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SPECIFICATIONS AND BID PROPOSAL
FOR ASPHALT EMULSIONS
CITY OF WATERLOO, IOWA
PREAMBLE:
The undersigned being a corporation existing under the laws of the State of Iowa; a partnership
consisting of the following partners: , or an
individual doing business as , being familiar
with the specifications affecting the cost of this commodity, hereby offers to furnish said commodity in
accordance with the conditions and specifications provided herein.
SUBMISSION OF BIDS AND BID OPENING:
Sealed bid proposals will be received by the City of Waterloo Clerk's Office; 715 Mulberry Street;
Waterloo, Iowa 50703, until 1:00 pm, on May 25th, 2023. Any bid submitted after the specified time
shall be rejected. Bids will be publicly opened and read aloud at the City of Waterloo Clerk's Office, June
5th, 2023.
SPECIFICATIONS:
The City of Waterloo is seeking competitive price quotes on emulsified asphalt to be used in our seal
coat program. This program consist of oiling seal coated roads with emulsified asphalt and spreading
chips. A follow up of fog sealing and occasional reclaiming is also necessary.
The bidder guarantees to provide product complying with the specifications set forth under the
conditions outlined in section 4140 of the Iowa Department of Transportation Standard Specifications
for Highway and Bridge Construction, Series 2012; AASHTO T-96, as related.
A. Product Estimated Quantities
1. HFMS-2S (for reclaiming) 15,000 Gallons
2. CRS-2P (for seal coating) 70,000 Gallons
3. CSS-1 Dilute/4:1 (for fog sealing) 38,000 Gallons
B. Measurement
The net quantity in gallons will be determined from the delivery tickets supplied with each individual
truck Toad. Each Toad shall be delivered with a producer's scale ticket showing gross, tare, and net
weights converted to net gallons. The Contracting Authority reserves the right to re -weigh any or all
trucks at the expense of the contracting authority to verify amounts. Net weights within 0.5% shall
remain unadjusted. If the net weight varies more than 0.5%, the destination weight will be used.
C. Delivery
The quoted price shall include delivery to the Street Department storage facility located at 2300
Commercial Street in Waterloo, Iowa. The City reserves the right to off-load directly from The
Contracting Authority's supplied tanker trailer to be left on site for the duration of the City's seal
coat program.
Delivery shall be made by standard semi -tractor tanker Toad. Deliveries will normally be requested
between 7:OOAM and 3:OOPM, Monday through Friday. Delivery of emulsion upon receipt of a call
for a delivery shall be made no later than 8:OOAM the following business day unless delivery
requested on a Friday, in which case shall be delivered the following Monday no later than 8:OOAM.
D. Calls for Delivery
Calls for delivery shall be made by the City of Waterloo Street Department during normal business
hours, Monday through Friday. Calls will be made to the location supplied by the bidder. Notice of
any changes in the call number or location must be made in writing prior to the effective time of the
change.
E. Payment
Payment will be made within thirty (30) days of the receipt of a proper invoice for the material
delivered. Invoices should be directed to: City of Waterloo Public Works; 625 Glenwood Street;
Waterloo, Iowa 50703. FAX: (319) 232-0264. Matt.boquisi@waterloo-ia.org (Street Department
Director).
BID PRICES:
The Bidder proposes to meet or exceed the above specifications for the following price:
Product Bid Quantity
HFMS-2S 15,000 Gallons
CRS-2P 70,000 Gallons
CSS-1 Dilute/ 4:1 38,000 Gallons
Unit Price TOTAL
$ 2.63 $ 39,450.00
$ 3.09 $ 216,300.00
$ 1.73 $ 65,740.00
CANCELLATION:
The successful bidder understands that the Contracting Authority may Cancel this Agreement, with
thirty (30) days notice, if he has knowledge that all conditions as stated in this Bid Proposal have not
been fulfilled.
The Bidder, having fully read this document, hereby acknowledges that this Bid Proposal completely
reflects the total bid as contained herein.
Bituminous Materials & Supply, L.P. 900 Raccoon Street, Des Moines, IA 50309-5044
Name of Company Address
32a rr-t '&O 515-664-5031
By: (Signature) nature Si ) Telephone
p
Sales Representative
srooney@asphalt-materials.com
Title Email Address
5/15/2023
Date