HomeMy WebLinkAboutApproved Documents - 5/30/2023TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 2023 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100 1346
$123,416.00
$96,456.18
$1,000.00
$25,959.82
5/22/23
Copy - Department
NAME(S) AND POSITION(S):
Officer Brad Walter, Amira Ehlers, Brady Tyler
DATE:
5/22/23
NAME OF CLASS / MEETING:
Governors Traffic Safety Bureau Conference
DESTINATION: Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
6/13/23
RETURN DATE:
6/15/23
DATE(S) OF MEETING:
6/13/23 to 6/15/23
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Officer Brad Walter, Amira Ehlers and Brady Tyler to the Govenors
Traffic Safety Bureau Conference. This training will be paid from GTSB Funds.
Total not to exceed $900.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
675.00 LODGING
250.00 MEALS
0 REGISTRATION
75.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 1,000.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 333.33 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steve Bose
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
Finance Committee Approved
ICKX
5/22/23 5/30/2023
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 2023 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$123,416.00
$95,556.18
$900.00
$26,959.82
5/16/23
Copy - Department
NAME(S) AND POSITION(S):
Officer Alex Bovy, J. Brownell, C. Weber
DATE:
5/16/23
NAME OF CLASS / MEETING:
Field Training Officer Certification
DESTINATION:
DEPARTURE POINT
IF NOT WATERLOO:
Waterloo, Iowa
DEPARTURE DATE:
6/26/23
RETURN DATE:
6/28/23
DATE(S) OF MEETING:
6/26/23 to 6/28/23
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Officer Alex Bovy, J. Brownell and C Weber to the Field Training
Solutions basic FTO School online. This is a required certification course to train new police officers.
Total not to exceed $900.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
0
0
900.00
0
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 900.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 300.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steve Bose
DEPARTMENT HEAD
5/16/23
I APPROVE THIS TRAVEL REQUEST
Finance Committee Approved `8w
MAYOR
5/30/2023
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee
Approval Date 5/30/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport
$ 26,606.00
plus est. shipping costs of
Department to expend
$ to pay for or purchase
carpet (installed) for first floor offices included under new FAA and GSA/TSA leases;
also remove and replace carpet in Passenger Boarding Bridge and Rental Car offices.
This purchase or expenditure is being made because:
new FAA and TSA/GSA leases require carpet in all office spaces. The former airline offices they will
be leasing are not carpeted. Also, boarding bridge and rental car offices need to be re -carpeted.
Vendor selected for this purchase: Commercial Flooring Co.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Selected vendor recently re -carpeted most of the Airport Terminal first floor and
has the colors and patterns used. They are, historically, the lowest priced
vendor in the area for commercial -grade carpet.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 284,106.00
and the current available balance is $ 78,697.46
Respectfully submitted,
Keith Kaspari
5/23/2023 wawra 70,- 5/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/30/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 22,290.00 plus est. shipping costs of $ to pay for or purchase
replacement of gate controllers at the East, West and Firestation perimeter fence
gates.
This purchase or expenditure is being made because:
original gate controllers have worn out (they were installed almost 20 years ago).
They require extensive maintenance and sometimes gates won't work at all.
Vendor selected for this purchase: Miller Fence & Flag Co
n Bids or written quotes were taken on this purchase, as follows:
Miller Fence - $22,290.00
Parking Inc - $27,145.50
D & N Fence Co - $27,522.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 284,106.00
and the current available balance is $ 78,697.46
Respectfully submitted,
Keith Kaspari
5/23/2023 5/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/30/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 24,875.00 plus est. shipping costs of $ to pay for or purchase
new furnaces, air conditioner and water heater for Livingston Aviation terminal
building.
This purchase or expenditure is being made because:
the air conditioner quit working late last summer and the furnaces are very old. It
would be best to replace all at the same time, and will make the HVAC much more efficient.
Vendor selected for this purchase: Mike Fereday Heating + Air Conditioning
n Bids or written quotes were taken on this purchase, as follows:
Mike Fereday - $24,875.00
Young Plumbing & Heating - no response
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 284,106.00
and the current available balance is $ 78,697.46
Respectfully submitted,
Keith Kaspari 5/23/2023
5/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/30/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 8,316.00 plus est. shipping costs of $ to pay for or purchase
tar for crack sealing on runways and taxiways.
This purchase or expenditure is being made because:
airfield pavements must be maintained for aircraft safety.
Vendor selected for this purchase: Logan Contractors Supply
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Logan is the sole source vendor in Iowa for this type of material.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 294,698.00
and the current available balance is $ 100,780.57
Respectfully submitted,
Keith Kaspari 5/18/2023
w0(
5/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/30/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ me 7,500.00
plus est. shipping costs of
Leisure Services
Department to expend
$ 0.00 to pay for or purchase
Approximately 150 tons of USGA #2 top dressing sand for golf courses.
This purchase or expenditure is being made because:
This product is needed to properly maintain Waterloo's three municipal golf courses.
Vendor selected for this purchase:
Waupaca Sand (Faulk Bros) Waupaca WI
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
The product needs to match the material exactly with what we currently use each year.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1511
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 8,520.00
and the current available balance is $ 7,961.84
Respectfully submitted,
Paul Huting 05/16/23
5/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/30/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
$ 25,500.00 plus est. shipping costs of $ 0
Department to expend
to pay for or purchase
New interactive City of Waterloo Police Department Website Design with and
implimentation.
This purchase or expenditure is being made because:
Replace a 17 year old website design with new website/design and implimentation.
These are not apples to apples bids. Revize was not comparable with VGM Forbin.
Vendor selected for this purchase: VGM Forbin
n Bids or written quotes were taken on this purchase, as follows:
VGM Forbin-$25,500.00
Revize-$17,580.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 110,355.00
and the current available balance is $ 37,345.07
Respectfully submitted,
Aaron McClelland, Police Captain 5/19/23
}7 7u0
5/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/30/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 48,966.72 plus est. shipping costs of $ 0 to pay for or purchase
(2) John Deere Gator emergency response vehicles. 1- Waterloo Fire, 1- Waterloo
Police Department.
This purchase or expenditure is being made because:
Both the WFD and WPD work several festivals a year, have many park areas and patrol
bike trail systems. This purchase is for upgraded UTV emergency respone vehicles.
Vendor selected for this purchase: P&K Midwest Implement
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Proprietary John Deere Government pricing from P&K Midwest.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-12-1400-2117/421-11-1100-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 25,000/25,000
and the current available balance is $ 48,966.72
Respectfully submitted,
Aaron McClelland, Police Captain
5/23/23 No,P
5/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)