100.00 to pay for or purchase up to 9 ton of urea for airfield deicing. This purchase or expenditure is being made because: urea is FAA-approved for runway deicing. Vendor selected for this purchase: Dunkerton Co-op 0■ Bids or written quotes were taken on this purchase, as follows: Dunkerton Co-op: $880/ton plus $10/ton delivery New Deal Deicing: $2,425/2205 Ib super sack = $2,200/ton plus shipping from CO ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EI Bonds ❑- Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700-1371 29AI P0049 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 125,000.00 and the current available balance is $ 76,116.50 Respectfully submitted, Keith Kaspari 1/9/2022 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage/Street Department to expend $ $6,709.00 plus est. shipping costs of $900.00 to pay for or purchase 2 - Steering Hydraulic Cylinder for Street Dept. John Deere Loader#191711 This purchase or expenditure is being made because: This hydraulic cyclinder is non-rebuildable. Loader is out of service. Only John Deere brand can be used. Vendor selected for this purchase: Murphy's Tractor and Supply 0■ Bids or written quotes were taken on this purchase, as follows: Murphy'sTractor Waterloo, IA $6,709.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 545,500.00 and the current available balance is $ 373,123.17 Respectfully submitted, Sandie Greco 11/15/2022 T)`fr(z N f 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cam Dev Department to expend $ 8,050.00 plus est.shipping costs of $ 0.00 to pay for or purchase Demolition and site clearance-232 Ricker Garage Demolition on 1123 Columbia Street, 218 Charles Street and 130 Reber Street This purchase or expenditure is being made because: Removal of slum and Blight- 130 Reber and 1123 Columbia Street are referrals from Code Enforcement Vendor selected for this purchase: Lehman Trucking and Excavating Bids or written quotes were taken on this purchase, as follows: Lehman Trucking and Excavating $8050.00 -This was the sole bidder. Bid opportunities were sent to DC Corp, Sammy Daniels, Ben Bauler Construction ,Bob Frickson ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund E] Road Use Tax Sewer F_� Sanitation ElBonds n Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 224-32-5850-1396 32BG20.DEMO (Fund- Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 23,000.00 and the current available balance is $ 23,000.00 Respectfully submitted, Rudy D.Jones,Community Development Director Zoe 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodiesVormslExpenditure Pre-Authorization.xls(Mar 2010) N N n CO ISn a w otz o d aCD cr y � Z: y zo w w G Z d D A O a L p ON, N ' NW til b rf 0 0 o c y � n h r, r t�n C7 G� Gi Q y m At -, ^ mit lei z ca eso o r Not « O A � O h � Q y 00 Ul s en dy o d O N N 00 vi O O O 0 O O O O i N P N N Firefox about:blank THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A310 Bid Bond Bond No.: 427557 KNOW ALL MEN BY THESE PRESENTS, that We Lehman Trucking & Excavating Inc. 1422 Ashland Ave, Waterloo, IA 50703 as Principal, hereinafter call the Principal, and Merchants Bonding Company (Mutual) '.. P.O. Box 14498, Des Moines, Iowa 50306-3498 a corporation duly organized under the laws of the State of Iowa '.. as Surety, hereinafter called the Surety, are held and firmly bound unto City of Waterloo, Iowa 620 Mulberry Street, Waterloo, IA 50703 '... as Obligee, hereinafter called the Obligee, in the sum of Five Percent of Bid Amount Dollars ($ 5 % 1, for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Garage Demolition and Site Clearance NOW THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, andgive such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 26th day of October 2022 XXX Lehman Trucking & Excavating Inc. i. ,,nn (principal) ISeaP fWlrnessl Vr' .> � clpn -l- (ride) Merchants Bonding Company Mutual ,• ' �OtNa COMA ISurelyl :,y.2a a . Aqr 9ye'o (Witness) N�}�, iT11e1 : 1933 Samanfha Trost Attorney-tri- act •,y,•.• p ,y; B AIA DOCUMENT A310* 81D OND•M06FERRUARY 1970 EDOTHE AMERICAN ' . \�r • INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W. WASHINGTON D.C. 20006 , • ,1.�. . • 10/26/2022, 11 :22 AM Firefox aboutblaflk Boud q: 427557 MERCHANTS BONDING COMPANY,u POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the Slate of Iowa, dlbla Merchants National Indemnity Company (in California only) (herein collectively called the "Companies") do hereby make, constitute and appoint, individually, So nreuf is Trust ''...... their true and lawful Attorney(s)-in-Fact, to sign its name as surety(ies) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law This Power-of-Altomey is granted and is signed and sealed by facsimile under and by authority of the following By-Laws adopted by the Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and amended August 14, 2015 and adopted by the Board of Directors of Merchants National Bonding, Inc, on October 16, 2015. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Aftomeys-in-Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only, it is agreed that the power and out hority hereby given to the '.. Attorney-in-Fact includes any and all consents for the release of retained percentages andYor final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney-in-Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner- Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 2611h day of October , 2022 ` •S\0 Nq �•••p• \NG CO MERCHANTS BONDING COMPANY (MUTUAL) MERCHANTS NATIONAL BONDING, INC. 0y?p'VIC, \LPO/tq e0'•; ,'�OapPPGfjpA9y., dlbleM MERCHANTS NATIONAL INDEMNITY COMPANY in �` 2003 /.yr . y.• 1933 c: % d•i � : ; �d�, 1po : By STATE OF IOWA ImWooll President COUNTY OF DALLAS ss. On this 26th day of October 2022 before me appeared Larry Taylor, to me personally known, who being by me duty sworn did say that he is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument are the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. Nim Lce CaMy C4ran N°m E 762737 �Q _ ' .. M4 Afort 114 2 Owe" Nolery Public (Expiration of notary's commission does rat invalidate this instrument) 1, William Warner, Jr., Secretary of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF-ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. 1 In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on this 26th day of October , 2022 . i 004 Azziol \NP0 Is Is r7r2 _ p _ p': aos : moi= ' °' of "s Z ' Z ' ' a '• 1933 ; C' 00000 Secretary 2003 ::,c) ; ; y Y : POA 0018 (10/22) " _ _ 1012612022. 11.22 AM Firefox about:blank MERCHANTS BONDING COMPANY MGRCI-[ANTS BONDING COMI'ANY ( MUTUAL) 11.0. BOX 14498 • DGS MOINES, IOWA 50306-3498 '.....I PnOrJE: (800) 678-8171 • FAX: (515) 243-:3854 ADDENDUM TO BOND This Addendum is in reference to the bond(s) to which it is attached. Merchants Bonding Company (Mutual) ("Merchants") deems the digital or electronic image of Merchants' corporate seal below affixed to the bond(s) to the same extent as if a raised corporate seal was physically stamped or impressed upon the bond(s). The digital or electronic seal below shall have the same force and effect as though manually fixed to the bond(s). All terms of the bond(s) remain the same. Signed and effective March 23, 2020. MERCHANTS BONDING COMPANY O IUTUAL) dp 04 • y,• .�oR qqi y,�•• fwi= - O- of y; 1933 By: Larry Taylor, President 1ni1A11011 11 ,11 AAA Firefox aboutblank Ac D® CERTIFICATE OF LIABILITY INSURANCE DA,E (MMIDD YYY) lllk / 1 10/2612022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED '.. REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to '.. the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Rau of such endorsements). CONTACT PRODUCER NAME: Paige Shanks PDCM Insurance PHONE P,O, Box 2597 FNII 319-234-8888 _Mac Nor 319-234-7702 Waterloo IA 50704 122 Ess: shanks G(�-pdem.com _ _,.INSURER(S) AFFORDING COVERAGE__ ! „ NAICN INSURERA : West Bend Mutual Insurance Co. 15350 INSURED LEHMTRU 01 INSURER e .Lehman Trucking & Excavating, Inc. ( -" 1422 Ashland Avenue INSURER C . Waterloo IA 50703 INSURER D _ { INSURER E . INSURER F : COVERAGES CERTIFICATE NUMBER: 895697670 REVISION NUMBER: '.. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. BAR - "-- -" _. "_--- ADDUSURR '..,_- ._.-,.„__ ..__... POLICY EFFPOLICYEXP” "'.- -__..___ . - _ - _.. LTR TYPEOFINSURANCE POLICY NUMBER MMIDDNYW MMDGMYYY LIMITS A X COMMERCIAL GENERAL LIABILITY 0988676 W2022 5112023 1 EACH OCCURRENCE $ 1:000,000 CLAIMS MADE 1XI OCCUR DAMAGE TOAENTE0 PREMISES (E of e) 3300000 MED EXP (A y one person) , 310000 PERSONALS ADV INJURY $ 1000,000 _ DEB AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,040,000 _ - POLICY [ X_I jECT I A LOC PRODUCTS COMPIOP AOG $ 2,000;000 OTHER. A AUTOMOBILE LIABILRY 098876 W2022 5]]2023 COMBINED SINGLEL I X SEea M ti $ 1,000000 ANY SJTO _ ! BODILY INJURY (Per p ) $ ALL OWNED -' SCHEDULED I BODILY INJURY (Per accident) E AUTOS AUTOS i _ X HIRED AUTOS X AUTOSWNED "PPer ROPIATY1DAMAGE E -- __ 3 _— A X UMBRELLA LIAR X 11 OCCUR I 0988676 51712022 51]2023 EACH OCCURRENCE S4,000.000 EXCESSLUB__ CLAIMS MADE ;. AGGREGATE _ $ 4,000,000 _ OED X RETENTIONS S A WORKERS COMPENSATION 0988677 1 51712022 6172023 XD AND EMPLOYERS' LIABILITY YIN STATUTE _,_. ER ANY PROPRIETORIPARTNERIEXECUTIVE EL EACH ACCIDENT 3500000 OFFICERMEMBER EXCLUDED? FN NIA (Mandatory in NID ( EL DISEASE EA EMPLOYE3508000 IVes, describe under '- SCRIPTIONOFOPERATIONS beVow E L DISEASE POLICY LIMIT 5600000 I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES HICORD 101, Additional Remarks Schedule, may be attached It more space Is required) $25,000 Equipment Borrowed, Leased, or Rented from Others with West Bend Mutual Insurance, Policy # 0988676. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Waterloo Community Development 620 Mulberry St AUTHORIZED REPRESENTATIVE Waterloo IA 50703 © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101 ) The ACORD name and logo are registered marks of ACORD '.. 1 of 1 10/26/2022, 11 :23 AM City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7787.18 plus est. shipping costs of $ to pay for or purchase 265 gallons of Pure Ethylene Glycol & installation for Young Arena Ice System. This purchase or expenditure is being made because: New glycol is needed to keep the system operational Vendor selected for this purchase: Rink-Tec, Vadnais Heights, Minnesota Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Rink-Tec installed the Young Arena ice system and has vast knowledge of ice arena ammonia ice systems&the complexities of keeping things operational while performing loop maintenance. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 322-37-4500-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 90,000 and the current available balance is $ 90,000 Respectfully submitted, Paul Huting 11/02/2022r ��G4 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 4,519.08 plus est. shipping costs of $ to pay for or purchase Barracuda email spam filter annual subscription and maintenance renewal. This purchase or expenditure is being made because: Barracuda is our email spam filter(blocks spam/junk email). Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Price is set through Barracuda and CDW-G is our vendor for renewals on this. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-01-8220-1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 44,000.00 and the current available balance is $ 13,294.06 Respectfully submitted, Chris Youngblut 11/10/2022 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 7,608.51 plus est. shipping costs of $ to pay for or purchase Dell N3248P-ON 10Gb Network Switch This purchase or expenditure is being made because: Replaceing aging switches no longer under warranty or any service agreement Vendor selected for this purchase: DELL Technologies F■ Bids or written quotes were taken on this purchase, as follows: CDW-G: $8400 Dell Marketing LP: 7608.51 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 322-01-8225-2106 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 60,000 and the current available balance is $ 42,909.82 Respectfully submitted, Chris Youngblut 11/09/2022 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 5,600.00 plus est. shipping costs of $ 0.00 to pay for or purchase water and sewer kills at 114 E 10th St This purchase or expenditure is being made because: Emergency work needed due to leaking water service line. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: This was an emergency repair performed by Lehman Excavating. Water Works paid Lehman and Planning will reimburse the Water Works Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 421-08-5150-1396 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 200,000.00 and the current available balance is $ 147,054.73 Respectfully submitted, Noel Anderson 11/8/22 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ $18,683.00 plus est. shipping costs of $ 0.00 to pay for or purchase 17 - IPADS with data package for Elements This purchase or expenditure is being made because: IPADS to be used in Sewer, Traffic Operations, Street, Sanitation and Animal Control Departments for Elements software. (City has contract with US Cellular for phones, (pads, etc.) Vendor selected for this purchase: US Cellular F■ Bids or written quotes were taken on this purchase, as follows: US Cellular Waterloo, IA $18,683.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑■ Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 420-18-7950-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 18,683.00 and the current available balance is $ 18,683.00 Respectfully submitted, Sandie Greco 11/4/2022 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ $11,042.30 plus est. shipping costs of $ 0.00 to pay for or purchase 1,284 KT-LED 11T8 and 324 KT-LED 25.5T5HO Ballast Compatible Lamps This purchase or expenditure is being made because: Replacing flourescent lamps with LED Ballast Compatible Lamps in the Garage, Mezzanine, Parking, Sanitation and Cold Storage areas of the Public Works Facility. Vendor selected for this purchase: Van Meter F■ Bids or written quotes were taken on this purchase, as follows: Van Meter Waterloo, IA $11,042.30 Crescent Electric Waterloo, IA $ 9,967.35 3E Waterloo, IA $14,314.32 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 420-18-7950-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 20,000.00 and the current available balance is $ 20,000.00 Respectfully submitted, Sandie Greco 11/9/2022 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ $6,030.00 plus est. shipping costs of $45.00 to pay for or purchase 1 - Bus Interface Unit Tester, Model 820 This purchase or expenditure is being made because: To test BTUs (Bus Interface Units) in TS2 Type Cabinets - BIU is a computer control for turning on signals Vendor selected for this purchase: ATSI F■ Bids or written quotes were taken on this purchase, as follows: Athens Technicial Specialists Inc. Athens, Ohio $6,030.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 322-17-7161-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 22,000.00 and the current available balance is $ 22,000.00 Respectfully submitted, Sandie Greco 11/8/2022 T".'"7X­( 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/21/2022 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ $8,463.15 plus est. shipping costs of $500.00 to pay for or purchase 1 - 40 ft. black Street Light pole with dual arms and LED Holophane lighting fixture This purchase or expenditure is being made because: To replace pole and fixture damaged by hit and run driver on Univeristy Ave. near Midway Dr. Vendor selected for this purchase: Crescent Electric F■ Bids or written quotes were taken on this purchase, as follows: Crescent Electric Waterloo, IA $8,463.15 3E Waterloo, IA $8,789.77 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 322-17-7161-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 22,000.00 and the current available balance is $ 22,000.00 Respectfully submitted, Sandie Greco 11/15/2022 11/21/2022 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)