HomeMy WebLinkAbout12.19.2022 Finance MinutesFINANCE COMMITTEE
December 19, 2022
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jerome Amos, Jonathan Grieder, and Chairperson Ray Feuss.
101072 - Grieder/Amos
that the Agenda, as proposed, be approved. Voice vote - Ayes: Three. Motion carried.
101073 - Grieder/Amos
that the Minutes of December 5, 2022, as proposed, be approved. Voice vote - Ayes: Three.
Motion carried.
101074 - Amos/Feuss
that the request for the following travel requests, be approved. Voice vote - Ayes: Three.
Motion carried.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Noel Anderson, Community
Prospect
Presentation
Atlanta,
GA
October 10-
11, 2022
$2,731.00
Planning and Development
Director and Jamie
Knutson, City Engineer
Jeff Siebel, Property
Inspector; Jennifer Sparks,
Permit Writer
IRC Essentials
West Des
Moines, IA
January 10-
13, 2023
$2,150.00
Greg Ahlhelm, Building
Official
IRC Essentials
West Des
Moines, IA
January 10-
12, 2023
$780.00
Senada Muhic, Housing
Coordinator
Homebuyer
Education
Methods:
Training the
Trainer - VTI
Session
Online
February 8
though
March 7,
2023 (live
sessions 2/8,
2/15, 2/22
and 3/1)
$600.00
23 Leisure Services Staff
Members
Adult CPR/AED
Training for 23
staff
Sportsplex
December 19
or December
21, 2022
$644.00
101075 - Grieder/Amos
that the request for the following pre -authorizations to expend over $2,500.00, be approved.
Voice vote - Ayes: Three. Motion carried.
Pre -Authorizations to Expend over $2,500.00
Dept.
AmountSEst.
Expenditure
Airport (Heater
Chamber)
$5,125.50 +
$500.00 S/H
Heater chamber with coil and insulation for deicer
truck.
Airport (Liability
Insurance
Renewal)
$11,903.00
General liability policy renewal and risk management
fee for CY-2023.
Finance Committee
December 19, 2022
Page 2
Engineering (Bus
Bench & Trash
Can)
$6,267.50
Replace trash can and bench damaged by a car
accident at Ansborough Ave. and University Ave.
Fire Rescue
$8,715.56
ESO Solutions, Inc subscription for fire records, CAD
(Software
integration, and personnel management software.
Subscription)
Fire Rescue
$3,600.00
Digital fire investigation software platform.
(Software
Subscription)
Leisure Services
NTE
Rental of a large steel track excavator.
(Rental)
$10,000.00
Leisure Services
$10,400.00
OnMedia advertising for the Cedar Valley SportsPlex.
(Sportsplex
Advertisements)
Leisure Services
$2,500.00
Renewal of annual subscription to TreeKeeper
(TreeKeeper
Software 1/1/23 - 12/31/23.
Software)
Leisure Services
$33,000.00
Equipment parts from various vendors based on price
(Winter Parts -
amended from
and availability of individual parts. Amended due to
Amended)
$18,000.00
bids showing extreme inflation on parts needed.
Sewer (Actuator)
$4,500.00 +
Replacement for Blowers Creek East Actuator.
$450.00 S/H
Sewer (GraniteNet
$8,995.00
GraniteNet software & services subscription renewal.
Software)
Sewer (Truck
$4,735.00
One -month water truck rental for work at Tysons.
Rental)
Traffic (Feedback
$3,899.00 +
(1) Evolution 18 Solar Full Matrix Radar Feedback
Sign)
$440.00 S/H
Sign to replace burnt out solar feedback sign for W.
5th & Baltimore - warning ahead for traffic signals
located for school at W. 5th & Baltimore - Vendor
Specific - TrafficLogix.
Traffic Operations
$8,071.08 +
(2) Street light poles with anchor bolts and LED
(Light Poles)
$1,200.00 S/H
Holophane light fixtures.
Traffic Operations
$11,773.92 +
(2) Valmont DS90 - 40 ft. black street light poles
(Light Poles)
$1,200.00 S/H
without anchor bolts - including 5-year paint warranty
on the poles.
101076 - Feuss/Grieder
that the project budget to renovate the youth and teen areas in the amount of $45,000.00, as
submitted by the Library Director, be approved. Voice vote - Ayes: Three. Motion carried.
101077 - Feuss/Grieder
that the budget amendment for Project 37GLF.0001 by $10,000.00 to carry forward the balance
at the end of fiscal year 2022 into fiscal year 2023, as submitted by Leisure Services, be
approved. Voice vote - Ayes: Three. Motion carried.
101078 - Feuss/Grieder
that the budget amendment to use fund balance to cover expenses, as submitted by the
Community Planning & Development Director, be approved. Voice vote - Ayes: Three.
Motion carried.
101079 - Feuss/Grieder
that the project budget to use hotel motel funds awarded to the SportsPlex for advertising, be
approved. Voice vote - Ayes: Three. Motion carried.
Finance Committee
December 19, 2022
Page 3
101080 - Feuss/Grieder
that the budget amendment to increase the Ambulance Service revenue account by
$285,000.00 to pay for needed medical equipment, fire equipment, and EMS training officer
vehicle, as submitted by the Fire Department, be approved. Voice vote - Ayes: Three. Motion
carried.
101081 - Feuss/Grieder
that the budget amendment to use cash on hand in the amount of $944,361.00 to support Motor
Vehicles & Equipment expenses, as submitted by Public Works Department, be approved.
Voice vote - Ayes: Three. Motion carried.
101082 - Feus/Grieder
that Bills Payment, as contained in Accounts Payable Invoice Report, dated December 12,
2022, in the amount of $3,119,018.83, and December 19, 2022, in the amount $3,407,778.34,
be received, placed on file and approved and forwarded to the full council for approval. Voice
vote - Ayes: Three. Motion carried.
101083 - Amos/Grieder
that the meeting be adjourned at 5:20 p.m. Voice vote - Ayes: Three. Motion carried.
7(elTy Fe1cI1
Nol
Kelley Felchle
City Clerk