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Home My WebLink AboutApproved Documents - 4/3/2023FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-18-7950 1315/266-19-7100 1315&1346 TRAVEL REQUEST CITY OF WATERLOO $1,550.00/2,000.00/3,500.00 FY 23 BUDGETED EXPENDED YTD $210.00/175.00/1,230.00 THIS REQUEST $1,243.67/1,243.67/1,243.67 LEFT AFTER THIS REQUEST $96.33/581.33/1,026.33 DATE 3/22/23 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Randy Bennett, Public Works Division Manager; Shawn Fisher, Street Dept Director; Rich Strange, Fleet Director DATE: 3/9/2023 NAME OF CLASS / MEETING: APWA American Public Works Assoc Snow Conference DESTINATION: Om aha, Nebraska DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 16, 2023 RETURN DATE: April 19, 2023 DATE(S) OF MEETING: April 16 - 19, 2023 PURPOSE OF TRAVEL/TRAINING: APWA American Public Works Assoc. Snow Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1,116 $840 $1,725 LODGING MEALS REGISTRATION MILEAGE/FUEL $50 TOTAL FOR ALL: $ 3,731.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-18-7950-1315; 266-19-7100-1315 & 1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 1,243.67 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Randy Bennett 4/3/2023 DEPARTMENT HEAD DATE 3/9/2023 DATE K: \Shared Goodies\Forms\Travel Request Form Zo( TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100 1346 $123,416.00 $82,726.18 $600.00 $40,089.82 3/13/23 Copy - Department NAME(S) AND POSITION(S): Officers Chris Kubli and Mitchell McGee DATE: 3/13/2023 NAME OF CLASS / MEETING: Field Training Officer Certification DESTINATION: Waterloo, IA (online training) DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/3/23 RETURN DATE: 4/5/23 DATE(S) OF MEETING: 4/3-5/23 PURPOSE OF TRAVEL/TRAINING: The above listed officers will attend a web based Field Training Officer Certification 4/25-27/22. This is a required certification to train new Police Officers. These officers will not need any other travel expenses. The cost for this required course will not exceed $600.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $600.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 600.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 300.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lieutenant Steve Bose DEPARTMENT HEAD 03/13/2023 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 4/3/2023 DATE Tu4ert Z0 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-27-2505-1346 $15,700.00 $7,030.29 $1,538.16 $7,131.55 03/22/23 Copy - Department NAME(S) AND POSITION(S): Rebecca Johnson, HRTS Specialist & Nancy Culpepper, Administrative Secretary DATE: 03/22/2023 NAME OF CLASS / MEETING: FEPA Training DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Davenport, Iowa DEPARTURE DATE: April 24, 2023 RETURN DATE: April 27, 2023 DATE(S) OF MEETING: April 25-27, 2023 PURPOSE OF TRAVEL/TRAINING: EEOC/FEPA Investigator Training WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE x DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 1000.00 LODGING 360.00 MEALS REGISTRATION 178.16 MILEAGE/FUEL TOTAL FOR ALL: $ 1538.16 TAXI PARKING YES NO AIRFARE MISC/TOLLS YES NO BUDGET LINE ITEM: 010-27-2505-1346 X GRANT REIMBURSABLE X REQUIRED CERTIFICATION TOTAL: $ 769.08 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Abraham L. Funchess, Jr. DEPARTMENT HEAD March 20, 2023 I APPROVE THIS TRAVEL REQUEST KtRAXX 4/3/2023 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-37-4100-1346 $6,550.00 $2,249.00 $3,650.00 $651.00 3/21/2023 Copy - Department NAME(S) AND POSITION(S): Tanner Kroeze & Andrew Brauner (Forestry Apprentices) DATE: 3-21-23 NAME OF CLASS / MEETING: Basic Arborist Training DESTINATION: Columbia, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5-7-23 RETURN DATE: 5-12-23 DATE(S) OF MEETING: 5-8-23 thru 5-12-23 PURPOSE OF TRAVEL/TRAINING: This training is educational in the field of Arboriculture and required as part of the Forestry Apprentice Program Contract. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 850 LODGING 300 MEALS 2200 REGISTRATION 300 MILEAGE/FUEL TOTAL FOR ALL: $ 3650 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-37-4100 1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 1825 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Paul Huting DEPARTMENT HEAD 03/21/2023 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 4/3/2023 DATE (Nu4ett ZOO City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,154.00 plus est. shipping costs of $ 600.00 to pay for or purchase replacement canopy for the passenger boarding bridge. This purchase or expenditure is being made because: Existing canopy has multiple tears in the fabric and rivets that have torn away. Vendor selected for this purchase: JBT AeroTech n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: JBT AeroTech (formerly FMC Jetway) is the manufacturer of the boarding bridge and, therefore, the sole source of OEM (Original Equipment Manufacturer) parts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds . Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 29A1P.0049 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 295,498.00 and the current available balance is $ 117,096.96 Respectfully submitted, Keith Kaspari 3/22/2023 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 7,720.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Battery replacement including 3 year warranty for forklift at Waterloo Convention Center. Vendor selected for this purchase: Hupp Toyota rill Bids or written quotes were taken on this purchase, as follows: Hupp Toyota - $ 7,720.00 MH Equipment - $ 8,113.00 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund ri Road Use Tax n Sewer Sanitation nBonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 322-22-6860-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 3,000,000.00 and the current available balance is $ 2,054,525.48 Respectfully submitted, Greg Ahlhelm - Building Official 3/23/2023 Z i Zo.o.q° 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslformsIExpenditure Pre-Authorization.xls (Mar 2010) HUPP TOYOTAL Hupp ToyotaLift 889 Doris Dr Evansdale, IA 50707 319-433-0029 Customer: City of Waterloo Address: Attn: Ed Abben Date: 2/9/2023 Quote #: 0209Amp-Up Phone: 319-269-4688 Type Included QTY Each Extended 1 IBP Amp Up Model 18-D85-21 Voltage - 36 Volt Dimensions 38-3/16 x 350 Grey Connector Lift Pickup and Battery 24-9/16 Swap x 22-5/8 / Install $7,514.00 $206.00 $7,514.00 $206.00 1 Warranty (3 Year Manufacturer Warranty INCL INCL Price Trade in Tax Freight Total If Tax Exempt, please send Signed Iowa Tax Exempt Form Best Regards, Branden Hoth HUPP Toyota -lift 319-929-1045 Accepted by: Tax Exempt# Title: Date: PO#: DAVENPORT 4821 Tremont Avenue Davenport, IA 52807 563.322.3168 • 888.322.3168 ;INKt=NY 1120 SE Lorenz Drive Ankeny, IA 50021 515.965.5555 • 800.966.4877 i CEO IA 8915 N Pioneer Road Peoria, IL 61615 309.674.4877 • 877.751.4877 CEDAR RAPIDS 285 33rd Avenue SW Cedar Rapids, IA 52404 319.362.0098 • 844.552.7216 Equipment MH People, Passion, ?purpose.., Bill To City Of Waterloo, Ia 3505 Easton Avenue Waterloo, Iowa 50702 Quoted To: (319) 230-4204 Quote Number: SQ-07211-031323 829 Westfield Avenue Waterloo, Iowa 50701 (319) 235-7035 www.mhequipment.com Ship To City Of Waterloo, Ia 3505 Easton Avenue Waterloo, Iowa 50702 Quoted By: Tomas Heidenwirth (319) 486-6088 teidenwirth@mhequipment.com Effective: 03/14/2023 Expires: 04/13/2023 We are pleased to make the following proposal. Ref Qty Model Desc Each Ext Q17370 1 N/A Concentric D imensi ons: 18-85-21 38.25 x Industrial 24.44 x 22.62 Battery without 36 volt, cover 850 amp hour • t$81 13.00 $8, l 13.00 Quote Total: $ 8,1 13.00 Does not include tax or freight. Terms: Net 10 Days Delivery: Three Weeks FOB: Other (See Notes) Comments: Concentric 18-85-21 Industrial Batter}C5-Year Wanantx} 36 volt, 850 amp hour • Dimensions: 38.25 x 24.44 x 22.62 without cover • Weight: 2,448 pounds 2-4 Week Lead time MH Equipment 03/13/2023 Customer Representative Date PO# City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,521.00 plus est. shipping costs of $ to pay for or purchase IP Security Cameras This purchase or expenditure is being made because: Reinstall 6 owner provided IP cameras, replace 3 cameras that cannot be repaired, and purchase 2 new mega pixel fisheye cameras for North & South Lobby area at Waterloo Convention Center. Vendor selected for this purchase: Hawkeye Alarm & Signal Company Bids or written quotes were taken on this purchase, as follows: ElBids or quotes were not taken on this purchase because: Hawkeye Alarm was previous vendor for cameras. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: U General Fund nBonds n Road Use Tax Sewer C Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 322-22-6860-2152 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 3.000.000.00 and the current available balance is $ 2,062,245.48 Respectfully submitted, Greg Ahlhelm - Building Official 3/21/2023 ?Wye& ZOaa.f 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) HAWKEYE ALARM & SIGNAL COMPANY LISTED BY UNDERWRITERS LABORATORIES 16 WEST COMMERCIAL STREET, WATERLOO IA 50701 PO BOX 2431 319-232-0490 BURGLARALARM - FIRE ALARM - VIDEO SURVEILLANCE - ACCESS CONTROL -NETWORK CABLING- FIBER OPTICS February 20, 2023 Waterloo Convention Center 200 W. 4th Street Waterloo, IA RE: Quote for Camera Work • Reinstall six owner provide IP security cameras. • Test and attempt to repair cameras that are not connecting. • Replace up to 3 cameras that are not able to be repaired. • All wire and labor needed to install the above equipment. Hawkeye Alarm's bid for the above system is not to exceed $1,800.00 plus -tax. Optional: Install one- 12 mega pixel fisheye camera at the north lobby area, $1,223.00 plus tax. • Covers new Northeast entry and elevator landing. • Replaces existing camera. Install one- 12 mega pixel fisheye camera at the South lobby area, $1,498.00 ples-tax<, • Covers new Southeast entry and new hallway. If you have any questions, please call me at 232-0490. Thank you. Submitted by, Ross Samek Hawkeye Alarm & Signal Company Tc-aJ LI 5 a 1 0 c� City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 16,800 plus est. shipping costs of Neighborly Software Annual Renewal Community Development Department to expend $ to pay for or purchase This purchase or expenditure is being made because: Licensing is required yearly Vendor selected for this purchase: Neighborly Software n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Annual renewal only Prior Committee Actions (Dates): 12-20-2021 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds . Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 224-32-5851-1520 32CARE3.ADMN (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Angie Fordyce 03-21-23 $ 30,000 $ 30,000 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ NTE 6,500.00 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase TV advertisement package and commercial production for golf course marketing. This purchase or expenditure is being made because: Marketing of the golf courses is necessary to increase play and revenue at each facility. Strategy 4.1 promote City of Waterloo, services and programs. Vendor selected for this purchase: OnMedia n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: OnMedia (Mediacom) is the only regular TV cable provider in the Waterloo market. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer Bonds El Sanitation ❑ Federal/other grants j Other (specify) hotel motel grant This expenditure is to be coded to the following budget line -item: 010-37-4105 1351 37HMT.GLF23 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Paul Huting 3/20/2023 $ 12,000.00 $ 12,000.00 ' 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ NTE 6,500 Leisure Services Department to expend plus est. shipping costs of $ to pay for or purchase advertising of the three municipal golf courses Gates, Warren Memorial, South Hills. This purchase or expenditure is being made because: Marketing of the golf courses is necessary to increase play and revenue at each facility. Strategy 4.1 promote City of Waterloo, services and programs. Vendor selected for this purchase: KWWL n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: KWWL is the only local on -air provider. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer Bonds El Sanitation ❑ Federal/other grants j Other (specify) hotel motel grant This expenditure is to be coded to the following budget line -item: 010-37-4105 1351 37HMT.GLF23 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Paul Huting 3/09/2023 $ 12,000.00 $ 12,000.00 T 4ett Z'U ✓` 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Blower #1) Department to expend $ 56,642.00 plus est. shipping costs of $ included to pay for or purchase Repair and upgrade of Blower This purchase or expenditure is being made because: Blower is in need of repair and upgrade Vendor selected for this purchase: Gardner Denver Nash n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Brian Bowman $ 400,000.00 $ 210,393.44 � 03/20/23 SI[9"G 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Blower #2) Department to expend $ 55,417.00 plus est. shipping costs of $ included to pay for or purchase Repair and upgrade of Blower This purchase or expenditure is being made because: Blower is in need of repair and upgrade Vendor selected for this purchase: Gardner Denver Nash n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Brian Bowman 03/20/23 $ 400,000.00 $ 210,393.44 Tu4e,te MOW' s" 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Flygt Pump) Department to expend $ 12,445.90 plus est. shipping costs of $ 0.00 to pay for or purchase A Flygt Pump for the Lagoon This purchase or expenditure is being made because: A new pump is needed Vendor selected for this purchase: Electric Pump n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Jesse Gaherty $ 400,000.00 $ 210,393.44 3/22/23 7 604(2 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/3/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Streets Department to expend $ 2,205.45 plus est. shipping costs of $ 500.00 to pay for or purchase Orange Tough 90 This purchase or expenditure is being made because: Used to clean emulsions from street equipment. Vendor selected for this purchase: Krivachek Janitorial Supply n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: No response for request for quote from local suppliers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1513 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is Respectfully submitted, Sheila Steffen 03/20/2023 $ 71,732.03 4,4,ett Nam ' 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Golf Marketing Campaign FY2023 James Bolger $ 12,000.00 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Yes No Grant Name Reap Grant C. City Match Source of Funding D. Other Entities Yes No Name Hotel Motel To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 100.00% awarded Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) CI CI Yes No ❑ ❑X ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Leisure Services GOLF was awarded hotel motel funds to be used for marketing the golf courses. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget HMT GOLF.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Committee Approval Date 4/3/2023 Project Name (from page one) GOLF Marketing FY2023 Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: REVENUES: 010-37-4105 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel Motel Discretionary EXPENDITURES: Total 12,000.00 12,000.00 TOTALS $ 12,000.00 $ $ $ $ 12,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1351 Advertising Paul Huting 3/14/2023 12,000.00 12,000.00 TOTALS $ 12,000.00 $ $ $ $ 12,000.00 SI l ED 4/3/2023 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget HMT GOLF.xls\Page 2 (Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: 4/3/2023 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2023 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount CASH 37HMT.GLFZ 6,189.75 010 37 4105 1351 advertising 37HMT.GLFZ 6,189.75 TOTAL This amendment is being requested because: $6,189.75 TOTAL $6,189.75 to carry forward funds from the end of Fiscal Year 2022. Prior Committee Actions (Dates): Paul Huting 03/14/2023 4/3/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amend 4105 Hotel Motel.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Commmttee approval required? YES NO t so, date approved: 3/2023 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2023 submitted by the Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5450 3000 Cash 25,000.00 283 13 5450 1400 Utility Service 25,000.00 TOTAL $25,000.00 TOTAL $25,000.00 This amendment is being requested because: As Ridgeway Towers pays all utilities for its residents, we have had very unusual expenses this year due to overall increases in utility costs.As we were not aware of such steep increases when this budget was prepared (December of 2021), we are requesting to use fund balance to cover these expenses. Utilities have been budgeted at the higher amount for FYE 2024. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Da�fe Tuctryett ZOo SIGNED J 4/3/2023 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:luserslshared goodies\forms\Budget Amend RT Increase Revenue FYE 6-30-23.xls (Apr 2003)