HomeMy WebLinkAbout1981-376-07.20.1981 RESOLUTION NO. 1981-376
RESOLUTION BY THE CITY COUNCIL OF THE
CITY OF WATERLOO CREATING A
CONVENTION & VISITORS BUREAU UNDER
CONTRACT WITH THE WATERLOO CHAMBER OF
COMMERCE.
WHEREAS, the Waterloo City Council is desirous of entering into a
contract with the Waterloo Chamber of Commerce for the creation
and operation of a Convention & Visitors Bureau, and
WHEREAS, funding for the operation of such a Convention & Visitors
Bureau will come from one half the annual gross receipts to the
City of Waterloo from the Hotel/Motel tax approved by Waterloo
citizens .
Now, therefore, be it resolved by the City Council of the City of
Waterloo, Iowa that:
1 . A Waterloo Convention & Visitors Bureau be formed consisting
of volunteer members representing hotel/motel interests,
restaurants and bars, allied businesses, organizations, and
individuals who may want an active interest in the convention &
tourism area.
2. Membership in the Waterloo Convention and Visitors Bureau will
consist of any individual or business representative in the
Waterloo area who has an interest in the activities and affairs of
the Bureau and who will personally involve themselves in the
programs of the organization.
There will be no limit to the number of Bureau members. Members
must agree to be regular attenders at scheduled meetings and to
participate as volunteers in the operation of the Bureau.
3. Officers of the Bureau will consist of a Chairperson, Vice
Chairperson, and Secretary duly elected from the Bureau. Term of
office will be limited to a year with re-election to successive
terms permissible.
4. A committee will be formed of Bureau officers and two Bureau
members duly elected by their counterparts to act for the Bureau
between regular meetings, to organize the meetings and to serve as
liaison with the Chamber of Commerce, Mayor and City Council.
Number on the Executive Committee will be limited to five (5)
members from the Bureau plus representation from the Waterloo City
Council, ConWay Trustees, and Chamber of Commerce officer.
5. Regular meetings of the Bureau will be held a minimum of once
a month at a date and time convenient to a majority of Bureau
members .
Meetings of the Executive Committee will also be monthly prior to
the Bureau meeting to discuss agenda items and establish a
program. Special meetings may be called by the Chairperson in the
interim to conduct the affairs of the Bureau.
6. The Waterloo Chamber will employ the Bureau Manager and
supportive staff. Bureau personnel will be covered under the
Chamber' s personnel policies and benefit program.
7. A program of work will be developed to provide direction to
the Bureau staff and volunteers .
8 . A budget will be established based on anticipated revenues and
expenses . Statements will be presented regularly on the financial
condition of the Bureau and distributed to identified interests .
9. The Waterloo Chamber will provide the accounting services
within its structure and will provide financial statement when
requested.
10 . The Bureau will operate out of the Chamber offices at 229 West
5th Street where it was located initially.
Cancellation of this contract may be exercised by a majority vote
of the Waterloo City Council upon giving the Waterloo Chamber of
Commerce 90 days notice before official termination.
Passed and adopted this 20th day of July, 1981 .
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