HomeMy WebLinkAboutApproved Documents - 5/1/2023FINANCE DEPT. STAFF ONLY
LINE ITEM USED 224 32 5853 1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 23 BUDGETED 16,200
EXPENDED YTD 524.44
THIS REQUEST 12,140.00
LEFT AFTER THIS
REQUEST 3,535.56
DATE 4-12-23
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Amended Anita Rousselow, Rudy Jones, Angie Fordyce
DATE:
4-12- 23 Amended
NAME OF CLASS / MEETING:
2023 Program Manager School -Lead Grant
DESTINATION: Seattle, Washington
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 16, 2023
RETURN DATE:
April 20, 2023
DATE(S) OF MEETING:
April 17-20, 2023
PURPOSE OF TRAVEL/TRAINING:
Program Manager Training is required for staff that have day to day responsibilities with the lead
grant. This is hosted by the Office of Lead Hazard Control and Healthy Homes. This is an amended
travel request , as Matt has resigned. The cost of a new ticket is $1,120.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
BUDGET LINE ITEM: 224 32 5853 1346
3540.00 LODGING 50.00 TAXI X GRANT REIMBURSABLE
525.00 MEALS PARKING YES NO
2535.00 REGISTRATION 5370.00 AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL 120.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 12,140.00
TOTAL: $ 4046.66 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Rudy D Jones
I APPROVE THIS TRAVEL REQUEST
T Z0aaot°
DEPARTMENT HEAD MAYOR
4-12-2023
DATE XX
K:\Shared Goodies\Forms\Travel Request Form January 2010
Finance Committee Approved 5/1/2023
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
525-15-5400-1346
$5,000.00
$1,010.68
$625.00
$3,364.32
04/20/2023
Copy - Department
NAME(S) AND POSITION(S):
Sheila Steffen, Public Works Coordinator
DATE: April 12, 2023
NAME OF CLASS / MEETING:
Iowa Municipal Clerks Academy
DESTINATION:
Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
July 26, 2023
RETURN DATE:
July 28, 2023
DATE(S) OF MEETING:
July 26 - 28, 2023
PURPOSE OF TRAVEL/TRAINING:
Clerks Academy CEU's
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo
ESTIMATE OF COST:
290.00
140.00
195.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 625.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 525-15-5400-1346
X GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 625.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Randy Bennett, Public Works Division Manager
DEPARTMENT HEAD
04/12/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
5/1/2023
DATE
W'ci lava
SIGNED
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
266-17-7120 1345
$3,000.00
$1,370.18
$1,010.96
$618.86
04/20/2023
Copy - Department
NAME(S) AND POSITION(S):
Tina Schellhorn, Electrical Foreman
DATE: 4/19/2023
NAME OF CLASS / MEETING:
Network Video Fundamentals & Certification
DESTINATION: Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
5-2-2023
RETURN DATE:
5-4-2023
DATE(S) OF MEETING:
5/2/2023 to 5/4/2023
PURPOSE OF TRAVEL/TRAINING:
Gain knowledge to help with managing, maintaining and expanding traffic video cameras and being
certified in Axis cameras system.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo
ESTIMATE OF COST:
176.96 LODGING
115 MEALS
679 REGISTRATION
40 MILEAGE/FUEL
TOTAL FOR ALL: $ 1010.96
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 266-17-7120-1 345
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1010.96
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
4/19/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
5/1/2023
DATE
N
City Clerk Use Only
Finance Committee
5/1/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 15,000.00 plus est. shipping costs of $ to pay for or purchase
updated leakage study for Waterloo Regional Airport.
This purchase or expenditure is being made because:
airlines use leakage studies to determine passenger volume and market viability.
The most recent study for ALO is almost four years old (completed in July 2019).
Vendor selected for this purchase: Volaire Aviation
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
The Airport Board and the Air Service Working Group has been working with
Volaire Aviation for the past few years to maintain, and hopefully grow, air
service @ ALO.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1319
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 35,000.00
and the current available balance is $ 18,425.91
Respectfully submitted,
Keith Kaspari 4/14/23
5/1/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/1/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 8,000.00 plus est. shipping costs of $ to pay for or purchase
lease of mowing equipment for 2023 cutting season.
This purchase or expenditure is being made because:
This is an annual lease of mowing equipment for airfield grass areas. Includes: M20 Rotary Cutter
and Z-Series Mower for cutting grass around airfield lights and signs (per FAA requirements).
Vendor selected for this purchase: P & K Midwest of Waterloo
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
As in past years, additional requests for bids were not responded to.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1384
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 8,000.00
and the current available balance is $ 8,000.00
Respectfully submitted,
Keith Kaspari 4/14/2023
(Sc wruc�
5/1/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
5/1/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS
$ 4,450.00
plus est. shipping costs of
Department to expend
$ 0.00 to pay for or purchase
Technical support package block of 30 hours with ProWest & Associates for GIS support
and project completion.
This purchase or expenditure is being made because:
ProWest has helped us design and implement our GIS system and is key in maintaining
the system.
Vendor selected for this purchase:
Pro -West & Associates
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Pro -West and Associates has helped us from design to implementation of our GIS system.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1319 / 322-01-8225 2106
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00
and the current available balance is $ 11,650.22
Respectfully submitted,
Chris Youngblut 4/24/2023
Zof
5/1/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
5/1/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 12,851.66 plus est. shipping costs of $ 60.00 to pay for or purchase
2x Blueridge Level III 24x36 inch ballistic shields
1x Blueridge Level III 23x34 inch rifle rated ballistic shiled
This purchase or expenditure is being made because:
Because of the rise in major incident in the US the Department is purchasing three
level III ballistic shields specifically for patrol use and emergency response.
Vendor selected for this purchase: Armor Express
n Bids or written quotes were taken on this purchase, as follows:
Blueridge Armor $17,949.00
CCG Safety Gear $17,705.00
Armor Express $12,911.66
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-11-1100-2128
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $29,500.39
and the current available balance is $ $29,500.39
Respectfully submitted,
Aaron McClelland, Police Captain 4/17/2023
2U a(
5/1/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/1/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,813.70 plus est. shipping costs of $ 0.00 to pay for or purchase
five (5) Gamber-Johnson computer docking stations for the Police Department patrol vehicles.
This purchase or expenditure is being made because:
Five computer docking stations will replace computer mounts that are older and the end of the life cycle. This are
mobile computers used by the patrol division squad cars.
Vendor selected for this purchase: CDWG
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
CDWG has the State of Iowa bid for Panasonic Toughbook computers as well
as the docking stations they rely on.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-11-1100-2106 Information Systems
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 33561.75
and the current available balance is $ 33561.75
Respectfully submitted,
Aaron P. McClelland, Police Captain 4/13/23
5/ 1 /20
23
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/1/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (VFD River Rd) Department to expend
$ 39,312.00 plus est. shipping costs of $ included to pay for or purchase
A VFD for River Road
This purchase or expenditure is being made because:
River Rd Variable Frequency Drive needs to be replaced
Vendor selected for this purchase:
Electric Pump
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Electric Pump is sole proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jesse Gaherty
$ 400,000.00
$ 201,685.35
04/06/23 �'cc�yy Nacz, (
5/1/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
5/1/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 3,763.75 plus est. shipping costs of $ 0.00 to pay for or purchase
Sourcewell - Smart Board MX V3 Pro Series with iQ SBID-MX265-v3-PW 65" LED -backlit LCD
This purchase or expenditure is being made because:
Smart Board for Street Department
Vendor selected for this purchase: CDW-G
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sourcewell Quote
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-2118
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 3,800.00
and the current available balance is
Respectfully submitted,
Sheila Steffen
04/18/2023
$ 3,801.37
zuo
5/1/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
5/1/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 5,400.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Red LED Signal Light Inserts
This purchase or expenditure is being made because:
Red signal light inserts have reached end of life and are failing.
Vendor selected for this purchase:
Mobotrex
�■ Bids or written quotes were taken on this purchase, as follows:
Mobotrex Davenport, IA $5,400.00
General Traffic Controls
Spencer, IA $5,600.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1576
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 26,400.00
and the current available balance is
Respectfully submitted,
Sheila Steffen
04/19/2023
$ 6,206.04
7> t ZacW
5/1/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES No —5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Martin Petersen/Code Enforcement Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
525 15 5125 3469
Property Cleanup
15,000.00
525 15 5125 1390
Other Contr. Serv.
15,000.00
TOTAL
This amendment is being requested because:
Additional funds are needed for mowing.
Prior Committee Actions (Dates):
15,000.00
TOTAL
15,000.00
Martin Petersen 4/11/23
'Wet zu_o
5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT, ONLY
Finance Committee approval required''
YES NO '/1/2023
If so, data approved'
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City CounciI and/or Finance Dept. is hereby requested to authorize the following Iine-item budget
amendment for FYE 23
submitted by the Waste Management Services
Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Prof Code
Amount
520 14 5200 3433
sewer usage Fee
-3O0,OOO.00
520 14 5200 1571
Machinery & Egsipr ant
300,000.00
Replacement ,Repair
TOTAL
This amendment is being requested because:
T300,000.
TOTAL
300,000.00
Extra wear on equipment due to vendor having Pretreatment issues and lack of reliable pretreatment
process. Resulting in our equipment having extra wear and tear. Using the increased revenue from the
industrial clients surcharges.
e Actions (Da
(Signatuk Dept. Head o
(Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K3nserslshared goodiesllormsSCopy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1 /2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4105 3720
Donations
37GFT.0008
_
7,000.00
010 37 4105 1567
Rec Equip
37GFT.0008
7,000.00
TOTAL
This amendment is being requested because:
7,000.00
TOTAL
7,000.00
$2,000 was originally budgeted. We have received $9,295.68 so far this fiscal year. This amendment will
more accurately reflect the funds actually received, and possible expenses related to the donation.
Prior Committee Actions (Dates):
Paul Hutting 4/13/23 ,stwyett mew
5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Fire Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 12 1400 3498
Sale of Equipment
7,000.00
010 12 1400 1371
Build&Maint
7,000.00
TOTAL
$7,000.00
TOTAL
$7,000.00
This amendment is being requested because:
The funds transferred will go towards the creation of a ladies locker room at Station 6 in pursuit of "reasonable accommodations". Waterloo
Fire Rescue currently employs five female firefighters that all hold and utilize a paramedic certification. Station 6 is a three person station
that requires a paramedic due to being an ALS Engine and having a reserve ambulance. Currently, the only shower is in unlockable area
and the locker room is open. According to the building department, these funds should cover all expenses to mirror the locker room built
at Station 3 in 2022.
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee)
Date
5/1/2023
(Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\4-18-23 Station 6 locker room (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Central Garage Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 18 7955 3920
Dept Charges - Fuel
_
-45,000.00
010 18 7950 1571
Mach & Equip Repl
45,000.00
TOTAL
This amendment is being requested because:
-45,000.00
TOTAL
45,000.00
Budget amendment to increase fuel receipts and machinery & replacement parts by $45,000.00 each.
Prior Committee Actions (Dates):
Sheila Steffen
4/19/23 ,wyeet N
5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Memorandum of Understanding- United States Marshals Service- Gang Enforcement & Operations
Captain Jason Feaker
Project Budget Total $ 1,800.00
1. How will this project be funded?
A. Federal Grant Yes 11 No
Grant Name
CFDA #
B. State Grant Yes L� No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes X No
Name
United States Marshals Service
To be assigned by the Finance Dept.
Project No.
Subproject No.
11 PRO
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
100.00%
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
6. Include a brief description of the project in the space below: (REQUIRED)
MOU with United States Marshals Service allowing for the repayment of overtime funds used during the investigations &
apprehensions of violent fugitives.
Page 2 must be attached and signed.
K:\shared goodies\forms\Operation Corridor roundup JLEO22-US Marshals Project Budget Worksheet 4-13-23 (1).xls\Page 1 All Projects (Mar
2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 06/30/2023 submitted by the Housing Authority Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
283 13 5452 3000
Cash
150,000.00
283 13 5452 1706
Hsg Asst Pmts
150,000.00
TOTAL
150,000.00
TOTAL
150,000.00
This amendment is being requested because:
Due to HUD's cash management accounting system, and increases in our expenditures due to policy
changes, we are anticipating a shortfall in the amount required for our Housing Assistance Payments. We
are requesting to use fund balance in the amount of $150,000 to cover HAP expenses through June 30,
2023.
Prior Committee Actions (Dates):
Julie Dawson
4/24/23 moci
5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Committee
Approval Date 5/1/2023
Project Name (from page one) Memorandum of Understanding- United States Marshals Service- Gang Enforcement & OperE
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1150
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3873 Reimburse for Services
EXPENDITURES:
To be assigned by the Finance Dept.
Project No. 11 PRO
Subproject No.
(Each column should only include amounts by fund)
Fund: 1150 Fund: Fund: Fund:
Total
1,800.00 1,800.00
TOTALS $ 1,800.00 $ $ - $ $ 1,800.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1114 Overtime
1573 Safety & Protective Equipment
1,800.00 1,800.00
TOTALS $ 1,800.00 $ $ $ $ 1,800.00
Capt. Aaron McClelland 4/13/202'
qt64,e-tt Mac(
5/1/2023
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Operation Corridor roundup JLEO22-US Marshals Project Budget Worksheet 4-13-23 (1).xls\Page 2 (Donat or NON-
constr) (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO
If so, date approved: 5/1/2023
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Leisure Services - Young Arena Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4500 3476
Ice Rent
14,000.00
010 37 4500 1319
Other Prof. Srv.
14,000.00
TOTAL
14,000.00
TOTAL
14,000.00
This amendment is being requested because:
Amendments are being made to fix current line item overages and prepare for anticipated expenses and
revenues thru June 30, 2023.
Prior Committee Actions (Dates):
Paul Huting 4/21/23
5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Leisure Services - Young Arena Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4500 3471
Arena Revenue
_
71,000.00
010 37 4500 1400
Utilities
35,500.00
1371
Building & Grounds
4,375.00
1375
Auto Equip Repair
4,000.00
1388
Ice System
11,300.00
1390
Other Contractual
3,000.00
1555
Minor Equip
1,000.00
1561
Office Supplies
1,000.00
1571
Mach Equip Parts
1,000.00
1581
Paint Supplies
1,525.00
1 1 1 1
Salaries -- Regular
7,800.00
1114
Time & Half
500.00
TOTAL
This amendment is being requested because:
71,000.00
TOTAL
71,000.00
Amendments are being made to fix current line item overages and prepare for anticipated expenses and
revenues thru June 30, 2023.
Prior Committee Actions (Dates):
Paul Huting 4/21/23
N6449
5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Leisure Services - Young Arena Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4500 3481
Concession Revenue
99,000.00
010 37 4500 3830
Unrestricted gifts
1,500.00
3722
Refunds
1,500.00
1553
Merch. Resale
34,000.00
1112
Part -Time
46,400.00
1373
Fix Plant
5,000.00
1541
Janitorial Supplies
2,500.00
1504
Credit Card Fees
2,600.00
1400
Utilities
5,500.00
TOTAL
This amendment is being requested because:
99,000.00
TOTAL
99,000.00
Amendments are being made to fix current line item overages and prepare for anticipated expenses and
revenues thru June 30, 2023.
Prior Committee Actions (Dates):
Paul Huting
4/21/23 Tuerm NacW
(Signature Dept. Head or Designee) Date
5/1/2023
(Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 03 9050 3000
Cash
_
2,500,000.00
010 03 9050 2700
Transfers Out
2,500,000.00
01ARPA.
290 03 9050 6050
Transfers In
2,500,000.00
290 03 6105 2103
Engineering
BKBN2
100,447.00
290 03 6105 2103
Engineering
EDAFIBER
44,509.00
290 03 6105 2103
Engineering
FTTHDSN
2,275,044.00
290 03 6105 2103
Engineering
MIDMILE
80,000.00
TOTAL
This amendment is being requested because:
Prior Committee Actions (Dates):
5,000,000.(
TOTAL
5,000,000.0
Bridgett Wood, Finance Manager
4/25/23 W 2u 5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
101 08 6205 3000
San Marnan Cash
143,134.00
101 08 9050 2700
Transfers Out
143,134.00
101 08 6210 3000
Rath Cash
122,345.00
101 08 9050 2700
Transfers Out
122,345.00
101 08 6220 3000
NE Site Cash
39,402.00
101 08 9050 2700
Transfers out
39,402.00
101 08 6250 3000
Martin Cash
416.00
101 08 9050 2700
Transfers Out
416.00
101 08 6260 3000
Midport Cash
1,157,191.00
101 08 9050 2700
Transfers out
1,157,191.00
426 08 9050 6050
Transfers In
1,462,488.00
426 08 6205 2103
Engineering
143,134.00
426 08 6210 1396
Prop Demo
122,345.00
426 08 6220 2103
Engineering
39,402.00
426 08 6250 2104
Legal
416.00
426 08 6260 2144
Land Impr
1,157,191.00
TOTAL
This amendment is being requested because:
2,924,976.(
To budget for anticipated transfers from the TIF Fund
Prior Committee Actions (Dates):
TOTAL
2,924,976.0
Bridgett Wood, Finance Manager
4/25/23 Tu4ett Z3acW 5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
101 08 6270 3000
Downtown Cash
169,220.00
101 08 9050 2700
Transfers Out
169,220.00
101 08 6280 3000
Logan Cash
474,152.00
101 08 9050 2700
Transfers Out
474,152.00
101 08 6260 3000
Midport Cash
1,000,000.00
101 08 6260 1358
Econ Development
1,000,000.00
426 08 9050 6050
Transfers In
643,372.00
426 08 6270 2103
Engineering
169,220.00
426 08 6280 2103
Engineering
474,152.00
TOTAL
This amendment is being requested because:
2,286,744.(
TOTAL
To budget for anticipated transfers from the TIF Fund;
Budget for estimated TIF expense increases expected through June 30, 2023
Prior Committee Actions (Dates):
2,286,744.0
Bridgett Wood, Finance Manager 4/25/23
5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 5/1/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the FINANCE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 03 8960 3722
Refunds
_
30,000.00
010 03 8960 1368
Medical Claims
30,000.00
010 03 8960 3000
Cash
100,000.00
010 03 8960 1365
Indemnity Pmts
40,000.00
010 03 8960 1368
Medical Claims
60,000.00
TOTAL
This amendment is being requested because:
130,000.00
TOTAL
Budget for estimated work comp expense increases expected through June 30, 2023
Prior Committee Actions (Dates):
130,000.00
Bridgett Wood, Finance Manager 4/25/23
5/1/2023
J
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO
If so, date approved: 5/1/2023
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 01 6920 3111
Hotel/Motel Tax
01HMT.WCVB
100,000.00
010 01 6920 1393
Contributions
01HMT.WCVB
100,000.00
TOTAL
This amendment is being requested because:
100,000.00
Hotel/Motel revenue is projected to be over budget.
Prior Committee Actions (Dates):
TOTAL
100,000.00
Bridgett Wood, Finance Manager
4/24/23 (WrJt 2uai,q° 5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO
If so, date approved: 5/1/2023
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Planning Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 08 6105 3000
Cash
_
304,012.00
010 08 6105 2140
Property Acq.
304,012.00
TOTAL
This amendment is being requested because:
304,012.00
TOTAL
304,012.00
To use carryforward cash from Sale and Acquisition of HCC Homes project to purchase 2 homes this FY.
Prior Committee Actions (Dates):
Noel Anderson 4/24/23
5/1/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)