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HomeMy WebLinkAboutApproved Documents - 3/6/2023TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1160 1512 $130, 000.00 $99,996.21 $3,670.00 $26,333.79 02/16/2023 Copy - Department NAME(S) AND POSITION(S): Sergeant Zubak, Investigator Berry, Tindall, Bruggeman, S/A Austin DATE: 02/09/2023 NAME OF CLASS / MEETING: 2023 Iowa Narcotics Officers Association Annual Conference DESTINATION: West Des Moines DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 03/21/2023 RETURN DATE: 03/23/2023 DATE(S) OF MEETING: 03/21/2023 to 03/23/2023 PURPOSE OF TRAVEL/TRAINING: These members of the Tri-County Drug Enforcement Task Force will be attending the 2023 Iowa Narcotics Officers Association Conference in West Des Moines, Iowa on March 21-23, 2023. This will be paid out of Tri-County Forfeiture Funds. The cost will not exceed $3,670.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1,830.00 LODGING $540.00 MEALS $1,300.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 3,670.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-1-1160-1512 11TRI.TRIF X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 734.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Steve Bose, Lieutenant Training Unit DEPARTMENT HEAD 02/09/2023 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: Finance Committee Approved - 3/6/2023 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE ❑EPT. STAFF ONLY LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori•'nal - Clerk/Finance Co• - be•artment NAME(S) AND POSITION(S): Noel Anderson, CP&D DATE: February 15, 2023 NAME ❑F CLASS 1 MEETING: Bloomberg Harvard Leadership Initiative ❑ESTINATION: New York, NY ❑EPARTURE POINT IF NOT WATERLOO: ❑EPARTURE DATE: 8/13/22 RETURN ❑ATE: 8/19/22 DATE(S) OF MEETING: August 14-18, 2022 PURPOSE OF TRAVEL/TRAINING: This conference offers leadership and organizational practices for Senior Leaders within their city *program is covering all travel expenses w/exception of a few meals/checked bags WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE ❑EPARTING FROM: ESTIMATE OF COST: LODGING TAXI 350.00* MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 350.00 BUDGET LINE ITEM: 010-08-57001346 X GRANT REIMBURSABLE YES NO X REQUIRE❑ CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND I5 NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ❑ate Approved by Finance Committee: ,,,,, Finance Committee Approved - 3/6/2023 ❑EPARTMENT HEAD ❑ATE ❑ATE K:'.Shared Goodies `.Forins`.Travel Request Forin TRAVEL REQUEST CITY OF WATERLOO FINANCE ❑EPT. STAFF ONLY LINE ITEM USED 010-08-5700 13451010-02-8100 1346 FY 23 BUDGETED $3,500.001$3,280.00 EXPENDED YTD $1.320.00/$1,320.00 THIS REQUEST $1,960.001$1,960.00 LEFT AFTER THIS REQUEST $220.00/$0.00 DATE 02/24/2023 Ori•ina! - Clerk/Finance Co• - De•artment NAME(S) AND POSITION(S): Noel Anderson, CP&D Ray Feuss, Councilman DATE: 02/23/2023 NAME ❑F CLASS 1 MEETING: 2023 Cedar Valley Coalition ❑ESTINATION: Washington, DC ❑EPARTURE POINT IF NOT WATERLOO: ❑EPARTURE DATE: 04/24/2023 RETURN ❑ATE: 04/26/2023 DATE(S) OF MEETING: 04/25/2023 PURPOSE OF TRAVEL/TRAINING: Travel with the Cedar Valley Coalition group to meet with Congressional Delegation Members. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE ❑EPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $1800.00 $420.00 LODGING TAXI MEALS PARKING REGISTRATION $1,500.00 AIRFARE MILEAGE/FUEL $200.00 MISCITOLLS TOTAL FOR ALL: $ 3,920.00 BUDGET LINE ITEM: o• 0-08-5700 1345/010-02-8100 1346 X GRANT REIMBURSABLE YES NO X REQUIRE❑ CERTIFICATION YES NO TOTAL: $ 1,980.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Noel Anderson ❑ate Approved by Finance Committee: ❑EPARTMENT HEAD ❑ATE 02/23/2023 ❑ATE K:'.Shared Goodies `.Fonns`.Travel Request Form City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 60,000 plus est. shipping costs of $ to pay for or purchase Marketing plan for Waterloo Regional Airport FY-23 IDOT Air Service Grant, which includes Location Targeting, SEM, Social Media, Creative & Site Re -messaging, Videos & misc agency services. This purchase or expenditure is being made because: continues enhanced marketing plan for Waterloo Regional Airport and American Airlines. Plan was approved by Air Service Working Group and the Airport Board. Vendor selected for this purchase: Advance Aviation ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: The Airport Board and Air Service Working Group have been working with air service consultants, Volaire and Advance Aviation, to help position ALO to come back from the pandemic as strong as possible. Advance Aviation was chosen based on their work with 70 airport clients and excellent marketing presentation/plan. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds Road Use Tax Federal./other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 291-29-7760-1351 / 010-29-7700-1351 29PR0.ADV23 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 96,000 / 50,000 and the current available balance is $ 68,444.46 / 34,549.47 Respectfully submitted, Keith Kaspari 2/22/2023 (5N0,49sue`° 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Finance Department to expend $ 13,583.46 plus est. shipping costs of $ 0.00 to pay for or purchase 20 scanners for remaining departments to scan their invoices directly into laserfiche for the paperless AP process finance is implementing. This purchase or expenditure is being made because: Finance is making our AP process paperless so all those who enter invoices need to be able to scan those invoices in to lasertiche. Vendor selected for this purchase: Insight ❑■ Bids or written quotes were taken on this purchase, as follows: Insight: $13,583.46 + $0.00 S/H CDW-G: $16,031.00 + $0.00 S/H Scan Store: $20,300+$453 S/H = $20,753.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal./other grants Sewer El Other (specify) This expenditure is to be coded to the following budget line -item: 420-01-8225-2106 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 13,583.46 and the current available balance is Respectfully submitted, Bridgett Wood 02/28/23 $ 13,583.46 SIGNED 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Housing Authority Department to expend $ 5,571.17 plus est. shipping costs of $ 0 to pay for or purchase Water Softener for Ridgeway Towers Apartments This purchase or expenditure is being made because: Current water softener is almost 15 years old, has stopped working and cannot be repaired. Vendor selected for this purchase: Culligan Iowa ❑■ Bids or written quotes were taken on this purchase, as follows: Culligan Iowa $5,571.17 Scharnweber Water Conditioning Inc. $5,600.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal./other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 283-13-5451-1382 13CAP FY22 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 83,481.00 and the current available balance is $ 55,813.81 Respectfully submitted, Julie Dawson 02/15/2023 �t a) 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 11,627.36 plus est. shipping costs of $ Leisure Services Department to expend to pay for or purchase 16 acres worth of Cedar Valley Monarch Zones Pollinator seed mix for Tibbits Park pollinator habitat project. This purchase or expenditure is being made because: The above seed mix will be used to establish a pollinator habitat on 14 acres of Tibbits Park with 2 acres -worth extra seed to ensure even planting. Vendor selected for this purchase: Allendan Seed, Cedar Valley Arboretum. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Funding for this project was donated by the Young Family Foundation as a part of the Cedar Valley Monarch Zones project. This project requires the CVMZ Pollinator seed mix of which there is one vendor for. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal./other grants Sewer ❑ Sanitation Other (specify) Donation This expenditure is to be coded to the following budget line -item: 010-37-4105-1537 37GFT. YFPlant (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 20,000 and the current available balance is Respectfully submitted, Psul Huting 2/21/2023 $ 20,000 (Writ Nac,1° 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/6/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 5,000 plus est. shipping costs of $ to pay for or purchase Rock for Gates Golf course. This purchase or expenditure is being made because: Rock is needed to line the banks of #12 pond and also to repair maintenance roads on the course which have become mostly mud. Vendor selected for this purchase: Basic Materials Waterloo ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Basic Materials is the owner of the rock quarries in the Waterloo Area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds Road Use Tax Federal./other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4125 1371 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 17,890.00 and the current available balance is $ 11,164.00 Respectfully submitted, Paul Hugint 2/17/2023 Naad 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,390 plus est. shipping costs of $ to pay for or purchase One Traffic Signal Controller. This purchase or expenditure is being made because: The unit at West 4th Street and Jefferson Street was damaged by a Leisure Services employee during snow removal. Vendor selected for this purchase: Mobotrex, Davenport IA ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This model is required to be compatible with the central system that operates the traffic signals. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 20,940.00 and the current available balance is Respectfully submitted, Paul Huting 2/17/2023 $ 15,747.77 TWtzuar-W SIB,ED 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 8,573.00 plus est. shipping costs of $ 0 to pay for or purchase professional liability insurance renewal for the Tri-County Drug Enforcement Task Force. This purchase or expenditure is being made because: This is an annual renewal of liability insurance coverage for Tri-County Drug Enforcement Task Force personnel. Vendor selected for this purchase: Iowa Communities Assurance Pool (ICAP) ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Iowa Communities Assurance Pool (ICAP) is a group insurance carrier that provides coverage for Tri-County Drug Enforcement Task Force Board, Staff and Investigators. This insurance has been in place for several years. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal./other grants Sewer El Sanitation Other (specify) Tri-County Forf This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11TRITRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 130,000.00 and the current available balance is $ 30,003.79 Respectfully submitted, Aaron McClelland, Police Captain 2/23/23 s`o 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,995.00 plus est. shipping costs of $ to pay for or purchase Dolan Consulting group departmental training This purchase or expenditure is being made because: This expenditure is for department wide on line training. Courses to be taken by departmental staff include diversity, de escalation, officer intervention ect. Vendor selected for this purchase: Dolan Consulting ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Dolan consulting offers the most training per officer for the lowest cost. After researching three different companies the department has decided to go with them. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds Road Use Tax Federal./other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI .WPDF Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 33,000.00 and the current available balance is $ 17,368.91 Respectfully submitted, Aaron P. McClelland, Police Captain 2/1/2023 (Sh �at SIBNEU 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Blower) Department to expend $ 6,716.00 plus est. shipping costs of $ 500.00 to pay for or purchase Repair and Cleaning of Roots Blower This purchase or expenditure is being made because: Blower not operating properly Vendor selected for this purchase: Air Blower Services n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Sole Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund 0 Road Use Tax 0 Sewer E Sanitation ▪ Bonds E Federal/other grants E Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 238,177.13 Respectfully submitted, Brian Bowman 2120/23 ( Uv S E 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/6/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Streets Department to expend $ 2,747.25 plus est. shipping costs of $ 187.46 to pay for or purchase 55 gallon drum of LUBRA-SEAL This purchase or expenditure is being made because: Lubra-seal is a corrosion lubricant to prevent rusting and corrosion during the summer months. Used for salt rings, ladder chains, and hydraulic fittings on snow equipment. Vendor selected for this purchase: Rhomar Industries, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Proprietary product Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds • Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1513 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 315,000.00 and the current available balance is Respectfully submitted, $ 115,935.72 Sheila Steffen (S> 20a( SIGNED 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies'.forms'.Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Greenbelt Lake Improvements Phase II Todd Derifield $ 193,890.00 1. How will this project be funded? A. Federal Grant Yes ❑ No Grant Name CFDA # B. State Grant Yes X No Grant Name Reap Grant C. City Match Source of Funding D. Other Entities Yes x No Name City bond money To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑x ❑ Yes No ❑ 0 ❑ 0 ❑ 0 ❑ 0 Project will include improvements to the Greenbelt Lake area in the Katoski Greenbelt, including shelter, information kiosk, park entrance sidewalk, kiosk launch Reap Grant in the amount of $193,890.00 Page 2 must be attached and signed. K",shared goodies\forms\\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 3/6/2023 Project Name (from page one) Greenbelt Lake Improvements Phase II Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4100 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3111 Hotel Motel EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: Total 290-37-4100 $ 193,890.00 193,890.00 TOTALS $ 193,890.00 $ - $ - $ - $ 193,890.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2168 Park Improvements 2166 Ash tree bond $ 193,890.00 193,890.00 TOTALS $ 193,890.00 $ - $ - $ - $ 193,890.00 Paul Huting 2/15/2023 SIONE0 3/6/2023 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:`shared goodies'.formsl'Page 2 (Constr Proj) (Iv1ar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO 3/6/2023 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the fo lowing line -item budget amendment for FYE 2023 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4125 3000 cash 37GLF.0001 7,890.00 010 37 4125 1371 bldg grounds maint 37GLF.0001 7,890.00 TOTAL This amendment is being requested because: $7,890.00 TOTAL $7,890.00 to carry forward a portion of the cash balance in the golf set aside at the end of Fiscal 2022. The funds will be available for upcoming projected expenses. Prior Committee Actions (Dates): Paul Huting 02/20/2023 V (? r.Au SIGNED 3/6/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:luserslshared goodieslformsl (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total US Dept of Justice, NW3C - Northern and middle states rural law enforcement training Rob Duncan $ 68,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name X No CFDA # 72-015 B. State Grant Yes Grant Name C. City Match D. Other Entities Name No Source of Funding Yes No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will use the funds to place cameres throughout the city. 100.00% Done None n Yes No X Page 2 must be attached and signed. K:\shared goodies\forms\US dept of Justice - N W 3C\Page 1 All Erojects ,())/Idr 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee 3/6/2023 Approval Date Project Name (from page one) US Dept of Justice NW3C - Northern and Middle states rural law enforcement training Department No. project will be budgeted under 11 Activity No. project will be budgeted under 1150 REVENUES: 3000 Cash on Hand To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: Total 3350 Federal Grant 68,000.00 68,000.00 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: TOTALS $ 68,000.00 $ $ $ - $ 68,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2110 Machinery/Equipment 68,000.00 68,000.00 TOTALS $ 68,000.00 $ $ $ 68,000.00 // .2iz z/t 3 �3 NO46( 11sf 0 3/6/2023 (Si nature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\US dept of Justice - NW3C1Page 2 (Donal or NON-constt)..(Mar 2010).