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HomeMy WebLinkAboutApproved Documents - 4/17/2023FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1160-1528 11PRO.PDK9 TRAVEL REQUEST CITY OF WATERLOO FY 23 BUDGETED $6,000.00 EXPENDED YTD $3,718.70 THIS REQUEST $2,020.00 LEFT AFTER THIS REQUEST $261.30 DATE 3/29/23 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): K9 Sgt. J. Ehlers, K9 Officer(s) Al Bovy, W. Herkelman, D. Lindaman DATE: 3/29/23 NAME OF CLASS / MEETING: 2023 DLE K9 Certification Seminar DESTINATION: Independence, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 05/01/23 RETURN DATE: 05/05/23 DATE(S) OF MEETING: May 1-5, 2023 PURPOSE OF TRAVEL/TRAINING: Lt. Bose is requesting to send K9 Sergeant J. Ehlers, Officer(s) Al Bovy, W. Herkelman, D. Lindaman to the 2023 DLK K9 Certification Seminar in Independence, Iowa. This training is a manditory certification and the cost will not exceed $2,020.00. ***Paid out of K9 Funds*** WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI $300.00 MEALS PARKING $1,720.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $2,020.00 BUDGET LINE ITEM: 010-11-1160 1528 YES NO XXX YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ $505.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Steven Bose Date Approved by Finance Committee: 4/17/2023 DEPARTMENT HEAD DATE 3/29/23 DATE K: \Shared Goodies\Forms\Travel Request Form 4,64Z3o(49 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 2023 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-12-1410 1315 $40,500.00 $13,274.56 $26,044.90 $1,180.54 04/03/2023 Copy - Department NAME(S) AND POSITION(S): Austin Fortsch, EMT Spencer Bruess, EMT DATE: 04/03/2023 NAME OF CLASS / MEETING: Paramedic School - Hawkeye Community College DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: 05/30/2023 RETURN DATE: 07/30/2024 DATE(S) OF MEETING: May 2023-July 2024 PURPOSE OF TRAVEL/TRAINING: This is a non -degree, three semester course that will provide the student with prerequisite training necessary to obtain National and State of Iowa Paramedic certification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING $13,022.45 MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 26,044.90 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1410 1315 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 13,022.45 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Jason Hernandez, Medical Supervisor DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST (W73aae:( MfARXX 04/03/2023 4/17/2023 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $123,416.00 $83,961.18 $245.00 $39,209.82 3/30/23 Copy - Department NAME(S) AND POSITION(S): Officer A. Frenz DATE:3/30/23 NAME OF CLASS / MEETING: MCTC Tactical Warrant Service DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 05/15/23 RETURN DATE: 5/19/23 DATE(S) OF MEETING: May 15-19, 2023 PURPOSE OF TRAVEL/TRAINING: Lt. Bose is requesting to send Officer Frenz to MCTC's Tactical Warrant Service in Johnston, Iowa. The cost of this class will not exceed $245.00 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING $195.00 $50.00 MEALS REGISTRATION MILEAGE/FU EL TOTAL FOR ALL: $ $245.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $245.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Steven Bose DEPARTMENT HEAD 3/30/23 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 4/17/2023 DATE 'Nt Zoe TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 101-08-6260-1358 $29,000.00 $25,355.00 $3,645.00 $0.00 04/10/2023 Copy - Department NAME(S) AND POSITION(S): Quentin Hart, Mayor DATE:April 7, 2023 NAME OF CLASS / MEETING: SelectUSA Investment Summit DESTINATION: Washington DC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 30, 2023 RETURN DATE: May 4, 2023 DATE(S) OF MEETING: May 1-4, 2023 PURPOSE OF TRAVEL/TRAINING: To pursue national and internationa linvestment opportunities. The Investment Summit plays a vital role in attracting and facilitating business investment and job creation by raising awareness about the wide range of investment opportunities in the United States and enabling necessary direct connections between investors and U.S. economic development organizations (EDOs). WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: tentative Waterloo ESTIMATE OF COST: 1500 LODGING 150 200 MEALS 1095 REGISTRATION 700 MILEAGE/FUEL TOTAL FOR ALL: $ 3645 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 101-08-6260-1358 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 3645 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Quentin Hart 4/17/2023 DEPARTMENT HEAD DATE 4/7/23 DATE K: \Shared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 224 32 6800 1346 TRAVEL REQUEST CITY OF WATERLOO FY 23 BUDGETED 2,754.00 EXPENDED YTD 952.00 THIS REQUEST 390.00 LEFT AFTER THIS REQUEST 1,412.00 DATE 3/29/23 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Stephanie Shavers DATE: 4-5-23 NAME OF CLASS / MEETING: Community Engagement and Navigation DESTINATION: Des Moines DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 14, 2023 RETURN DATE: April 15, 2023 DATE(S) OF MEETING: April 14-16, 2023 PURPOSE OF TRAVEL/TRAINING: An annual conference that includes black women that are key stake holders in their community. Stephanie is on the panel titled "Whos Who in my Community. This is an annual African American Women's PowHER summit. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: 180.00 LODGING 35.00 MEALS 109.00 REGISTRATION 66.00 MILEAGE/FUEL TOTAL FOR ALL: $ 390.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 224 32 6800 1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Rudy D. Jones 4/17/2023 DEPARTMENT HEAD DATE 4-5-2023 DATE K: \Shared Goodies\Forms\Travel Request Form � t Zoe TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-01-8220-1346 $3,000 $ 642.09 $1,500 $857.91 04/05/2023 Copy - Department NAME(S) AND POSITION(S): Chris Youngblut, Technology Director and Ben Wagner, GIS Coordinator DATE: 04/05/2023 NAME OF CLASS / MEETING: Iowa Technology and Geospacial (ITAG) Conference West Wst Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 13, 2023 RETURN DATE: June 16, 2023 DATE(S) OF MEETING: June 13-16, 2023 PURPOSE OF TRAVEL/TRAINING: The conference is a joint effort between the IGIC and ICIT organizations. There are more than 50 hours of education content over the course of the conference split between two education tracks, I.T. and GIS. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 900 100 500 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 1500 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-01-8220-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 750 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Chris Youngblut 4/17/2023 DEPARTMENT HEAD DATE 04/05/2023 DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010038400 1346 $9,500.00 $2,016.52 $3,000.00 $3,538.48 04/07/2023 Copy - Department NAME(S) AND POSITION(S): Bridgett Wood, Finance Manager Kim Bahr, Financial Analyst DATE: 3/15/2023 NAME OF CLASS / MEETING: Iowa Municipal Professionals Institute DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 7/16/2023 RETURN DATE: 7/20/2023 DATE(S) OF MEETING: 7/17-20/2023 PURPOSE OF TRAVEL/TRAINING: This institute has classes required to be taken for the Municipal Finance Officer Certification and Municipal Associate Finance Officer Certification with IMFOA. These classes will provide additional knowledge for city finances as well as other courses relating to city business. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: $1400.00 LODGING $300.00 MEALS $1100.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 3,000.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-03-8400 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 1,500.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Bridgett Wood, Finance Manager DEPARTMENT HEAD 03/15/2023 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 4/17/2023 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-03-8400 1346 $9,500.00 $2,016.52 $945.00 $6,538.48 4/7/2023 Copy - Department NAME(S) AND POSITION(S): Bridgett Wood, Finance Manager DATE: 3/15/2023 NAME OF CLASS / MEETING: Iowa Municipal Professionals Academy DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 7/25/2023 RETURN DATE: 7/28/2023 DATE(S) OF MEETING: 7/26-28/2023 PURPOSE OF TRAVEL/TRAINING: This academy has continuing education classes required to be taken for the Municipal Finance Officer Certification with IMFOA. These classes will provide additional knowledge for city finances as well as other courses relating to city business. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: $500.00 LODGING $150.00 MEALS $195.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 945.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-03-8400 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 945.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Bridgett Wood, Finance Manager DEPARTMENT HEAD 03/15/2023 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 4/17/2023 DATE 'Ntrlyett Zuo( TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 2023 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $123,416.00 $79,961.78 $9,950.00 $31,934.22 4/10/32 Copy - Department NAME(S) AND POSITION(S): Officers Dallas Blackburn and Daniel Calzadillas DATE: 4/10/23 NAME OF CLASS / MEETING: Iowa Law Enforcement Academy Camp Dodge DESTINATION: ,Johnston, la. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/1/23 RETURN DATE: 8/18/23 DATE(S) OF MEETING: 5/1/23 - 8/18/23 PURPOSE OF TRAVEL/TRAINING: Lt. Bose is requesting to send Officers Blackbur and Calzadillasto the Basic Officer Certification Course sponsored by the Iowa Law Enforcement Academy (Camp Dodge) on May 1, 2023. This course is required to certify officers in the State of Iowa. Officer Calzadillas academy costs will be paid by the GI bill and the total will not exceed $9,950.00 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 0.00 2,400.00 LODGING MEALS 7,200.00 REGISTRATION 350.00 MILEAGE/FUEL TOTAL FOR ALL: $ 9,950.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 4,975.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Steve Bose I APPROVE THIS TRAVEL REQUEST 4/17/2023 DEPARTMENT HEAD MAYOR 4/10/23 rwrte 20ocvi DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,154.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase replacement canopy for the passenger boarding bridge. *Amended request - vendor has advised that shipping will likely be higher than anticipated. This purchase or expenditure is being made because: Existing canopy has multiple tears in the fabric and rivets that have torn away. Vendor selected for this purchase: JBT AeroTech n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: JBT AeroTech (formerly FMC Jetway) is the manufacturer of the boarding bridge and, therefore, the sole source of OEM (Original Equipment Manufacturer) parts. Prior Committee Actions (Dates): 4/3/2023 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds . Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 29A1P.0049 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 295,498.00 and the current available balance is $ 115,235.34 Respectfully submitted, Keith Kaspari 4/5/2023 'Writ7yu6 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk $ 3,000.00 plus est. shipping costs of $ N/A Quarterly invoice for timekeeping software (4/1/23 - 6/30/23). Department to expend to pay for or purchase This purchase or expenditure is being made because: To satisfy the cost to have timekeeping software. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is our vendor for the software. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 165,250.00 $ 5,425.28 Kelley Felchle, City Clerk 4/5/2023 'Ni Za 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 4,500.00 plus est. shipping costs of $ 125.00 to pay for or purchase Counter -top cardiac monitor mounting brackets. This purchase or expenditure is being made because: These brackets will allow the cardiac monitors to be stored in a secure location on the counter -top surface during transport preventing them from becoming a projectile in the event of a collision. Vendor selected for this purchase: Technimount System n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Waterloo Fire is already using Technimount hardware on the cardiac monitors and is the only compatible mount for the existing hardware. Prior Committee Actions (Dates): Finance - Approval of initial purchase May 16, 2022 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1410-2116 Medical and Laboratory Equipment (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 57,544.83 Respectfully submitted, Jason Hernandez 3/28/23 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 4/17/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 16,000 plus est. shipping costs of $ 0.00 to pay for or purchase Docking stations for Fire/EMS apparatuses This purchase or expenditure is being made because: With the upcoming changes to Black Hawk County's Dispatch systems, all WFR apparatus will be required to install both a laptop and docking station Vendor selected for this purchase: Gamber Johnson through CDW nBids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: We are utililzing CDW, which is a government buying entity that allows us to receive group pricing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400 1377 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 24,725.00 $ 18,540.48 44- 23 w4 6,0 49 u6 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Kashared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 10,000.00 plus est. shipping costs of $ 550.00 to pay for or purchase Uniform shelving and color coded bins to properly store and dispense medical supplies for ambulance operations. This purchase or expenditure is being made because: Medical Supervisor is completely updating the storage and management of medical supplies related to EMS operations. These funds are to purchase uniform bins and shelving. Vendor selected for this purchase: Grainger n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Items being purchased are measured to fit the space provided and multiple sources for these items were looked at to include local hardware vendors such as Menards, Lowes and Home Depot. None had the exact items needed to fit the space and uniformity. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1410-2116 Medical and Laboratory Equipment (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Bill Beck $ 100,000.00 $ 57,544.83 4/5/23 N1 t N6,0,1 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 4/17/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,450.00 plus est. shipping costs of $ n/a to pay for or purchase concrete block repair and tuckpointing This purchase or expenditure is being made because: to repair damaged concrete block on Leisure Services maintenance building Vendor selected for this purchase: Pajic Tuckpointing Waterloo, Iowa n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Due to timeline for repairs and receiving no bids upon request from other vendors we chose Pajic Tuckpointing of Waterloo Iowa to make repairs. Pajic Tuckpointing is currently doing repairs at Veteran's Memorial Hall for Building Maintenance. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 200,500.00 and the current available balance is $ 72,052.87 Respectfully submitted, Paul Huting 04/12/2023 ,wi 2u 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 6,768.23 plus est. shipping costs of $ 0.00 to pay for or purchase Dell PowerEdge R550 File Server This purchase or expenditure is being made because: This is replaceing a current file server that is both running out of space and is no longer supported. Vendor selected for this purchase: Dell Marketing LP. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Purchase made with State of Iowa NASPO contract Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 322-01-8225 2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 and the current available balance is $ 19,797.25 Respectfully submitted, Chris Youngblut 4/5/2023 ZOO( 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS $ 8,899.00 plus est. shipping costs of $ Fortigate firewall license, support and maintenance. Department to expend to pay for or purchase This purchase or expenditure is being made because: This is yearly licensing, support and maintenance for our network firewall. Vendor selected for this purchase: CDW-G n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Pricing is done by Fortigate (hardware vendor) just passed through by CDW-G. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 322-01-8225 2106 / 010-01-8220 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 60,000 and the current available balance is $ 19,797.25 Respectfully submitted, Chris Youngblut 4/5/2023 'NZ3o( 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 4/17/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,324.94 plus est. shipping costs of $ 0 to pay for or purchase Emergency life saving surgery for K9 Axe by Blue Pearl Veterinary Clinic. This purchase or expenditure is being made because: Police K9 Axe had an intestinal blockage that required emergency life saving surgery. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Axe was seen at Blue Pearl and it was found he needed immediate emergency life saving surgery due to an intestinal blockage. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) K9 Program This expenditure is to be coded to the following budget line -item: 010-11-1160-1528 K9 Program (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 12,000.00 and the current available balance is $ 8,281.30 Respectfully submitted, Aaron McClelland, Police Captain 3/30/23 (5w 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,681.25 plus est. shipping costs of $ 0 to pay for or purchase Annual software renewal for computer forensic examination for criminal investigations. This purchase or expenditure is being made because: the software examines electronic devices for data used in criminal investigations Vendor selected for this purchase: Magnet Forensics n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Proprietary to Magnet Forensics. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) Tri-County Forf This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11TRITRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ $130,000.00 and the current available balance is $ 30,003.79 Respectfully submitted, Aaron McClelland, Police Captain 4/10/23 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 57,756.22 plus est. shipping costs of $ 0.00 to pay for or purchase Smart Cities Camera Project This purchase or expenditure is being made because: This is a grant funded purchase of Cameras, Equipment and install expanding the smart cities camera project. Vendor selected for this purchase: RC Systems n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This bid was based on proprietary equipment already in use by the city for an expansion of the smart city camera project through grants funds recieved by the Waterloo Police Department. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds . Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-2110 11 GRT. NW3C (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 131,198.00 and the current available balance is $ 123,703.40 Respectfully submitted, Aaron McClelland, Police Captain 4/10/2023 (Wyete ZUa 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 31,920.00 plus est. shipping costs of $ 3,300.00 to pay for or purchase USD95Q 95 GALLON BAR CART WITH 10" PLASTIC WHEELS & RFID TAG This purchase or expenditure is being made because: Replenish 95 gallon refuse containers. Vendor selected for this purchase: Schafer n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Proprietary vendor for refuse containers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 120,000 and the current available balance is $ 36,749.04 Respectfully submitted, Sheila Steffen 4/12/2023 Z 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 5,438.41 plus est. shipping costs of $ 350.00 to pay for or purchase A Digester Recirc Pump This purchase or expenditure is being made because: Vendor selected for this purchase: Electric Pump n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax n Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-1-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 210,393.44 Respectfully submitted, Jesse Gaherty 03/27/2023 (Ssett Zor,4P 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 6,750.00 plus est. shipping costs of Replacement of Garage Door Sewer (Garage Door ) $ 0.00 Department to expend to pay for or purchase This purchase or expenditure is being made because: New Garage Door needed for Shop Building Vendor selected for this purchase: Mitch Weber n Bids or written quotes were taken on this purchase, as follows: Mitch Weber - $6,750.00 Christie Door Company - $6,990.00 Overhead Door Co - $7,950.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1372 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 90,596.49 Respectfully submitted, Jesse Gaherty 03/24/23 Zua 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 4/17/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 21,807.50 plus est. shipping costs of Struvite cleaner Sewer (StruvFree) $ 2,480.00 Department to expend to pay for or purchase This purchase or expenditure is being made because: To clean sludge feed line from digesters to storage tank. Vendor selected for this purchase: Guard Products n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1513 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 330,000.00 and the current available balance is $ 97,057.09 Respectfully submitted, Brian Bowman 03/29/23 (Nu4ett Nor49 `sm0 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Streets Department to expend $ 17,148.00 plus est. shipping costs of $ 0.00 to pay for or purchase 10 ft Mark E Dump Body and Tarp This purchase or expenditure is being made because: To replace 10 ft dump box. Vendor selected for this purchase: Henderson Products, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Sourcewell Quote Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 180,000.00 and the current available balance is Respectfully submitted, Sheila Steffen 4/4/2023 $ 110,175.88 ZCcu 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Streets Department to expend $ 21,136.00 plus est. shipping costs of $ 0.00 to pay for or purchase 13 ft Mark E Dump Body and Tarp This purchase or expenditure is being made because: To replace 13 ft dump box. Vendor selected for this purchase: Henderson Products, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Sourcewell Quote Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 180,000.00 and the current available balance is Respectfully submitted, Sheila Steffen 4/4/2023 $ 110,175.88 N,a 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Streets Department to expend $ 21,628.00 plus est. shipping costs of $ 0 to pay for or purchase 2 wing blades for plow trucks. This purchase or expenditure is being made because: To replace existing wing blades. Vendor selected for this purchase: Henderson Products, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Sourcewell Quote Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 180,000.00 and the current available balance is Respectfully submitted, Sheila Steffen $ 110,175.88 4/5/2023 (NN 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 11,929.35 plus est. shipping costs of $ 0 to pay for or purchase 2 - Light poles for stock This purchase or expenditure is being made because: Replacement poles for stock. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: 3E invoice received - no previous pre-auth. Replacing pole stock - stock was used to replace poles after a hit and run incident. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 / 266-17-7120-1522 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 34,000.00 / 14,000.00 $ 9,656.60 / 7,504.73 Sheila Steffen 3/31/2023 (& L/-„/{' ( 3 4 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/17/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 12,290 plus est. shipping costs of Traffic $0 Department to expend to pay for or purchase Amended pre-auth from Oct 2022 - reflective beads from DOT just arrived and price increased from what was quoted last fall. This purchase or expenditure is being made because: DOT adjusted price - original quote $10,165; actual invoice amount $12,290 Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Amended pre-auth Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sheila Steffen 3/30/2023 $ 51,150 $ 51,045.33 7� 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO —4/17/2023 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2023 submitted by the Police Department Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1160 3299 K9 Donations 11 PRO.PDK9 6,000.00 010 11 1160 1528 K9 Program 11PRO.PDK9 6,000.00 TOTAL $6,000.00 TOTAL $6,000.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. This is to correct the K9 Program line for ongoing training and expenes. Prior Committee Actions (Dates): Aaron McClelland, Police Captain 3/30/2023 ZOO • 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\K9 Budget Amendment (1).xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO 4/17/2023 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2023 submitted by the Police Department Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1160 3603 Tri-Co Forf 11TRI.FRIF 25,000.00 010 11 1160 1512 TRI CO FORF 11TRI.TRIF 25,000.00 TOTAL $25,000.00 TOTAL This amendment is being requested because: This is to conform with the City's budget line item control policy. Using current revenue to increase the FY23 expense line. $25,000.00 Prior Committee Actions (Dates): Aaron McClelland, Police Captain 3/30/2023 �4et 70 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Tri-County Amendment.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO/17/2023 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2023 submitted by the Police Department Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3873 Reimb for Services 11GRT.ODEF 5,000.00 010 11 1150 1114 Overtime 5,000.00 TOTAL $5,000.00 TOTAL $5,000.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. See attached paper worked, new funding for Opersation Leviathan, WC-MOW-0379 for FY23. Prior Committee Actions (Dates): t7O 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment ODEF New funding Leviathan 4-17-2023.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO /17/2023 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2023 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 03 8400 3614 Interest 120,000.00 010 03 8400 1346 Travel -Professional Training 5,000.00 010 03 8400 1780 Election Costs 16,000.00 010 03 8400 1391 Dues & Memberships 1,000.00 010 03 8400 1317 Audit Expense 80,000.00 010 03 8400 1128 Retirement Pay 12,300.00 010 03 8400 1130 Employee Reimb 5,600.00 010 03 8400 1114 Time & Half 100.00 TOTAL This amendment is being requested because: 120,000.00 This is to keep in line with the city's budget line item policy. Prior Committee Actions (Dates): TOTAL 120,000.00 Bridgett Wood 4/7/23 4/17/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)