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Home My WebLink AboutCouncil Packet - 6/5/2023CITY OF %VJ4TERLOO IOWA THE FINANCE COMMITTEE OF WATERLOO, IOWA FINANCE MEETING TO BE HELD AT Harold E. Getty Council Chambers Monday, June 5, 2023 5:10 PM Members Chairperson Ray Feuss Vice Chairperson Jonathan Grieder Rob Nichols Roll Call. Approval of Agenda as proposed or amended. Approval of Minutes of May 30, 2023, as proposed. TRAVEL REQUESTS 1. LeAnn M. Even, Deputy City Clerk Class/Meeting: Iowa Municipal Professionals Academy Destination: Ames, Iowa Dates: 7/26-28/2023 Amount not to exceed: $674.00 2. Dana Jackson, Housing Inspector/Maintenance Supervisor Class/Meeting: NSPIRE Training Destination: Muscatine, Iowa Dates: 8/6-8/2023 Amount not to exceed: $700.00 PRE -AUTHORIZATION TO EXPEND OVER $2,500.00 3. Central Garage (Cylinder) Amount: $2,816.67 + $178.80 S/H Expenditure: Cylinder for Sanitation Truck 151904. 4. Central Garage (Wing Cylinder Rebuild) Amount: $4,458.25 Expenditure: Wing cylinder rebuild for Motor Grader 19B01. 5. Fire (Opti-Com) Amount: $11,800.00 Page 1 of 49 Expenditure: Opti-Com phase selectors, detectors, and interface panels. 6. Fire (Hose Testing Machine) Amount: $7,716.00 Expenditure: Replacement hose testing pump (Niedner 2000SS) and connections. 7. Fire (UTV Trailer) Amount: $3,500.00 Expenditure: Used 16-foot Flatbed Trailer to transport UTV. 8. Fire (EMS Open House) Amount: NTE $1,000.00 Expenditure: Request by Fire Chief to spend funds for food/promotional items for community outreach -EMS open house, May 17, 2023. 9. Leisure Services (Evaporative condenser fan motor) Amount: $5,954.00 Expenditure: 25hp evaporative condenser fan motor for ammonia ice system. 10. Leisure Services (Painting of ammonia ice system piping) Amount: $8,640.00 Expenditure: Painting of ammonia ice system piping and components. 11. Mayor (Commercial Ads) Amount: $7,056.00 Expenditure: (36) 60-second commercials per month on 93.5 The Mix, Cruisin' KCFI and Corn Country. 12. Mayor (Advertisement) Amount: $4,900.00 Expenditure: Advertisement to promote the City of Waterloo through reveal impressions and banner impressions with Waterloo Cedar Falls Courier. 13. Mayor (Advertisement) Amount: $7,525.00 Expenditure: Advertisement promotion for the City of Waterloo through KWWL impressions. 14. Traffic (12-inch Signal Balls) Amount: $10,200.00 + $500.00 S/H Expenditure: (200) Red 12" LED Signal Balls. BILLS PAYMENT 15. June 5, 2023. ADJOURNMENT Motion to adjourn. Kelley Felchle Page 2 of 49 City Clerk Page 3 of 49 FINANCE DEPT, STAFF ONLY LINE ITEM USED TRAVEL REQUEST CITY OF WATERLOO FY 2024 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): LeAnn M. Even DATE: May 15, 2023 NAME OF CLASS / MEETING: Iowa Municipal Professionals Academy DEPARTURE DATE: July 26, 2023 PURPOSE OF TRAVEL/TRAINING: Continuing Education DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: July 26-28, 2023 RETURN DATE: July 28, 2023 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE XX PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: $285.00 LODGING $60.00 MEALS $195.00 REGISTRATION 204/133.62 MILEAGE/FUEL TOTAL FOR ALL: $ 673.62 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 673.62 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Kelley Felchle Date Approved by Finance Committee: DEPARTMENT HEAD DATE May 15, 2023 DATE K:\Shared Goodies\Forms\Travel Request Form Page 4 of 49 5/15/23, 12:37 PM ISU Events IOWA STATE UNJVERSITY Extension and Outreach Municipal Professionals Academy Ames, IA Wednesday, 7/26/23 10:00 AM - Friday, 7/28/23 1:00 PM ® Add this event to my calendar(https://registration.extension.iastate.edu//api/FileServer/GetICSFile? id=MhMfb6Pu FoclmbgF%2bBivkQigTarUWEbi0j5kgj2Tfuzk4nruVs2%2bOc4IS9L *Indicates a required field. 0 Thank you for registering for Municipal Professionals Academy. Registration closes July 15th. There is a $25 late fee after that time. Cancellations must also be submitted in writing to Registration Services at registrations@iastate.edu(mailto:registrations@iastate.edu) by July 15, 2023 otherwise there is a $50 cancellation fee. If payment was not made at the time of registering, payment can be made by: • Mailing a check made out to Iowa State University to: Iowa State University Registration Services 1601 Golden Aspen Drive, Suite 110 Ames, IA 50010 Please note the Order # on the check. • Credit card (Visa, MasterCard, Discover, American Express) by using this Zink (https://registration.extension.iastate.edu/app85.cshtml?AppCode=PAY&CC=3). Order Details Registrant: Even, LeAnn Show/Hide Details Item Charge Event Registration $195.00 https://registration.extension.iastate.edu//emc00/register.aspx?aat=364e506a654d515030597453385454624d32556549445868365678427850736e4e... 1/3 Page 5 of 49 5/15/23, 12:37 PM ISU Events Item Charge Wednesday, July 26, 1:10 - 3:00, 3:15-5:15 PM: (General Session) Mental Fitness: The Key Ingredient to a Healthy Organization - Wednesday, 7/26/23 1:10 PM - 5:15 PM Thursday, July 27, 8:00 - 10:00 AM: Managing Council Meetings: A Parliamentary Refresher Thursday, July 27, 10:15 AM - 12:15 PM: City Sustainability: More with Less Thursday, July 27, 1:00 - 3:00 PM Employee Retention, Technology, & Process Improvement Thursday, July 27, 3:15 - 5:15 PM: Nurturing Resilience in Ourselves and Others Friday, July 28, 8:00 - 10:00 AM: (General Session) Iowa League of Cities - Questions, Discussions and Updates - Friday, 7/28/23 8:00 AM - 10:00 AM Friday, July 28, 10:15 AM - 12:15 PM: (Closing Session) FEMA Public Assistance and Mitigation - Friday, 7/28/23 10:15 AM - 12:15 PM Additional Registrant Information - Special Dietary Requirements: None - I consent to receive related event communication via email from ISU Extension and Outreach.: Yes - IMFOA ID: 10694 Order Total Grand Total: $195.00 Amount Due: $195.00 Amount Paid: $0.00 31303 https://registration.extension.iastate.edu//emc00/register.aspx?aat=364e506a654d515030597453385454624d3255654944586836567842785013a6�eee . 2/3. 5/15/23, 12:37 PM ISU Events IOWA STATE UNIVERSITY Extension and Outreach Registration Services, (800) 262-0015, 1601 Golden Aspen Dr. Ste 110, Ames, IA 50010 Copyright 2015 Iowa State University(http://www.iastate.edu/) I Contact Us(http://www.cpm.iastate.edu/contact- us) I Policies(http://www.extension.iastate.edu/Iegal.html) I State & National Extension Partners(http://nifa.usda.gov/partners-and-extension-map) https://registration.extension.iastate.edu//emc00/register.aspx?aat=364e506a654d515030597453385454624d32556549445868365678427850736e4e7.oT 4 . TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 283-13-5452 1346 $10,000.00 $5,982.35 $700.00 $3,317.65 05/22/23 Copy - Department NAME(S) AND POSITION(S): Dana Jackson, Housing Inspector/Maintenance Supervisor DATE: 05/22/2023 NAME OF CLASS / MEETING: NSPIRE Training DESTINATION: Muscatine, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 08/06/2023 RETURN DATE: 08/08/2023 DATE(S) OF MEETING: 08/07/2023 & 08/08/2023 PURPOSE OF TRAVEL/TRAINING: Training, proficiency exam, and certificate for HUD's new NSPIRE Inspection Protocol. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 220.00 LODGING $ 135.00 MEALS $ 225.00 REGISTRATION $ 120.00 MILEAGE/FUEL TOTAL FOR ALL: $ 700.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 283-13-5452 1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 700.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Julie Dawson DEPARTMENT HEAD 05/22/2023 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: DATE Page 8 of 49 NSPIRE Training August 7 & 8, 2023 Sponsored by Muscatine Municipal Housing Agency Classroom location: Muscatine Community College 152 Colorado St • Muscatine, IA 52761 • Strahan Hall - Room 27 Registration and payment must be received by July 31, 2023 to reserve your spot. Registration is limited to 40 participants. $225.00 per participant Please type or print clearly. 1) Name: Agency: Address: Phone: Email: 2) Name: Agency: Address: Phone: Email: 3) Name: Agency: Address: Phone: Email: 4) Name: Agency: Address: Phone: Email: Items provided for each participant: • Exclusive NSPIRE Inspection Guidebook — The industry's only NSPIRE field chart. This handy guide is crucial in understanding the vast departure from the UPCS. • Numerous handouts — including all recent REAC updates, changes and clarifications • Proficiency Exam and Certificate — each participant that passes the Proficiency Exam will receive an NSPIRE certificate • Hands -On Experience — With the assistance of site staff, we will inspect several buildings {`outside', `inside' and `units'). We will "put into practice" what we have learned regarding NSPIRE. Page 9 of 49 Day 1— classroom training session 8:30 a.m. — 4:30 p.m. with a 1-hour lunch break on your own Day 2 — classroom training and "in -field" training session 8:30 a.rn. — 4:00 p.m. with a 1-hour lunch break on your own Hotel Information Americlnn 3115 US-61 Muscatine, IA 52761 563-263-0880 Current rate & government rate $86 Hampton Inn 3303 N Port Dr. Muscatine, IA 52761 563-264-3003 Current rate $135 Government rate $98 Best Western 305 Cleveland St Muscatine, IA 52761 563-316-7700 Current rate & government rate $109 The Merrill Hotel 119 W Mississippi Dr. Muscatine, IA 52761 563-263-2600 Current rate is $224 Government rate is $80 Please send registrations with payments payable to "City of Muscatine" by July 31, 2023 to: Muscatine Municipal Housing Agency c/o Melissa Rinnert 215 Sycamore St Muscatine, IA 52761 Payment must be submitted with your registration. Please contact Melissa Rinnert at mrinnert@muscatineiowa.gov if you have questions regarding the training. Page 10 of 49 5/4/23, 11:50 AM Manage Reservation - 83320215 You're all set, Dana! Confirmation number: 833202/5 We sent the details to dana.jackson@waterloo-ia.org. Hotel Information Hampton Inn Muscatine 3303 North Port Drive Muscatine, Iowa 52761 USA +1 563-264-3003 Stay Information Guest information AUG _ Q AUG 6 SUN Q TUE Check -in: 3:00 PM Check-out: 12:00 PM Early check -in cannot be guaranteed. Contact the hotel to inquire about early check -in or late check-out. 1 room for 1 adult 1 King Bed Nonsmoking - Us Government Total room charge Total taxes $196.00 $23.52 Total for stay: $219.52 Payment vrsA 1029 Jul 2025 Guarantee Policy There is a Credit Card required for this reservation. Dana Jackson Hilton Honors#: 1815734379 If you use a debit/credit card to check in, a hold may be placed on your card account for the full anticipated amount to be owed to the hotel, including estimated incidentals, through your date of check-out and such hold may not be released for 72 hours from the date of check-out or longer at the discretion of your card issuer. Cancellation Policy Free cancellation before 11:59 PM local hotel time on 05 Aug 2023. At check in, the front desk will verify your check-out date. Rates quoted are based on check -in date and length of stay. Should you choose to depart early, price is subject to change. https://www.hilton.com/en/bookheservation/manage/ Page 11 o1/49 5/4/23, 11:50 AM Manage Reservation - 83320215 We reserve the right to cancel or modify reservations where it appears that a customer has engaged in fraudulent or inappropriate activity or under other circumstances where it appears that the reservations contain or resulted from a mistake or error. Totals listed here are estimated based on current taxes and exchange rates (if applicable) and do not include additional fees/charges that may be incurred during your stay. Optional services for an additional charge Self parking Complimentary Pets Pets allowed, $75.00 non-refundable fee, $75(1-4 nights), $125(5+ nights) 2 pets max, dog/cat only https://www.hilton.com/en/booklreservation/manage/ Page 12 of49 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 2,816.67 plus est. shipping costs of Cylinder for Sanitation Truck #151904 Central Garage $ 178.80 Department to expend to pay for or purchase This purchase or expenditure is being made because: Cylinder needs replacement. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Proprietary equipment from Elliott Equipment Co. for sanitation trucks Prior Committee Actions (Dates): Verbal approval rec'd from Finance Comm Members Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 590,500.00 and the current available balance is $ 35,297.67 Respectfully submitted, Sheila Steffen 5/24/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Page 13 of 49 REMIT TO 4000 SE Beisser Drive Grimes, IA 50111 Phone #(515) 986-4840 Fax # (515) 986-9530 www.elliottequipco.com accounting@elliottequipco.com Bill To City of Waterloo Sanitation Department 625 Glenwood St Waterloo, IA 50703 Invoice Date Invoice # 5/8/2023 173087 Ship To City of Waterloo 625 Glenwood St Waterloo, IA 50703 Attn: Todd S.O. No. P.O. Number Terms Rep Ship Via F.O.B. 113911 151904 Net 30 7JK 5/4/2023 bestway Grandview Item Code . Description Qty Price Each Ariiourit NW118628 Freight Serial Number 16872A-11-18 Cylinder 4.00 x 43.00 x 2.5 x 54 AST, Pack Parker Shipping & Handling,XPO legisticsBOL attached cr -F. 1 1 2,816.67 1.78 80 2,816.67 .78:80 Thank you for your business. - Total $2,995.47 All past due balances are subject to finance charges up to 1.5/oper month (18%APR). All returned items are subject to a 20% restocking fee. Payments/Credits $0.00 Balance B u e $2,995.47 3100 West 76th Street Davenport, IA 52806 Phone: (563) 391-4840 Elliott Sanitation Equip. Co. 1245 Dawes Avenue Lincoln, NE 68521 Phone: (402) 474-4840 14001 Botts Rd Grandview, MO 64030 Phone: (816) 761-4840 4400 E 60th Ave Commerce City, CO 80022 Phone: (303) 853-4840 Please pay from this invoice. Statements are only sent if you have past due amounts. Page 14 of 49 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 4,458.25 plus est. shipping costs of $ 0 Wing cylinder rebuild for Motor Grader 19B01 Department to expend to pay for or purchase This purchase or expenditure is being made because: Wing cylinder rebuild. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Only vendor that provides rebuild warranty. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 66,483.00 and the current available balance is $ 13,994.49 Respectfully submitted, Sheila Steffen 5/24/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Page 15 of 49 Cerf.lf��ed ]Power, Inc. Companies INVOICE www. certif iedpower. com Certified Power, Inc. 3915 Delaware Avenue, Suite 1 Des Moines IA 50313 Sold To: 111111111111111111 II11l11III1f11II111111111IIII CITY OF WATERLOO CENTRAL GARAGE 625 GLENWOOD ST WATERLOO IA 50703-4063 Phone: 847-573-3930 FAX: 847-573-3832 ACCOUNT;,. 0 Q DERNO. 106080 40582050 .VOICE DATE 03/24/23 ORDER DATE 10/14/22 SELLER IAR1 WRITTEN BY.; DCD Ship To: CITY OF WATERLOO CENT. GARAGE 625 Glenwood Street Waterloo IA 50703 This invoice is subject to all Certified Power, Inc terms and conditions which can be found online at www.certifiedpowersolutions.com/terms-conditions/. TERMS _; ,,CUSTOMER PURCHASE ORDER SIiIP vrA'•r - DELIVER Net 30 BD SALESMAN PRODUCT/DESCRIPTION o ;aY' ' SHIPPED BCK-ORD PRICE U/I4 }XTENSION Waybill/Tracking Number(s) BRIAN IN JANUARY *CYLINDER -REPAIR BUILD NEW WING CYL TO PRINT SEE BRIAN THE FOLLOWING WORK WAS DONE ON THIS CYLINDER: INSTALL NEW ROD INSTALL NEW GLAND INSTALL NEW PISTON INSTALL NEW ROD EYE INSTALL SEAL KIT HONE BODY TUBE CUTTING MATERIAL ASSEMBLE & TEST MACHINE/INSTALL NEW BODY TUBE 1 1 0 4458.2480 EA 4,458.25 Tariff Surcharges include various HTS codes as part Remit Certified PO BOX Minneapolis, of USTR Section 232 Merchandise Miscellaneous Freight Deposit to: Deposit Power, Inc. 856298 MN 554856298 & 301 Total Charge Tax & Handling Amount Applied PLEASE PAY 4,458.25 0.00 4458.25 Page 16 of 49 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 11800 plus est. shipping costs of $ 0 to pay for or purchase Opti-com phase selectores, detectors and interface panels This purchase or expenditure is being made because: Utilizing traffic signal control is critical to allow WFR personnel and apparatus to respond safely and quickly to the scene of an emergency Vendor selected for this purchase: Traffic Control Corp n Bids or written quotes were taken on this purchase, as follows: Our quote comes from Traffic Control Corp, the company that all Opticom for the city uses, making this compatible with the rest of the city ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) $ 42500 (Project Code) $ 35229.85 Date (Signature Finance Dept. Review) Date KIshared goodieslforms\E=xpenditure Pre-Authorization.xls (Mar 2010) Page 17 of 49 TRAFFIC CONTROL CORPORATION 3020 SW ORALABOR RD, SUITE 112 ANKENY, IA 50023 P: 636-305-8200 QUOTATION Number 652044R01 Page: 1 of 1 To: 11401 WATERLOO, CITY OF 625 GLENWOOD WATERLOO IA 50703 USA Attn: Email: Phone: 319-291-4440 Fax: 319-291-4094 Quote Date: 5/10/2023 Expires: 6/9/2023 Terms: NET 30 BASED ON APPROVED CREDIT FOB: DESTINATION-FRT INCLUDED Salesperson: MATT RIESBERG Email: MRIESBERG@TCC1.COM Phone: 515-205-1936 Letting Date: Book 1 Call / Item: Contract No: Location WATERLOO, IA Description OPTICOM COMPONENTS ALL PRICES ARE NET EACH COST BASED ON QUANTITIES LISTED. ANY CHANGE IN QUANTITIES WILL REQUIREA COMPLETE REQUOTE. FOB DESTINATION AND IS INCLUDED WITH COMPLETE ORDER ONLY. PURCHASING WITH A CREDIT CARD WILL INCUR A 5% TRANSACTION FEE. Part Number / Description F72498 3,700.00 PHASE SELECTOR, 2 CHANNEL, OPTICOM 762: GTT, 76-1000-1056-0 F27356 1,220.00 DETECTOR, TWO CHANNEL, TWO DIRECTIONS, OPTICOM 722: GTT, 78- 8095-3854-5 ***NOTE: MOUNTING HARDWARE NOT INCLUDED*** F25108 800.00 DETECTOR, SINGLE CHANNEL, ONE DIRECTION, OPTICOM 711: GTT, 78 -8095-3852-9 ***NOTE: MOUNTING HARDWARE NOT INCLUDED*** F60386 4,200.00 PHASE SELECTOR, MULTIMODE, OPTICOM 764: GTT, 76-1000-1054-0 F88336 940.00 MULTIMODE AUXILIARY INTERFACE PANEL (AIP), OPTICOM 768: GTT, 76-1000-1059-0 1.00 EA 1.00 EA 1.00 EA 2.00 EA 3,700.00 1,220.00... 800.00 4,200.00 1,880.00 Item Total: Misc Charges and Adjustments: Quote Total: 11,800,00 0.00 ,sao.001 Pricing does not Include applicable sales taxes. If order Is to be exempt sales tan, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Cond/Hons of Sale at www. trafflsaontrelcorp. com. Page 18 of 49 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire $ 7716.00 Department to expend plus est. shipping costs of $ 0 to pay for or purchase a new hose testing pump and connections This purchase or expenditure is being made because: Our current testing pump is 15+ years old and was a joint purchase w/ Cedar Falls. 1t has significant mechanical issues and is beginning to have structural concerns, Vendor selected for this purchase: Feld Fire n Bids or written quotes were taken on this purchase, as follows: Feld Fire -this is the only six outlet tester we could find. All others were two or four outlet, drastically slowing our ability to test a fire apparatus's compliment of hoses. nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: IT General Fund n Road Use Tax Sewer Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ 42500 (Project Code) and the current available balance is $ 19,929.85 Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Ushered goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) Page 19 of 49 Subscribe 1 CALL US: FELD FIRE ,.We've got you covered.,. 1-800-568-2403 / 1-712-792-3143 EMAIL: Niedner 2000SS Delta Electrical Powerd Hose Tester HT2000 Delta Gas Powered SS Cart Niedner 2000SS Delta Electrical Powerd Hose Tester Part Number: CMH7206On netoiiacc 1 Pnc_c.'. e: C6,709.40 Your Savings: $984.50 (7%) Your Price: $6,225.00 Choose Options Cart Type Upright Quantity Share Page 20 of 49 gro f yo0®1 rsubscrIbe FELD FIRE - "We've got you covered." CALL US: 1-800-568-2403 / 1-712-792-3143 CornpliAssure- Secured pomsed by Ape.in ITEMS < Continue Shopping Niedner 2000SS Delta Electrical Powerd Hose Tester Cart Type: Upright Kochek 37R - Rigid Rocker Lug Female To Male Adapter GHT, H52 -3" Female Size Select Options: 2 1/2 Female NH Thread x 1 1/2 MALE NH Thread Niedner NST Bleed Caps Select Size: 1.5 inch EMAIL; QTY PRICE TOTAL 1 $6,225.00 $6,225.00 X Update Cart 8 Update Car 1 8 Update Cart Apply Coupon Calculate Shipping If you have a promotion code enter it here. You May Also Like S51.14 $409.12 X $135.33 $1,082,64 j4 Subtotal $7,716.76 TOTAL $7,716.76 Enter zip code to calculate shipping. < Continue Shopping GSS Safety Non -ANSI Multi -Usage Utility Vest Or Checkout with: Che:k autmwa PayPop a spit pay .v. USE YOUR AMAZON ACCOUNT $7,56 Page 21 of 49 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ] The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 3500 plus est. shipping costs of $ 0 to pay for or purchase a used 16' bumper pull flatbed to transport a new Gator response vehicle. This purchase or expenditure is being made because: WFR has no current trailer to transport the UTV for long distance or highway use response. Vendor selected for this purchase: Blackhawk Rental ❑ Bids or written quotes were taken on this purchase, as follows: O Bids or quotes were not taken on this purchase because: It is a unique used item that fulfills our needs. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds o Road Use Tax ❑ Sewer ElSanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, .2C $ 42500 (Project Code) $ 23429.85 (Signature Deptlead or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) Page 22 of 49 EQUIPMENT RENTAL • SALES • SERVICE BLACK AW K trg Bobcat. of Waterloo - Cedar Falls CEDAR FALLS: (319) 277-4421 4325 University Avenue, Cedar Falls, IA 50613 WATERLOO: (319) 234-4421 324 W. 15th Street, Waterloo, IA 50702 Quote QUOTE NUMBER LEAD TIME DEPOSIT TERMS DATE EXPIRATION DATE COW525 IN -STOCK N/A NET 30 5/25/2023 6/24/2023 BILL TO: CITY OF WATERLOO 625 GLENWOOD STREET WATERLOO, IA 50703 CONTACT RICH STRANGE QUANTITY SHIP TO: CONTACT E-MAIL ADDRESS CITY OF WATERLOO 625 GLENWOOD STREET WATERLOO, IA 50703 RICHARD.STRANGE@ WATERL00-IA.ORG DESCRIPTION CONTACT PHONE (319) 215-8080 UNIT. PRICE LINE TOTAL 1 USED BEHNKE (B&B) TILT BED EQUIPMENT TRAILER $ 3,500.00 $ 3,500.00 BHR ASSET # 5783 VIN # 4L5UA164FF035905 YEAR: 2015 MODEL # UT6X12NRT SINGLE 7,000 LB AXLE 6' WIDE BY 12' LONG BLACK IN COLOR 2-5/16" COUPLER PLEASE NOTE: SUB -TOTAL 0% SALES TAX FREIGHT TOTAL $ 3,500.00 $ - $ - $ 3,500.00 If you have any questions, please contact me at any time: Cell Phone: (319) 239-8888 E-mail: josh@blackhawkrental.com Customer Signature Thanks again for the opportunity - Josh Bresson Date of Acceptance THANK YOU FOR THE OPPORTUNITY TO EARN YOUR BUSINESS/ Page 23 of 49 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire $ NTE $1,000 plus est. shipping costs of $ 0.00 Consumables for the EMS Open House held on 5/17/23. Department to expend to pay for or purchase This purchase or expenditure is being made because: in celebration of EMS week an open house was held for both city employees as well as the public. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax 0 Sewer Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1412 1315 12GRT.OUTREACH (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ignature Dept. Head or Designee) $ $3,201.00 $ $1,208.41 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Page 24 of 49 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,954 plus est. shipping costs of $ 0.00 to pay for or purchase (1) 25hp evaporative condenser fan motor for Young Arena's ammonia ice system. This purchase or expenditure is being made because: During a recent maintenance inspection, it was determined that this motor is nearing the end of its useful life. This motor is a critical piece of equipment for the overall operation of the ice plant. Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: All Temp Refrigeration is the only certified Vilter ammonia compressor ice service business in the area . They have the proper equipment & maintenance records for the Young Arena Ice System dating back to construction in 1994, and provide timely emergency response calls when needed. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund El Road Use Tax Sewer Sanitation El Bonds ! i Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 322-37-4500-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, c_ca„Z? 3 (Signature Depd or Designee) Date (Signature Finance Dept. Review) Date $ 90,000.00 $ 24,918.87 K\shared goodies\formslExpenditure Pre-Authorization.xls (Mar 2010) Page 25 of 49 r, ALL TEMP AGCkpCON am^--^w+' Phone (319) 362-8367 Fax (319) 247-7087 To: Chris Dolan Young Arena 125 Commercial St. Waterloo, IA 50701 PROPOSAL Date: May 18th, 2023 Proposal No. 233-0484 We are pleased to quote you the following for: Replace Condenser Motor and Repair Bracket: 1. Remove condenser motor and repair motor bracket. 2. Transfer shiv to new motor, install and align. 3. Replace belts with a 4-groove bonded belt. 4. Start and test. Our price for the above scope of work is: $5,954.00 Price excludes: 1. Tax 2. Freight 3. Additional Repairs 4. Overtime Labor Brandon Service Manager NOTE: This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to the work specified. Payment will be made as outlined above. Signature Date Signature Date Page 26 of 49 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,640.00 plus est. shipping costs of $ 0.00 to pay for or purchase Painting of ammonia ice system piping and components (ammonia piping/fittings, condenser shaft, & support I -Beams for evaporate condenser) This purchase or expenditure is being made because: During a recent maintenance inspection, it was determined that exposed ammonia piping needs to be protected to stop any surface rusting that may be occurring. Vendor selected for this purchase: Personified, Inc --- Waterloo, IA Bids or written quotes were taken on this purchase, as follows: Personified Inc, Waterloo IA $8,640 All Temp Refrigeration, Cedar Rapids IA $8,915 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax n Sewer Sanitation I I Bonds Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 322-37-4500-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Dead or Designee) $ 90,000.00 $ 24,918.87 Date (Signature Finance Dept. Review) Date K:Ishared goodiieslformsIExpenditure Pre-Authorization.xls (Mar 2010) Page 27 of 49 r, ALL TEMP AGCkpCON am^--^w+' Phone (319) 362-8367 Fax (319) 247-7087 To: Chris Dolan Young Arena 125 Commercial St. Waterloo, IA 50701 PROPOSAL Date: May 18th, 2023 Proposal No. 233-0485 We are pleased to quote you the following for: Clean and Repaint Ammonia Piping: 1. Clean and remove surface rust from affected areas. 2. Repaint ammonia piping in engine room. 3. Repaint piping at condenser. 4. Repaint vent line. 5. Repaint condenser shaft. Our price for the above scope of work is: $8,915.00 Price excludes: 1. Tax 2. Freight 3. Additional Repairs 4. Overtime Labor Brandon Service Manager NOTE: This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to the work specified. Payment will be made as outlined above. Signature Date Signature Date Page 28 of 49 y Ixc. 326 W 17th St. Waterloo, IA 50702 Estimate DATE ESTIMATE # 5/19/2023 7820 Bill To: City of Waterloo 715 Mulberry St. Waterloo, IA 50703 Phone # 319-232-3369 TERMS PROJECT Fax # 319-232-5870 Due on receipt • Young Arean Ammonia Piping/Tank DESCRIPTION QTY COST TOTAL Bid is to clean, prep, spot prime rust and paint (1) tank in mechanical room, associated ammonia piping/fittings in mechanical room & outside of mechanical room at EVAP unit. Prep, spot prime and paint (2) I -beams unit is supported by, cylinder inside housing at unit. All products to be epoxy. EXCLUDE - labeling, all non -ammonia piping, all items not listed above. Sales Tax 8,640.00 7.00% 8,640.00 0.00 Estimate is valid for 30 days from the above date. If bid is accepted, please sign, date and return. TOTAL $8,640.00 NAME/TITLE: SIGNATURE: DATE: Page 29 of 49 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor's Department to expend $ 7,056.00 plus est. shipping costs of $ 0.00 to pay for or purchase The City of Waterloo would receive 36 :60-second commercials per month on 93.5 The Mix, Cruisin KCFI and Corn Country. Commercials would run 4x a day (M-W-F) three weeks of the month. This purchase or expenditure is being made because: To promote the City of Waterloo Vendor selected for this purchase: 7862-Coloff Media �■ Bids or written quotes were taken on this purchase, as follows: Multiple options were considered for ad packages IT Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 35,000.00 and the current available balance is $ 26,236.00 Respectfully submitted, Quentin Hart 5/30/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Page 30 of 49 93.5[1 MIX Coloff Media 721 Shirley St. Cedar Falls, IA 50613 319.277.1918 Radio Marketing Invoice For City of Waterloo Attn. Tara Thomas Invoice Date: June 1, 2023 Account Rep: Mark Simpson 336 :60-second commercials per month to air 4x/day M-W-F, Sun.; three weeks per month on 93.5 The Mix 336 :60-second commercials per month to air 4x/day M-W-F, Sun.; three weeks per month on 106.5 Corn Country 336 :60-second commercials per month to air 4x/day M-W-F, Sun.; three weeks per month on Cruisin' KCFI Plan to air June -December 2023 (7 months) Total Commercials Guaranteed: 1,008 Total Amount Due: $7056 (Can be paid $1008/mo.) BONUS 2x/day Sat., BONUS 2x/day Sat., BONUS 2x/day Sat., Affidavit of performance will be sent by the 5th of each month showing exact times each commercial aired in prior month. Page 31 of 49 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 4,900.00 plus est. shipping costs of Mayor's Department to expend $ 0.00 to pay for or purchase The City of Waterloo would receive 10,000 reveal impressions per month and . 29,166 standard banner impressions per month. This purchase or expenditure is being made because: To promote the City of Waterloo Vendor selected for this purchase: 9731-Waterloo Cedar Falls Courier �■ Bids or written quotes were taken on this purchase, as follows: Multiple options were considered for ad packages IT Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 35,000.00 and the current available balance is $ 28,636.00 Respectfully submitted, Quentin Hart 5/30/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Page 32 of 49 —■■■■ie■i■i■■. r■■■■■■■■■■■ii aa.aoga000-iaaaaa June 2023-December 2023 May 2023 %VL4TERLOO Community of Opportunity AMPURED THE COURIER chgital —w.x Confidential & Propriet Page 33 of 49 YOUR GOALS AmPu712.- o THE COURIER Be visible in the Cedar Valley Waterloo and surrounding area. Market the unique opportunity Waterloo has. Market careers that Waterloo has available. Confidential & Propriet Page 34 of 49 I HIGH IMPACT Reach highly targeted digital audiences when they are visiting our local site. Display your ad in the most prominent online placements on our website. These impactful ads create high levels of engagement from your best potential customers. Our high impact ad positions deliver up to lox the engagement rate performance when compared to other banners online. J' AMPu9Eu wr ° THE COURIER digital — Loca I News.com HOME LIVE IT UP VIDEO LIVE STREAMS LOCAL NEWS OPINION SUBMIT NEWS MORE... •••&.111iika:s. 111.16 mom I .,r s CITY OF �� rER�oo Popular Local News Title Goes Here Lorem Ipsum dolor sit amet, eonsetetur sadipscl ng elltr, tel Clam nenumy elrmod temper Invldunt ut laeore et dolore megne allquyam erat, sed diem voluptua. At Vero eos et eccusam et gusto duo deletes et ea reeum.5tet cllte kasd gueeigren, no sea taklmata nanctnn ant Lorem Ipsum dolor Sit amet. Lorem Ipsum dolor sit amet, consetetur sadlpscing elltr, sed diem nonumy eirmod temper Invldunt ut lebore et dolore Confidential & Propriet Page 35 of 49 I STANDARD BANNER Banner advertising to local users through our website offers the ability to reach a targeted digital audience while simultaneously increasing your brand exposure and messaging. Banner advertising on our website can drive up to 2x the engagement rate when compared to similar online advertising. By showing potential customers your message multiple times on our websites, you will increase the likelihood that they will convert with your ad message. itAmPu9E2 wI. THE COURIER LocalNews.com 7714:rEuioo Popular Local News Title �cla. te0 a.am naa.a•s, o,ns.oe tamp, . ,n,.,ea11 vI .1,I..re .nauru aIN:uvsm arA I.:ea than. Second Popular Local News Title Lorc3r1 .turn oola.:f a��ee_ con_cf c1 u� aid N:c nL el0e fee enm nen..ny einnoe Tempe. InvIew1 u[ Isles et delete mepna elieuyam Brat, ye Draft HOME LIVE IT DP VIDEO ME STREAM LOCAL NEWS OP1MON SUBMIT NEWS MORE... Popular Local News Title Goes Here totem Ipsum doter 6It amet, cdnsetetur Sadlpsc1ng elllr, seal dlAm nemurny eirmod temper Invldues ut labere es del ore rows altqu yam eras. sod diem veluptue_ At veto eee et accusam et Just° dui doloras et ea rebum. Stet ClEta kesp gulling ten. no sea taklmata senctus est Lerem Osten doter SIT anat. totem Ipsum do3dr sit amet. consetetur sadlpselnq 011re, setl dlam ednumy elrmod temper 1mvidunt ut latsore et dolore. Letete Ipsum doter slt wet. [dnsetetul saellps[3ng ell tr. sod dlam mammy elrmed temper Invldunt ut 1ab0 re PI do! ore maeea alleuYam era[, SPd dlam Y00u0tua_ IOW Confidential & Propriet Page 36 of 49 VIP PROGRAM Be on top of every one of our Sports and Business Page Stories online. Logo will be clickable and trackable. S 4 4 4 a f tderi[kahrrq.dan E V4 froe tancc- ar Fredericksburg speaks up: Letters to the editor for the week of Mar. 17, 2023 A AMPU9 .— �.� o THE COURIER digital I = l)msbo t ritE �rrald �1TERL00 Mies With ihr ilighest Bates of t:reidii Card Frdud Page 37 of 49 BUDGET 1 7 MONTHS AMPLIFIED] " THE COURIER digital —w*" Reveal Standard Banner 10,000 impressions per month 29,166 impressions per month Total Each Month $700 Total Investment $4,900 PARTNER SIGNATURE DATE ADVERTISER SIGNATURE DATE Confidential & Propriet Page 38 of 49 BUDGET 2 7 MONTHS AMPLIFIED o THE COURIER digital —w*" Reveal Standard Banner 20,000 impressions per month 40,000 impressions per month VIP Business Total for per month $1,580 Friend and Family Discount $1,120 Total Investment $9,940 PARTNER SIGNATURE DATE ADVERTISER SIGNATURE DATE Confidential & Propriet Page 39 of 49 BUDGET 3 7 MONTHS AMPLIFIED o THE COURIER digital —w*" Reveal Standard Banner 40,000 impressions per month 43,333 impressions per month VIP Sports and Business Logo Total for each month $2,320 Family and Friends Discount $2,240 Total Investment after Discount $14,000 + 126 inches of print each month Added Value PARTNER SIGNATURE DATE ADVERTISER SIGNATURE DATE Confidential & Propriet Page 40 of 49 THANK YOU Ideas within this presentation are the creative and intellectual property of Lee Enterprise and its affiliates. This proposal contains info and should not be shared, copied or disclosed with any outside parties, agencies or media companies. Thank you for your cooperati ition that may be confidential and privileged Please feel free to reach out should you have any questions regarding the information we covered today. CONTACT Sheila Kerns Niche Publications Manager Senior Digital & Print Marketing Consultant 6915 Chancellor Dr. Ste B Cedar Falls, IA 50613 PO Box 540 Waterloo, IA 50704 319-291-1448 319-230-2392 Confidential & Propriet Page 41 of 49 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor's $ 7,525.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase The City of Waterloo would receive 33,590 Impressions per month on KWWL.com from June -November 2023 @ $1,075.00 per month. This purchase or expenditure is being made because: To promote the City of Waterloo Vendor selected for this purchase: 9731-Waterloo Cedar Falls Courier �■ Bids or written quotes were taken on this purchase, as follows: Multiple options were considered for ad packages IT Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 35,000.00 and the current available balance is $ 26,236.00 Respectfully submitted, Quentin Hart 5/30/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Page 42 of 49 CITY OF ktlP TERLOO IOWA Community of Opportunity KWWL Digital Branding Campaign NEWS Ai Vol KWWL Page 43 of 49 KWWL.com Video Ads USER EXPERIENCE: • :15 spots CAN NOT be skipped by the viewer. They must watch it. • For Pre -Roll Only(:15 is recommended, but if we're using a :30, it can be skipped after the first 15 seconds) • The viewer can click on your commercial and go directly to your website. • Except when delivering on our live stream a az Iowa i r n Giving Crew expands its wings in the fifth year of "Operation Give Birds" rf••• a I 1 licc.i IMF Il+.1 YNk•n nNmoon I.4 R..LYd I I.IS Y...,i a Y4, If....* mul i ALL PLATFORMS • KWWL.com (Desktop/Tablet/Mobile) • News App • Weather App • OTT App Geographic Targeting: • 45 mile radius around Waterloo IT NE INS Ai A, KWWL Page 44 of 49 Digital Investment Product Monthly Product Delivery Monthly Budget ROS Video on KWWL.com 33,590 Impressions per month $1,075 per month Total 33,590 Impressions per month $1075 per month $7525 Investment from June — November 2023 Accepting for Client: Accepting for Station: Date NE INS Date irAp Kwwu Page 45 of 49 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 10,200 plus est. shipping costs of $ 500 to pay for or purchase 200 Red 12 inch LED Signal Balls. This purchase or expenditure is being made because: Red signal light balls have reached end of life and are failing. Vendor selected for this purchase: General Traffic �■ Bids or written quotes were taken on this purchase, as follows: General Traffic Controls Spencer, IA $10,200 MoboTrex Davenport, IA $10,800 Traffic Control Corp Ankeny, IA $14,500 IT Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1522 / 266-17-7120-1521 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 14,000 / 34,000 and the current available balance is $ 7,504.73 / 4,914.92 Respectfully submitted, Sheila Steffen 5/24/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Page 46 of 49 General Traffic Controls, Inc. 2915 llth Ave SW PO Box 1000 Spencer, IA 51301 Phone # (712) 262.1521 Name / Address City of Waterloo 625 Glenwood Street Waterloo, IA 50703 Quote Date Quote # 5/12/2023 4092 Terms Rep FOB Delivery Freight Estimated Delivery Net 30 IRO Destination 4-8 wks ARO Prepaid 6/11/2023 Qty Item Number Description Unit Price Total 200 TSL-1212--DT-AI LED; 12" Insert, Red Ball, Extended Life-15 yr warranty *please send bid tab results *Pricing is good thru 5/30 only, If intersted in ordering after 5/30 then this will be requoted, Price increase takes effect 5/31 from manufacturer. 51.00 10,200.00 Subtotal $10,200.00 Sales Tax (7.0%} $a 00 Total $10,200.00 Customer Signature Page 47 of 49 Lre i ` )[ !I..ITY T[ AFI.: C. EXPERTS TM uot Quote Number: 1923579 109 West 55th Street I Davenport, IA 52806 I (563) 323-0009 Customer: WAT0002 Shelhorne, Tina City of Waterloo TRAFFIC OPERATIONS Dept 625 Glenwood St Waterloo IA 50703-4063 United States Contact: Shelhorne, Tina Phone: 319-291-4440 Fax: 319-291-4094 Email: tina.schellhorn@waterloo-ia.org Description: 12" red ball LED with a 15 year warranty Date: 05/12/2023 Expire Date: 6/11/2023 Prepared By: Zank, Justin D. Part# Description Quantity Price Extended PBL07466-003 LED,12",BALL,RED,TINT,15 YR WNTY 200 $54.00 $10,800.00 Sale Amount: $10,800.00 Sales Tax: 0.00 Misc Charges: 0.00 Total Amount: $10,800.00 Terms: THIS QUOTE IS BASED ON THE ENTIRE VALUE AND VOLUME OF ALL LINE ITEMS - Prices listed on this quote are valid only in the event of purchase of all line items in the quantities listed, in their entirety. Purchases of individual line items will require a new quote prior to acceptance of any purchase orders. Shipment of the material will be approximately 90 days after receipt of both an acceptable purchase order and approved submittal data if required. PAYMENT TERMS ARE NET 30 DAYS with prior approved credit. MoboTrex, Inc. retains title to material until paid in full. A service charge of 1.5% per month (18% annual rate) will be assessed against all past due accounts. Prices and delivery quoted are firm for 30 days from the data of bid. The above quote does not include installation of the products quoted. On -Site technical assistance is available and will be quoted upon request. Quotation does not include sales tax. Sales tax will be added at time of invoice unless a valid Sales Tax Exempt certificate has been provided. Sales tax exempt certificate should accompany customer Purchase Order. Limited Warranty: MoboTrex, Inc. only obligations shall be to replace such quantity of the product proven to be defective. Warranty Period: The length of warranty manufacturers have conveyed to the seller and which can be passed on to the buyer. Additional terms and conditions apply - See MoboTrex, Inc. Terms & Conditions document at our website: www.mobotrex.com. Thank you for the opportunity to provide this quote. Mobotrex, Inc Friday, May 12, 2023 01:19 PM PPage 4b of 49 TRAFFIC CONTROL CORPORATION 3020 SW ORALABOR RD, SUITE 112 ANKENY, IA 50023 P: 636-305-8200 QUOTATION Number 652126 Page: 1 of 1 To: 11401 WATERLOO, CITY OF 625 GLENWOOD WATERLOO IA 50703 USA Attn: Email: Phone: 319-291-4440 Fax: 319-291-4094 Quote Date: 5/12/2023 Expires: 6/12/2023 Terms: NET 30 BASED ON APPROVED CREDIT FOB: DESTINATION-FRT INCLUDED Salesperson: MATT RIESBERG Email: MR1ESBERG@TCC1.COM Phone: 515-205-1936 Letting Date: Book I Cali / Item: Contract No: Location WATERLOO, IA Description RED LEDS Part Number 1 Description Unit Price RED LED 72.50 RED LED - LED 12in BALL, RED TINTED, EXTENDED LIFE: LEOTEK, TSL- 12R-DT-A1 Qty/UM 200.00 EA NetPrice 14,500.00 Item Total: Misc Charges and Adjustments: Quote Total: 14,500.00 0.00 1.4,500.00 Pricing does not include applicable sales taxes. If order Is to be exempt sales tax, documentation must be pmvided at Time of order. Additional terms rnayappty. Review our full Tenns 14 Conditions of Sale at www.traffrccontmlcaip,com. Page 49 of 49