HomeMy WebLinkAboutCouncil Packet - 6/29/2023CITY OF
&J�64TERLOO
IOWA
THE CITY COUNCIL OF WATERLOO, IOWA
SPECIAL SESSION TO BE HELD AT
Harold E. Getty Council Chambers
Thursday, June 29, 2023
10:00 AM
CITY OF WATERLOO
COMMUNITY VISION PLAN
1. Fly the W: To develop a sense of pride and relationship between residents and
the City of Waterloo, and then leverage that pride to communicate the City's
attributes to external audiences.
2. Elevate Housing: Redevelop, renovate, or improve 800 residences in Waterloo
in eight years by providing access to capital.
3. Celebrate and Connect Neighborhoods: To leverage Waterloo's rich tradition
of neighborhoods by celebrating and connecting them with the community and
region at large.
4. Waterloo Works: Grow a diverse and skilled workforce in Waterloo that
connects people and employers for mutual growth.
5. Crossroads Doubledown: Re -energize Crossroads Mall area into a
sports/recreation themed gravitational center.
6. Power Up Downtown: Keep Waterloos core downtown evolving to meet the
needs of future generals, supporting and showcasing arts and cultural
opportunities and creating an experience like no other.
7. Sportstown USA: To generate excitement, develop youth, and drive
investment and economic impact from year-round visitors.
8. Community of Opportunity: Eliminate barriers that keep Waterloo residents,
and the community as a whole, from reaching its true potential, creating an
equitable, thriving, and sustainable community for future generations.
Waterloo is a Community of Opportunity, where everyone can prosper.
GENERAL RULES FOR PUBLIC PARTICIPATION SPECIAL SESSION AGENDA
A. Iowa Code Chapter 21 gives the public the right to attend council meetings, but it does
not require cities to allow public participation except during public hearings. The public
is required to follow the rules listed in this article when speaking during any meeting of
the city council.
Page 1 of 13
B. At the presiding officer's discretion, individuals may address the presiding officer by
stepping to the podium, and after recognition by the presiding officer, shall state their
name, address and group affiliation, if appropriate, and speak clearly into the
microphone.
C. Comments shall be germane and refrain from personal, impertinent, or slanderous
remarks.
D. Cell phones and electronic devices shall be set to silent prior to the start of the
meeting.
GENERAL RULES FOR PUBLIC COMMENT
A. Individuals shall speak one (1) time on only one (1) issue for a maximum of three (3)
minutes During the public comment section of the agenda. The public shall not be
required to pre -register to speak during public comment. Individuals shall only speak
on matters not listed on the regular agenda for that date. Any matter presented shall
be directed to the presiding officer and addressed, if necessary, after the meeting.
B. Council members may speak during public comment portion of the agenda after the
public has finished speaking
C. City staff shall not be required to provide an immediate answer to a matter presented
during a council meeting unless it specifically pertains to an item on the agenda
RULES FOR PUBLIC COMMENT DURING PUBLIC HEARINGS
Individuals may speak during the public comment portion of a scheduled public hearing for a
maximum of three (3) minutes or may submit written comments to the city clerk by four
o'clock (4:00) P.M. on the day of the public hearing. Groups of citizens with similar
viewpoints are encouraged to select a representative to share the viewpoint of the group.
RULES FOR PUBLIC COMMENT DURING AGENDA ITEMS
At the discretion of the presiding officer, individuals may speak for a maximum of three (3)
minutes when the council discusses agenda items. This section does not apply to
businesses or parties directly involved in agenda items.
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Approval of Agenda
RESOLUTIONS
1. Resolution approving award of bid to ITG Communications, LLC of Hendersonville, TN in
the amount of $77,864,565.10, approving the contract, bonds, and certificate of
insurance, in conjunction with the FY 2023 Fiber -to -Premise Feeder/Distribution and
Backbone Network Project, Contract No. 1080, and authorizing the Mayor and City Clerk
Page 2 of 13
to execute said documents.
Submitted by: Kelley Felchle, City Clerk
2. Resolution approving liability insurance with Chubb, Travelers, Arch, Allied, and Coalition
for property, tort, employment practices, public officials, law enforcement liability, auto,
cyber, umbrella, and excess liability insurance coverage, with a total premium of
$2,086,079 and authorize the City Clerk to execute necessary documents.
Submitted by:
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
Page 3 of 13
CITY OF
ATERLO 0
J�.
COMMUNICATION TO THE WATERLOO CITY COUNCIL
NAME AND DEPARTMENT MEETING DATE
Kelley Felchle, City Clerk June 29, 2023
City Clerk Department
AGENDA ITEM TITLE
Resolution approving award of bid to ITG Communications, LLC of Hendersonville, TN in the amount
of $77,864,565.10, approving the contract, bonds, and certificate of insurance, in conjunction with the
FY 2023 Fiber -to -Premise Feeder/Distribution and Backbone Network Project, Contract No. 1080,
and authorizing the Mayor and City Clerk to execute said documents.
RECOMMENDED COUNCIL ACTION
SUMMARY STATEMENT AND BACKGROUND INFORMATION
NEIGHBORHOOD IMPACT
DATA, ANALYSIS, AND STRATEGIES
IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION
COMMUNITY ENGAGEMENT METHODS
SOURCE OF EXPENDITURES
ALTERNATIVE ACTION
LEGAL DESCRIPTION
ATTACHMENTS
Page 4 of 13
1. Attachment A-ITG Communications STATEMENT OF BIDDER 6222023
2. Waterloo - Letter of Recommendation for Fiber Contract 1088
3. 6.15.23 - FY 2023 Fiber -to -Premise Feeder Distribution and Backbone Network Project,
Contract No. 1080
Page 5 of 13
STATEMENT OF BIDDER'S QUALIFICATIONS
(To be submitted by the Bidder only upon the specific request of the City of
Waterloo, Iowa.)
All questions must be answered and the date given must be clear and
comprehensive. This statement must be notarized. If necessary, questions may
be answered on separate attached sheets. The Bidder may submit any
additional information he desires.
1. Name of bidder. ITG Communications, LLC
2. Permanent main office address. 152 Molly Walton Dr Hendersonville TN
37075
3. When organized. 2013
4. If a corporation, when incorporated. 2013
5. How many years have you been engaged in the contracting business
under your present firm or trade name? 10
6. Contracts on hand: (Schedule these, showing amount of each contract
and the appropriate anticipated dates of completion.)
• Comcast; $XXm, continuous contract
• Charter; $XXm, continuous contract
• Prentiss County Electric; $10M (completed)
• Coast EPA; $8M
• First Electric; $15m (4 year project)
• Tombigbee; $20m (2 year project)
• East Central Energy; $250m (4 year project)
• White River Valley; $30m (3 year project)
• Connect 2 First; $15m (3 year project)
• Singing River Electric; $15m (3 year project)
• Joe Wheeler; $l0m (3 year project)
• Coosa Valley Electric; $12m (3 year project)
7. General character of work performed by your company.
• Fiber Construction; Aerial and Underground
• Drop Bury; Aerial and Underground
• Fulfillment / Home Installation
8. Have you ever failed to complete any work awarded to you? If so, where
and why? No
STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 1 OF 2 PAGES
Page 6 of 13
9. Have you ever defaulted on a contract? If so, where and why? No
10. List the more important projects recently completed by your company,
stating the approximate cost for each, and the month and year
completed.
11. List your major equipment available for this contract.
• Bucket Trucks; Insulated and Non -Insulated
• Directional Drills
• Truck Fleet
• Other; Mini-Excavator(s), trencher(s), Plow(s), Splicing trailers
12. Experience in construction work similar in importance to this project.
• Comcast construction; Fiber Build Aerial and Underground
• Charter Communications; Fiber Build Aerial and Underground
• Frontier Communications; Fiber Construction
• Electric Cooperatives; Fiber Construction Aerial & Underground, Drops,
and Installation
o Prentiss County Electric (MS)
o Coast EPA (MS)
o First Electric (AR)
o Tombigbee (AL)
o Pea River (AL)
o East Central Energy (MN)
o White River Valley Electric (MO)
o Connect 2 First (AR)
o City of Cabot Arkansas (AR)
o Singing River Electric (MS)
o Coosa Valley Electric (AL)
o Joe Wheeler Electric (AL)
STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 PAGES
Page 7 of 13
13. Background and experience of the principal members of your organization, including the officers.
a•
i
Michael Brooks
CEG, Amami
Mr. kbchasl Brooks a de Co -
Finder ar6 CEO al r n
ctererrunkrxbri.Loc maxi I}
r41>paw+ far NW dely t o
d the Ccrrie y. Prior to faurdorp
Fffl. Wr. 9moirs served re
Prandial ri FTS USA, a dr uan 4f
Ural* GlairWOW" lrate2C98
to 24f3 and was raapatrlrble ice
tUdrq ? ilia r rather. obis
NI lr>~i eeedr nce mints
pvndeF ;'Ar &Wm bon a
rostey in. The Cable inikelry.
Merin 1rs career as an meter
sad Fireireasehi viertag he ray
uio sweat iTeregirlartrevamrs.
W s utarwfallr Faridsd grid b
Heir UTV Seldom. e oornpriy
Im Owed use Op.rned trig RIM
mid in VETO Cuba! Eitr+soes ri
Chris Parkins
Pras,oere Par+rer
Mr CtreisKihor Notre ra the
Prey dent Fur ITG CwrgrairiioeMora.
ILC ma is ammonia is kr
Inorerexi are Ireignstrg
C r gtljfi rt*rr tichreerk afid
CP1fPgrAW op neba is F4ker
frG, Mr. Parkes served as CEOaaf
FT5 USA WOO to 2013 "re Ives
rispai skis FW 4wilrrp t tiro a
enicral vale eight and
aordlrueileeark. pewterer Mr
P oise hour t.d f IS rn 2 iO i use
sold t l4 V r+Tsi a1 2444 Y.
Paddle has ■ Wrar Weary in the
Gobie rrdtery. minim tan moor
▪ *n !MAW .rrl 1:rear*1Mr.11r
walks his wiry rrYa sertiw
rrsneperrtiargf Fanners ad Guitar
Fier ConvarKatere utd LBki
C
STATEMENT OF BIDDER'S QUALIFICATIONS
Troy McClendon
E,.$ctiera WA.Preade.lr Pors7rr
Mr Tray McCleheerr hObi VIP Far
ITG Gamest .aSena . hre and la
re:wet* la 8uiera are
Man,* k tehard.. Atom ha
trim crow 3F1 rats d
mandwrid and webs■a:enerr
Pm". to Era IQ IJeCerrIon wee
tee Eourtidnr wild PrOment of EGGS
&Alma LLG_ a Ccrrrp ends and
Monied IT Snarly Services
.EXr irea r Fawn '150101 E4Zea. Ph
!i GC*rk 1 swwdas Gcr-foarrdsr
aid President d Ewsreat
Tichnetapaes. ■conslfvrrg
=limy the MOS 6rr.lrty r r
ce peg rrripurlant too FT secAity war
pawl so- play in seaLeatmg
rxmparrres• assets. Sim* / . far.
M Cenea i hes (reed Mt
stranceaN teC service-axrsa
moieties. iotxes-141lIy grvrkra
reeram erg Proem N 201,
Pew Ilk-Claiikri sold EGPS yearn',
LI.C. Varna tom as Rarefied
Ffeelm Smarty. m e ration
rtrif jNj d Bari hC r CREW]
vQ+r w�p scrnpa rx
Chris Hamill
Sr. W ai Opeinsora
Mr Warm Marled the
Leonean clews Indinayr 22 years
ape as warns* arns* smirk-F. men
>ap4uK. aged tea is Sie rupRrrwna
Ho Oegaria#a a se% Forme tor
warp. es are realm:Di i on przieclx
ear C, . "Ulm Whiari and
ChatlarUsta EAU 5aen a44rr. he
began warliprig yr [reads iv aspr
rise mehdelp Varian.
` Fera.arrrsl. Cemeasst and 1T
Teksh a Mar end se ae /rgsa
mana9se en rrthele pmjacn .raves
der sauteed ridludra the north
Adpbrna Eltot COOGnlrative FTTH
Firer ors well as merry edits.
bwi. aktrro-it 16 years ei Mai
expert rice me* in trie FTFH
rtrlir*gI. Hi kiss rrp$aV N1 rprd
Ecrrrrnurvess arid Wa+ j Warlaga
Cararftmrcaours is Not &T nqF+
s#wed err nrd marti. so-
urrdrrperve4 wears.
PAGE 4 OF 2 PAGES
Torn Griffin
VPati Oper ices
Mr. Oren ■tarspl by -r+rgss
tratelalemer*rwricanars odkrary.
as aecraritangminter la
r. i1re.tr Telephone C eripsnbs
In 44:rwrar of 151951 Fh NE15 Ton
recerksll Ins 1ascii &egad
P,1essi n i Enoneseirctl rusk
Mired la hi hcricrimirk rt
Meuati•v. ems.iW. aft? Ow
accepted a aalal as general Fri/stager
N I en FLLEC song reerri.i.i
M.g4gs .1 r# Mlwellrppr
Must recent, Tarrt Firma ma ai C Frgl
Eiertulhis Ofter d lief mope
Ceirirerreesen. LLC. a
headquatered vt Rcrssvrll..
Georgia In the T. 71:rn aft
resocraitiefor muvgvq grape►,
ys rp sitatirde cst eacelhar i. and
praaldrig eiriaisc vision Per de
Al V..ps Prrdrrg eit d Cif 00% -
Fiber Isr ITG, TWO Nit anal ate
DWI sr derek ping the ilb r
d epto}nerit IPMNIMMI of 1TC, n1 was
E Merle C prtrarrfrr ark ff,ra+
Tram we
Page 8 of 13
14. Credit available: $ $45m
15. Give bank reference: Regions Bank
16. Will you, upon request, fill out a detailed financial statement and furnish
any other information that may be required by the City of Waterloo, Iowa?
Yes
17. The undersigned hereby authorizes and requests any person, firm, or
corporation to furnish any information requested by the City of Waterloo,
Iowa, in verification of the recitals comprising this Statement of Bidder's
Qualifications.
Dated at , this 22nd day of
June , 2023.
6 c-0-k4-
(Name of Bidder)
By:
Title: CEO
State of J enne.5.S€P )
County of sttirvirlef )
,4 tcho,`o % 13r ci 3 , being duly sworn deposes and says that he
is CEO of
T6- Ciwam0..4rors'
(Name of Organization)
and that the answers to the foregoing questions and all statements therein
contained are true and correct.
�, G ra y/,,,.
u
''%/,,�� "' STATEMENT OF BIDDER'S QUALIFICATIONS
) ss:
Subscribed and sworn to before me this o"Zday of
LTr u .6 , 2002,Z.
Not Public
My commission expires T i.»t' 3 4 , g a6
PAGE 4 OF 2 PAGES
Page 9 of 13
Magellan
An ENTRUST Solutions Group Company
Project Title: City of Waterloo 2023 Construction of a Fiber -to -the -Premise
Feeder/Distribution and Backbone Network
Memo Title: Recommendation for the Fiber Contract 1088 Award
On June 1, 2023, the City of Waterloo solicited notice for sealed proposals for the F.Y. 2023 Construction of a
Fiber -to -the -Premise Feeder/Distribution and Backbone Network. The objective was to contract with a
qualified and experienced firm(s) to build the necessary components to create the high-speed FTTP (Fiber-to-
the- Premise) XGS-PON (10 Gigabit Symmetrical -Passive Optical Network) communications Network (the
Project) within the City's defined Service Area and prepare it to deliver backbone and fiber -to -the -home
services. The Proposals were opened on June 15, 2023, and four (4) proposals received were qualified bidders.
The responsive firms are as follows:
1. ITG Communications, LLC
2. Michels Power
3. MP Nexlevel, LLC
4. Quanta Telecom Solutions
After careful review and analysis by the Magellan/ENTrust Team, Magellan/ENTrust recommends an award of
the Fiber Contract 1088, be made to ITG Communication, LLC, with proposal of Base Bid (Division 1 +
Division 2) with alternate "C" (1) 1' installed at 42" HDD and Vaults, as the lowest responsible, responsive
firm. Based on their Proposal and experience ITG Communications, LLC, is the most responsible and responsive
firm to undertake the telecommunication fiber project outlined in support of the needs of the City of Waterloo.
Items of Consideration:
Change Order for Drop Installation:
Another compelling reason for ITG Communications, LLC, is their capability to manage fiber drop installations.
By partnering with ITG, the City should address ITG's ability to manage fiber drops and provide pricing as a
potential change order or an amendment to the contract for the project with fiber drop options. Also, request
a scope of work (SOW) on the placement method of the installation of the fiber drops; small conduit, direct bury
flat drop, etc.
www.MAGELLANBROADBAND.com
1
Page 10 of 13
Cost Reduction Opportunity:
41*--
An ENTRUST Solutions Group Company
Magellan
The ability to optimize project resources and implement cost-effective solutions will undoubtedly contribute to
significant cost reductions for this fiber contract. After evaluation of ITG's Bill of Materials (BOM) proposal,
Magellan/ENTrust has identified a cost reduction opportunity, that the City should leverage during contract
negotiations with material pricing proposed by ITG. Example: Item 243 - CommScope CSC150 Micro Closure -
CSC150 - C5A1A1 BA000
Ability to Work in Winter or Cold Weather:
It is critical to consider ITG's capacity to operate properly in wintry weather because the communications project
will continue throughout the winter season. The City of Waterloo should request a plan/timeline, a detailed list
of the equipment, upkeep, and inspection methods, security measures, and knowledge needed to reduce the
hazards involved with winter operations. The success of this project depends on their dedication to producing
high -quality outcomes on schedule regardless of the weather.
Attachment A: ITG Communications "Statement of Bidder's Qualifications"
If you have any further questions or need more information, please contact us. Thank you for your attention to
this matter.
www.MAGELLANBROADBAND.com
2
Page 11 of 13
FY 2023 Fiber -to -Premise Feeder/Distribution and Backbone Network Project,
Contract No.1088 — June 15, 2023 Bid Tab
Bidder
Bid
Security
Bid Amount
Quanta Telcom
Solutions,
Loganville, GA
5%
Division 1 Base Bid Work — FTTP: $25,078,825.63
Division 1 Base Bid Total Price: $25,078,825.63
Division 2 Base Bid Work — Backbone: $17,778,688.69
Division 2 Base Bid Total Price: $17,778,688.69
Base Bid Total (Div. 1 + Div. 2): $42,857,514.32
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $75,741,806.40
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $72,783,523.50
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $81,676,917.39
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $78,718,634.49
MP
Maple Lake, MN
5%
Division 1 Base Bid Work — FTTP: $24,281,864.47
Division 1 Base Bid Total Price: $32,093,975.71
Division 2 Base Bid Work — Backbone: $17,583,127.35
Division 2 Base Bid Total Price: $23,286,241.03
Base Bid Total (Div. 1 + Div. 2): $55,380,216.74
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $96,862,423.38
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $96,862,423.38
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $104,874,457.18
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $104,874,457.18
Michels Power
Neenah, WI
5%
Division 1 Base Bid Work — FTTP: $29,851,646.71
Division 1 Base Bid Total Price: $29,851,646.71
Division 2 Base Bid Work — Backbone: $26,270,161.07
Division 2 Base Bid Total Price: $26,270,161.07
Base Bid Total (Div. 1 + Div. 2): $56,121,807.78
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $100,570,218.87
Base Bid Total (Div. 1 + Div. 2) + Alternate B: N/A
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $106,871,767.66
Base Bid Total (Div. 1 + Div. 2) + Alternate D: N/A
ITG
Communications,
LLC
Tullahoma, TN
5%
Division 1 Base Bid Work — FTTP: $15,100,874.07
Division 1 Base Bid Total Price: $21,244,963.93
Division 2 Base Bid Work — Backbone: $13,281,835.68
Division 2 Base Bid Total Price: $16,448,982.14
Base Bid Total (Div. 1 + Div. 2): 37,693,946.07
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $66,565,919.83
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $66,565,919.83
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $77,864,565.10
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $77,864,565.10
Page 12 of 13
Page 13 of 13