HomeMy WebLinkAboutApproved Documents - 12/19/2022City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport
$ 5,125.50 plus est. shipping costs of $ 500
heater chamber with coil and insulation for deicer truck.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
heating chamber is wearing out and has leaks, causing the unit to smoke. Part
needs to be replaced.
Vendor selected for this purchase: Ground Support Specialist
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Vendor manufactured deicer truck, so they are the best source for replacement parts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1571 29A1P.0049
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 15,712.00
and the current available balance is
Respectfully submitted,
Keith Kaspari 12/7/2022
$ 3,913.13 plus $4,000 amendment req
SII D
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Airport Department to expend
$ 11,903.00 plus est. shipping costs of $ to pay for or purchase
Airport General Liability Insurance and Risk Management fee for CY-2023.
This purchase or expenditure is being made because:
Liability insurance is necessary for risk management of Airport operations.
Vendor selected for this purchase: PDCM Insurance
�■ Bids or written quotes were taken on this purchase, as follows:
The City has bid Insurance and PDCM is currently the City's insurance agent.
PDCM has bid our insurance through several aviation insurance companies.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1364
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 11,903.00
and the current available balance is
Respectfully submitted,
$ 11,903.00
Keith Kaspari 12/2/2022 NckcW 12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 6,267.50 plus est. shipping costs of $ 0 to pay for or purchase
Replacement of a bus bench and trash can at Ansborough/University intersection
This purchase or expenditure is being made because:
The bench and trash can were damaged in an accident
Vendor selected for this purchase:
Matthias Landscaping
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Mathias did the original installation
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-07-7500-2165 07UNIV.PH3
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jamie Knutson
$ 1,310,000.00
$ 1,118,232.22
11/28/2022 Tik,t4eit Moo(
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
LANDSCAPING CO.
Waterloo, City of
715 Mulberry
Waterloo IA 50703
Quantity
Description
Invoice
# 17423
Date
1 1 /23/2022
Project
Replace Bench and Trash Can
Rate
Terms
Net 30 days
Amount
1
1
Replace Trash Can and Bench Damaged from Car
Accident
At the intersection of Ansborough Ave and
University Ave
Work Completed 11/16/22
Bench Type B - (Stay Bench) EA
Materials, Freight, Labor to install
Collect Litter EA
Materials, Freight, Labor to install
3,174.00
3,093.50
3,174.00
3,093.50
Please call or E-mail if you have any questions.
Subtotal
$6,267.50
Matthias Landscaping Co. 3170 Wagner Rd. Waterloo IA 50703
P-319-226-6000 F-319-226-6003
Sales Tax (7.0%)
$0.00
Total
$6,267.50
Payments/Credits
$0.00
Balance Due
$6,267.50
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 3,600 plus est. shipping costs of $ 0.00 to pay for or purchase
Digital fire investigation software platform
This purchase or expenditure is being made because:
To standardize our department's processes across investigators
Vendor selected for this purchase:
Blaze Stack
n Bids or written quotes were taken on this purchase, as follows:
Blaze Stack- $3,600
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400 1520 Computer Software
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Pat Treloar
(Project Code)
$ 20,000.00
$ 13,443.03
12-07-2022 Tot Moor
SIPNE
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 8,715.56 plus est. shipping costs of $ 0.00 to pay for or purchase
Annual fire records management, CAD integration, and personnel management software subscription
This purchase or expenditure is being made because:
ESO Solutions, Inc subscription for fire records, CAD integration, and personnel management software
Vendor selected for this purchase:
ESO Solutions, Inc
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Annual database/records management subscription in which fire department currently utilizes
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400 1520 (Computer Software)
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 20,000.00
$ 13,433.03
Pat Treloar T4ett Zac,"
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 10,000 plus est. shipping costs of $ to pay for or purchase
Rental of large steel track excavator.
This purchase or expenditure is being made because:
To dredge out silt from #12/13 pond at Gates Park Golf Course. This will increase
holding capacity and lower algae and plant growth in the water.
Vendor selected for this purchase:
Mid Country Machinery Inc. Waterloo IA
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
All State, United, Star, Black Hawk Rental companies do not inventory this type of
heavy equipment. Shipping from out of the area is cost prohibitive.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4125-1371 37GLF.0001
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 12-5-22
$ 10,000.00
$ 10,000.00
ZUao4°
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
Department to expend
$ 10,400 plus est. shipping costs of $ to pay for or purchase
On Media advertising for the Cedar Valley SportsPlex
This purchase or expenditure is being made because:
being able to advertise with On Media will help retain members and recruit new members.
Vendor selected for this purchase:
On Media (Mediacom Park, NY)
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
On Media is the advertising company for MediaCom cable.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4105-1351 37HMT SPLX23
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 12,000.00
and the current available balance is
Respectfully submitted,
Paul Huting 12/5/22 23caod 12/19/2022
$ 12,000.00
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,500.00 plus est. shipping costs of $ to pay for or purchase
renewal of annual subscription to TreeKeeper Software 1/1/23 - 12/31/23
This purchase or expenditure is being made because:
TreeKeeper software is used to manage Waterloo's tree resources.
Vendor selected for this purchase:
Davey Resource Group
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Davey Resource Group's TreeKeeper software was chosen in 2012 to manage
Waterloo's tree inventory after evaluating all vendors and bids.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100 1319
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 14,552.00
and the current available balance is $ 9,900.67
Respectfully submitted,
Paul Huting 12/6/22 wdyete Zoo,
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 33,000.00
Leisure Services
Department to expend
plus est. shipping costs of $ to pay for or purchase
Equipment parts from various vendors based on price and availability of individual parts.
Amended From $18,000 due to bids showing extreme inflation on parts needed.
This purchase or expenditure is being made because:
To replace or repair worn out or broken parts to properly maintain the golf course
mowing equipment. Strategy 4.5 maintain city facilities that support quality of life.
Vendor selected for this purchase:
various
�■ Bids or written quotes were taken on this purchase, as follows:
R&R Products, (Arizona), P&K Midwest (Waterloo), and Van Wall (Rock Island)
Turfwerks (Johnston), Some parts are proprietary and must be ordered from the original
manufacturer. Other parts are ordered for the lowest bidder per part.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
12/5/22 Approved at $18,000
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 38,804.00
and the current available balance is $ 33,714.00
Respectfully submitted,
Paul Huting 12/06/22 ZU
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,500.00 plus est. shipping costs of $ 450.00
A Auma Model SA 14.6/AM02.1 Electric Actuator Assembly
Sewer (Actuator) Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Replacement for Com# A142207-DS002
Vendor selected for this purchase:
Mellen & Associates
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑X Sewer n Sanitation
0 Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 299,615.91
Respectfully submitted,
Jesse Gaherty
11/30/22
Moor
1FI
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER (GraniteNet) Department to expend
$ 8995.00 plus est. shipping costs of $ 0.00 to pay for or purchase
GraniteNet software & services subscription renewal
This purchase or expenditure is being made because:
Current GraniteNet software & services subscription expires January 2023
Vendor selected for this purchase:
CUES
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
CUES is sole provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 32,000.00
and the current available balance is $ 28,242.66
Respectfully submitted,
Brian Bowman
11/28/22
12/19/2022
sf9Eh
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Truck Rental) Department to expend
$ 4,735.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Month rental of Water Truck for work at Tysons
This purchase or expenditure is being made because:
A water truck is needed for this project
Vendor selected for this purchase:
United Rental
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1564
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jesse Gaherty
12/2/22
$ 10,000.00
$ 9,315.90
W4 No4,6(
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3,899.00
Traffic Operations
plus est. shipping costs of $ 440.00
1 - Evolution 18 Solar Full Matrix Radar Feedback Sign
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
To replace burnt out solar feedback sign for W. 5th and Baltimore - warning ahead for
Traffic Signals located for school at W. 5th and Baltimore - Vendor Specific
Vendor selected for this purchase:
TrafficLogix
▪ Bids or written quotes were taken on this purchase, as follows:
TrafficLogix Spring Valley, NY $3,899.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1576
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sandie Greco
$ 28,400.00
$ 23,364.32
11'29/2022No4d 12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 11,773.92 plus est. shipping costs of $ 1,200.00 to pay for or purchase
2 - Valmont 40 ft. street light poles - without anchor bolts - with a 5 year paint
warranty on the poles.
This purchase or expenditure is being made because:
Street light poles to be placed in inventory for future damage claims.
Vendor selected for this purchase: 3E
n Bids or written quotes were taken on this purchase, as follows:
3E Waterloo, IA
$11,773.92
Crescent Electric
Waterloo, IA NO BID
Van Meter
Waterloo, IA NO BID
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-17-7105-2129
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 44,662.91
and the current available balance is $ 36,328.43
Respectfully submitted,
Sandie Greco
12/2/2022 (Nt
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/19/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ $8,071.08 plus est. shipping costs of $ 1,200.00 to pay for or purchase
2 - Street Light Pole with 2 sets of anchor bolts and 2 LED Holophane Light
fixtures.
This purchase or expenditure is being made because:
To replace damaged street light poles due to accidents.
Vendor selected for this purchase: Crescent Electric
�■ Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Waterloo, IA
$8,071.08
Van Meter
Waterloo, IA No Bid
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1521
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 34,000.00
and the current available balance is
Respectfully submitted,
Sandie Greco 12/01/2022 e Zaaq°
$ 27,705.89
12/19/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Youth & Teen Renovation
City Contract No.
Project Manager
Project Budget Total
David Eckert
$ 45,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
x]
CFDA #
B. State Grant Yes No
Grant Name
C. City Match Source of Funding None
x
D. Other Entities Yes x No
Name
Guernsey Charitable Foundation, McElroy Trust
To be assigned by the Finance Dept
Project No
Subproject No.
33GFT YOUTH
% Paid by federal grant
Grant Agreement Number
Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Grant application made to the Guernsey Charitable Foundation and the McElroy Trust for youth and teen area renovation
0.00%
0.00%
0.00%
100,00%
Done None
CI CI
Yes No
El CI
❑
❑ L1
El
❑ 0
❑ El
El El
Page 2 must be attached and signed.
users\michelle-w\forms\project-worksheets-guenrsey-youth-teen-2022-1128.xis\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
Project Name (from page one) Youth & Teen Renovation
Department No. project will be budgeted under 33
Activity No. project will be budgeted under 3160
REVENUES:
City Clerk Use Only
f'
Finance Committee 12/19/2022
1
Approval Date
To be assigned by the Finance Dept
Project No 33GFT YOUTH
SubprCje.ct pia.
(Each column should only include amounts by fund)
Fund: 010 Fund:
3000 Cash on Hand
3350 Federal Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted 45,000.00
3750 Sale of Bonds
3800 Miscellaneous Revenue
Fund: Fund:
Total
45,000.00
TOTALS $ 45,000.00 $ $ - $ - $ 45,000.00
EXPENDITURES:
1382 Building Improvements 45,000.00
Signature Dept. Hea
$ 45,000.00
TOTALS $ 45,000.00 $ $ - $ ✓$ 45,000.00
i 2ao5fiozz
Date
DIGITALLY
SIGNED
�_
12/19/2022
(Signature Finance Dept. Review) Date
userslmichelle-wlformslproject-worksheets-guenrsey-youth-teen-2022-1128.xls\Page 2 (Donat-non constr) (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 12/19/2022
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Fire Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010-12-1410-3414
Amb Revenue
285,000.00
010-12-1410-2116
Med & Lab Equip
100,000.00
010-12-1410-1311
Acc&Clerical Ser
35,000.00
010-12-1410-2117
Motor Vehicles
50,000.00
010-12-1400-2112
Fire Fighting Equip
100,000.00
TOTAL
This amendment is being requested because:
$285,000.00
TOTAL
$285,000.00
1410-2116 This amendment is to purchase a medical supply management system and simulation equipement
1410-1311 This amendment is to increase funds to pay EMS billing company
1410-2117 This amendment is to purchase a pick-up truck for our EMS Training Officer
1400-2112 This amendment is to purchase fire fighting turnout gear
Prior Committee Actions (Dates):
Pat Treloar 12/9/2022
q?z eZ a (
12/19/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 12/19/2022
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4125 3000
cash
37GLF.0001
10,000.00
010 37 4125 1371
bldg grounds maint
37GLF.0001
10,000.00
TOTAL
This amendment is being requested because:
$10,000.00
TOTAL
$10,000.00
to carry forward a portion of the cash balance in the golf set aside at the end of Fiscal 2022.
The funds will be available for upcoming projected expenses.
Prior Committee Actions (Dates):
Paul Huting 12/5/2022
T t 7/Oa
12/19/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Waterloo.35703.1.Amendment_4125 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 2/19/2022
If so, dale approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the fallowing line -item budget
amendment for FYE 2023 submitted by the Planning Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
426 08 6205 3000
cash
2,800.00
426 08 6205 1345
travel
2,800.00
426 08 6205 3000
cash
17,500.00
426 08 6205 1358
econ dev
17,500.00
TOTAL
$20,300.00
This amendment is being requested because:
to cover over budget and anticipated expenses in the San Marnan TIF district.
TOTAL
$20,300.00
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee)
MOO
SIGNED
SIGNED
12/19/2022
Date (Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
K:luserslshared goodieslforms\San Marnan TIF.xIs (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 12/19/2022
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Public Works Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
525 15 5400 3000
Cash on Hand
944,361.00
525 15 5400 2117
or Vehicles & Equipment
944,361.00
TOTAL
$944,361.00
TOTAL
This amendment is being requested because:
Purchasing Komptech Crambo 6000 tree/brush chipper - need to transfer money from reserve account to cover cost of purchase.
$944,361.00
Prior Committee Actions (Dates):
Randy Bennett 12/15/2022
Zt.)04'
12/19/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Waterloo.35836.1.Public_Works_Budget_Amendment_Request_Form_-_Komptech_Crambo (Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total $
Cedar Valley SportsPlex Marketing FY2023
Bob Etringer
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
CFDA #
B. State Grant Yes No
Grant Name
C. City Match
Source of Funding
D. Other Entities Yes x No
Name
Hotel Motel
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
To be assigned by the Finance Dept.
Project No.
Subproject No.
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
100.00%
Done None
❑x ❑
Yes No
❑ ❑X
❑ ❑
❑ ❑
❑ ❑X
X
❑ ❑X
6. Include a brief description of the project in the space below: (REQUIRED)
The Cedar Valley SportsPlex was awarded hotel/motel funds to be used for marketing the SportsPlex facility.
These funds will allow the SportsPlex to market towards potential members as well other members in the community.
Page 2 must be attached and signed.
K:\shared goodies\forms\Waterloo.35723.1.SportsPlex_Marketing_Project_Budget_FY23\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee 12/19/2022
Approval Date
Project Name (from page one) Cedar Valley SportsPlex Marketing FY2023
Department No. project will be budgeted under 37
Activity No. project will be budgeted under 4180
To be assigned by the Finance Dept.
Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund: 010
REVENUES: 010-37-4105
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3111 Hotel Motel
EXPENDITURES:
Fund: Fund:
Fund: Total
12,000.00 12,000.00
TOTALS $ 12,000.00 $ - $ $ - $ 12,000.00
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
1351 Advertising
12,000.00 12,000.00
TOTALS $ 12,000.00 $ - $ $ - $ 12,000.00
Paul Huting 12/6/22 Z'Oot
LPNpLLY
SIGNED
12/19/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.35723.1.SportsPlex_Marketing_Project_Budget_FY23\Page 2 (Constr Proj) (Mar 2010)