HomeMy WebLinkAbout09. Telecom Board Agenda Packet - June 21, 2023
BOARD
MEMBERS
Andrew
Van Fleet
Board Chair
Theodore
Batemon
Rich
Kurtenbach
Mike
Young
Amy
Wienands
City
Council
Liaison:
Rob
Nichols
June 21, 2023
Harold E. Getty Council Chambers
4:00 p.m.
1. Roll call.
2. Approval of agenda, as presented.
3. Approval of minutes of May 31, 2023, as proposed.
4. Public Hearing: FY2023 Construction of a Fiber-to-the-Premise
Feeder/Distribution and Backbone Network Project, Contract No. 1088.
4.1. Motion to open the hearing and receive and file proof of
publication of notice of public hearing.
HOLD HEARING – NO COMMENTS ON FILE.
4.2. Motion to close the hearing and file any comments received.
4.3. Resolution confirming approval of plans, specifications, form
of contract, etc., and authorizing to proceed.
4.4. Motion to receive, file, and instruct the Board Secretary to
read bids, and refer to the consultant for review.
5. Motion approving commercial property, general liability, workers
compensation, business auto, commercial umbrella, crime and fidelity,
and linebacker liability insurance coverage with EMC Insurance, for a
total premium of $9,441, effective July 1, 2023 through June 30, 2023,
and authorize the Board Secretary to execute necessary documents.
6. General update from consultants, city staff, and board member
comments.
7. Adjourn.
Kelley Felchle
Board Secretary
WATERLOO
Telecommunications Utility Board of Trustees
TELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Harold E. Getty Council Chambers
May 31, 2023
3:00 p.m.
Members present: Young, Van Fleet, Wienands, Batemon and Kurtenbach.
Council Liaison Rob Nichols.
Approval of Agenda.
Moved by Kurtenbach seconded by Young that the Agenda, as proposed, be approved. Voice-
vote Ayes: Five. Motion carried.
Approval of Minutes.
Moved by Kurtenbach seconded by Young that the minutes of May 17, 2023, as proposed, be
approved. Voice-vote Ayes: Five. Motion carried.
Resolution approving preliminary plans, specifications, form of contract, etc., resetting date of
bid opening as June 15, 2023 and date of public hearing as June 21, 2023, in conjunction with
the FY2023 Construction of a Fiber-to-the-Premise Feeder/Distribution and Backbone Network
Project, Contract No. 1088, and direct Board Secretary to publish said notice.
Moved by Young seconded by Kurtenbach Roll call-vote Ayes: Five. Motion carried.
Resolution No. 2023-013.
Motion accepting the Proposal for Audit Services from Bergan KDV for the years ending June
30, 2023-June 30, 2027 with optional renewals for the years ending June 30, 2028, and June 30,
2029.
Maggie Burger commented that the date in the motion should read December 31 of 2027 for
Telecom.
Moved by Kurtenbach seconded by Young Voice-vote Ayes: Five. Motion carried.
General update from consultants, city staff, and board member comments.
Courtney Violette, Magellan Advisors, reviewed the changes to the revised bid, updated the
board on the ongoing marketing efforts and that status of the website.
Maggie Burger, Speer Financial, a call will occur with Piper Sandler and Ahlers and Cooney is
coming up to finalize financing that will be adopted prior to the award date. She stated that they
are also working to get updated numbers to coincide with the change from the June 30 to the
December 31 date. She noted that there has been no award information yet for the Middle Mile
Grant but also no notice of rejection.
Closed Session to evaluate the professional competency of an individual whose appointment,
hiring, performance, or discharge is being considered when necessary to prevent needless and
irreparable injury to that individual’s reputation and that individual requests a closed session,
pursuant to Iowa Code Section 21.5(i).
Moved by Kurtenbach seconded by Batemon to adjourn to a closed session at 3:22 p.m. Roll call-
vote Ayes: Five. Motion carried. Kelley Felchle, Board Secretary, stated that there is a request
on file for a closed session in accordance with Iowa Code Section 21.5(i).
Moved by Young seconded by VanFleet to adjourn closed session at 4:37 p.m. Roll call-vote Ayes:
Four. Motion carried. Mr. Kurtenbach had to leave following the closed session.
With no further business before the board, it was moved by Young seconded by VanFleet that the
meeting be adjourned at 4:37p.m. Voice-vote Ayes: Four. Motion carried.
Page 2
Kelley Felchle
Board Secretary
FY 2023 Fiber-to-Premise Feeder/Distribution and Backbone Network Project,
Contract No.1088 – June 15, 2023 Bid Tab
Bidder Bid
Security Bid Amount
Quanta Telcom
Solutions,
Loganville, GA
5%
Division 1 Base Bid Work – FTTP: $25,078,825.63
Division 1 Base Bid Total Price: $25,078,825.63
Division 2 Base Bid Work – Backbone: $17,778,688.69
Division 2 Base Bid Total Price: $17,778,688.69
Base Bid Total (Div. 1 + Div. 2): $42,857,514.32
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $75,741,806.40
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $72,783,523.50
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $81,676,917.39
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $78,718,634.49
MP
Maple Lake, MN 5%
Division 1 Base Bid Work – FTTP: $24,281,864.47
Division 1 Base Bid Total Price: $32,093,975.71
Division 2 Base Bid Work – Backbone: $17,583,127.35
Division 2 Base Bid Total Price: $23,286,241.03
Base Bid Total (Div. 1 + Div. 2): $55,380,216.74
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $96,862,423.38
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $96,862,423.38
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $104,874,457.18
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $104,874,457.18
Michels Power
Neenah, WI 5%
Division 1 Base Bid Work – FTTP: $29,851,646.71
Division 1 Base Bid Total Price: $29,851,646.71
Division 2 Base Bid Work – Backbone: $26,270,161.07
Division 2 Base Bid Total Price: $26,270,161.07
Base Bid Total (Div. 1 + Div. 2): $56,121,807.78
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $100,570,218.87
Base Bid Total (Div. 1 + Div. 2) + Alternate B: N/A
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $106,871,767.66
Base Bid Total (Div. 1 + Div. 2) + Alternate D: N/A
ITG
Communications,
LLC
Tullahoma, TN
5%
Division 1 Base Bid Work – FTTP: $15,100,874.07
Division 1 Base Bid Total Price: $21,244,963.93
Division 2 Base Bid Work – Backbone: $13,281,835.68
Division 2 Base Bid Total Price: $16,448,982.14
Base Bid Total (Div. 1 + Div. 2): 37,693,946.07
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $66,565,919.83
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $66,565,919.83
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $77,864,565.10
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $77,864,565.10