HomeMy WebLinkAboutApproved Documents - 1/17/2023City Clerk Use Only
Finance Committee
1/17/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 2,859.16 plus est. shipping costs of $ 72.30 to pay for or purchase
Service assembly BL 1066 6x6 chain replacement for sanitation truck
This purchase or expenditure is being made because:
Chain needs replacement - truck out of service.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary equipment from Elliott Equipment Co. for sanitation trucks
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 545,500.00
and the current available balance is $ 233,829.82
Respectfully submitted,
Sheila Steffen
1/11/2023
r/Szi,( a 7)06.r(
1/17/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
1/17/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 4,252.50 plus est. shipping costs of $ to pay for or purchase
Crowdstrike Anti -Virus and End Point protection yearly license and support.
This purchase or expenditure is being made because:
Crowdstrike is our Anti -Virus program - protects servers and workstation computers.
Vendor selected for this purchase:
CDWG
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Renewal cost is same regardless of vendor. CDWG is our primary vendor for such
purchases.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Chris Youngblut 01/04/2023 �4ecc zu«(
$ 44,000
$ 11.293.26
1/17/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
purchase or expenditure submitted by the
$ 29,161.10 plus est. shipping costs of
FY23 Ammunition Order
City Clerk Use Only
Finance Committee
1 /17/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
Police Department to expend
to pay for or purchase
$ 00
This purchase or expenditure is being made because:
This is an FY 23 ammunition order based on a sealed bid process.
Vendor selected for this purchase:
Sunset Law Enforcement
❑ Bids or written quotes were taken on this purchase, as follows:
This is an FY23 ammunition order based on a sealed bid process. Sunset LE was the
2nd winning bid but the other distributor is unable to provide ammo for at least 12 months.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to
General Fund ❑ Road Use Tax IT
Bonds ❑ Federal/other grants ❑
This expenditure is to be coded to the following
Police Dept. Ammunition 010-11-1100-1544
describe the funding for this expense:
Sewer n Sanitation
Other (specify)
budget line -item:
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Aaron McClelland, Police Lieutenat 12/27/2022
(Project Code)
$ 36,400.00
$ 30,538.00
1/17/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review)
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Date
City Clerk Use Only
Finance Committee
1/17/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Gas Blower) Department to expend
$ 17,432.00 plus est. shipping costs of $ 500.00 to pay for or purchase
Roots 412 RAM-JG Gas Blower
This purchase or expenditure is being made because:
New/replacement gas blower is needed
Vendor selected for this purchase:
Air Blower Services INC
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brian Bowman
01/03/2023
$ 400,000.00
$ 282,417.41
1 /17/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
1/17/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 26,905.17 plus est. shipping costs of $ 0 to pay for or purchase
Three (3) UCaplt medical supply/pharmaceutical, smart vending machines
This purchase or expenditure is being made because:
This purchase will update the antiquated inventory management of medical supplies and pharmaceuticals
dispensed to the fire and ambulance apparatus while tracking usage and prompting reorders to eliminate outages.
Vendor selected for this purchase:
BoundTree Medical
�■ Bids or written quotes were taken on this purchase, as follows:
Bound Tree - $27,000 (Single source vendor for this product manufactured in Des Moines)
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410 2116
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jason Hernandez, Medical Supervisor
01/04/2023
$ 100,000.00
$ 100,000.00
LUG . Nao,t
1/17/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)