HomeMy WebLinkAboutApproved Documents - 6/5/2023FINANCE DEPT, STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST
CITY OF WATERLOO
FY 2024 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
LeAnn M. Even
DATE: May 15, 2023
NAME OF CLASS / MEETING:
Iowa Municipal Professionals Academy
DEPARTURE DATE:
July 26, 2023
PURPOSE OF TRAVEL/TRAINING:
Continuing Education
DESTINATION: Ames, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
July 26-28, 2023
RETURN DATE:
July 28, 2023
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
XX PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST:
$285.00 LODGING
$60.00 MEALS
$195.00 REGISTRATION
204/133.62 MILEAGE/FUEL
TOTAL FOR ALL: $ 673.62
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 673.62 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Kelley Felchle
Date Approved by Finance Committee:
-
eeio
DEPARTMENT HEAD DATE
May 15, 2023 6/5/2023
DATE
K:\Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
283-13-5452 1346
$10,000.00
$5,982.35
$700.00
$3,317.65
05/22/23
Copy - Department
NAME(S) AND POSITION(S):
Dana Jackson,
Housing Inspector/Maintenance Supervisor
DATE: 05/22/2023
NAME OF CLASS / MEETING:
NSPIRE Training
DESTINATION: Muscatine, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
08/06/2023
RETURN DATE:
08/08/2023
DATE(S) OF MEETING:
08/07/2023 & 08/08/2023
PURPOSE OF TRAVEL/TRAINING:
Training, proficiency exam, and certificate for HUD's new NSPIRE Inspection Protocol.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$ 220.00 LODGING
$ 135.00 MEALS
$ 225.00 REGISTRATION
$ 120.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 700.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 283-13-5452 1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 700.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Julie Dawson
DEPARTMENT HEAD
05/22/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
7'00,6
DATE
6/5/2023
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-08-57001345/266-07-78301346
3,500.00/2,750.00
$2,301.87/$2,366.37
$3,085.00/$3,085.00
($1,886.87)/($2,701.37)
06/02/2023
Copy - Department
NAME(S) AND POSITION(S):
Noel Anderson Planning Director
Jamie Knutson City Engineer
DATE: 06/02/2023
NAME OF CLASS / MEETING:
ACEC 2023 Conference
DESTINATION: Washington DC
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
06/12/2023
RETURN DATE:
06/14/2023
DATE(S) OF MEETING:
06/13/2023
PURPOSE OF TRAVEL/TRAINING:
Receive National Award for University Avenue Design
*Can't do any more line item amendments for FY23 so this will be over budget for the line time, however there are expense funds
available to cover the travel in other line items.*
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo
ESTIMATE OF COST:
2,100 LODGING 50
420
900
MEALS
REGISTRATION
MILEAGE/FU EL
2,300
400
TOTAL FOR ALL: $ 6,170.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-08-5700 1345/266-07-7830 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 3,085.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Jamie Knutson
DEPARTMENT HEAD
06/02/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
Zoo(
DATE
6/5/2023
City Clerk Use Only
Finance Committee
Approval Date 6/5/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 2,816.67
plus est. shipping costs of
Cylinder for Sanitation Truck #151904
Central Garage
$ 178.80
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Cylinder needs replacement.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary equipment from Elliott Equipment Co. for sanitation trucks
Prior Committee Actions (Dates):
Verbal approval rec'd from Finance Comm Members
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 590,500.00
and the current available balance is $ 35,297.67
Respectfully submitted,
Sheila Steffen
5/24/2023
-tt 20w.o( 6/5/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/5/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 4,458.25 plus est. shipping costs of $ 0
Wing cylinder rebuild for Motor Grader 19B01
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Wing cylinder rebuild.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Only vendor that provides rebuild warranty.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 66,483.00
and the current available balance is $ 13,994.49
Respectfully submitted,
Sheila Steffen
5/24/2023
�� PS N
6/5/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
6/5/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire
$ NTE $1,000 plus est. shipping costs of $ 0.00
Consumables for the EMS Open House held on 5/17/23.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
in celebration of EMS week an open house was held for both city employees as well as the
public.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund 0 Road Use Tax 0 Sewer Sanitation
Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1412 1315 12GRT.OUTREACH
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
ignature Dept. Head or Designee)
$ $3,201.00
$ $1,208.41
6/5/2023
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
6/5/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire
$ 7716.00
Department to expend
plus est. shipping costs of $ 0 to pay for or purchase
a new hose testing pump and connections
This purchase or expenditure is being made because:
Our current testing pump is 15+ years old and was a joint purchase w/ Cedar Falls.
1t has significant mechanical issues and is beginning to have structural concerns,
Vendor selected for this purchase:
Feld Fire
n Bids or written quotes were taken on this purchase, as follows:
Feld Fire -this is the only six outlet tester we could find. All others were two or
four outlet, drastically slowing our ability to test a fire apparatus's compliment
of hoses.
nBids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
IT General Fund n Road Use Tax Sewer Sanitation
nBonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1573
(Fund - Department - Activity - Account Number)
in which the budgeted amount is $ 42500
(Project Code)
and the current available balance is $ 19,929.85
Respectfully submitted,
(Signature Dept. Head or Designee)
(51,ett 70 sty 6/5/2023
Date (Signature Finance Dept. Review) Date
Ushered goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
6/5/2023
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 11800 plus est. shipping costs of $ 0 to pay for or purchase
Opti-com phase selectores, detectors and interface panels
This purchase or expenditure is being made because:
Utilizing traffic signal control is critical to allow WFR personnel and apparatus to
respond safely and quickly to the scene of an emergency
Vendor selected for this purchase:
Traffic Control Corp
n Bids or written quotes were taken on this purchase, as follows:
Our quote comes from Traffic Control Corp, the company that all Opticom for
the city uses, making this compatible with the rest of the city
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1573
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. Head or Designee)
$ 42500
(Project Code)
$ 35229.85
t Zug
6/5/2023
Date (Signature Finance Dept. Review) Date
KIshared goodieslforms\E=xpenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 6/5/2023
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 3500 plus est. shipping costs of $ 0 to pay for or purchase
a used 16' bumper pull flatbed to transport a new Gator response vehicle.
This purchase or expenditure is being made because:
WFR has no current trailer to transport the UTV for long distance or highway use
response.
Vendor selected for this purchase: Blackhawk Rental
❑ Bids or written quotes were taken on this purchase, as follows:
O Bids or quotes were not taken on this purchase because:
It is a unique used item that fulfills our needs.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ElSanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1573
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 42500
(Project Code)
$ 23429.85
1T ate ZO� s�� o 6/5/2023
(Signature Deptlead or Designee) Date (Signature Finance Dept. Review) Date
K:Ishared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
6/5/2023
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
Department to expend
$ 5,954 plus est. shipping costs of $ 0.00 to pay for or purchase
(1) 25hp evaporative condenser fan motor for Young Arena's ammonia ice system.
This purchase or expenditure is being made because:
During a recent maintenance inspection, it was determined that this motor is nearing the end of
its useful life. This motor is a critical piece of equipment for the overall operation of the ice plant.
Vendor selected for this purchase:
All Temp Refrigeration, Cedar Rapids Iowa
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
All Temp Refrigeration is the only certified Vilter ammonia compressor ice service business in the area .
They have the proper equipment & maintenance records for the Young Arena Ice System dating
back to construction in 1994, and provide timely emergency response calls when needed.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund El Road Use Tax Sewer Sanitation
El Bonds ! i Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
322-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 90,000.00
$ 24,918.87
2:›22 Zac4P 6/5/2023
(Signature Dept or Designee) Date (Signature Finance Dept. Review) Date
K\shared goodies\formslExpenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/5/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 14,533.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase
A kayak launch for Greenbelt Lake
This purchase or expenditure is being made because:
Recreational amenity for Greenbelt Lake offering kayakers a more enjoyable experience.
Vendor selected for this purchase:
Cedar Lake EZ Dock
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
EZ Dock Kayak Launch was selected to match existing EZ Dock park equipment.
Cedar Lake EZ Dock is only authorized NE Iowa vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,064.00
and the current available balance is $ 55,079.92
Respectfully submitted,
Todd Derifield
6/1/23 'Wsett Nacvi
6/5/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
6/5/2023
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,640.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Painting of ammonia ice system piping and components (ammonia piping/fittings, condenser shaft,
& support I -Beams for evaporate condenser)
This purchase or expenditure is being made because:
During a recent maintenance inspection, it was determined that exposed ammonia piping needs
to be protected to stop any surface rusting that may be occurring.
Vendor selected for this purchase:
Personified, Inc --- Waterloo, IA
Bids or written quotes were taken on this purchase, as follows:
Personified Inc, Waterloo IA $8,640
All Temp Refrigeration, Cedar Rapids IA $8,915
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax n Sewer Sanitation
I I Bonds Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
322-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. Dead or Designee)
$ 90,000.00
$ 24,918.87
Twrryett Zug
6/5/2023
Date (Signature Finance Dept. Review) Date
K:lshared goodiies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
6/5/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,624.18 plus est. shipping costs of $ N/A to pay for or purchase
drapes to cover windows
This purchase or expenditure is being made because:
drapes are needed to cover windows for softball tournaments on two weekends during spring break.
Needed to black the sun for safer play.
Vendor selected for this purchase:
Black Hawk Rental
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Black Hawk rental is only vendor in this area that has the product needed.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180 1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting
06/01/2023 Writ ZU 9
$ 25,518.00
$ 3,479.19
6/5/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/5/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor's
$ 7,525.00 plus est. shipping costs of $ 0.00
Department to expend
to pay for or purchase
The City of Waterloo would receive 33,590 Impressions per month on KWWL.com
from June -November 2023 @ $1,075.00 per month.
This purchase or expenditure is being made because:
To promote the City of Waterloo
Vendor selected for this purchase:
9731-Waterloo Cedar Falls Courier
�■ Bids or written quotes were taken on this purchase, as follows:
Multiple options were considered for ad packages
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8200-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 35,000.00
and the current available balance is $ 26,236.00
Respectfully submitted,
Quentin Hart
5/30/2023
Wri,(rtt
6/5/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/5/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,900.00
plus est. shipping costs of
Mayor's
Department to expend
$ 0.00 to pay for or purchase
The City of Waterloo would receive 10,000 reveal impressions per month and .
29,166 standard banner impressions per month.
This purchase or expenditure is being made because:
To promote the City of Waterloo
Vendor selected for this purchase:
9731-Waterloo Cedar Falls Courier
�■ Bids or written quotes were taken on this purchase, as follows:
Multiple options were considered for ad packages
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8200-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 35,000.00
and the current available balance is $ 28,636.00
Respectfully submitted,
Quentin Hart
5/30/2023
q?u Z )aa (
6/5/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/5/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor's Department to expend
$ 7,056.00 plus est. shipping costs of $ 0.00 to pay for or purchase
The City of Waterloo would receive 36 :60-second commercials per month on 93.5 The Mix,
Cruisin KCFI and Corn Country. Commercials would run 4x a day (M-W-F) three weeks of the month.
This purchase or expenditure is being made because:
To promote the City of Waterloo
Vendor selected for this purchase:
7862-Coloff Media
�■ Bids or written quotes were taken on this purchase, as follows:
Multiple options were considered for ad packages
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8200-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 35,000.00
and the current available balance is $ 26,236.00
Respectfully submitted,
Quentin Hart 5/30/2023 Zu(
6/5/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
6/5/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 10,200 plus est. shipping costs of $ 500 to pay for or purchase
200 Red 12 inch LED Signal Balls.
This purchase or expenditure is being made because:
Red signal light balls have reached end of life and are failing.
Vendor selected for this purchase:
General Traffic
�■ Bids or written quotes were taken on this purchase, as follows:
General Traffic Controls Spencer, IA $10,200
MoboTrex
Davenport, IA $10,800
Traffic Control Corp
Ankeny, IA $14,500
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1522 / 266-17-7120-1521
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 14,000 / 34,000
and the current available balance is $ 7,504.73 / 4,914.92
Respectfully submitted,
Sheila Steffen
5/24/2023
(Wye tt 6/5/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)