HomeMy WebLinkAbout01.3.2023_Regular_Session_MinutesJanuary 3, 2023
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Tuesday, January 3, 2023. Mayor Quentin Hart in the Chair. Roll Call: Boesen,
Nichols, Amos, Grieder, Wilder and Feuss, joined the meeting. Absent: Chiles.
Prayer or Moment of Silence.
Pledge of Allegiance: Jerome Amos, Ward 4 Council Member
101130 - Feuss/Wilder
that the Agenda, as amended, to add $44,800.00 to the amount not to exceed in Resolution No. 9;
and the removal of Items 1.A.17 and 1.B.4 from the Consent Agenda, for further discussion, for the
Regular Session on Tuesday, January 3, 2023, at 5:30 p.m., be accepted and approved. Voice vote -
Ayes: Six. Motion carried.
101131 - Feuss/Wilder
that the Minutes, as proposed, for the Regular Session on Monday, December 19, 2022at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Six. Motion carried.
Recognition of Waterloo Youth City Council.
PUBLIC COMMENTS
Mr. Grieder thanked everyone's efforts with the Youth City Council.
Ms. Wilder announced the next date of her ward meeting. She also shared that it was her, Mr.
Nichols, and Mr. Chiles's anniversary as a council member.
Mr. Amos shared a few words about his service as a city council member and that he would be
resigning effective tomorrow.
Mayor Hart recognized Mr. Amos for his service on city council.
101132 - Feuss/Wilder
that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion
carried.
CONSENT AGENDA
101133 - Feuss/Wilder
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated January 3, 2023,
in the amount of $6,194,935.99, a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2023-001.
2. Resolution accepting Anti -Heroin COPS Grant funds as a sub -recipient from the Governor's
Office of Drug Control Policy, in the amount of $7,000.00, with no matching funds required,
to provide overtime funds to assist in mid and high level heroin investigations, and
authorizing the Mayor and Chief of Police to execute said document.
Resolution adopted and upon approval by Mayor assigned No. 2023-002.
3. Resolution approving submission of Pauline R. Barrett Charitable Foundation Grant
application in the amount of $500,000.00 for the Transforming Gates and Byrnes Parks
Project.
January 3, 2023 Page 2
Resolution adopted and upon approval by Mayor assigned No. 2023-003.
4. Resolution awarding bid to Lodge Construction, Inc., of Clarksville, Iowa, in the amount of
$523,353.00, in conjunction with the South Street and West 9th Street Mini -Roundabout,
Iowa DOT Grant Project No. CS-TSF-8155(777)--85-07, approving the contract, bond and
certificate of insurance, and authorizing the Mayor to execute said document.
Resolution adopted and upon approval by Mayor assigned No. 2023-004.
5. Resolution approving Acknowledgment/Settlement Agreement -First Violation for Hy-Vee
Food Store No. 2, 2221 Logan Avenue, Waterloo, Iowa 50703, Tobacco Violation, and
accepting check for civil penalty of $300.00.
Resolution adopted and upon approval by Mayor assigned No. 2023-005.
6. Motion to approve Final Quantity Summary, in conjunction with the FY 2023 Levee Rip Rap
Spraying, Contract No. 1065, and authorizing the Mayor and City Clerk to execute said
document.
7. Resolution approving Completion of Project and Recommendation of Acceptance of Work
for work performed by Landmark Turf Services, LLC., of Dunkerton, Iowa, in the amount of
$48,142.00, in conjunction with the FY 2023 Levee Rip Rap Spraying, Contract No. 1065,
and receive and file a two-year maintenance bond.
Resolution adopted and upon approval by Mayor assigned No. 2023-006.
8. Resolution approving the request of Robson Homes Inc., for tax exemptions on the
construction of a new twin home unit valued at $130,000.00, for property located at 4302
Mourning Dove Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2023-007.
9. Resolution approving the request of Robson Homes Inc, for tax exemptions on the
construction of a new twin home unit valued at $130,000.00, for property located at 4332
Mourning Dove Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2023-008.
10. Resolution approving the request of Robson Homes Inc, for tax exemptions on the
construction of a new twin home unit valued at $130,000.00, for property located at 4232
Mourning Dove Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2023-009.
11. Resolution approving the request of Robson Homes Inc., for tax exemptions on the
construction of a new twin home unit valued at $130,000.00, for property located at 4230
Mourning Dove Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2023-010.
12. Resolution approving the request of Robson Homes Inc, for tax exemptions on the
construction of a new twin home unit valued at $130,000.00, for property located at 4320
Mourning Dove Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2023-011.
13. Resolution approving the request of Robson Homes Inc, for tax exemptions on the
construction of a new twin home unit valued at $130,000.00, for property located at 4322
Mourning Dove Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2023-012.
January 3, 2023 Page 3
1.
a.
14. Resolution approving the request of Robson Homes Inc., for tax exemptions on the
construction of a new twin home unit valued at $130,000.00, for property located at 4310
Mourning Dove Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2023-013.
15. Resolution approving the request of Robson Homes Inc., for tax exemptions on the
construction of a new twin home unit valued at $130,000.00, for property located at 4312
Mourning Dove Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2023-014.
16. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of
bid opening as January 19, 2023 and date of public hearing as February 6, 2023, in
conjunction with Asbestos Abatement Services, Contract No. AB-2023-02-04P, for
properties located at 1804 E. 4th Street, 207 Lafayette Street, 208 Sunnyside Avenue, and
637 Ankeny Street, and instruct the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2023-015.
17. Resolution setting a date of public hearing as January 17, 2023 to support, approve and
authorize submittal of the nomination of the Friedl Bakery Building, located at 302
Commercial Street, to the National Register of Historic Places, and authorize the Mayor and
City Clerk to execute said documents.
Resolution adopted and upon approval by Mayor assigned No. 2023
18. Resolution setting date of public hearing as January 17, 2023, to approve a Site Plan
Amendment request by Downing Construction, on behalf of Smith Family Dentistry, to
construct a new 7,407 square foot dentist office in the "R-4, R-P" Planned Residence
District, located east of 4020 Bankers Boulevard, and instruct the City Clerk to publish
notice.
Resolution adopted and upon approval by Mayor assigned No. 2023-016.
19. Resolution setting date of public hearing as January 17, 2023, to approve the request by
Mann Road Storage, LLC for a rezone of approximately 0.32 acres from "R-1" One and Two
Family Residence District to "C-2" Commercial District for a new storage facility, at the
former K-Mart site, located adjacent to 3810 University Avenue, and instruct the City Clerk
to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2023-017.
20. Resolution setting date of public hearing as January 17, 2023 to approve the request by C 10
Investments, LLC, to vacate a utility easement adjacent to the Ridgeway Avenue right-of-
way located east of 115 East Ridgeway Avenue, in the "S-1" Shopping Center District, and
instruct the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2023-018.
b. Motion to approve the following:
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Rebecca Johnson, Human
Rights Specialist and
Nancy Culpepper, Human
Rights Administrative
NCRA Just Economy
Conference 2023
Washington
D.C.
March 28-
30, 2023
$3,820.00
Secretary
January 3, 2023
Page 4
b.
c.
d.
e.
f.
g.
Jennifer McGee,
Bookkeeper/Administrative
Asst., Beverly Cosby,
Housing Coordinator,
Senada Muhic, Housing
Coordinator, Wanda
Dorris, Housing
Coordinator, Dana Jackson,
Housing Inspector, Rick
Kirby, Ridgeway Towers
Maintenance
Mental Health One
Day Training
West Des
Moines, IA
January 19,
2023
$480.00
Bob Jorgensen, Golf
Superintendent, and Vacant
Golf Superintendent
Position
2023 Turfgrass
Conference
Des Moines,
IA
February 14-
16, 2023
$470.00
Dennis Gentz, PE,
Assistant City Engineer
Iowa Concrete Paving
Association (ICPA)
Annual Workshop
Des Moines,
IA
February 1-
3, 2023
$507.60
Noel Anderson,
Community Planning &
Development Director and
Jamie Knutson, City
Engineer
Prospect presentation
Atlanta, GA
October 10-
11, 2022
$2,805.00
(amended)
Nathan Hinders, Firefighter
Paramedic School,
Kirkwood College
Cedar
Rapids, IA
January 17,
2023
through May
8, 2024
$14,012.50
Jacob Helgeson, Firefighter
Paramedic School -
Hawkeye Community
College
Waterloo,
IA
August 22,
2022 - July
2023
$12,000.00
2. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration Date
New or
Re -Appointment
Star Rupe
Main Street Waterloo
Redevelopment Authority
December 31, 2023
New
Jeanne Miller
Main Street Waterloo
Redevelopment Authority
December 31, 2023
New
Zach Hansen
Main Street Waterloo
Redevelopment Authority
December 31, 2023
Re -Appointment
Brandon Alvarado
Main Street Waterloo
Redevelopment Authority
December 31, 2023
Re -Appointment
Michael Huisman
Main Street Waterloo
Redevelopment Authority
December 31, 2023
Re -Appointment
Nick Hedrick
Main Street Waterloo
Redevelopment Authority
December 31, 2023
Re -Appointment
Brendon Wagner
Main Street Waterloo
Redevelopment Authority
December 31, 2023
Re -Appointment
3. Motion approving Recycling Yard License Applications as listed in Exhibit A.
4. Motion to deny Recycling Yard License Applications as listed in Exhibit A.
5. Motion to approve the appointment of Dejana Van Gundy to the position of Records Clerk II in the
Police Department, effective January 4, 2022.
Roll call vote -Ayes: Six. Motion carried.
January 3, 2023 Page 5
101134 - Feuss/Boesen
1.A.17 Resolution setting a date of public hearing as January 17, 2023 to support, approve and
authorize submittal of the nomination of the Friedl Bakery Building, located at 302 Commercial Street,
to the National Register of Historic Places, and authorize the Mayor and City Clerk to execute said
documents. Roll call vote -Ayes: Six. Motion carried.
David Dryer, 3145 W. 4th Street, questioned where this building is located.
Mayor Hart explained the location of the property.
Resolution adopted and upon approval by Mayor assigned No. 2023-019.
101135 - Boesen/Feuss
1.B.4. Motion to deny Recycling Yard License Applications as listed in Exhibit A. Roll call vote -
Ayes: Six. Motion carried.
Mr. Boesen questioned what happens when the license is denied.
Noel Anderson, Community Planning and Development Director, explained the denial.
PUBLIC HEARINGS
101136 - Feuss/Grieder
that proof of publication of notice of public hearing on Logan Avenue (US 63) from Donald Street to
Newell Street Traffic Adaptive System, Iowa DOT Grant Project No. ICAAP-SWAP-8155(781)--
SH-07., as published in the Waterloo Courier on December 27, 2022, be received and placed on file.
Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
101137 - Feuss/Grieder
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote -Ayes: Six. Motion carried.
101138 - Feuss/Grieder
that "Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed",
be adopted. Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-020.
101139 - Feuss/Grieder
Motion to receive and file and instruct City Clerk to read bids.
Bidder
Total Bid Amount
K&W Electric, Inc.
$162,450.00
Voltmer, Inc.
$196,463.00
Price Industrial Electric, Inc.
$278,500.00
Voice vote -Ayes: Six. Motion carried.
101140 - Feuss/Grieder
January 3, 2023 Page 6
that "Resolution awarding bid to KW Electric of Cedar Falls, Iowa in the amount of $162,450.00, in
conjunction with the Logan Avenue (US 63) from Donald Street to Newell Street Traffic Adaptive
System, Iowa DOT Grant Project No. ICAAP-SWAP-8155(781)--SH-07, approving the contract,
bond and certificate of insurance, and authorizing the Mayor to execute said documents", be adopted.
Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-021
RESOLUTIONS
101141 - Feuss/Nichols
that "Resolution directing filling Ward 4 City Council vacancy by appointment", be adopted.
Todd Obadal, 124 Amity Drive, commented that he supports the idea of holding a special election and
suggested that council was suppressing the citizen's right to vote on the matter. Mayor Hart took
exception to some of Mr. Obadal's comments. An exchange between the two took place before the
Mayor motioned for the Chief of Police to escort Mr. Obadal from council chambers.
Lawrence Marshall, 1024 Mobile Street, commented that he stands in agreement with however the
council votes.
Beverly Cosby, 315 Wendell Court, commented that they want a leader that is qualified and knows
what the 4th Ward need. She is in favor or a special election.
Mayor Hart commented on the Democratic Process.
Roll call vote -Ayes: Six. Motion carried.
101142 - Feuss/Grieder
To amend by calling for a special election to be held on March 7th. Roll call vote -Ayes: Six. Motion
carried.
Mr. Amos commented that he is vacating this position but he is concerned about the cost about holding
the election and that nobody will be in position until March. He commented that he does not believe
this is an appropriate direction. He further expressed that he believes people did not fully understand
why they were signing the petition.
Mr. Boesen commented that at this point he is in favor of holding a special election.
Mr. Nichols shared that Mr. Nichols and Mr. Boesen will fill in to represent Ward 4 during the
vacancy.
Resolution adopted and upon approval by Mayor assigned No. 2023-022.
101143 - Boesen/Nichols
that "Resolution approving a request by Big Hand Pepper, LLC for the Final Plat of Edison Addition,
a 32-lot residential subdivision in the "R-1,R-P" Planned Residence District and "C-P" Planned
Commercial District located west of 420 Harwood Avenue", be adopted. Roll call vote -Ayes: Six.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-023.
101144 - Boesen/Nichols
that "Resolution approving an Acquisition Contract with Hawkeye Community Foundation, Inc., to
acquire 1.72 acres of right-of-way and approving a temporary easement agreement for 1.33 acres, in
the amount of $4,009.71, and up to $1,000.00 in closing costs, located east of 6216 Hammond Avenue,
in conjunction with the Hammond Avenue Sink Creek Bridge Construction Project, and authorizing
the Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Six. Motion
carried.
January 3, 2023 Page 7
Resolution adopted and upon approval by Mayor assigned No. 2023-024.
101145 - Boesen/Nichols
that "Resolution approving Study Proposal with InVision Architecture for the study of the Waterloo
Center for the Arts building, for potential space sharing with Waterloo Community Playhouse, in the
amount of $17,500.00, and authorizing the Mayor and City Clerk to execute said documents", be
adopted. Roll call vote -Ayes: Six. Motion carried.
David Dryer, 3145 W. 4th Street, questioned why the individual in charge of the Center for the Arts is
not doing this study.
Noel Anderson, Community Planning and Development Director, provided an overview of the item
and explained that the potential renovations require the expertise of an architect and engineer.
Resolution adopted and upon approval by Mayor assigned No. 2023-025.
101146 - Grieder/Wilder
that "Resolution approving an Amendment to a Development Agreement with Arts Mall Properties,
LLC, adding wording to allow access to the building through City -owned property, and authorizing
the Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Six. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-026.
101147 - Grieder/Wilder
that "Resolution approving an Amendment to a Development and Minimum Assessment Agreement
with Gray Transportation, Inc., for the addition of five (5) years at 75 percent tax rebates, due to
additional improvements at the site for drainage, and authorizing the Mayor and City Clerk to execute
said document", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-027.
101148 - Grieder/Wilder
that "Resolution approving Supplemental Agreement No. 7 to a Professional Services Agreement with
Wayne Claassen Engineering and Surveying, Inc., of Waterloo, Iowa, originally executed October 10,
2016, in an amount not to exceed $44,800.00, in conjunction with the FY 2017 Hammond Avenue
Bridge Replacement Over Sink Creek Project, Contract No. 922, and authorizing the Mayor and City
Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-028.
101149 - Nichols/Wilder
that "Resolution approving Addendum No. 1 to a Professional Services Agreement with Robinson
Engineering Company of Independence, Iowa, originally executed April 5, 2021, in an amount not to
exceed $99,050.00, in conjunction with the FY 2022 North Crossing Area Study, Contract No. 1050,
and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes:
Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-029.
101150 - Nichols/Wilder
that "Resolution approving a Software Service Agreement with Tyler Technologies, Inc., for Tyler
Time and Attendance Software (ExecuTime), in an amount not to exceed $88,300.00, and authorizing
the Mayor to execute said documents", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-030.
January 3, 2023 Page 8
101151 - Nichols/Wilder
that "Resolution approving changes to the City Credit Card Policy, effective January 4, 2023", be
adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2023-031.
101152 - Nichols/Wilder
that "Resolution approving a Professional Services Agreement with Magellan Advisors, LLC, in an
amount not to exceed $949,000.00, for project and construction management and inspections services
for the fiber backbone and fiber -to -the -home network project implementation in 2023, and authorizing
the Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Motion carried.
Mr. Grieder expressed is support of the item.
Resolution adopted and upon approval by Mayor assigned No. 2023-032.
ORDINANCES
101153 - Amos/Wilder
that "an ordinance amending the City of Waterloo Code of Ordinances by repealing Section 2,
Municipal Seal, of Chapter 2, Municipal Charter and Seal, Title 1, Administration, and enacting in
lieu thereof a new Section 2, City Seal and Logo", be received, placed on file, considered and passed
for the first time. Roll call vote -Ayes: Six. Motion carried.
Forest Dillavou, 1725 Huntington Road, commented that he is concerned about the timing and cost of
this expense.
101154 - Amos/Wilder
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Six. Motion carried.
101155 - Amos/Wilder
that "an ordinance amending the City of Waterloo Code of Ordinances by repealing Section 2,
Municipal Seal, of Chapter 2, Municipal Charter and Seal, Title 1, Administration, and enacting in
lieu thereof a new Section 2, City Seal and Logo", be considered and passed for the second and third
times and adopted. Roll call vote -Ayes: Six. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5678.
ADJOURNMENT
101156 - Grieder/Amos
that the Council adjourn at 6:25 p.m. Voice vote -Ayes: Six. Motion carried.
Kelley ¶Fe(chle
Kelley Felchle
City Clerk