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HomeMy WebLinkAbout12/19/2022 - Work Sesion*** Proof of Publication *** State of Iowa Black Hawk County Waterloo, City of - Legals 715 MULBERRY ST. WATERLOO IA 50703 ORDER NUMBER 220130 The undersigned, being duly sworn, on oath, do depose and say that I am an authorized employee of the Waterloo Cedar Falls Courier, that The Waterloo Cedar Falls Courier is a weekly newspaper regularly published and printed in the English language in the City of Waterloo, Black Hawk County, Iowa, and has a general circulation in the said city and county; and that I personally know that the notice, a true copy of which is hereto affixed, was published in the Waterloo Cedar Falls Courier on the following days, to -wit: Section: Legals Category: 950 Legal Notice PUBLISHED ON: 01/05/2023 TOTAL AD COST: FILED ON: 147.05 1/6/2023 That the issues of said paper containing said notice were duly circulated in the regular manner. NUGhAAte_ 9uMn, Notary Public in and for Said County 0w► SHERRIE KILTS Commission Number 772917 • My Commission Expires May 9, 2024 *** Proof of Publication *** COUNCIL WORK SESSION December 19, 2022 3:30 p.m. Harold E. Getty Council Chambers Members present: Boesen. Nichols, Amos, Chiles, Grieder, Wilder, and Feuss. 101069 - Grieder/Chiles that the Agenda, as proposed, be approved. Voice -vote Ayes: Seven. Mo- tion carried. 101070 - Grieder/Chiles that the Minutes, as proposed, for the Work Session on Monday, December 5, 2022, be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Objective: Re -adoption of the City Limits Urban Revitalization Area (CLURA). Noel Anderson, Community Planning and Development Director, provided an over- view of the CLURA and CURA programs and their performance since adopting them in 2011. He shared that they will be seeking input from council on whether they wish to include multifamily housing in the program. The Planning Commission did not recommend including multifamily housing. He added that having an option of the 10-year tax abatement would help qualify more families for home loans. Mr. Boesen questioned the difference in the abatement programs. Noel Anderson provided an explanation. Mr. Boesen questioned how often the county revalues homes. Noel Anderson shared that the county reassesses home values in two to three years. Mr. Boesen questioned if the city could structure the ten-year program so that there would be less shock when the first tax bill comes due. Noel Anderson explained that the pro- gram could not be restructured and must stay just as the state code has it. Mr. Amos questioned If there are more opportunities for people to become homeowners with the ten-year option. Noel Anderson confirmed. Mr. Feuss questioned how to get people to understand that if they do the ten-year option they would be better off financially. Noel Anderson shared that they have a fact sheet that they hand out to people to help them make a decision. In addition, It depends on how long people plan to stay in their home as wet. Mr. Grieder commented that he is excited to see that the childcare piece will be included in the policy. He shared that he is In favor of including multifamily housing In the program as well. Mr. Boesen commented that he is not in favor of including multifamily in the program. He explained that the incentives to build these projects come through the CIP program and questioned how the city will build its tax base when It Is simultaneously abating taxes on the project. Noel Anderson added that something to keep in mind is that these projects generate revenue for the city in other ways, such as utility bills. Mayor Hart commented that the problem is a bit of a catch 22. Where the city needs to be aggressive with building up existing housing but at the same time needs to have new housing as well. He said that competing for quality housing Is very important. Objective: An ordinance adopting the new city seal and logo. Kelley Felchle, City Clerk, provided an overview of the ordinance. Mayor Hart commented on the adoption of the 2030 Vision Plan and thanked deNovo, Wendy Bowman, other staff and the many citizens who participated through either a survey or focus group to help bring something fresh, new and different for Watedoo. He thanked council for their support of the 2030 Vision Plan. Objective: Discussion of changes to the credit card policy. Bridgett Wood, Finance Manager, provi- ded an overview of the proposed updates to the credit card policy. This change would have each of the department heads and elected officials approve an individual within their department to be a cardhold- er, thus streamlining a department's ability to make necessary purchases. All charges made on the card would be the responsibility of that employee. She explained that they had recently per- formed a plot program to see how this change would work and not only has it improved the efficiency of the purchasing process for individual departments, it has saved the finance staff a great deal of man hours. Mayor Hart questioned how this creates efficiencies compared to the current process. Bridged Wood explained that currently there are generic cards that are checked out via finance staff to various individuals * * * Proof of Publication *** mrougnouk me city. mars cramye maim remove any question or research time to determine who made a charge on a particular card. Mayor Hart clarified that it strategically streamlines where the charges are coming from. Mr. Nichols requested clarification of whom the cards would be issued to. Bridgett Wood shared that the department head would approve an individual em- ployee that the card should be issued to. Mr. Boesen commented that in the past, when he checked out a card, he had to bring his receipts back, so there was checks and balances. However, if a card is issued to a particular department and a specific individual, this should prevent other individuals within the department from using the card. Bridget Wood added that this would also allow departments to request additional cards for the different employees in the department Mr. Amos questioned if the policy could restrict the usage of the card to only the issued employee. Bridget Wood commented that they could make that statement in the policy. Mayor Hart shared that there will still be some generic cards in the Finance Department in case an issue arose. Bridgett Wood confirmed. Mayor Hart questioned if employees would still be required to be provide receipts. Bridgett Wood confirmed. Mr. Boesen voiced his concern over incurred interest due to our two -meetings per month. Kelley Felchle, City Clerk, commented that AP checks are still run weekly, so it is unlikely. Objective Discussion of personnel poli- cies. Kelley Felchle, City Clerk, provided background on why this work session is being held. Lance Dunn, Human Resources Director, shared that he is looking for input from council on what they would like to see In the personnel policy. Mayor Hart commented that there was an ask to look at policy changes and questioned if council has an idea on how they would like to address any concems or changes. Lance Dunn shared some Ideas on how policy review and feedback could occur. Mr. Feuss commented that he is In favor of having a review of the policy, maybe not yearly, but that they will all be reviewed periodically and, as it occurs in the K-12 world, they have a policy review committee take a look at the policies. He suggested have a committee review a couple of times a year perhaps before negotiations or budget discussions. Lance Dunn concurred. Mr. Nichols commented that the state just settled on a matter with pharmacy benefits. He questioned if the city has a process to review the pharmacy benefit to determine whether we are being over- charged. Lance Dunn shared that they recently changed Third Party Administrators to EMC Insurance, which take care of looking at prescriptions. Mr. Nichols questioned if EMC just works with work comp or all pharmacy benefits. Lance Dunn shared that EMC works with workers compensation and Wellmark covers the rest of our health benefits. Objective: Update on the City of Waterloo 2030 Vision Plan. Mayor Hart provided an update on initiatives that have taken place to support the 2030 Vision Plan. Council members discussed the work that has taken place to support the 2030 Vision Plan with Mayor Hart. 101071 - Feuss/Boesen that the meeting be adjourned at 4:48 p.m. Voice -vote Ayes: Seven. Motion carried. Kelley Felchle City Clerk