HomeMy WebLinkAboutApproved Documents - 12/5/2022City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 45,000.00
Airport
Department to expend
plus est. shipping costs of $ to pay for or purchase
three full sets of turnout gear for ARFF personnel (coats, pants, boots, helmets) plus
harness assemblies (4), cylinders (8), facepieces (4) and charging station.
This purchase or expenditure is being made because:
the current turnout gear was purchased in 2006 and, per the 2022 FAA Certification
Inspection Letter of Correction, that gear only had a 5-year service life.
Vendor selected for this purchase: Sandry Fire Supply
�■ Bids or written quotes were taken on this purchase, as follows:
Airport will "shirt-tail" on with WFD's latest bid for fire gear.
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-29-7700 1573
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 45,000.00
and the current available balance is $ 45,000.00
Respectfully submitted,
Keith Kaspari
11/21/2022 v ZQ t
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage/Fire Department to expend
$ $3,395.29 plus est. shipping costs of $ 80.25 to pay for or purchase
1 - Alternator for Fire Truck #121302
This purchase or expenditure is being made because:
Alternator needs replacing as truck is out of service.
Only vendor locally to supply alternator.
Vendor selected for this purchase: Automotive Service Solutions
�■ Bids or written quotes were taken on this purchase, as follows:
Automotive Service Solutions Waterloo, IA
$3,395.29
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-1405-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 66,000.00
and the current available balance is
Respectfully submitted,
Sandie Greco 11/28/2022
$ 7,743.27
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 6,330.00
plus est. shipping costs of
Human Resources
$ 0.00
Employee biometric screenings from the wellness fair.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Employee wellness
Vendor selected for this purchase:
Allen Occupational Health
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Allen Occupational Health is the primary wellness provider for the City.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8950 1368
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Lance Dunn
11/29/22
[g"q°ett Noocp
$ 10,610,105.00
$ 6,628,532.54
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,250.00 plus est. shipping costs of $ 565.00 to pay for or purchase
True Fitness Leg Press Machine
This purchase or expenditure is being made because:
the SportsPlex strives to ensure the members are able to have machines/weights available
to use for workouts.
Vendor selected for this purchase:
Push Pedal Pull (Cedar Rapids, IA)
�■ Bids or written quotes were taken on this purchase, as follows:
Push Pedal Pull (Cedar Rapids, IA) $4815.00
All American Fitness (Sioux Falls, SD) $ 6,299.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
290-37-4105-2123 37SPLX.IAFIT
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 288,057.00
and the current available balance is $ 12,945.77
Respectfully submitted,
Paul Huting 11/15/2022
TzLeret Z3 (
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
$ 4,861.90 plus est. shipping costs of $ N/A
6 aluminum picnic tables for the Edison Park Project.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Leisure Services received a Community Development Block Grant to establish a park at the
former Edison School site.
Vendor selected for this purchase:
Kay Park Recreation, Janesville, Iowa
n Bids or written quotes were taken on this purchase, as follows:
Kay Park Recreation Janesville, Iowa $4,861.90
Boland Recreation Marshalltown, IA $5,931.00 Outdoor Recreation W Des Moines IA $6,787.30
Cunningham Recreation Charlotte, NC $8,024.00 Crouch Rec. Elkhorn NE $8,124.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
224-32-5850-2151 32BG22.PUBFAC
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is $ 200,000.00
Respectfully submitted,
Paul Huting 11/22/22
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 18,000.00
Leisure Services
Department to expend
plus est. shipping costs of $ to pay for or purchase
Equipment parts from various vendors based on price and availability of individual parts.
This purchase or expenditure is being made because:
To replace or repair worn out or broken parts to properly maintain the golf course
mowing equipment. Strategy 4.5 maintain city facilities that support quality of life.
Vendor selected for this purchase:
various
�■ Bids or written quotes were taken on this purchase, as follows:
R&R Products, (Arizona), P&K Midwest (Waterloo), and Van Wall (Rock Island)
Turfwerks (Johnston), Some parts are proprietary and must be ordered from the original
manufacturer. Other parts are ordered for the lowest bidder per part.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 11/17/2022
$ 23,804.00
$ 19,220.76
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,363.00 plus est. shipping costs of $ N/A to pay for or purchase
5 park benches for the Edison Park Project.
This purchase or expenditure is being made because:
Leisure Services received a Community Development Block Grant to establish a park at the
former Edison School site.
Vendor selected for this purchase:
Kay Park Recreation, Janesville, Iowa
n Bids or written quotes were taken on this purchase, as follows:
Kay Park Recreation Janesville, Iowa $3,363.00
Crouch Recreation Elkhorn, Nebraska $4,010.00
Boland Recreation Marshalltown, Iowa $4,079.00 Cunningham Rec. Charlotte, NC $4,320.17
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
224-32-5850-2151 32BG22.PUBFAC
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is $ 200,000.00
Respectfully submitted,
Paul Huting
11/22/22 ,sw
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 13,998.30 plus est. shipping costs of $ to pay for or purchase
One Heavy Duty 86" Skid Steer Brush Cutter Attachment.
This purchase or expenditure is being made because:
This unit will help Leisure Services Crews more effectively clear and mow heavy vegetation.
Vendor selected for this purchase:
Bobcat of Waterloo -Cedar Falls.
�■ Bids or written quotes were taken on this purchase, as follows:
Bobcat of Waterloo, Cedar Falls, IA $13,998.30
P&K Midwest, Waterloo, IA -Diamond Mower DLR084 $16,372.00
P&K Midwest, Waterloo, IA - John Deere RX84 Not available to order at this time.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
419-37-4100-2113
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 11/16/2022
7A),66(
$ 182,440.49
$ 181,738.13
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 20,660.00 plus est. shipping costs of $ N/A to pay for or purchase
20x24 steel park shelter.
This purchase or expenditure is being made because:
Leisure Services received a Community Development Block Grant to establish a park at the
former Edison School site.
Vendor selected for this purchase:
Cunningham Recreation Charlotte, NC
�■ Bids or written quotes were taken on this purchase, as follows:
Cunningham Recreation Charlotte, NC $20,660.00
Boland Recreation Marshalltown, IA $22,830.00
Crouch Recreation Elkhorn NE $23,550.00 Outdoor Recreation W Des Moines IA $26,430.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
224-32-5850-2151 32BG22.PUBFAC
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is $ 200,000.00
Respectfully submitted,
Paul Huting
11/22/22 T+�oP
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,329.88 plus est. shipping costs of $ 0 to pay for or purchase
Dell laptop computers (6) and carrying cases (6).
This purchase or expenditure is being made because:
Dell lap top computers for departmental and training use.
Vendor selected for this purchase: Dell Technologies
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Dell Technologies is part of a state bid for computer and related equipment.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds Federal/other grants ❑ Other (specify) Covid Grant
This expenditure is to be coded to the following budget line -item:
010-11-1150-2106/419-11-1100-2106 11GRT.Covid 2
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 43,385.00/$102,131.00
and the current available balance is $ 5,967.76/$46,742.44
Respectfully submitted,
Aaron McClelland, Police Captain
11/14/22 `8,,yeu N./
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,500.00 plus est. shipping costs of $ 00 to pay for or purchase
I-CrimeFighter software for the police department records management.
This purchase or expenditure is being made because:
This is a new annual software and support agreement used by the Police
department for records management
Vendor selected for this purchase:
At Scene LLC.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This software, I-CrimeFighter is proprietary to At Scene LLC
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-1100-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 110,355.00
and the current available balance is $ 80,853.28
Respectfully submitted,
Aaron P. McClelland, Police Captain 11/14/22 %3z4 tt ZUaf�
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 8,784.00 plus est. shipping costs of $ 00 to pay for or purchase
Renewal of annual LaserFiche software assurance for records management.
This purchase or expenditure is being made because:
Annual renewal for software and support used by the Police Department.
Vendor selected for this purchase:
OPG-3, Inc
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
LaserFiche products are cost neutral from all companies, we are using OPG-3 for the
Police Department LaserFiche needs. This cost was the same as Advanced Systems but
OPG-3 will provide more consistent service.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-1100-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 110,355.00
and the current available balance is $ 80,853.28
Respectfully submitted,
Aaron P. McClelland, Police Captain 11/16/2021
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER (Flygt Grinder Pump)
$ 3642.00 plus est. shipping costs of $ 300.00
A Flygt Grinder Pump
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
The existing Flygt Grinder Pump needs to be replaced
Vendor selected for this purchase:
Electric Pump
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 299,615.91
Respectfully submitted,
Brian Bowman
11/30/22
woad
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Meyer Pump) Department to expend
$ 7175.00 plus est. shipping costs of $ 300.00 to pay for or purchase
A Meyer Water Pump for the Vac Trucks
This purchase or expenditure is being made because:
Needs replacement parts
Vendor selected for this purchase:
Zimmer & Francescon
n Bids or written quotes were taken on this purchase, as follows:
Zimmer & Francescon - $7,175.00
Elliott Equipment #1 - $18,076.86
Elliott Equipment #2 - $21,918.69
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brian Bowman
11-14-22
$ 400,000.00
$ 305,148.02
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee12/5/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations
Department to expend
$ $3,899.00 plus est. shipping costs of $ 440.00 to pay for or purchase
1 - Evolution 18 Solar Full Matrix Radar Feedback Sign
This purchase or expenditure is being made because:
To replace burnt out solar feedback sign for W. 5th & Baltimore - warning ahead
for Traffic Signals located for school at W. 5th & Baltimore - Vendor Specific
Vendor selected for this purchase: TrafficLogix
�■ Bids or written quotes were taken on this purchase, as follows:
TrafficLogix Spring Valley, NY $3,899.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1576
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 28,400.00
and the current available balance is $ 23,364.32
Respectfully submitted,
Sandie Greco
11/29/2022 wo4�
12/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finankommittee approval required?
YES NO 12/5/2022
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
0101111503873
ReimbforServices
11GRT.ODEF
1,555.92
010 11 1150 1114
Overtime
1,555.92
TOTAL
$1, 555.92
TOTAL
$1,555.92
This amendment is being requested because:
This is to conform with the City's budget line item control policy. See attached paper worked, continued funding forEasy Money WC-IAN-0132 T-32
WC-IAN-0139 for FY23.
Easy Money budget should total $5555.92 with this amendment for FY23.
Aaron McClelland, Police Captain 11/16/2022
Prior Committee Actions (Dates):
'Wye& Zoe
12/5/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms\Waterloo.35559.1.Budget_Amendment_ODEF_Easy_Money_additional_funding_11-4-2022 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
Finan
YES
12/5/2022
If so, date approved:
FINANCE DEPT. ONLY
mmittee approval required?
NO
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2022 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
CASH
37GFT.0007
3,650.59
010 37 4105 1567
Rec Equip
37GFT.0008
3,650.59
TOTAL
This amendment is being requested because:
$3,650.59
TOTAL
$3,650.59
to carry forward the cash balance funds in the 37GFT.0007 project and have funds available for youth hockey expenses.
Prior Committee Actions (Dates):
Paul Huting 11/22/2022
12/5/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Waterloo.35593.1.Budget_Amend_37GFT.0007 (Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Police Grant- Federal Violence Against Women- FY23 Criminal Justice Application FY2020-23
Interim Chief Liebold
$ 36,113.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name
No
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. DT23
CFDA # 16.588 % Paid by federal grant
B. State Grant Yes
Grant Name
C. City Match
D. Other Entities Yes
Name
No
Pass through Dept of Crime -Victim Asst. Division
Source of Funding
No
Grant Agreement Number
% Paid by state grant
Grant Agreement Number LE-2023-WPD-00073
Property Tax-$12,038 % Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered. DART Inv. S. Hesse
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑X
❑ 0
❑ ❑X
❑ ❑X
❑ ❑X
❑X ❑
6. Include a brief description of the project in the space below: (REQUIRED)
This grant is a continuation of previous grant awards that will be applied towards funding the Waterloo Police Department
Domestic Abuse Response Team (DART) program, providing salary & benefits for one full time Dart Investigator.
The purpose of the grant is to provide immediate support, perpetrator accountability, and ongoing system advocacy fo
victims of domestic violence and their children.
Page 2 must be attached and signed.
K:\shared goodies\forms\Waterloo.35552.1.DART_23_Project_Budget_Worksheet\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee 12/5/2022
Approval Date
Project Name (from page one) Police Grant- Federal Violence Against Women- FY23 Criminal Justice Application FY2020-2:
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1150
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3373 Fed Pass thru for Iowa
Funded with Property Tax
EXPENDITURES:
010 11 1160
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. DT23
(Each column should only include amounts by fund)
Fund:1150 Fund:1160 Fund: Fund:
Total
36,113.00 36,113.00
92,700.00 92,700.00
TOTALS $ 36,113.00 $ 92,700.00 $ $ - $ 128,813.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1130 Employee Benefits
36,113.00
47,420.00 $ 83,533.00
45,280.00 45,280.00
TOTALS $ 36,113.00 $ 92,700.00 $ $ $ 128,813.00
Aaron McClelland, Police Captain 11/16/2022 w
12/5/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.35552.1.DART_23_Project_Budget_Worksheet\Page 2 (Donat or NON-constr) (Mar 2010)