HomeMy WebLinkAbout07. Telecom Board Agenda Packet - May 17, 2023
BOARD
MEMBERS
Andrew
Van Fleet
Board Chair
Theodore
Batemon
Rich
Kurtenbach
Mike
Young
Amy
Wienands
City
Council
Liaison:
Rob
Nichols
May 17, 2023
Harold E. Getty Council Chambers
4:00 p.m.
1. Roll call.
2. Approval of agenda, as presented.
3. Approval of minutes of May 3, 2023 and May 10, 2023, as proposed.
4. Public Hearing on not to exceed $4,000,000 Communications Utility
Revenue Capital Loan Notes.
4.1. Motion to open the hearing and receive and file proof of
publication of notice of public hearing.
HOLD HEARING – NO COMMENTS ON FILE.
4.2. Motion to close the hearing and file any comments received.
4.3. Resolution instituting proceedings to take additional action.
5. Resolution adopting the City of Waterloo FY2024 budget.
6. Motion appointing a board member to serve on Network RFP
equipment evaluation committee.
7. Motion approving a proposal from Magellan Advisors, in the amount
of $1,200, for branding guidelines, and authorizing the board chair to
execute said document.
8. General update from consultants, city staff, and board member
comments.
9. Adjourn.
Kelley Felchle
Board Secretary
WATERLOO
Telecommunications Utility Board of Trustees
TELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Special Session
Harold E. Getty Council Chambers
City Hall
May 3, 2023
4:00 p.m.
Members present: Batemon, Kurtenbach, Young, Van Fleet, and Council Liaison Rob Nichols.
Mr. Van Fleet noted that Amy Wienands has been appointed to serve on the board by the city
council, effective May 1, 2023.
Approval of Agenda.
Moved by Young seconded by Kurtenbach that the Agenda, as proposed, be approved. Voice-
vote Ayes: Four. Motion carried.
Approval of Minutes.
Moved by Kurtenbach seconded by Batemon that the minutes of April 19, 2023, as proposed, be
approved. Voice-vote Ayes: Four. Motion carried.
Public Hearing: FY2023 Construction of a Fiber-to-the-Premise Feeder/Distribution and
Backbone Network Project, Contract No. 1080.
Moved by Kurtenbach seconded by Young to receive and file proof of publication of notice of
public hearing. Voice-vote Ayes: Four. Motion carried.
This being the time and place for the public hearing, the Board Chair called for public comments
and there were none.
Moved by Batemon seconded by Young to close the hearing. Voice-vote Ayes: Four. Motion
carried.
Moved by Young seconded by Batemon that a Resolution confirming approval of specifications,
bid documents, form of contract, etc., and authorizing to proceed, be approved. Roll call-vote
Ayes: Four. Motion carried. Resolution No. 2023-009.
Moved by Batemon seconded by Young to receive, file, and instruct the Board Secretary to read
the bids and refer to consultants for review. Voice-vote Ayes: Four. Motion carried.
Quanta Telcom Solutions, Loganville, GA - 5% - $79,660,051.38
API, Maple Lake, MN - 5% - $103,972,204.34
Michels Power, Neenah, WI - 5% - $110,132,352.00
ITG Communications, LLC, Hendersonville, TN - 5% - $83,414,108.91
Mr. Kurtenbach requested clarification on the breakdown of the bids.
Courtney Violette, Magellan Advisors, commented that the backbone portion is in the
$25,000,000 range with 10% contingency of our estimates and the fiber-to-the home project is
$55,000,000 with $5,000,000 in contingency. He explained that the bids are currently under
review. All four are qualified bidders and two are within our range of budgetary estimates.
Mr. Young questioned if there are some cost saving opportunities.
Courtney Violette confirmed that is also in revew.
Mr. Nichols questioned if Magellan Advisors has worked with any of the bidders on projects in
the past.
Page 2
Courtney Violette confirmed that Magellan Advisors has worked with some of the bidders in the
past.
Ms. Wienands joined the meeting.
Moved by Young seconded by Batemon to approve an agreement with COS Systems Zones
Software, and authorizing the Board Chair to execute said document. Voice-vote Ayes: Five.
Motion carried.
Mr. Van Fleet provided an overview of the agreement, the cost, and purpose of the software.
Courtney Violette, Magellan Advisors, explained the goal of the software is to interact with
customers that visit the website, capture geo-locations, and help build a customer base. The
software will also be able to take payments.
Moved by Kurtenbach seconded by Young to approve an RFP for Network Equipment and
Services. Voice-vote Ayes: Five. Motion carried.
Courtney Violette, Magellan Advisors, provided an overview of the RFP.
Mr. Kurtenbach questioned if this is the hardware for the system.
Courtney Violette confirmed and explained the locations where the equipment will be housed.
Mr. Batemon questioned if another bid is needed for a build-out for these locations.
Courtney Violette explained that there will be another bid before the board very soon for three
pre-fabricated facilities which will allow for refurbished facilities.
Mr. Young questioned how large the facilities will be.
Courtney Violette explained they would be cement structures similar to what you would see at
the bottom of a cell phone tower.
Mr. Kurtenbach questioned and Courtney Violette confirmed that the equipment will be housed
inside the POM building.
Mr. Van Fleet questioned the definition of critical equipment.
Courtney Violette provided an overview of what critical equipment means.
Mr. Van Fleet questioned if they denote what is critical in their opinion versus our definition.
Courtney Violette commented that the specifications dictate the meaning.
Mr. Van Fleet questioned who would be on the evaluation committee.
Courtney Violette commented he does not have that information, but that someone for his team
would be a technical advisor.
Mr. Van Fleet questioned how to get board perspective on this committee.
Kelley Felchle, Board Secretary, recommended that the board vote to select at least one member
to sit on the review committee.
Mr. Van Fleet requested clarification of friendly test customers.
Courtney Violette provided an overview of the service testing process.
Page 3
Mr. Van Fleet questioned where past performance fits into the evaluation criteria.
Courtney Violette explained that all qualifications and supporting details would be requested
from all that bid on the project.
General update from consultants and board member comments.
Courtney Violette, Magellan Advisors, gave a presentation on an overview of the project
components.
Maggie Burger, Speer Financial, explained that they will do some updating on her end with bid
numbers. They are still working with underwriters and placement agents on interest from
bankers. She explained that the city has dollars for the first 8-9 months of the project via ARPA
funds. The taxable working capital will be used for marketing, website contracts, paying a
director and other employees.
Steve Nadel, Ahlers and Cooney, commented that they are aggregating a list of shared city staff
and equipment so that they can coordinate an agreement in that regard, as well as a conflict
waiver agreement between the city and this board.
Kelley Felchle, Board Secretary, provided an updated on the General Manager position. Seven
applications have been received. She stated that she, Bridgett Wood and Missy Gearhart were
able to narrow that list down to three of the most qualified applicants. Those resumes have been
shared with Magellan to review. A hiring committee has been created and will be meeting in the
coming days for initial interviews, with a final round of interviews with the board in closed
session.
Closed session to discuss a confidential draft document and competitive utility information,
pursuant to Iowa Code Sections 388.9 and 21.5(1)(a).
Moved by Kurtenbach seconded by Van Fleet to adjourn to closed session at 4:43 p.m. Roll call-
vote Ayes: Five. Motion carried.
Moved by Kurtenbach seconded by Wienands to reconvene from closed session at 5:37 p.m. Roll
call-vote Ayes: Five. Motion carried.
With no further business before the board, it was moved by Batemon seconded by Wienands that
the meeting be adjourned at 5:37 p.m. Voice-vote Ayes: Five. Motion carried.
Kelley Felchle
Board Secretary
416123, 10:02 AM
Local Government Property Valuation System
FISCAL YEAR JULY L 2023 - JUNE 30, 2024
ADOPTION OF BUDGET AND CERTIFICATION OF CITYTAXES
The City of : WATERLOO County Name: BLACK HAWK COUNTY
Adopted On: 4/3/2023 Resolution: 2023-198
The below -signed certifies that the City Council, on the date slated above, lawfully approved the named resolution adopting a budget for next fiscal year, as summarized on this
and the supporting pages.
With Gas & Electric
I Without Gas & Electric
City Number: 07-054
last Official Census: 67,314
Regular
2a
2,3123103,7I1
26
2,232,148,093
DEBT SERVICE
3a
2,701,165,754
36
2,621,210,136
Ag Land
I 4al
15,8702059
TAXES LEVIED
Purpose
Dollar
Limit
ENTER FIRE
DISTRICT RATE
BELOW
quce y
Request ce entlil
Replacement
Pro ert Taxes
F y
Levied
Rate
Regular General levy
8.10000
5
1$728,040
182080,400
43
8.10000
Non -Voted Other Penmissible Levies
Contract for use of Bridge
0.67500
6
0
44
0.00000
Opt& Maint publicly owned Transit
0.95000
7
1,4622588
17412,012
45
0.63258
Rent, his. Mains of Civic Center
Arm Nec
8
0
46
0.00000
Opt & Maint of City owned Civic Center
0.13500
9
0
47
0.00000
Planning a Sanitary Disposal Project
0.067501
101
0
481
0.00000
Aviation Authority (under sec.330A. 15)
0.27000
11
0
49
0.00000
Levee Imps fund in special charter city
0.06750
13
0
51
0.00000
Liability, property & self insurance costs
AmtNec
14
2,277,004
2,198,264
52
0.98482
Support of a Local Emerg.Mgmt.Comm.
AmtNec
462
I11,724
1073857
465
0.04832
Voted Other Permissible Levies
InstmmentaWocal Music Groups
0.13500
15
0
53
0.00000
Memorial Building
0.81000
16
0
54
0.00000
Symphony Orchestra
0.13500
17
0
55
0.00000
Cultural & Scientific Facilities
0.27000
18
6243268
6023680
56
0.27000
County Bridge
As Voted
19
0
57
0.00000
Mini or Missouri River Bridge Const.
1.35000
20
0
58
0.00000
Aid to a Transit Company
0.03375
21
0
59
0.00000
Maintain Institution received by giB/devise
0.20500
22
0
60
0.00000
City Emergency Medical District
1.00000
463
0
466
0.00000
Support Public Library
0.27000
23
624,268
6022680
61
0.27000
Unified Lmv Enforcement
1.50000
24
0
62
0.00000
Total General Fund Regular, Levies (5 thru 24)
25
23,827,892
23,0037893
Ag Land
3.00375
26
47,670
47,670
63
3.00375
Total Genres Fund Tax Levies (25+26)
27
231875,562
23,051,563
Special Revenue Levies
Emergency (if general fund at levy limit)
0.27000
28
624,268
602,680
64
0.27000
Police& Fire Retirement
AmtNec
29
41782,499
42617,109
2.06846
FICA& IPERS (if general fund at levy limit)
AmtNec
30
2,345,107
232643001
1.01427
Other Employee Benefits
AmtNec
31
7,557,610
792963267
3.26872
Total Employee Benefit Levies(29,30,31)
32
14,685,216
14,1771377
65
6.35145
Sub Total Special Revenue Levies (28+32)
33
15,30%484
14,7803057
As Brit
With Gas & Fire
Valuation
Without Gas &
Elee Valuation
SSMID 1
0
0
34
0
66
0.00000
SSMID2
0
0
35
0
67
0.00000
SSMID3
0
0
36
0
68
0.00000
SSMID4
0
0
37
0
69
0.00000
SSMID 5
0
0
555
0
565
0.00000
SSMID6
0
0
556
0
566
0.00000
SSMID 7
0
0
1177
0
1179
0.00000
SSMID 8
0
0
1185
0
1187
0.60 000
Total Special Revenue Levies
39
15,309,484
14,780,057
Debt Service Levy 76.10(6)
Arm Ne
40
72571,433
7,347,304
70
2.80302
Capital Projects (Capital Imprnv. Reserve)
0.67500,11
1
1
1 411
1 01
71
0.00000
Total Property Taxes(27+39+40+41)
1 421
462756,479
1 45,1781924
72
19.73019
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- 1 -
ITEMS TO INCLUDE ON AGENDA FOR MAY 17, 2023
BOARD OF TRUSTEES OF THE WATERLOO MUNICIPAL COMMUNICATIONS
UTILITY, WATERLOO, IOWA
Not to exceed $4,000,000 Taxable Communications Utility Revenue Capital Loan Notes
Public hearing on the authorization of a Loan Agreement and the issuance of Notes to
evidence the obligation of the City thereunder.
Resolution instituting proceedings to take additional action.
NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE
CHAPTER 21 AND THE LOCAL RULES OF THE
GOVERNING BODY.
- 2 -
May 17, 2023
The Board of Trustees of the Waterloo Municipal Communications Utility, Waterloo,
State of Iowa, met in _______________ session, in the Harold E. Getty Council Chambers, 715
Mulberry Street, Waterloo, Iowa, at __________ _____.M., on the above date. There were
present Chairperson _______________, in the chair, and the following named Board Members:
__________________________________________________
Absent: ___________________________________________
Vacant: ___________________________________________
* * * * * * *
- 3 -
The Chairperson announced that this was the time and place for the public hearing and
meeting on the matter of the authorization of a Loan Agreement and the issuance of not to
exceed $4,000,000 Taxable Communications Utility Revenue Capital Loan Notes, of the City of
Waterloo, State of Iowa, to provide funds to pay the costs of improvements and extensions to the
Municipal Communications Utility, including working capital during the construction, start-up
period and initial operation of the communications utility system, and that notice of the proposed
action by the Board to institute proceedings for the authorization of the Loan Agreement and the
issuance of the Notes had been published pursuant to the provisions of Sections 384.24A and
384.83 of the Code of Iowa.
The Chairperson then asked the Secretary whether any written objections had been filed
by any resident or property owner of the City to the issuance of the Notes. The Secretary
advised the Chairperson and the Board that _____ written objections had been filed. The
Chairperson then called for oral objections to the issuance of the Notes and _____ were made.
Whereupon, the Chairperson declared the time for receiving oral and written objections to be
closed.
(Attach here a summary of objections received or made, if any)
Whereupon, the Chairperson declared the hearing on the authorization of entering into a
Loan Agreement and the issuance of the Notes to be closed.
The Board then considered the proposed action and the extent of objections thereto.
Whereupon, Board Member ____________________ introduced and delivered to the
Secretary the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING
PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A
LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $4,000,000 TAXABLE
COMMUNICATIONS UTILITY REVENUE CAPITAL LOAN NOTES", and moved:
that the Resolution be adopted.
to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of notes to the meeting to be held at __________
_____.M. on the __________ day of _______________, 2023, at this place.
Board Member ____________________ seconded the motion. The roll was called and
the vote was,
- 4 -
AYES: ___________________________________________
___________________________________________
NAYS: ___________________________________________
Whereupon, the Chairperson declared the measure duly adopted.
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE AUTHORIZATION OF A
LOAN AGREEMENT AND THE ISSUANCE OF NOT TO
EXCEED $4,000,000 TAXABLE COMMUNICATIONS
UTILITY REVENUE CAPITAL LOAN NOTES
WHEREAS, pursuant to notice published as required by law, the Board of Trustees has
held a public meeting and hearing upon the proposal to institute proceedings for the authorization
of a Loan Agreement and the issuance of not to exceed $4,000,000 Taxable Communications
Utility Revenue Capital Loan Notes, in order to provide funds to pay the costs of improvements
and extensions to the Municipal Communications Utility, including working capital during the
construction, start-up period and initial operation of the communications utility system, and has
considered the extent of objections received from residents or property owners as to the proposed
issuance of Notes; and accordingly the following action is now considered to be in the best
interests of the City and residents thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
WATERLOO MUNICIPAL COMMUNICATIONS UTILITY, WATERLOO, STATE OF
IOWA:
Section 1. That this Board does hereby institute proceedings and take additional action
for the authorization of a Loan Agreement and the issuance in the manner required by law of not
to exceed $4,000,000 Taxable Communications Utility Revenue Capital Loan Notes, for the
foregoing purposes.
- 5 -
PASSED AND APPROVED this __________ day of _______________, 2023.
Chairperson of the Board of Trustees
ATTEST:
Secretary of the Board of Trustees
CERTIFICATE
STATE OF IOWA
COUNTY OF BLACK HAWK
)
) SS
)
I, the undersigned Secretary of the Board of Trustees of the Waterloo Municipal
Communications Utility, Waterloo, State of Iowa, do hereby certify that attached is a true and
complete copy of the portion of the records of the Board of Trustees showing proceedings of the
Board, and the same is a true and complete copy of the action taken by the Board with respect to
the matter at the meeting held on the date indicated in the attachment, which proceedings remain
in full force and effect, and have not been amended or rescinded in any way; that meeting and all
action thereat was duly and publicly held in accordance with a notice of meeting and tentative
agenda, a copy of which was timely served on each member of the Board and posted on a
bulletin board or other prominent place easily accessible to the public and clearly designated for
that purpose at the principal office of the Board pursuant to the local rules of the Board and the
provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media
at least twenty-four hours prior to the commencement of the meeting as required by law and with
members of the public present in attendance; I further certify that the individuals named therein
were on the date thereof duly and lawfully possessed of their respective offices as indicated
therein, that no Board vacancy existed except as may be stated in the proceedings, and that no
controversy or litigation is pending, prayed or threatened involving the incorporation,
organization, existence or boundaries of the City or the right of the individuals named therein as
officers to their respective positions.
WITNESS my hand and the seal of the Board hereto affixed this __________ day of
_______________, 2023.
(SEAL)
Secretary of the Board of Trustees, Waterloo
Municipal Communications Utility, Waterloo,
State of Iowa
02184914-1\24268-003
WWW.MAGELLANBROADBAND.COM
Proposal for Waterloo Fiber Style Guide
Magellan will create a style and branding guide for Waterloo Fiber to ensure the consistent and
uniform use of the various elements that comprise the brand, including:
Logo
Logo use
Logo positioning and sizing
Font type and size
Approved color palette
One-Time Total: $1,200
Approval
Print Name: ____________________________________________________________
Title: ___________________________________________________________________
Signature: _____________________________________________________________
Date: __________________________________________________________________
MARKETING PROPOSAL