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Home My WebLink AboutFY23 Fiber-to-the-Premise - 6.15.2023 *** Proof of Publication *** State of Iowa Black Hawk County Waterloo, City of- Legals Accounts Payable 715 MULBERRY ST. WATERLOO IA 50703 ORDER NUMBER 224659 The undersigned, being duly sworn, on oath, do depose and say that I am an authorized employee of the Waterloo Cedar Falls Courier, that The Waterloo Cedar Falls Courier is a weekly newspaper regularly published and printed in the English language in the City of Waterloo, Black Hawk County, Iowa, and has a general circulation in the said city and county; and that I personally know that the notice, a true copy of which is hereto affixed, was published in the Waterloo Cedar Falls Courier on the following days, to-wit: Section: Legals Category: 950 Legal Notice PUBLISHED ON: 06/09/2023 TOTAL AD COST: 155.25 FILED ON: 6/9/2023 That the issues of said paper containing said notice were duly circulated in the regular manner. 7 DANINE GLASCOCK o Commission Number 810108 *,�* My Commission Expires Qiu,r � ��/I � /OWE April 17,2024 Notary Public in and for Said County *** Proof of Publication *** NOTICE TO BIDDERS For the Taking of Construction Bids for the FY 2023 CONSTRUCTION OF A FIBER-TO-THE PREMISE FEEDER/DISTRIBUTION AND BACKBONE NETWORK PROJECT In the City of Waterloo,Iowa CONTRACT NO.1088 RECEIVING OF BIDS On behalf of the City of Waterloo and the Municipal Telecommunications Utility of the City of Waterloo, notice is hereby given that sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 15th day of June, 2023 before 1:00 p.m. for the construction of the FY 2023 CONSTRUC- TION OF A FIBER-TOTHE-PREMISE FEEDER/ DISTRIBUTION AND BACKBONE NET- WORK PROJECT, Contract No.1088 as described in detail in the plans and specifications now on file in the Office of the City Clerk. Proposals received after the deadline for submission of bids as stated herein shall not be considered end shall be returned to the late bidder unopened. OPENING OF BIDS All proposals received will be opened in the City Council Chambers at City Hall,in the City of Waterloo, Iowa, on the 15th day of June 2023 at 1:00 p.m.Proposals will be considered by the Board of Trustees of the Municipal Telecommuni- cations Utility at its meeting at 4:00 pm on June 21, 2023, in the Harold E. Getty Council Chambers in City Hall, 715 Mulberry Street, Waterloo, Iowa. The Board may approve awarding a Contract at said meeting,or at such other time and place as shall then be announced. Proposals will be considered by the City of Waterloo City Council at its meeting at 5:30 P.M.on June 20 2023,in the Harold E.Getty Council Chambers in City Hall, 715 Mulberry Street,Waterloo,Iowa.The City Council anticipates making the award of Contract at its meeting at 5:30 P.M.on July 3,2023,or at such other time and place as shall then be announced. PUBLIC HEARINGS The City Council of Waterloo, Iowa,will hold a public hearing on the proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the construction of said improvements at 5:30 p.m.on the 20th day of June,2023,in the Harold E. Getty Council Chambers in City Hall,715 Mulberry Street,Waterloo, Iowa.At said hearing, any interested person may appear and file objections thereto or to the cost of the improvements.The Board of Trustees of the Municipal Telecommu- nications Utility will hold a public hearing on the proposed Plans, Specification, Form of Contract,and Estimate of Costs for the construction of said improvements at 4:00 pm on June 21,2023 at Harold E. Getty Council Chambers in City Hall,715 Mulberry Street,Waterloo, Iowa.At said hearing, any interested person may appear and file objections thereto or to the cost of the improvements. SCOPE OF WORK The City seeks a Contractor to build the necessary components to create the high-speed FTTP XGS-PON communica- tions Network (the Project) within the City's defined Service Area and prepare it to deliver backbone and fiber-to-the-home services. The system shall be a fully operational high-speed communications network supporting Internet protocol technology and allowing users access to and from the Internet. The Project requires the construction of a Fiber to the Premise feeder/distribution and a back- bone network which wilt support XGS- PON technologies to be utilized to deliver best-effort and guaranteed services to its customers within the City Service Area. The design(Attachment A)identifies the placement of FDH's located at the City data center and network PoP's. These locations will also house active electron- ics and splitters in support of the FTTP deployment. Fiber routes to be built by contractor and operated by the City and the Waterloo Telecommunications Utility will be utilized to Interconnect these FDHs in a fiber ring topology.Fiber routes are laid out logically to economically connect each service area back to the local cabinet located at the headend or alternate node site.Architecture is a star design for the feeder network and a ring connecting network nodes. The Project will be located at various locations throughout the City.Once construction of an FTTP area is complete, tested and running for 30 days, the Engineer will provide a certificate of substantial com- pletion for that FTTP area. After substantial completion, the City/Utility shall be able to occupy or utilize the FTTP *** Proof of Publication *** area for its mfenaea purpose. ne c.iry /Utility shall complete One Call locates for all hf I Ps that have received a certificate of substantial completion. The City has active grant applications into federal funding agencies for portions of the backbone only(Division 2 work). In the event of a grant award,the City reserves the right to remove the Division 2 work front this Contract,with a reduction in fee to the Contractor equivalent to the bid price associated with the Division 2 work. The City anticipates that a decision regarding the Division 2 work will be made on or before August 1,2023. BEGINNING AND COMPLETION DATES The contract will be signed and mobiliza- tion shall be commenced within five(5) working days after receipt of'Notice to Proceed." The "Notice to Proceed is expected to be issued on or about July 7, 2023. The Project shall be substantially completed on or before December 31st, 2026. PLANS AND SPECIFICATIONS Plans and Specifications goveming the construction of the proposed improve- ments have been prepared by Magellan which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice,and the proposed contract by reference shall be executed in compli- ance therewith. Plans and Specifications are gg available for review only from the EnMANDATORY PR BID MEETING A mandatory pre-bid meeting will be held virtually. Attendance is mandatory to respond to the 2023 Construction of a Fiber-to-the-Premise Feeder/Distribution and Backbone Network Project,Contract No. 1088. The meeting location and ID and Code are listed below. Pm-Bid Meeting--Date:June 6,2023/ Time:1:00 P.M.—3:00 P.M.CST. Join Teams Meeting -- Date: June 6, 2023/Time:1:00 P.M.—3:00 P.M.CST. Topic:Telecom Pre-Construction Meeting Time: June 6, 2023 01:00 PM Central Time(US and Canada) PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty)in numerals on the blanks provided.Should there be any discrepan- cy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal,which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price,Total Bid Price and Total Bid. The computer- generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spread- sheet,the TOTAL BID(with altemates,if applicable)shall also be indicated in the space(s)provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City)payable to the City of Waterloo,Iowa,in the sum of not less than five percent (5%) of the bid submitted,which certified check,certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds,end in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used,it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. Published pursuant to the provisions of Chapter 26 of the City Code of Iowa and upon order to the City Council of said Waterloo,Iowa,on the 30th day of May, 2023. CITY OF WATERLOO,IOWA Kelley Felchle,City Clerk