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HomeMy WebLinkAboutMinutes-3/14/2016March 14, 2016 The Council of the' City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, March 14, 2016. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Jones, Schmitt, Lind, Morrissey, Welper, and Amos. Prayer«or Moment of Silence. Pledge of Allegiance: Mark Rice, Public Works Director. 145698 - Welper/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, March 14, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 145699 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, March 7, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 'Mayor Hart"read a Proclamation declaring June 2016 as Suicide Awareness Month. CONSENT AGENDA 145700 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated March 14, 2016, in the amount of $1,273,017.17 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2016-162. 2. Resolution apprbving request by Financial Resource Advisors (FRA) for a Variance to the Noise Ordinance on Saturday, June 4, 2016 from 4:00 p.m. to 10:00 p.m. to hold their 6th annual car show in the parking lot located at'816 W. Tower Park Drive, 'along with street closures and the use of a PA system. Resolution adopted and upon approval by Mayor assigned No. 2016-163. 3. Resolution preliminarily approving plans, specifications, form of contract etc. and setting date of bid opening as'March 31, 2016 and date of public hearing as April 4, 2016 for the FY2017 Lift Stations & Complaint Mowing Contract and Complaint Snow Removal Contract and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2016-164. 4. Resolution setting date of hearing as March 28, 2016 to approve request of XL Colt Farms, LLC to rezone approximately 19:92 acres from "A -l" Agricultural District, 'R-1" One and Two Family Residence District and "R- 3" Multiple Residence District to "R-1" One and Two Family Residence District for the purpose of developing a residential subdivision, located east of 1867 Red Tail Drive; and instruct City Clerk to publish notice. Resolution. adopted and upon approval by Mayor assigned No. 2016-165. 5. Resolution setting the date of, public hearing as March 28, 2016 to approve a request by Cardinal Construction on the behalf of ARC FEWTLIA001, LLC for a site plan amendment to the "M-2, P" Planned Industrial District to allow for the construction of a 7,104 square foot expansion to the existing 28,416 square foot industrial -building, located at 2320 West Airline Highway (FedEx Ground). Resolution adopted and upon approval by Mayor assigned No. 2016-166. 6. Resolution setting -the date of public hearing as March 28, 2016 to approve a request by JAS Investments, LLC for a site plan amendment to the "B -P" Business Park District to allow for the 'construction of a 75' ,x 125' (9,375 square foot) commercial building, located north of 3211 Titan Trail (Gubbels`Heating and Cooling). Resolution adopted and upon approval by Mayor assigned No. 2016-167: March 14, 2016 Page 2 7. Resolution setting the date of public hearing. as March 28, 2016 for a request by ARC FEWTLIA001, LLC to vacate part of a platted easement, located at 2320 West Airline Highway. Resolution adopted and upon approval by Mayo assigned No. 2016-168. 8. Resolution setting date of hearing as March 28, 2016 for a request by Steve Troskey.on the behalf of BCS''Properties, LLC'to rezone approximately 11.73 acres from "R-3" Multiple Residence District, "R -3,C -Z" Conditional Zoning District, "R-4" Multiple Residence District and "C-2" Commercial District to "C -P" Planned Commercial District for the purposes of developing a commercial subdivision, located east of 1844 West Ridgeway ,Avenue; and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2016-169. 9. Resolution setting date'of public hearing as March 21,. 2016 to authorize the sale and, conveyance of City -owned property generally located southeast of 500 East 4th Street (the former Amefican Legion property) to KWWL Television, Inc. for $1.00 in accordance with the Development Agreement. Resolution adopted and upon approval by Mayor assigned No. 2016-170. b. to approve the following: 1. a. b. c: d. e. g. 2. a. b. c. d. e. Travel Requests Name & Title of:3.< Personnel Class/Meeting Destination Date(s) .. Amount not to.Exceed , Jbhn Hyman ,- ICT Tech; Kevin Kuenstlihg - ICT Tech CEU Code Class- Standard Method Service Calculat'ions 2014-058-13 Waterloo, IA April 14, 2016 $240.00 Pat Treloar, Chief of Fire Services Managing Disciplinary Challenge in the Fire Service Hanover Park, IL May 3-5, 2016 $650.00 Pat Treloar, Chief of Fire Services Professional Development Seminar Ames, IA April 5-6, 2016 $195.00 Scott Strader, Combination Inspector Commercial Plumbing •Inspector Exam Coralville, IA April 18, 19, 21 and 25, 2016 $199.00 Sgt. Hoelscher and P.O. Rulapaugh Transport of Bomb Squad Supplies Marion, AR March 21- 23, 2016 $516.00 Tina Schellhorn, ® Electrical Foreman; Matt Vlasak,Signal Tech Foreman; Craig` Hintzman, Signal Tech II;,Roger Wooden, Electrician; Kelby Haynes, Electrician; Nate Alderman, Electrician Standard Method Service Calculations Waterloo, IA April 14, 2016 $720.00 , Keith Kaspari,• Director of Aviation (AMENDED) Cedar Valley Coalition - 2016 , Washington, D.C. February 22-25, 2016 $1,682.67 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or, Renewal Expiration Date Includes Sunday Packers Inn, 201 Rath Street C Liquor w/Outdoor Service Renewal, . 2/27/2017 X Jim Lind Standard, 230`, E. Ridgeway Avenue C Beer Renewal 4/6/2017 X HyVee Market Cafe #3, 1422 Flammang Drive C Liquor Renewal 3/15/2017 X Buzz's Bar, 1016 Maynard Avenue C Liquor w/Outdoor Service Renewal 3/14/2017 X Beck's Sports Brewery, 3295 University Avenue C Liquor w/Outdoor Renewal 12/31/2016 X March 14, 2016 f. Page 3 3. Mayor Hart's recommendation of -the following appointments: AppointeeBoard/Commission Service / Brew Pub Expiration Date New or Re- Appointment Crystal Buzza Babes Tap, 210 Division Street C Liquor Renewal 03/14/2017 X 3. Mayor Hart's recommendation of -the following appointments: AppointeeBoard/Commission Bid Security Expiration Date New or Re- Appointment Crystal Buzza Cultural and Arts Commission 3/1/2019 Re -Appointment Candace Diercks ADA Commission 2/13/2019 Re-Appbintment Maxine Tisdale Community Development Board 3/1/2019 Re -Appointment Lovie Caldwell Civil ,Service Commission 4/1/2019 New Appointment Roll' call vote -Ayes on items 1.a. through 1'.b.5. except item 1.b.4.: Seven. -Motion carried. 145701 - Lind/Jacobs Motion to remove item number 1.b.4 from the consent' agenda and make it item number 20 on the regular agenda to, -be considered separately. Voice vote: Six Nays: One (Morrissey). Motion carried. PUBLIC HEARINGS 145702 - Schmitt/Welper that proof of publication of notice of public hearing on 2016 Leisure Services Roof Replacement Project, as published in the Waterloo Courier on February 29, 2016, be received and•placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and' there were none. 145703 - Schmitt/Welper that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 145704 - Schmitt/Welper that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with the 2016 Leisure Services Roof Replacement Project", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Lind questioned if local contractors have been considered. Paul Huting, Leisure Services Director, noted bids will be read tonight and the contract will be awarded next Monday. Resolution adopted and upon approval by Mayor assigned No. 2016-171. 145705 - Schmitt/Welper that "Resolution authorizing to proceed in conjunction with the 2016 Leisure Services Roof Replacement Project", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-172. 145706 - Schmitt/Welper to receive and file and instruct City Clerk to read bids and refer to Leisure Services for review. Bidder Bid Security Bid Amount Black Hawk Roof Company Bid 1: $ 99,867.00 Cedar Falls, IA 5% Bid Alt 2: 1: $ 281.00 $ 2,200.00 Service Roofing Co. Bid 1: $102,000.00 Waterloo, IA 5% Bid Alt 2: 1: $ 1,100.00 $ 750.00 March 14, 2016 Page 4 Imperial Roof Systems Co. West Union, IA 5% a Bid 1: $114,535.00 Bid 2: $ 3,452.00 Alt 1: $ 990.00 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 145707 - Lind/Schmitt that "Resolution approving award of contract to Advanced Environmental of Waterloo, Iowa for the amount of $14,600.00, and approving the contract, bonds and certificate of insurance for -the removal of asbestos on four structures: 219 Newell Street, 223 Sumner Street, 433 Rath Street and 2014 Lafayette Street and to authorize the Mayor and City Clerk to sign -Contract between. City of Waterloo and Advanced Environmental", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-173. 145708 - Lind/Schmitt that "Resolution approving the donation of retiring K9 Robby to his handler, Sgt. Gus Farmer", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-174. 145709 - Morrissey/Welper that "Resolution approving award of contract to Lehman Trucking and Excavating Inc. of Waterloo, Iowa in the amount of $62,935.00 and approving the contract, bid bond and Certificate of Insurance for the demolition of ten structures 430` Bayard Street, 223 Sumner Street, 219 Sumner -Street,. 1808 E. 4th Street, 225 Newell Street, 219 Newel Street, 433 Rath Street and 2014 Lafayette Street and authorize the Mayor and City Clerk to sign the contract between City of Waterloo and Lehman Trucking and Excavating, Inc.", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-175. 145710 -Morrissey/Welper that "Resolution approving lease' agreement with Silver Eagle Harley Davidson for two Harley Davidson Police Motorcycles for a 12 month period at a cost of $135.00 per motorcycle per month for a total amount of, $3,240.00 and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-1.76. 145711 - Schmitt/Welper that "Resolution approving a Professional Services Agreement in the amount of $55,000 and $1,000 of reimbursement to Invision of Waterloo, Iowa in conjunction with the Kitchen Plumbing Improvements for Five Sullivan Brothers Convention Center, and authorize Mayor to execute said document", be adopted.. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-177. Mr. Jones questioned the master plan for the Five Sullivan Brothers Convention Center. Craig Clark, Building Official, explained the plan for the Five Sullivan Brothers Convention Center. 145712 - Schmitt/Welper that "Resolution approving Professional Services, Agreement Amendment No. 1 with Invision of Waterloo, Iowa, in the amount of $2,000 in conjunction with the Waterloo Center for Arts Schditz Room Renovation, and authorize Mayorsto execute said document",,be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-178. 145713 Schmitt/Welper that "Resolution approving Professional Service Agreement with AECOM Technical Services, of Waterloo, Iowa, in the amount not to exceed $57,900.00 for March 14, 2016 Page 5 construction related services for the F.Y. 2016 Flood Control' Gatewell Repairs, Contract No. 895; and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution'adopted.and upon approval by Mayor assigned No. 2016-179. 145714 - Amos/Schmitt that "Resolution approving award of contract to WBC Mechanical, Inc. of Waterloo, Iowa and approving bohds and certificates of insurance, for the Waterloo Five Sullivan Brother Boiler Project, in the amount $485,389.00 and authorize the Mayor to execute the same", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-180. 145715 - Amos/Schmitt that "Resolution approving award of contract to Cedar Valley Corp., LLC, of Waterloo, Iowa, in the amount of $559,975.14; and approving the Contract, Bonds, and Certificate of Insurance for the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894; and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-181. David Dryer, 3145 W. 4th Street, questioned the funding for the project. Eric Thorson, City Engineer, explained the project is funded by state and federal funds. 145716 - Amos/Schmitt that "Resolution approving Contract, Bonds, and Certificate of Insurance with K. Cunningham Construction Co., Inc., of Cedar Falls, Iowa, in the amount of $626,190.06 for the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-182. 145717 - Lind/Schmitt that "Resolution approving Supplemental Agreement No. 1 with AECOM Technical Services, of Waterloo, Iowa, in the amount not to exceed $80,000.00 for construction review services for the F.Y. 2016 Midport Boulevard 'Extension Phase III, Contract No. 894; and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-183. 145718 - Lind/Schmitt that "Resolution approving Funding Agreement with the Black Hawk County Gaming Association for a $750,000.00 match for the rehabilitation of the 4th Street Bridge Walkway over the Cedar River and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Five. Nays: Two (Lind and Schmitt). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-184. Mr. Lind asked to table the item until more research is undertaken. Eric Thorson explained the project includes replacing concrete walls of the canopy, new canopy, painting, and expansion joints. Mr. Lind noted that citizens have told him they want a new bridge. Mayor Hart said that he has not heard people say they do not like the bridge. Mr*. Schmitt questioned the time frame for the project and flexibility of the Black Hawk Gaming and CIP funds. Eric Thorson explained the city already has most of the money in the capital improvements plan for a match of the grant. If council wants to use this money for a different project, the city would need to go back to the Gaming Commission and start over to get approval to spend the grant money on a different project. March 14, 2016 Page 6 Mr. Schmitt stated that most orthe negativity towards the bridge canopy comes from a board member who was quoted in a Courier article stating he did not support the bridge project. Eric Thorson explained that the concrete walls are still necessary for any kind of project. Savings would, be realized if the canopy were not replaced but the walls would still have to be replaced as over 50% of them are in -bad shape. The thinking is to complete the project all at once. Mr. Schmitt questioned if more ornate lighting on several bridges in the downtown area could be used instead of investing money into the canopy. Eric Thorson stated that the lighting is to replace the existing lighting -at the top of the tunnel with LED lighting to save money. Mr. Schmitt questioned what would be the impact of tabling the vote. Eric Thorson stated that the project is ready to go out for bids and it would not be possible to complete the project during this construction season. Mayor Hart stated that the project is more than just the 'shell and includes necessary improvements to the structural integrity. We would, be allowing an individual's negativity to win if we change the project. Mr. Lind questioned and Eric Thorson explained how CIP is reimbursed. Mr. Lind questioned if council can require the project to be paid from TIF funds. Mayor, Hart noted that there are a lot of finance questions that need to be worked out for the project. Mr. Morrissey noted that the bridge is an iconic part of Waterloo and would hate to see it go away. He stated he is opposed to tabling or voting against the item. Mr. Schmitt questioned the effects of tabling this item. Eric Thorson expressed concern with any delay in this process at this point. He believes that any delay could prevent completion of needed improvements during this construction season. Mr. Schmitt asked if other options were explored. Eric Thorson explained this was solely viewed as a rehab project. When they did, they discovered the expense involved in a total rehab and decided to bring it back to good condition first and then continue to take a look at additional"` options for improving the structure. 145719 - Lind/Schmitt that "Resolution approving a Collections- Services Agreement between Credit Bureau Services of Iowa, Inc. of Oskaloosa, IA to collect all past due billing at Waterloo Fire Rescue", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-185. ORDINANCES 145720 - Welper/Morrissey that "an Ordinance amending the Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning 'Map referred to in Section 10- 4-4, approving a Site Plan Amendment on Certain Property in conjunction with request" by Alex Fuller, Love's Travel Stops & Country Stores, for a site plan amendment to the "B -P" Business Park District to allow for the construction of a 7,000 SF retail convenience store/fast food restaurant and 4,975 SF tire service and light truck service center, located at the intersection of Highway 63 and Greyhound Drive, directly to the north of Highway 20", be received, placed on file, considered and passed for the third time and adopted. Roll call vote - Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5337. 145721 - Morrissey/Welper that "an Ordinance amending the 2008 Traffic Code by amending Subsection 551, Parking Prohibited at all Times on Certain Streets, by adding 182(a) Hummingbird March 14, 2016 Page 7 Circle - Outer circle side; inner circle side between North side of Pintail Drive and 1306 Hummingbird Circle", be received, placed on file, considered and .passed for the first time. Roll call vote -Ayes: Seven. Motion carried. Larry Oltrogge, 1236 Hummingbird Circle, spoke in support of the ordinance. Ron Bockenstedt, 1234 Hummingbird Circle, spoke in support of the ordinance and questioned where no parking signs would be located. James Geiger, 4177 Mourning Dove Drive, spoke in support of the ordinance. Sandie Greco, Traffic Operations Superintendent, explained where the parking signs would be located. Mr. Jacobs expressed concern for fire trucks driving through the area and spoke in favor of the no parking area. Sandie Greco affirmed that this ordinance would be conducive to the safe operation of emergency vehicles as well as road maintenance vehicles in this area. Mr. Lind asked for clarification of the area affected by amending`Athis ordinance.. Sandie Greco clarified the ordinance., Larry Oltrogge questioned if the ordinance is being amended.- Sandie stated that it is not being amended. 145722 _ Morrissey/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 145723 - Morrissey/Welper that "an Ordinance amending the 2008, Traffic Code by amending Subsection 551, Parking Prohibited at all Times on Certain Streets, by adding 182(a) Hummingbird Circle - Outer circle side; inner circle side between North side of Pintail Drive and 1306 Hummingbird Circle", be considered and passed for the second' and third times and adopted. Roll call vote -Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5338. 145724 - Schmitt/Welper that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a Rezone of Certain Property in conjunction with the request by Christian Community Development (House of Hope) to rezone approximately 0.71 acres of land from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, for the purposes of establishing a group home with office space, located at 845 West 4th`'Street", be received, placed on file, considered and passed for thesecond time. Roll'call vote -Ayes: Seven. Motion carried. Mr. Lind questioned if Pay Day Loans and pawn shops are allowed in C-1 zoning districts. Noel Anderson, Community Planning and Development Director, said that he can get the answer to Mr. Lind. 145725 - Schmitt/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Four. Nays: Three. (Jacobs, Lind, and Schmitt) Motion failed. Mr. Schmitt questioned suspending the rules without an answer to Mr. Lind's zoning question. Noel Anderson stated that Pay Day Loans are located in the, other half, of the block on property that is not being rezoned. 145726 - Morrissey/Welper that the Council take a 10 minute recess at 6:30 p.m. Voice vote -Ayes: Seven. Motion carried. March 14, 2016 145727 - Schmitt/Morrissey Page 8 that the Council. reconvene at 6:40 pm. Voice vote -Ayes: Seven. Motion carried. OTHER COUNCIL BUSINESS 145728 - Welper/Schmitt to reopen public hearing on FYE2017 Budget. Voice vote -Ayes: Seven. Motion carried. Chris Shimp, 2205 Randolph Street, ,questioned - the process used fto :calculate the amount of animal control fees to "be charged to Cedar Falls and exp"re'ssed his opnion that the city should be charging them more. Sandie Greco ekplained the formula used factors in expenses such as wages, gas, vehicles, and number of calls to Cedar Falls in order to arrive at the proposed number. Chris Shimp questioned the increase in the amount being charged for garbage, `fees. Mayor Hart explained the reasoning behind the increase. The goal was to keep services that are necessary while attempting to balance this year's budget and plan effectively and proactively for next year's salary increases that have already been voted on and passed by council. Michelle Weidner, Chief Financial Officer, explained that for the past several years all of the functions of sanitation:. have come in under budget. For several years the city has budgeted to go in the hole and that has not happened. A Mayor Hart Commented on the transparency of the budget process. Chris Shimp questioned the amount coming from the City of Elk Run 'Heights for EMS and fire services.r Pat Treloar, Chief of Fire Services; explained the funds come from services provided to three townships by Waterloo. Those townships include Elk Run, Cedar Township, and East_Waterloo. Chris Shimp commented on the rates charged to neighboring communities for fire services. s Chief Treloar explained -that the charges are a result of a competitive situation with the City of Waterloo vying with Evansdale Fire for this `agreement to provide services. Chris Shimp questioned if monies received from the sale of property located within a TIF district are put back'into the TIF fund. Noel Anderson stated that the majority of the properties sold would not be" in TIF districts, but, if they were, ,the source of funding for „the original "purchase of the property by the city would determine where the money from the sale would be placed. Mayor Hart added that the idea -behind the sale of these properties would be to save the city money in costs to maintain unused properties owned by the city. Chris Shimp also questioned use of Road Use Taxes on forestry projects. Michelle Weidner clarified that forestry right-of-way operations'are included,. in the Code of Iowa as approved areas in which the Road Use Tax funds may be utilized. Paul Huting, Leisure Services Director, added that emerald ash borer has increased the cost of forestry services. Gail Quirk, 245 Alta Vista, commented on benefits residents receive from paying taxes. Mary Potter, 207 Leland, spoke in support of city officials and Chief Financial Officer Michelle;Weidner. Jim Chapman 224 Bertch, questioned°where money is allocated for Sunnyside South in the budget. Michelle Weidner, Chief Financial Officer, stated that legal fees will be paid out of the legal budget and she is not aware of any maintenance currently'being done on the property. 'March 14, 2016 Page 9 Paul Huting, Leisure Services Director, noted a small amount of additional mowing is taking place and expenses from can be paid Road Use Tax. Mike Spence, President of Professional Firefighters Union = Local 66, spoke regarding the potential impact of proposed cuts to fire personnel and services at Fire. Station 6. Josh Powers, 5721 Blue Sage Road, spoke regarding assessed value of homes in Waterloo and Cedar Falls. Mayor Hart explained that the city is not responsible for setting the value of homes. Noel Anderson explained that the Black Hawk County Assessor has jurisdiction by state code to assess the value of homes. Mayor Hart explained the changes in home values in Waterloo. Josh Powers then questioned the proposed cuts to the fire department and how it affects the taxes of a home valued at $100,000 dollars. Michelle Weidner, Chief Financial Officer, calculated the effect to be $7.00 per $100,000 of taxable value. Josh Powers then expressed his belief that $7.00 per year was a reasonable price to pay to have advanced life support in his living room within 4 minutes. Bob Reisinger, 310 W. Park Lane`, commented on home values and the impact of taxes on home value. Mayor Hart questioned average; valuations of homes in waterloo. Bob Reisinger commented on the'assessment process. Bruce W. Kaser, 500 Sycamore Street, .requested to speak with someone regarding rental units and then commended council for doing a good job. Robbie Hadaway, 3117 Larkspur Dr., commented on the budget and proposed cuts to fire services. Mayor Hart spoke regarding proposed cuts to the Fire Department and expressed his support of fire services and safety of the citizens of Waterloo. He went on to explain the efforts he has made in this budget process to arrive at a level of services that would have the least negative impact on the community. Steve Murphy, 124 Terrace Drive, commented regarding proposed cuts to the Fire Department. Mark Pregler, 1729 Falls Avenue, questioned the percentage of former military members on the fire department and spoke in -favor cuts to ,fire services and support of cross training,between the police department and the fire department. Pat Treloar explained that he was uncertain of the percentage of former military currently employed with Fire Services. Mayor Hart commended the fire department for their willingness to discuss cuts An a professional manner. Tom Powers, 611 Campbell Ave., spoke in support of the, already cross trained. employees of Waterloo Fire -Rescue. Forest Dillavou, 1725 Huntington Road, commented on the proposed budget. David Dryer, 3145 W. 4th Street, questioned who pays for false alarms. Chief Treloar explained that business owners are allowed two false alarms at no charge and, subsequently, each false alarm. results in 'an escalating fee of at least $200.00 based on the number of calls. Randy Herod, 111 Highland Blvd., commented on the budget process. Mayor Hart commented on the great level of, transparency efforts being made during the budget. process. Sharina Sallis, 1427 Dearborn Ave., thanked Mayor and council for their efforts during the budget process. She also asked for the names of those council members who proposed cutting five"firefighter positions. March 14-, 2016 Page 10 Mayor Hart shared emails and public comment from Mr. Lind outlining his proposal to not fill five fire positions as five fire fighters are near retirement. Joel Harris, 912 Clough Street`, commented on the tax rate vs. lack of income increases throughout the city. Leo Brandt, 306 Williston Avenue, commented on proposed cuts to the Fire Department. Marty Dickey, 117 Derbyshire Road, expressed'his support of a city income tax. Mayor Hart stated that adopting`a city income tax would be a long term item to consider since state law currently prohibits a city income tax. 145729 - Morrissey/Schmitt that council take a 10 ,minute recess at 7:50 p.m. Voice vote -Ayes: Seven. Motion carried. 145730 - Schmitt/Lind that the Council reconvene at 8:00 p.m. Voice vote -Ayes: Seven. Motion carried. Mayor Hart thanked the audience for being civil during the budget process. 145731 - Welper/Schmitt that the hearing be closed and oral and written comments be received and placed on file.` Voice vote -Ayes: Seven. Motion carried. 145732 - Welper/Schmitt that "Resolution approving said budget with a total tax levy rate including the Cultural & Scientific levy for the Grout Museum District of $17.56954 and property tax askings including the Cultural -& Scientific Levy in the amount of $40,349,433, resulting in a city -only tax levy rate of $17.29954 and property tax askings excluding the Cultural ° & Scientific Levy in the amount of $39,741,100", be adopted. Mr. Schmitt questioned if it was ari accurate assumption that last year's budget would be sent td Des Moines should this proposed budget fail. Mayor Hart explained that council has until midnight tomorrow, March 15th, to come up with a budget. A special meeting was already scheduled for March 15th at 5:45 p.m. in case a budget is not passed tonight. Michelle„Weidner explained the impact of not passing a budget. Mayor Hart questioned the flexibility in the deadline of passing the budget. Michelle Weidner explained that the State may allow flexibility if there is an issue beyond the council's control. She did not believe they. would allow any flexibility in incidences of simple indecision on the part of the council. Mr. Amos asked if the budget is reverted would the Grout Levy be tacked on top of the old budget. Michelle Weidner explained that the Grout Levy and, the Library will get their funds; the state will ensure they have enough to pay general obligation bonds. Then the money would be removed from the emergency levy. Employee positions would be cut if funds come out of the emergency levy. She further explained that growth in valuations that were gained this year would be lost. Mayor Hart questioned what the dollar amount was of last year's budget. Ms. Weidner stated that the growth was 38.5 million for last year. Mr. Jacobs thanked Mayor, Council, and Michelle Weidner for their work on the tiudget. He also expressed disappointment that'more was not cut from the budget. Mayor Hart expressed his belief that Waterloo is a great city and' is still growing. Mr. Lind requested proposing six amendments to the current proposed budget. Mr. Morrissey spoke in opposition of the proposals, however, he expressed the desire to view the proposals Mr. Lind wants to -present. March 14, 2016 Page 11 Mayor Hart stated that a motion to postpone was not yet made, however, he wanted to .make sure that council and citizens understand that any amendments would require the CFO to take additional time to calculate the impact of those amendments. He then asked if council would like to hear Mr. Lind's amendments. Mr. Welper stated that council postponed Thursday's meeting due to information missing from that meeting and he is against doing that again. Mayor "Hart addressed the personal comments that were being made by council members and asked to move forward with the meeting. He proceeded to ask for council to listen to Mr. Lind's proposals. Mr. Lind read his proposed changes to the budget which included not filling an additional 10.48 additional vacant positions and one new position of employment' saving the city $873,049.00. Mr. Amos asked for clarification of which specific positions are included in Mr. Lind's proposal. Mr. Lind clarified that the proposed 10.48 vacant positions included a Financial, Analyst, an Associate Planner, a Visitor Service Manager, a .48 Animal Control Officer, ,an EO1 - street department, an EO1 - seal coating department, two positions in Community Development, one position in Code Enforcement, two positions in Waste Management. The proposal also includes eliminating one new position in Planning & Zoning.' Mr. Morrissey questioned if these would be in addition to the three fire positions that are proposed to be cut. Mr. Lind confirmed that these ideas were in addition to what was currently being proposed. Mr. Lind read his remaining proposals which included reducing the amount of travel expenditures by 50%, reducing overtime by 10%, and reducing dues and memberships by 50%. Her stated that these reductions would help the city to realize a savings of approximately $166,815.00. He went on to suggest addityional cuts of $75,000 for. Sportsplex equipment and then spoke in support of the deletion of the emergency levy for one year, which he stated would save the city $608,333.00. He also spoke in opposition to moving money from Animal Control to Sanitation and he opposed using Road Use Tax Fund monies to fund Leisure Services activities. Mr. Lind questioned how to change the resolution if council agrees with him on his ideas. Mr. Morrissey clarified the six cuts proposed by Mr. Lind. Michelle Weidner requested clarification on the proposal's. She stated'that the two Community Development positions included in Mr. Lind's proposal to eliminate were not currently included in the proposed budget. The city has signed an agreement with WDC that requires net revenue from Sportsplex to be used only at the Sportsplex so preventing the expenditure of $75,000.00 for Sportsplex equipment would not affect the budget. That money will simply sit in a Sportsplex savings account. The emergency levy is a revenue account and cutting that would require expenses to be cut. She questioned what expense cuts are being suggested. Mayor Hart questioned if a recess needs to be considered in order to calculate the rate. Michelle Weidner recommended a recess for the purpose of calculating the numbers for suggested changes if the council wishes to consider this proposal alone. 145733 - Morrissey/Schmitt that the Council take a recess until the Chief Financial Officer finishes calculating the propdsed amounts at 7:50 p.m. Voice vote -Ayes: Seven. Motion carried. 145734 - Schmitt/Welper that the Council reconvene at 10:30 p. carried.. Voice vote -Ayes: Seven. Motion Michelle Weidner, Chief Financial Officer, explained the effects of the changes to the budget as proposed by Mr. Lind. Mr. Schmitt asked for clarification on the travel expense amount. March 14, 2016 Page 12 Michelle Weidner clarified the travel expense amount. 145735 Mayor Hart questioned overtime. Michelle Weidner explained there are times when overtime is necessary, especially for responding to emergencies. Mayor Hart noted that the emergency levy is revenue. In order to eliminate it, $600,000 in expenses needs to be found to balance that out. He reached out to Schmitt, Lind, and Jacobs to find a balance. He went on to say that overtime for city employees is budgeted at $988,000.00 city-wide. Ms. Weidner stated that when the amount of grant -funded overtime is subtracted from the property tax -funded overtime, the total amount of overtime funded by property tax is $511,000.00 and some of that has, already been cut with the current proposal. She estimated the total tax -funded overtime, not paid for with grant money, would probably come in at around $480,000.00 with Mr. Lind's proposed cuts. Mr. Lind questioned if there is a vacant position in Code Enforcement. Michelle Weidner confirmed that there is a vacant position in Code Enforcement that is in Sanitation which is tax -funded. Mr. Schmitt questioned if a temporary employee was currently being employed to fill that position in Code Enforcement. Ms. Weidner confirmed the employment of a temporaryemployee in Code Enforcement. Mr. Schmitt thanked Michelle Weidner for her work. The ideas proposed tonight came from ideas submitted by the community, himself, Mr. Lind, Mr. Jones, and Mr. Jacobs. He supports working together to grow our community. Mr. -Jacobs suggested overtime be prioritized for fire and police. - Lind/Schmitt to adopt the additional budget adjustments. Roll call vote: Ayes: Three Nays: Four (Morrissey, Jones, Amos,'Welper) Motion failed. 145736 - Morrissey/Jones that "Resolution approving the budget for fiscal year 2017 as proposed; accepting the Mayor's adjusted budget from March 9-10, 2016 documents with the following exceptions: Fire -Rescue will have just two positions eliminated with the third position to be -filled; the total amount added to the Mayor's budget will be approximately $87,000.00; the levy rate will be increased by approximately 3.871 cents from 17.29954 to approximately 17.33522 without the Grout, and from 17.56954 to approximately 17.60522 with the Grout; and an increase in the commercial/industrial rollback replacement dollar amount that is in the Mayor's suggested budget", be adopted. Roll call vote: Ayes: Four Nays: Three (Jacobs, Lind, Schmitt). Motion carried. Resolution adopted and upon approval 'by Mayor assigned No. 2016-186. 145737 — Morrissey/Welper to approve appointment of Carrie Lewis, from the Civil Service list, to the position of Clerk II- at the Waste Management Department, effective March 15, 2016. Roll call vote: Four. Nays: Three (Jacobs, Lind, and Schmitt). Motion carried. ORAL PRESENTATIONS 145738 - Welper/Schmitt Eric Dumer spoke in support of keeping sidewalks during renovations on the 4th Street bridge downtown. Wayne Nathem, 548 Cloverdale, questioned if the police department will be able to collect on overtime. from political candidates. Dan Trelka, Director of Safety Services, explained the Police Department is not allowed to collect on overtime from the federal government. that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. March 14, 2016 Page 13 ADJOURNMENT 145739 - Welper/Schmitt that the Council adjourn at 10:57 p.m. Voice vote -Ayes: Seven. Motion carried. u Kelley Felc e Deputy City Clerk