HomeMy WebLinkAboutApproved Documents - 3/20/2023TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-29-7700 1346
$10,000.00
$5,852.77
$2,500.00
$1,647.23
03/02/2023
Copy - Department
NAME(S) AND POSITION(S):
Tyler Hare, Airport Ops Specialist
NAME OF CLASS / MEETING:
Airport Firefighter/ Fox Valley Technical College,
ATW ARFF Training Center
DATE: 3/2/23
DESTINATION: Appleton, WI
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 16, 2023
RETURN DATE:
April 21, 2023
DATE(S) OF MEETING:
April 17 - April 21, 2023
PURPOSE OF TRAVEL/TRAINING:
FAA Part 139 requires all Airport Rescue Firefighters to complete a certified ARFF training course
before they can work a solo shift. Fox Valley is the closest facility that provides this training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo Airport
ESTIMATE OF COST:
600
LODGING
270 MEALS
1,450 REGISTRATION
180 MILEAGE/FUEL
TOTAL FOR ALL: $ 2,500
BUDGET LINE ITEM: 010-29-7700-1346
TAXI X GRANT REIMBURSABLE
PARKING YES NO
AIRFARE X
MISC/TOLLS YES NO
REQUIRED CERTIFICATION
TOTAL: $ 2,500
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Keith Kaspari
Date Approved by Finance Committee:
A) 4
DEPARTMENT HEAD DATE
3/2/2023 3/20/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
525-15-5400 1346
$5,000.00
$510.68
$975.00
$3,514.32
03/10/2023
Copy - Department
NAME(S) AND POSITION(S):
Randy Bennett, Public Works Division Manager; Scott
Brunson, Sanitation Director
DATE: 3/9/2023
NAME OF CLASS / MEETING:
APWA American Public Works Assoc Spring
Conference
DESTINATION:
West Des Moines
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
March 29, 2023
RETURN DATE:
March 31, 2023
DATE(S) OF MEETING:
March 29 - 31, 2023
PURPOSE OF TRAVEL/TRAINING:
APWA American Public Works Assoc. Iowa Chapter Spring Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x
YES NO
COST $
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$335 LODGING
$140 MEALS
$500 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 975.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 525-15-5400-1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 487.50
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Randy Bennett
DEPARTMENT HEAD
3/9/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
(Nul,effNo(
DATE
3/20/2023
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100 1346
$123,416.00
$82,476.18
$250.00
$40,689.82
2/8/23
Copy - Department
NAME(S) AND POSITION(S):
Officer Christopher Kubli
DATE: 3/2/23
NAME OF CLASS / MEETING:
Street Cop Training "The Gun Game"
DESTINATION:
Sioux City, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
4/3/23
RETURN DATE:
4/3/23
DATE(S) OF MEETING:
4/3/23
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Officer Christopher Kubli to Street Cop Training "The Gun Game". The
training is being held in Sioux City, IA. The total city cost not to exceed $300.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
$250.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 250.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 250.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Steve Bose, Lieutenant Training Unit
DEPARTMENT HEAD
3/2/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
Tu4ett Nam°
DATE
3/20/2023
City Clerk Use Only
Finance Committee
Approval Date
3/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Clerk's Office Department to expend
$ 3,454.00 plus est. shipping costs of $ 99.97 to pay for or purchase
Supplemental Edits to Ordinances 5642 through 5677
This purchase or expenditure is being made because:
Updates to ordinances needed to be codified.
Vendor selected for this purchase:
American Legal Publishing
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
American Legal Publishing is the vendor for codification.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1319
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Kelley Felchle, City Clerk 3/8/2023
$ 8,861.00
$ 4,402.58
DIGITALLY
SIGNED 3/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
3/20/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me 3,340.00 plus est. shipping costs of $ to pay for or purchase
Golf course supplies from Standard Golf.
This purchase or expenditure is being made because:
to replace old flags, flagsticks, broken ball washers, worn out cups and other
miscellaneous golf course equipment.
Vendor selected for this purchase:
Standard Golf, Cedar Falls IA
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Standard Golf gives the City 25% off retail which is lower than any prices around.
Quote attached.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1567
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 3/3/2023
$ 4,592.00
$ 3,492.41
qw.o.e.tt N044° ,13K 3/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
3/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 3,600.00 plus est. shipping costs of $ to pay for or purchase
parts required for general maintenance and repairs on the golf course irrigation systems.
This purchase or expenditure is being made because:
regular maintenance is required. This order allows us to have repair parts on hand.
Vendor selected for this purchase:
MTI Distributing, Grimes IA
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
the irrigation systems were purchased at MTI, they have the parts needed for repairs.
They are the only vendor for this area.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1565
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 5,714.00
and the current available balance is $ 4,390.47
Respectfully submitted,
Paul Huting 2/28/2023
NocW ' 3/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 101.99 per unit
plus est. shipping costs of
Leisure Services Department to expend
$ NA to pay for or purchase
portable handicap restrooms to be placed at various parks.
This purchase or expenditure is being made because:
The units are placed in various parks for the summer season. Approximately 12 units
are rented per month and vary relating to park activities. Price fixed @ $101.99
Vendor selected for this purchase:
Cooley Pumping (dba Paul's Potties) Grundy Center, IA
❑ Bids or written quotes were taken on this purchase, as follows:
Estimated expense for FY 2022 $3,500
Estimated expense for FY 2024 $2,907
IT Bids or quotes were not taken on this purchase because:
Vendor agreed to continue service at last year's pricing. No additional charges for
delivery or pickup.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100 1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,064.00
and the current available balance is $ 83,849.99
Respectfully submitted,
Paul Huting 3/2/2023 w,19,ett No.c.W 3/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 8,928.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase
300 sign posts from DOT
This purchase or expenditure is being made because:
300 sign posts needed to replace damaged posts and to have on hand for future needs.
Vendor selected for this purchase:
Ti Bids or written quotes were taken on this purchase, as follows:
DOT $8,928.00
Iowa Prison Industries $12,240.00
TAPCO $34,968.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-17-7120-2125 / 266-17-7120-1577
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 25,546.00 / 17,000.00
and the current available balance is
Respectfully submitted,
Sheila Steffen
3/7/2023
$ 15,381.59 / 8,692.47
i Nu0 ` 3/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO
If so, date approved: /20/2023
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4180 3481
Conc Rev
37SPLX.OPEf
6,945.00
010 37 4180 1553
Merch For Resale
6,945.00
TOTAL
This amendment is being requested because:
$6,945.00
TOTAL
$6,945.00
to budget funds that have exceeded the budgeted amount in Concessions revenue and expense, SportsPlex Budget.
Prior Committee Actions (Dates):
Paul Huting 3/2/2023
NacW
SIGNS
sicrvrn
3/20/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amend 4180 (2).xls (Apr 2003)