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HomeMy WebLinkAbout06.20.2023 Council Regular Session MinutesJune 20, 2023 The City Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 PM, on Tuesday, June 20, 2023. Roll Call. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Nichols, Creighton -Smith, Chiles, Grieder, Wilder and Feuss. Prayer or Moment of Silence. Pledge of Allegiance, Rob Nichols At -Large Council Member. Approval of Agenda as proposed or amended. Feuss/Chiles that the agenda, as amended, with the removal of resolution item number 6 and resolution item number 8, be approved. Voice vote: Ayes: Seven. Motion carried. Approval of Minutes of the June 5, 2023, Council Regular Session and June 8, 2023 Special Session, as proposed. Feuss/Chiles that the minutes of June 5, 2023, Regular Session and June 8, 2023 Special Session, as proposed, be approved. Voice vote -Ayes: Seven. Motion carried. PUBLIC COMMENTS David Dryer, 3145 W. 4th Street, requested an opportunity to speak at work session. Larry Stumme, 1008 Lois Ln, Waterloo, commented on blighted property in the community. Michael Blackwell, 5125 Millenium Drive, Cedar Falls, provided comments regarding the demolition of the former St. Mary's School site and the former Chamberlain factory site. Aaron Stacey Roberts, 411 Almond Street, commented that there have been many bad things that happened to his children and is upset that nobody has reached out to him. He further commented that there are many bad things that have happened to African Americans in this community. Mr. Grieder provided an update on the Waterloo Safe Neighborhoods commission. Mr. Chiles congratulated Mr. Nichols on his pharmacy award. He further commented on how wonderful My Waterloo Days was. Ms. Creighton -Smith requested a work session on dilapidated housing. Page 1 of 11 Mr. Boesen requested communication from Mayor's Office on who receives a noise variance. Mr. Feuss thanked the Police Department for the safety and security they provide to our community. Feuss/Grieder to close public comments. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA Feuss/Chiles that the following items on the consent agenda be received and placed on file including the payment of bills for June 12, 2023 in the amount of $2,857,796.69, and June 20, 2023 in the amount of $3,139,849.85. Roll Call vote -Ayes: Seven. Motion carried. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. Resolution adopted and upon approval by Mayor assigned No. 2023-377. Resolution authorizing the fund transfers listed on Exhibit "A" to comply with state law. Resolution adopted and upon approval by Mayor assigned No. 2023-378. Resolution approving the request of Jamie Schultz, for a waiver for a concrete driveway, located at 508 Belle Street, and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on the city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2023-379. Resolution setting date of public hearing as July 3, 2023, to approve a Site Plan Amendment request by NADROJ Reality, LLC, to allow for the construction of multiple contractor suites totaling 57,600 square feet plus a 40-foot by 60-foot 2,400 square foot covered loading dock in the "M-2,P" Planned Industrial District located at the southeast corner of Leversee Road and Warp Drive, and instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2023-380. Resolution approving preliminary plans, specifications, form of contract, etc., setting the date of bid opening as July 6, 2023, and date of public hearing as July 17, 2023, in conjunction with the FY 2023 Wastewater Treatement Plant Final Clarifier No. 3 Rehabilitation Project, Contract No. 1067, and instruct the City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2023-381. Page 2 of 11 Resolution approving an exception to the City of Waterloo's Purchasing Policy for the purchase of a VAC ALL for the Waste Management Department, in the amount of $518,836.43. Resolution adopted and upon approval by Mayor assigned No. 2023-382. Resolution approving an exception to the City of Waterloo's Purchasing Policy for the purchase of Fuel Tank Software for the Public Works Department, in the amount of $ 27,782.65. Resolution adopted and upon approval by Mayor assigned No. 2023-383. Resolution authorizing an exception to the City of Waterloo's Purchasing Policy for the purchase of a TV Van for the Waste Management Department, in the amount of $224,196.00. Resolution adopted and upon approval by Mayor assigned No. 2023-384. Resolution authorizing an exception to the City of Waterloo's Purchasing Policy, to approve the purchase of one (1) 2023 Type I Superliner 171 inch Body Ford 550 Ambulance from Life Line Emergency Vehicles of Sumner, Iowa, in the amount of $275,829.00. Resolution adopted and upon approval by Mayor assigned No. 2023-385. Motion approving Change Order No. 11 with Peterson Contractors, Inc., of Reinbeck, Iowa, for a net increase of $42,685.28, in conjunction with FY 2020 University Avenue Reconstruction - Phase 3, Contract No. 971, and authorizing the Mayor and City Clerk to execute said document. Resolution submitting a Nutrient Reduction study to the Iowa Department of Natural Resources, as required by the NPDES Permit. Resolution adopted and upon approval by Mayor assigned No. 2023-386. Page 3 of 11 Resolution approving a two (2) year renewal of services with Lumen Technologies Group (Century Link) to provide network access for delivery of phone services, and authorizing the Technology Services Director to execute said document. Resolution adopted and upon approval by Mayor assigned No. 2023-387. Resolution approving the cancellation of assessments for parcel 891324476010 in the approximate amount of $13,500.00, and authorize the City Clerk to notify Black Hawk County Treasurer of said cancellation. Resolution adopted and upon approval by Mayor assigned No. 2023-388. Resolution accepting Federal Aviation Administration Grant No. 3-19-0094-0053, in the amount of $1,477,510.00, in conjunction with the Waterloo Regional Airport 2023 Pavement Rehabilitation of Taxiway Alpha East, Taxiway Echo and Runway 12-30 and Phase 1 funds for the 2024 Pavement Reconstruction of Taxiway Alpha West, and authorizing the Mayor to execute said documents. Resolution adopted and upon approval by Mayor assigned No. 2023-389. Complete Streets Advisory Committee minutes of April 25, 2023. Board of Adjustment Regular Meeting minutes of April 25, 2023. Jennifer Bates Board/Commission: Cultural and Arts Commission, Expiration Date: June 20, 2026 (Renewal) Allen Green Board/Commission: Cultural and Arts Commission, Expiration Date: June 20, 2026 (Renewal) Janna Diehl Board/Commission: Metropolitan Transit Authority, Expiration Date: June 30, 2026 (Renewal) Lon Kammeyer Board/Commission: Metropolitan Transit Authority, Expiration Date: June 30, 2026 (Renewal) Page 4 of 11 Richard Newton Board/Commission: Metropolitan Transit Authority, Expiration Date: June 30, 2026 (New) Dusky Steele Board/Commission: Metropolitan Transit Authority, Expiration Date: June 30, 2026 (Renewal) Shannon Bass Board/Commission: Metropolitan Transit Authority Expiration Date: June 30, 2026 (New) Motion approving appointment of Robbie Decker from the current Civil Service List to the position of Equipment Operator II in the Street Department, effective June 21, 2023. Motion approving Cigarette/Tobacco Permit renewal applications as listed in Exhibit "A", and authorizing the City Clerk to approve any Cigarette/Tobacco applications received and paid for, between June 21, 2023, and July 1, 2023. Liquor Licenses a. Black Hawk Tennis Club, 1005 Black Hawk Rd., Class Special Class C Alcohol w/Outdoor Service and Sunday Sales, New- Exp: 5/31/2024. b. Kwik Star #723, 707 Broadway_ St., Class B Alcohol w/Sunday Sales, New - Exp: 7/21/2024. c. Cork's Grocery, 1956 Lafayette St., Class E Alcohol w/Sunday Sales, New - Exp: 4/29/2024. d. El Mercadito, 520 LaPorte Rd., Class B Alcohol w/Sunday Sales, New - Exp: 5/20/2024. e. Kwik Star #724, 1105 Cedar Bend St., Class B Alcohol w/Sunday Sales, New - Exp: 7/21/2024. f. Kwik Star #722, 1214 Franklin St., Class B Alcohol w/Sunday Sales, New - Exp: 7/21/2024. g. Starbeck's Smokehouse, 250 Westfield Ave, Ste 101, Class C Alcohol w/Outdoor Service, Catering and Sunday Sales, New - Exp: 6/4/2024. h. Target, 1501 E. San Marnan Dr., Class E Alcohol w/Sunday Sales, Renewal - Exp: 6/27/2024. Application for Fireworks Display: Sunnyside Golf and Country Club, July 4, 2023, 1600 Olympic Drive, beginning at 9:30 p.m. Page 5 of 11 Bonds. PUBLIC HEARINGS Request by Dhani Re Investments, LLC, to locally designate 722 Water Street as a Historic Landmark. Grieder/Wilder to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven. Motion carried. This being the time and place of the public hearing, the Mayor called for written and oral comments and there were none. Grieder/Willder to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and the Historic Preservation Commission. Voice vote - Ayes: Seven. Motion carried. Grieder/Wilder to receive, file, consider, and pass for the first time an ordinance to locally designate 722 Water Street as a Historic Landmark. Roll Call vote -Ayes: Seven. Motion carried. Grieder/Wilder to suspend the rules. Roll Call vote -Ayes: Seven. Motion carried. Grieder/Wilder to consider and pass for the second and third times and adopt said ordinance. Roll Call vote - Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5704. FY 2023 Fiber -to -Premise Feeder/Distribution and Backbone Network Project, Contract No. 1080. Nichols/Chiles to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven. Motion carried. This being the time and place of the public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4th Street, questioned what the to -premise refers to. Chris Youngblut, IT Director, provided an overview of the project. Nichols/Chiles Page 6 of 11 to close the hearing and receive and file oral comments. Voice vote -Ayes: Seven. Motion carried. Nichols/Chiles Resolution confirming approval of plans, specifications, form of contract, etc., and authorizing to proceed. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-390. Nichols/Chiles to receive, file and instruct the City Clerk to read bids, and refer to the Consultant for review. FY 2023 Fiber -to -Premise Feeder/Distribution and Backbone Network Project Contract No.1088 - June 15, 2023 Bid Tab Bidder: Quanta Telcom Solutions, Loganville, GA / 5% Security Division 1 Base Bid Work — FTTP: $25,078,825.63 Division 1 Base Bid Total Price: $25,078,825.63 Division 2 Base Bid Work — Backbone: $17,778,688.69 Division 2 Base Bid Total Price: $17,778,688.69 Base Bid Total (Div. 1 + Div. 2): $42,857,514.32 Base Bid Total (Div. 1 + Div. 2) + Alternate A: $75,741,806.40 Base Bid Total (Div. 1 + Div. 2) + Alternate B: $72,783,523.50 Base Bid Total (Div. 1 + Div. 2) + Alternate C: $81,676,917.39 Base Bid Total (Div. 1 + Div. 2) + Alternate D: $78,718,634.49 Bidder: MP Maple Lake, MN / 5% Security Division 1 Base Bid Work — FTTP: $24,281,864.47 Division 1 Base Bid Total Price: $32,093,975.71 Division 2 Base Bid Work — Backbone: $17,583,127.35 Division 2 Base Bid Total Price: $23,286,241.03 Base Bid Total (Div. 1 + Div. 2): $55,380,216.74 Base Bid Total (Div. 1 + Div. 2) + Alternate A: $96,862,423.38 Base Bid Total (Div. 1 + Div. 2) + Alternate B: $96,862,423.38 Base Bid Total (Div. 1 + Div. 2) + Alternate C: $104,874,457.18 Base Bid Total (Div. 1 + Div. 2) + Alternate D: $104,874,457.18 Bidder: Michels Power Neenah, WI / 5% Security Division 1 Base Bid Work — FTTP: $29,851,646.71 Division 1 Base Bid Total Price: $29,851,646.71 Division 2 Base Bid Work — Backbone: $26,270,161.07 Division 2 Base Bid Total Price: $26,270,161.07 Base Bid Total (Div. 1 + Div. 2): $56,121,807.78 Base Bid Total (Div. 1 + Div. 2) + Alternate A: $100,570,218.87 Base Bid Total (Div. 1 + Div. 2) + Alternate B: N/A Base Bid Total (Div. 1 + Div. 2) + Alternate C: $106,871,767.66 Base Bid Total (Div. 1 + Div. 2) + Alternate D: N/A Bidder: ITG Communications, LLC, Tullahoma, TN / 5% Security Division 1 Base Bid Work— FTTP: $15,100,874.07 Division 1 Base Bid Total Price: $21,244,963.93 Division 2 Base Bid Work — Backbone: $13,281,835.68 Page 7 of 11 Division 2 Base Bid Total Price: $16,448,982.14 Base Bid Total (Div. 1 + Div. 2): 37,693,946.07 Base Bid Total (Div. 1 + Div. 2) + Alternate A: $66,565,919.83 Base Bid Total (Div. 1 + Div. 2) + Alternate B: $66,565,919.83 Base Bid Total (Div. 1 + Div. 2) + Alternate C: $77,864,565.10 Base Bid Total (Div. 1 + Div. 2) + Alternate D: $77,864,565.10 RESOLUTIONS Resolution approving an Office and Miscellaneous Storage Lease Agreement with the United States Department of Transportation dba the Federal Aviation Administration at the Waterloo Regional Airport, with a lease term of on or about August 1, 2023, through July 31, 2028, and authorizing the Mayor to execute said document. Grieder/Feuss Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-391. David Dryer, 3145 W. 4th Street requested an explanation. Keith Kaspari, Airport Director, provided an overview of the item. Resolution approving a Professional Services Agreement with Aviation Security Consulting, Inc., of Castle Pines, Colorado, in the amount of $68,006.00, in conjunction with re -writing the Airport Security Program, and authorizing the Mayor to execute said document. Grieder/Feuss Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-392. Resolution approving a Professional Services Agreement with Main Street Waterloo, in the amount of $60,000.00, for Fiscal Year 2024, and authorizing the Mayor and City Clerk to execute said document. Grieder/Feuss Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-393. Resolution approving a Memorandum of Understanding with INRCOG for the writing, preparation, and submittal to the I DOT's RISE grant program, for the extensions of Fisher and Hurst Drives, in an amount not to exceed $2,000.00, and authorizing the Mayor and City Clerk to execute said document. Feuss/Grieder Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-394. Resolution approving a Development Agreement with Freedom Truck and Trailer Wash, LLC and Deer Creek Development for the construction of a 4,600 square foot automated truck and trailer wash, with a minimum assessed value of $2,200,000.00, located at the southeast corner Page 8 of 11 of Greyhound Drive and Cyclone Drive, including Minimum Assessment and Development Agreements with a rebate of 85 percent for years one through two, 80 percent for years three through seven, 75 percent for years eight through ten and 50 percent for years eleven through twelve, and authorizing the Mayor and City Clerk to execute said documents. Feuss/Grieder Roll Call Vote -Ayes: Five. Ayes: Two (Boesen, Creighton -Smith). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-395. Mr. Boesen requested an overview of the item. Noel Anderson, Community Planning and Development Director, provided an overview of the incentives and development agreement. Mr. Boesen questioned if the city has ever given this type of incentive for leased land. Noel Anderson commented that he was not sure off the top of his head. Resolution approving an amendment to the Professional Services Agreement with HR Green originally approved on February 27, 2023, for an additional $8,900.00, for a total contract price of $36,550.00, to complete additional testing at Gates Park, and authorizing the Mayor to execute said document. Feuss/Grieder Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-396. Resolution approving Golf Course Pro Shop Agreement with ML Golf Inc. and authorizing Mayor and City Clerk to execute said agreement. Nichols/Creighton-Smith Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-397. Paul Huting, Leisure Services Director, provided an overview of the item. City council discussed the item with the Leisure Services Director. Resolution approving a Temporary Construction Easement Agreement in the amount of $548.32, with Marta M. Sulentic, related to the Titus Lift Station and Force Main, located at 1658 Burton Avenue, and authorizing Mayor and City Clerk to execute said documents. Nichols/Creighton-Smith Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2023-398. Resolution approving_ a Permanent Easement Agreement for $826.78 with Broadway Limited, LC, related to the Titus Lift Station and Force Main, located at 1750 Broadway Street, and authorizing Mayor and City Clerk to execute said document. Nichols/Creighton-Smith Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Page 9 of 11 assigned No. 2023-399. ORDINANCES City Limits Urban Revitalization Area Plan. Feuss/Chiles Resolution finding that an area is appropriate for revitalization, determining that the development or redevelopment of said area is necessary in the interest of the public health, safety or welfare. Roll Call Vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2023-400. Forest Dillavou, 1725 Huntington Road, expressed his concerns over the expanded CLURA. David Dryer, 3145 W. 4th Street, concurs with Mr. Dillavou. He said the city gives away too much money. Mr. Grieder commented that he is excited to cast his vote to approve this item. Mr. Boesen expressed his opposition to include multi -family dwellings into the CLURA tax abatements. Mayor Hart commented on the need for quality housing in every part of our community and this is a critical point in our history and part of our strategic goal. Ms. Creighton -Smith commented that the wealth gap is tremendous and this provides an opportunity in our community to own a home, have some equity and aquire some wealth. Feuss/Grieder to receive, file, consider and pass for the first time an ordinance adopting the City Limits Urban Revitalization Area (CLURA) Plan. Roll Call vote -Ayes: Seven. Motion carried. Feuss/Grieder to suspend the rules. Roll Call vote -Ayes: Seven. Motion carried. Feuss/Wilder to consider and pass for the second and third times and adopt the ordinance. Roll Call vote - Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5705. Ordinance establishing grades for the City of Waterloo FY 2023 Sidewalk Repair Assessment Program — Zone 2, Contract No. 1064. Chiles/Feuss to receive, file, consider, and pass for the first time an ordinance establishing grades for the City of Waterloo FY 2023 Sidewalk Repair Assessment Program — Zone 2, Contract No. 1064. Roll Call Vote -Ayes: Seven. Motion carried. Chiles/Feuss Page 10 of 11 to suspend the rules. Roll Call Vote -Ayes: Seven. Motion carried. Chiles/Feuss to receive, file, consider, and pass for the second and third times and adopt said ordinance. Roll Call Vote -Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5706. ADJOURNMENT Feuss/Nichols that the Council adjourn at 6:30 p.m. Voice Vote -Ayes: Seven. Motion carried. Kelley FeCcfCe Kelley Felchle City Clerk Page 11 of 11