HomeMy WebLinkAboutApproved Documents - 6/20/2023FINANCE DEPT. STAFF ONLY
LINE ITEM USED 0010-11-1160-152811PRO.PDK9
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED $7,000.00
EXPENDED YTD $0
THIS REQUEST $340.00
LEFT AFTER THIS
REQUEST $6,660.00
DATE 5/30/23
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Sergeant/K9 Officer Jordan Ehlers
DATE:5/30/23
NAME OF CLASS / MEETING:
HITS K9 Conference
DESTINATION: Scottsdale, Arizona
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
8/14/23
RETURN DATE:
8/19/23
DATE(S) OF MEETING:
8/15/23 to 8/18/23
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send K9 Sergeant Jordan Ehlers to the HITS K9 Conference in Scottsdale,
Arizona. This 4-day Educational training provides a large scale of necessary training topics and skills.
The only cost to the city will be for food and gas. *******Paid out of K9 Funds*******
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$0 LODGING
$240.00 MEALS
$0 REGISTRATION
$100.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 340.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM:
X GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 340.00 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Steven Bose 6/20/2023
DEPARTMENT HEAD DATE
5/30/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
(Nuq'ycett a)a0,1
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100 1346
$121,000.00
$11,175.00
$710.00
$109,115.00
5/30/23
Copy - Department
NAME(S) AND POSITION(S):
Lt. Steven Bose
DATE:5/30/23
NAME OF CLASS / MEETING:
Swat Team Leader Development
DESTINATION: Online (Waterloo
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
7/31/23
RETURN DATE:
8/8/23
DATE(S) OF MEETING:
July 31, 2023, August 1, 3, 7&
8th 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Sgt. Ehlers to Swat Team Leader Development school which is being
held online in July -August. The total cost will not exceed $710.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
710.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 710.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 710.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
DEPARTMENT HEAD
5/30/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
6/20/2023
DATE
'ccc( �0,04' sionEo
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-27-2510-1346
$4,494.00
$1,396.42
$963.41
$2,134.17
06/08/2023
Copy - Department
NAME(S) AND POSITION(S):
Abraham L. Funchess, Jr Executive Director of Human Rights
Commission
DATE: June 6, 2023
NAME OF CLASS / MEETING:
Council on Advancing Residential Equity
DESTINATION: Washington DC
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
June 26, 2023
RETURN DATE:
June 28, 2023
DATE(S) OF MEETING:
June 27, 2023
PURPOSE OF TRAVEL/TRAINING:
Joint meeting of IAC, TAFAC and CARE. THE FOUNDATION WILL REIMBURSE FOR ALL TRAVEL
EXPENSES. A Gathering of nearly 100 organizations with an interest in valuation. Insights about
current appraisal issues.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
provided LODGING 100.00
210.00 MEALS
free REGISTRATION 653.41
MILEAGE/FUEL
TOTAL FOR ALL: $ 963.41
TAXI
PARKING YES NO
AIRFARE
MISC/TOLLS YES NO
BUDGET LINE ITEM: 010-27-2510-1346
X GRANT REIMBURSABLE
X REQUIRED CERTIFICATION
TOTAL: $ 963.41
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Abraham L Funchess Jr
DEPARTMENT HEAD
DATE
'Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
eVi2`X
DATE
(WritZoa
6/20/2023
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100 1346
$121,000.00
$625.00
$9,950.00
$110,425.00
5/30/23
Copy - Department
NAME(S) AND POSITION(S): DATE:5/30/23
Officer Brandon Ingle
NAME OF CLASS / MEETING: DESTINATION: Johnston, Iowa
Iowa Law Enforcement Academy Camp Dodge
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
8/28/23
RETURN DATE:
12/15/23
DATE(S) OF MEETING:
8/28/23 to 12/15/23
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Officer Brandon Ingle to the Basic Officer Certification Course
sponsored by the Iowa Law Enforcement Academy (Camp Dodge) on August 28, 2023. This Course is
required to certify officers in the State of Iowa. The total cost will not exceed $9,950.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
2,400.00 MEALS
7,200.00 REGISTRATION
$350.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 9,950.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
YES NO
XX
YES NO
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
TOTAL: $ 9,950.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Steven Bose 6/20/2023
DEPARTMENT HEAD DATE
5/30/23 T
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23/24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-29-770 1346
$10, 000.00/$5, 000.00
$8,053.22/$0.00
$1,946.78/$603.22
$0/$4396.78
06/02/2023
Copy - Department
NAME(S) AND POSITION(S):
CodyWilson, Airport Operations Specialist
DATE: 6/2/23
NAME OF CLASS / MEETING:
Airport Firefighter/ Fox Valley Technical College,
ATW ARFF Training Center
DESTINATION: Appleton, WI
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
July 9, 2023
RETURN DATE:
July 14, 2023
DATE(S) OF MEETING:
July 10 - July 14, 2023
PURPOSE OF TRAVEL/TRAINING:
FAA Part 139 requires all Airport Rescue Firefighters to complete a certified ARFF training course
before they can work a solo shift. Fox Valley is the closest facility that provides this training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo Airport
ESTIMATE OF COST:
650
270
LODGING
MEALS
1,450 REGISTRATION
180 MILEAGE/FUEL
TOTAL FOR ALL: $ 2,550
BUDGET LINE ITEM: 010-29-7700-1346
TAXI X GRANT REIMBURSABLE
PARKING YES NO
AIRFARE X
MISC/TOLLS YES NO
REQUIRED CERTIFICATION
TOTAL: $ 2,550
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Keith Kaspari 6/20/2023
DEPARTMENT HEAD DATE
6/2/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
-s'a4e 7Ua04( sioNEo
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100 1346
$121,000.00
$10,575.00
$600.00
$109,825.00
5/30/23
Copy - Department
NAME(S) AND POSITION(S):
Lt. Steven Bose
DATE:5/30/23
NAME OF CLASS / MEETING:
Swat Command Decision -Making and
Leadership 2
DESTINATION: Online (Waterloo
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
7/11/23
RETURN DATE:
7/20/23
DATE(S) OF MEETING:
July 11, 13, 18, 20th 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to attend Swat Command Decision -Making and Leadership II which is being
held online in July. The total cost will not exceed $600.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
600.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 600.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 600.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
DEPARTMENT HEAD
5/30/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
6/20/2023
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100 1346
$121,000.00
$0.00
$625.00
$120,375.00
6/1/23
Copy - Department
NAME(S) AND POSITION(S):
Officer Mark Jasper & Steven Thomas
DATE: 6/1 /23
NAME OF CLASS / MEETING:
Radar Lidar Instructor Certification School
DESTINATION: Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
07/18/23
RETURN DATE:
7/21/23
DATE(S) OF MEETING:
7/18/23 to 7/21/23
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Officer Jasper and Thomas to Radar Lidar Instructor Certification
School. This Traiing will be held at Camp Dodge (Johnston, Iowa) and the total cost will not exceed
$625.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
275.00 LODGING
300.00 MEALS
REGISTRATION
50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 625.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 312.50 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Steven Bose 6/20/2023
DEPARTMENT HEAD DATE
6/1/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
(Sw4e& `Z 3a a sme/
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-01-8200 1391
$13, 000.00
$20,952.85
$1,050.00
$950.15
06/14/23
Copy - Department
NAME(S) AND POSITION(S):
Quentin Hart, Mayor
DATE: 6/14/2023
NAME OF CLASS / MEETING:
Volunteer Center of Cedar Valley
DESTINATION: Cedar Falls
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 9, 2023
RETURN DATE:
May 9, 2023
DATE(S) OF MEETING:
May 9, 2023
PURPOSE OF TRAVEL/TRAINING:
Sponsorship to Honor Volunteers and top teens of the Cedar Valley
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
1050 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1050.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-01-8200-1391
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Quentin Hart
DEPARTMENT HEAD
6/14/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
6/20/2023
DATE
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor's
$ 4002 plus est. shipping costs of $ 4002
Department to expend
to pay for or purchase
The City of Waterloo would receive 2 30 second commercials a day W-F, 2 30 second commercials
a day M-TU and a matching online radio schedule
This purchase or expenditure is being made because:
To promote the City of Waterloo
Vendor selected for this purchase:
Townsquare Media
Bids or written quotes were taken on this purchase, as follows:
Multiple options were considered for ad packages
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8200-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Quentin Hart
$ 35000.00
$ 28636.00
6/2/2023 (Wytt No 6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 7,000.00
MIS
plus est. shipping costs of $ 0
Department to expend
to pay for or purchase
Rapid Recovery backup and recovery system yearly licensing and maintenance.
This purchase or expenditure is being made because:
Rapid recovery is our backup system.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Quest is the vendor for this application
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520 FY2024
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 103,416.00
and the current available balance is $ 7,000.00
Respectfully submitted,
Chris Youngblut
6/7/23
(Wye& Mad
6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 18,492.50 plus est. shipping costs of $ 0 to pay for or purchase
Renewal of annual maintenance agreement for Sheildware 7/23-6/24.
This purchase or expenditure is being made because:
this is an annual renewal that supports the Sheildware system that is used by the
Police Department for data collection and State of Iowa mandated reports.
Vendor selected for this purchase:
Shield Technology Corporation
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This system is what is used county wide and is proprietary to the Shield
Technology Corporation.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 110,355.00
and the current available balance is $ 37,345.07
Respectfully submitted,
Aaron McClelland, Police Captain
5/30/23 T ZO6,64° °' " 6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 14,025.00 plus est. shipping costs of $ 0 to pay for or purchase
Yankee Hill Turbo K 5.56 rifle supressors with mounting hardware. (33)
This purchase or expenditure is being made because:
(33) Yankee Hill 5.56 rifle supressors with mounting kits for all Patrol and Tactical Unit
duty rifles. For liability in hearing loss to officers and the public in the case of a discharge.
Vendor selected for this purchase: Mr. Guns
n Bids or written quotes were taken on this purchase, as follows:
Wilderness Supplies $15,181.00
Tactical Creations $15,181.00
Mr. Guns $14,025.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1378
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00
and the current available balance is $ 22,873.44
Respectfully submitted,
Aaron McClelland, Police Captain
6/2/234e 2u
6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 5,538.84 plus est. shipping costs of $ 0 to pay for or purchase
Fuel Tank Software Troubleshooting - August 2022. Original Pre -Authorization could
not be located so resubmitting request.
This purchase or expenditure is being made because:
Fuel Tank Software Malfunction
Vendor selected for this purchase:
Dick's Petroleum
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Emergency - fuel system down
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 180,000.00
and the current available balance is
Respectfully submitted,
Sheila Steffen
06/09/2023
$ 59,404.42
7 a '' ' 6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 2,987.84 plus est. shipping costs of $ 200.00 to pay for or purchase
LED lights for PW Building.
This purchase or expenditure is being made because:
Replacing LED lights within PW Building.
Vendor selected for this purchase:
Van Meter
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Did not order enough lights in previous purchase - need same LED lights to
complete upgrade.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1513
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 415,000.00
and the current available balance is
Respectfully submitted,
Sheila Steffen
06/07/2023
$ 45,205.43
6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 9,295.08 plus est. shipping costs of $ 0.00 to pay for or purchase
Camera System for Public Works Building.
This purchase or expenditure is being made because:
Current camera system needs updating.
Vendor selected for this purchase: RC Systems
�■ Bids or written quotes were taken on this purchase, as follows:
RC Systems Waterloo, IA $9,295.08
Baker Group
Ankeny, IA $15,937.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-18-7950-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
6/6/2023 �) Pt 73CKi�(
$ 20,000.00
$ 10,492.70
6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Bobcat)
$ 17,427.96 plus est. shipping costs of $ N/A
A'23 Bobcat Gas Utility Vehicle - DEMO
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Needed for Plant Operations
Vendor selected for this purchase:
Black Hawk Rental
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Bobcat was DEMO
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 130,000.00
and the current available balance is $ 15,885.72
Respectfully submitted,
Jesse Gaherty
06/05/23 (Wyett Mae 6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/20/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 10,506.00 plus est. shipping costs of $ N/A to pay for or purchase
Agenda Management Software Service Agreement (7/1/23 - 6/30/24).
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Granicus
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
This is our vendor for the software.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1710
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is $ 64,990.43
Respectfully submitted,
Kelley Felchle, City Clerk 6/12/2023
Z 6/20/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)