HomeMy WebLinkAbout12.19.2022 Council MinutesDecember 19, 2022
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, December 19, 2022. Mayor Quentin Hart in the Chair. Roll Call:
Boesen, Nichols, Amos, Chiles, Grieder, Wilder and Feuss, joined the meeting.
Prayer or Moment of Silence.
Pledge of Allegiance: Dave Boesen, At -Large Council Member
101084 - Feuss/Grieder
that the Agenda, as amended to correct the recommendation of grant award in Resolution No. 5 to be
$99,000 for twelve events and two capital projects occurring in FY2023, for the Regular Session on
Monday, December 19, 2022, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven.
Motion carried.
101085 - Feuss/Grieder
that the Minutes, as proposed, for the Regular Session on Monday, December 5, 2022, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Seven. Motion carried.
Recognition of Officer Jakovic on her induction into the Waterloo Wrestling Hall of Fame.
Recognition of Pat Treloar, Fire Chief, on his retirement.
PUBLIC COMMENTS
Mr. Chiles thanked the Police Department for allowing him to participate in a ride along.
101086 - Feuss/Wilder
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
101087 - Feuss/Grieder
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated December 12,
2022, in the amount of $3,119,018.83, and December 19, 2022, in the amount $3,407,778.34,
a copy of which is on file in the City Clerk's office, together with recommendation of
approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2022-751.
2. Resolution authorizing an exception to the City of Waterloo's Purchasing Procedure Policy to
approve the purchase of one (1) new Komptech Crambo 6000, including an Overbank
Magnet, in the amount of $944,361.00, from Hennen Equipment, Inc., of Chaska, Minnesota.
Resolution adopted and upon approval by Mayor assigned No. 2022-752.
3. Resolution authorizing an exception to the City of Waterloo's Purchasing Policy to approve
purchase of one (1) 2023 International model HV507SFA, in the amount of $110,034.40,
from Thompson Truck Center, Waterloo, Iowa.
Resolution adopted and upon approval by Mayor assigned No. 2022-753.
4. Resolution approving plans, specifications, form of contract, etc., setting date of public
hearing as January 3, 2023 in conjunction with the Logan Avenue (US 63) from Donald
December 19, 2022
Page 2
1
2.
Street to Newell Street Traffic Adaptive System, Iowa DOT grant project No. ICAAP-
SWAP-8155(781)--SH-07, and instruct the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2022-754.
b. Motion to approve the following:
a.
b.
c.
d.
e.
a.
b.
c.
d.
e.
f.
g•
h.
i.
j•
k.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Noel Anderson, Community
Planning and Development
Director and Jamie Knutson,
City Engineer
Prospect
Presentation
Atlanta, GA
October 10-11,
2022
$2,731.00
Jeff Siebel, Property
Inspector; Jennifer Sparks,
Permit Writer
IRC Essentials
West Des
Moines, IA
January 10-13,
2023
$2,150.00
Greg Ahlhelm, Building
IRC Essentials
West Des
Moines, IA
January 10-12,
2023
$780.00
Official
Senada Muhic, Housing
Coordinator
Homebuyer
Education
Methods:
Training the
Trainer - VTI
Session
Online
February 8
though March
7, 2023 (live
sessions 2/8,
2/15, 2/22 and
3/1)
$600.00
23 Leisure Services Staff
Members
Adult CPR/AED
Training for 23
staff
Sportsplex
December 19
or December
21, 2022
$644.00
Approved Beer, Liquor, and Wine Applications
Name & Address of Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Capella Magna, 622
Commercial Street
C Liquor
Renewal
11/3/2023
x
Carlos O'Kelly's Mexican
Cafe, 2060 Sovia Drive, Ste.
104
C Liquor w/Outdoor
Service
Renewal
12/30/2023
x
Casey's General Store #3880,
1900 W. Ridgeway Avenue
E Liquor
Renewal
1/31/2024
x
HyVee Fast and Fresh #2,
2221 Logan Avenue
C Beer
Renewal
1/2/2024
x
Kings & Queens Club, 304
W. 4th Street
C Liquor w/Outdoor
Service
_
New
11/17/2023
x
Logan Ave Convenience
Store, 735 Logan Avenue
E Liquor
Renewal
11/28/2023
x
New Star Liquor, 1625 W.
4th Street
E Liquor
Renewal
12/10//2023
x
Screaming Eagle, 228 E. 4th
Street
C Liquor w/Outdoor
Service
Renewal
1/13/2024
x
Singlespeed Brewing Co, 325
Commercial Street
Special Class A Beer /
Class C Liquor
w/Outdoor Service
Renewal
12/31/2023
x
Trucker Bar, 1915 Bourland
Avenue
C Liquor
Renewal
12/12/2023
x
The Snack Shack, 4335 Texas
Street
E Liquor
Renewal
11/04/2023
x
December 19, 2022
Page 3
1.
M.
n.
The Snack Shack, 4335 Texas
Street
B Native Wine / C Beer
Renewal
10/28/2023
x
Waterloo Black Hawks
Hockey, 125 Commercial
Street
C Liquor
Renewal
12/15/2023
x
Steamboat Gardens, 1740
Falls Avenue
C Liquor
Renewal
6/13/2023
x
3. Recommendation of appointment of Britni Perkins to the position of Executive Secretary to the Mayor,
effective December 30, 2022.
4. Motion approving Change Order No. 7 from Woodruff Construction, of Waterloo, Iowa, for a net
decrease of $244,899.10 and a change in the completion date from January 2, 2022 to December 16,
2022 in conjunction with the Wastewater Treatment Plant Biosolids Modification Project, Contract No.
994, and authorizing the Mayor to execute said document.
5. Motion to receive and place on file the 2023 Budget of the Waterloo Water Works, and authorize the
City Clerk to file said documents with the Black Hawk County Auditor.
6. Bonds.
Roll call vote -Ayes: Seven. Motion carried.
PUBLIC HEARINGS
101088 - Grieder/Wilder
that proof of publication of notice of public hearing on Waterloo Regional Airport - Pave Airport
Fire Station Parking Lot, CARES Funded Project No. 3-19-0094-0055 (CARES), as published in the
Waterloo Courier on December 5, 2022, be received and placed on file. Voice vote -Ayes: Seven.
Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
101089 - Grieder/Wilder
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
101090 - Grieder/Wilder
that "Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed",
be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-755.
101091 - Grieder/Wilder
Motion to receive and file and instruct City Clerk to read bids and refer to Airport Director for
review.
Engineer's Estimate: $161,425.00
BID SUMMARY SHEET
WATERLOO REGIONAL AIRPORT
ARFF STATION PARKING AREA AND ROADWAY
ACCESS FAA AIP PROJECT NO. 3-19-0094-055 (CARES)
AECOM PROJECT NO. 60675091
December 15, 2022
Bidder
Base Bid
December 19, 2022
Page 4
Vieth Construction Corporation
Cedar Falls, IA
$166,653.00
Lodge Construction, Inc.
Clarksville, IA
$166,369.00
Woodruff Construction
Waterloo, IA
$173,998.94
Owen Contracting, Inc.
Cedar Falls, IA
$186,241.20
Voice vote -Ayes: Seven. Motion carried.
101092 - Nichols/Chiles
that proof of publication of notice of public hearing on Waterloo Regional Airport - Improve
Terminal Building - Upgrade HVAC and CCTV Project No. 3-19-0094-054 CARES, as published in
the Waterloo Courier on December 5, 2022, be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
101093 - Nichols/Chiles
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
101094 - Nichols/Chiles
that "Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed",
be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-756.
101095 - Nichols/Chiles
Motion to receive and file and instruct City Clerk to read bids and refer to Airport Director for
review.
Engineer's Estimate:
Base Bid - $451,325.00
Alternate Bid - $33,600.00
BID SUMMARY SHEET
WATERLOO REGIONAL AIRPORT
IMPROVE TERMINAL BUILDING - HVAC &
CCTV FAA AIP PROJECT NO. 3-19-0094-053
(CARES)
AECOM PROJECT NO. 60675091
December 15, 2022
Bidder
Base Bid
Add Alternate Bid
Woodruff Construction
Waterloo, IA
$759,750.00
$22,750.00
Voice vote -Ayes: Seven. Motion carried.
101096 - Feuss/Wilder
that proof of publication of notice of public hearing on South Street and West 9th Street Mini -
Roundabout, Iowa DOT grant Project No. CS-TSF-8155(777)--85-07, as published in the Waterloo
Courier on December 9, 2022, be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
December 19, 2022 Page 5
This being the time and place of public hearing, the Mayor called for written and oral comments.
David Dryer, 3145 W. 4th Street, commented on concerns for tractor -trailers negotiating the
roundabout.
Mohammad Elahi, Interim Director of Traffic Operations, provided an overview of the design plans
for the mini roundabout to accommodate large truck traffic.
101097 - Feuss/Wilder
that the hearing be closed and oral and written comments be received and placed on file. Voice vote -
Ayes: Seven. Motion carried.
101098 - Feuss/Wilder
that "Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed",
be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-757.
101099 - Feuss/Wilder
Motion to receive and file and instruct City Clerk to read bids and refer to Public Works Division
Manager for review.
Engineer's Estimate: $495,000.00
Bidder
Bid Security
Bid Amount
Vieth Construction Corporation
Cedar Falls, IA
5%
$635,212.00
Lodge Construction, Inc.
Clarksville, IA
5%
$523,353.00
Peterson Contractors, Inc.
Reinbeck, IA
5%
$560,398.20
Owen Contracting, Inc.
Cedar Falls, IA
5%
$543,619.56
Voice vote -Ayes: Seven. Motion carried.
RESOLUTIONS
101100 - Boesen/Amos
that "Resolution approving the Waterloo Convention and Visitor Bureau Board recommendation of
awarding $99,000 for twelve events and two capital projects occurring in FY2023", be adopted. Roll
call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-758.
101101 - Boesen/Amos
that "Resolution approving a Professional Services Agreement with Riverwise Engineering, LLC, of
Durango, Colorado, in the amount of $580,380.00, in conjunction with final design for the construction
of a whitewater course on the Cedar River in downtown Waterloo", be adopted. Roll call vote -Ayes:
Seven. Motion carried.
David Dryer, 3145 W. 4th Street, questioned what kind of impact these projects will have to the city
regarding ongoing maintenance and liability. He also questioned if the city has a 6th Street dam and
whether it is historical.
December 19, 2022 Page 6
Jamie Knutson, City Engineer, explained there is a small dam downstream of the railroad bridge. Staff
are currently looking into what modifications can be made as it is currently unsafe to allow kayaks to
pass through it. As far as maintenance, there is nothing movable in there but every year in the fall,
they will have to remove blocks that create ripples then reinstall them in the spring.
Mayor Hart questioned the potential economic impact to a functioning white water course for the
community.
Noel Anderson explained that this would make the community more attractive as a destination and
hopefully draw people to want to live in Waterloo.
Mr. Feuss commented that the city cannot stagnate and having attractions like the white water park
and the marina will draw families to the community and will pay rewards for the community through
sales tax.
Resolution adopted and upon approval by Mayor assigned No. 2022-759.
101102 - Boesen/Amos
that "Resolution approving a Professional Services Agreement with Strand Associates, Inc., of
Madison, Wisconsin, in an amount not to exceed $48,000.00, to provide bidding -related engineering
services for the Third Party Renewable Natural Gas Project, and authorizing the Mayor to execute said
document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
David Dryer, 3145 W. 4th Street, questioned the environmental impact and the anticipated benefit to
the taxpayers.
Randy Bennett, Public Works Division Manager, commented that currently the gas is being flared off
so there is no environmental impact. He explained that the plan is to capture that gas, scrub it and turn
it back into pipeline quality with the potential to be a revenue generator for the city.
Mr. Chiles wanted to emphasize that this is a third party that will work on this and it will be completed
in a safe manner.
Resolution adopted and upon approval by Mayor assigned No. 2022-760.
101103 - Amos/Wilder
that "Resolution approving Amendment No. 7 to Development Agreement with Central Property
Holdings, LLC to include a grant for extra fill activities in the amount of $136,983.05, extension of
the timeline to finish to October 31, 2023, and authorize the Mayor and City Clerk to sign and execute
all necessary documents", be adopted. Roll call vote -Ayes: Five. Nays: One (Boesen). Abstain: One
(Ms. Wilder due to being the videographer for the company). Motion carried.
David Dryer, 3145 W. 4th Street, questioned how everyone in the area knew about this except for the
city.
Noel Anderson, Community Planning and Development Director, provided an overview of the agenda
item.
Mr. Amos commented that when they first started working on the project they found asbestos buried
in the ground. He believes that the cost to remove that asbestos was well over $100,000.
Mr. Boesen requested an overview of how the dollar amount was determined.
Noel Anderson explained the funding would come out of the Logan TIF district.
Mr. Boesen commented that the foundation went in two years ago and questioned if this happened at
that time or if it was recent.
Noel Anderson commented that some of it was from the original foundation and the rest as they have
been developing the parking lot.
December 19, 2022 Page 7
Mr. Boesen stated that he wants to know if this is a recent or past concern, because if it is something
that they dealt with when putting in the footings, the developer should have come to us much sooner
than this.
Mr. Amos commented that the developer had come to him and he explained that he took pictures of
the fill that was found. He told the developer to reach out to Mr. Anderson because he did not think
it was right that the developer should bear the entire cost. This is not something that is just recent.
Mr. Boesen shared that he finds it odd if the foundation went in two years ago these issues should have
come to us two years ago. Furthermore, it was not our land to begin with.
Sherman Wise, 919 Parker Street and contractor on the project, explained that the recess pond is where
much of the issue lies.
Rodney Anderson, 403 Franklin, commented that there has been extra costs with ongoing situations.
Mr. Boesen questioned what is causing the additional 10-month delay.
Rodney Anderson stated that the pandemic is causing the delays. They are still experiencing delays
in supplies, which is pushing back their ability to complete construction.
Mr. Chiles questioned when the building would be complete.
Rodney Anderson shared that the building will be complete in August and they will be training
employees in September to meet the October opening.
Resolution adopted and upon approval by Mayor assigned No. 2022-761.
101104 - Amos/Wilder
that "Resolution approving a Development Agreement with WBM, LLC, for the construction of two
(2) commercial buildings located west of 2843 Geraldine Road, with a Minimum Assessment
Agreement in the amount of $1,034,700.00, with rebates of five (5) years at 50 percent and a
development grant of $250,000.00 for Phase I, and rebates of two (2) years at 50 percent for Phase II,
and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes:
Seven. Motion carried.
Mr. Boesen questioned the purpose of the grant.
Noel Anderson, Community Planning and Development Director provided an overview of the purpose
of the grant.
Mr. Boesen questioned if the land is valued at $250,000.
Noel Anderson confirmed.
Resolution adopted and upon approval by Mayor assigned No. 2022-762.
101105 - Amos/Wilder
that "Resolution approving a request by the City of Waterloo, the James L. Grady Revocable Trust
U/A Dated March 4, 2013 and Jeanette J. Grady Revocable Trust U/A Dated March 4, 2013, for an
Easement Agreement for ingress and egress to City owned property, with a term of five (5) years
ending December 31, 2027, and a yearly compensation to the owner of $500.00 per year, located
adjacent to 570 West Shaulis Road, (MidAmerican Substation), and authorizing the Mayor and City
Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-763.
101106 - Nichols/Feuss
December 19, 2022 Page 8
that "Resolution approving changes to the City Travel and Meetings Policy, effective December 20,
2022", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-764.
101107 - Nichols/Feuss
that "Resolution approving a Payment Services Agreement with Tyler Technologies, Inc. and
Nvoicepay, Inc., for accounts payable automation, and authorizing the Mayor to execute said
document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
David Dryer, 3145 W. 4th Street, questioned the purpose of an outside payment service.
Bridgett Wood, Finance Manager, explained how the payment service works and the payment options
that would be available for vendors.
Mr. Boesen questioned how errors would be handled.
Bridgett Wood explained that all the same checks and balances are still in place.
Resolution adopted and upon approval by Mayor assigned No. 2022-765.
101108 - Nichols/Feuss
that "Resolution approving a Professional Services Agreement with Municipal Collections of
America, Inc., for debt collection services for the City of Waterloo, and authorizing the Mayor and
City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-766.
101109 - Feuss/Chiles
that "Resolution directing filling Ward 4 City Council vacancy by appointment", be adopted.
Mayor Hart shared that today they received a petition calling for a special election and asked that
council push this item to January 3, 2023 so that he can have a conversation with the county auditor
to look at timeframes.
101110 - Boesen/Chiles
To postpone the resolution to January 3, 2023. Voice vote vote -Ayes: Seven. Motion carried.
ORDINANCES
101111 - Grieder/Amos
that "an ordinance providing that the general property taxes levied and collected each year on all
property located within the newly described Rath Urban Renewal and Redevelopment Plan Area, in
the City of Waterloo, County of Black Hawk, State of Iowa, by and for the benefit of the State of Iowa,
City of Waterloo, County of Black Hawk, Waterloo Community School District, and other taxing
districts, be paid to a special fund for payment of principal and interest on loans, monies, advanced to
and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said
Urban Renewal Project", be received, placed on file, considered and passed for the second time. Roll
call vote -Ayes: Six. Nays: One (Boesen). Motion carried.
101112 - Grieder/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Six. Nays: One (Boesen). Motion carried.
101113 - Grieder/Amos
that "an ordinance providing that the general property taxes levied and collected each year on all
property located within the newly described Rath Urban Renewal and Redevelopment Plan Area, in
December 19, 2022 Page 9
the City of Waterloo, County of Black Hawk, State of Iowa, by and for the benefit of the State of Iowa,
City of Waterloo, County of Black Hawk, Waterloo Community School District, and other taxing
districts, be paid to a special fund for payment of principal and interest on loans, monies, advanced to
and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said
Urban Renewal Project", be considered and passed for the third time and adopted. Roll call vote -
Ayes: Six. Nays: One (Boesen). Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5676.
101114 - Feuss/Wilder
that "an ordinance amending the City of Waterloo Code of Ordinances by Adding Section 3, Failure
to Pay, Chapter 3, General Penalty, Title 1, Administration, be received, placed on file, considered
and passed for the first time. Roll call vote -Ayes: Seven. Motion carried.
101115 - Feuss/Wilder
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Seven. Motion carried.
101116 - Feuss/Wilder
that "an ordinance amending the City of Waterloo Code of Ordinances by Adding Section 3, Failure
to Pay, Chapter 3, General Penalty, Title 1, Administration, be considered and passed for the second
and third times and adopted. Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5677.
ADJOURNMENT
101117 - Chiles/Wilder
that the Council adjourn at 6:35 p.m. Voice vote -Ayes: Seven. Motion carried.
Kelley Felchle
City Clerk