HomeMy WebLinkAbout05.01.2023 Finance Committee MinutesMay 1, 2023
FINANCE COMMITTEE
Harold E. Getty Council Chambers
5:10 p.m.
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Jonathan Grieder and Rob
Nichols.
Approval of Agenda, as amended.
Grieder/Nichols
that the agenda, as amended with the addition of a Pre -authorization in the amount of
$80,764.00 for (2) Tahoe's, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of April 17, 2024, as proposed.
Grieder/Nichols
that the minutes of Minutes of April 17, 2023, as proposed, be approved." Voice vote -Ayes:
Three. Motion carried.
TRAVEL REQUESTS
Rudy Jones, Angie Fordyce, Anita Rousselow, Community Development Staff
(Amended)
Class/Meeting: 2023 Program Managers School Lead Grant
Destination: Seattle, WA
Dates: 4/16-20/2023
Amount not to exceed: $12,140.00
Nichols/Grieder
that the request for the following travel requests be approved. Voice vote -Ayes: Three. Motion
carried.
Sheila Steffen, Public Works Coordinator
Class/Meeting: Iowa Municipal Clerks Academy
Destination: Des Moines, IA
Dates: 7/26-28/2023
Amount not to exceed: $625.00
Tina Schellhorn, Electrical Foreman
Class/Meeting: Network Video Fundamentals & Certification
Destination: Des Moines, IA
Dates: 5/2-4/2023
Amount not to exceed: $1,010.96
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PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Grieder/Nichols
that the request for the following pre -authorizations to spend over $2,500.00, be approved.
Voice vote -Ayes: Three. Motion carried.
Airport (Leakage Study)
Amount: $15,000.00
Expenditure: Updated leakage study.
Airport (Mowers)
Amount: $8,000.00
Expenditure: Annual lease of mowing equipment for Airport.
MIS (Support Hours)
Amount: $4,450.00
Expenditure: 30 hour block support package from Pro -West GIS.
Police (Ballistic Shields)
Amount: $12,851.66 + $60.00 S/H
Expenditure: (3) Ballistic shields.
Police (Docking Stations)
Amount: $4,813.70
Expenditure: (5) Gamber Johnson docking stations.
Sewer (VFD River Rd)
Amount: $39,312.00
Expenditure: Replace variable frequency drive at River Road.
Street Department (SMART Board)
Amount: $3,763.75
Expenditure: SMART Board MX(V3) Pro Series with iQ SBID-MX265-V3-PW 65".
Traffic Department (LED Signal Inserts)
Amount: $5,400.00
Expenditure: (100) replacement red LED signal light inserts.
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BUDGET LINE ITEMS TO BE AMENDED
Nichols/Grieder
that the following budget line items be amended. Voice vote -Ayes: Three. Motion carried.
Approve budget amendment to increase Property Cleanup revenue line and Other Contractual
Services expense line by $15,000.00 for mowing projects, as submitted by Code Enforcement.
Approve the budget amendment to increase Sewer Usage Fees revenue line and Machinery
and Equipment Replacement and Repair expense line by $300,000.00, for the Sewer
Department, as submitted by Waste Management Services.
Approve budget amendment to increase the Restricted Donations revenue line and the
Recreational Equipment expense line by $7,000.00, as submitted by Leisure Services.
Approve budget amendment to increase Sale of Equipment revenue line and increase the
Building & Maintenance expense line by $7,000.00 for a ladies locker room at Station 6, as
submitted by the Fire Department.
Approve budget amendment to increase Department Charges for Fuel revenue line and
Machinery & Replacement Parts expense line by $45,000.00, as submitted by the Central
Garage Department.
Approve the project budget for overtime reimbursement of $1,800.00 from the US Marshals for
operation Corridor Roundup, as submitted by the Police Department.
Approve the budget amendment to use $150,000.00 of Section 8 fund balance to cover
Housing Assistance Payments through June 30, 2023 as submitted bythe Housing Authority.
Approve the budget amendment for Young Arena for anticipated expenses and revenues
related to potential hockey playoff games, as submitted by Leisure Services.
Approve the budget amendment for Young Arena to correct overages and to budget for
anticipated expenses and revenues due to hockey playoff games, as submitted by Leisure
Services.
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Approve the budget amendment for the Young Arena to fix current lines and budget for possible
expenses and revenues related to hockey playoff games, as submitted by Leisure Services.
Approve budget amendment to increase revenues and expenses, in the amount of
$5,000,000.00, for the ARPA projects, as submitted by the Finance Department.
Approve budget amendment to increase revenues and expenses, in the amount of
$2,924,976.00, for the TIF District capital projects, as submitted by the Finance Department.
Approve budget amendment to increase revenues and expenses, in the amount of
$2,286,744.00, for the TIF District capital projects, as submitted by the Finance Department.
Approve budget amendment to increase revenues and expenses, in the amount of
$130,000.00, for anticipated work comp claims, as submitted by the Finance Department.
Approve budget amendment to increase revenues and expenses, in the amount of
$100,000.00, for additional hotel/motel tax, as submitted by the Finance Department.
Approve budget amendment to increase revenues and expenses, in the amount of
$304,012.00, for property acquisitions, as submitted by the Planning Department.
BILLS PAYMENT - April 24, 2023 and May 1, 2023.
April 24, 2023
April 24, 2023
Feuss/Grieder that the Bills Payment, as contained in the Accounts Payable Invoice Report
dated April 24, 2023, in the amount of $4,833,056.09, be approved. Voice vote -Ayes: Three.
Motion carried.
May 1, 2023
May 1, 2023
Feuss/Grieder that the Bills Payment, as contained in the Accounts Payable Invoice Report
dated May 1, 2023, in the amount of $1,227,447.57, be approved. Voice vote -Ayes: Three.
Motion carried.
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ADJOURNMENT
Grieder/Nichols
that the meeting be adjourned at 5:20 p.m., be approved. Voice vote - Ayes: Three. Motion
carried.
7�eOCey EeCch1e
City Clerk
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