HomeMy WebLinkAboutApproved Documents - 7.3.2023FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-37-4180-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 2023 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
1,500.00
135.00
374.50
990.50
06/14/2023
Copy - Department
NAME(S) AND POSITION(S):
Bryan Rutledge - Fitness Specialist
NAME OF CLASS / MEETING:
Corrective Exercise Specialist Full Program
DEPARTURE DATE:
NA
RETURN DATE:
NA
f\TE:
IF 6/20/2023
DESTINATION:
ONLINE
DEPARTURE POINT
NOT WATERLOO: NA
DATE(S) OF MEETING:
6/20/2023
PURPOSE OF TRAVEL/TRAINING:
this class is a mandatory certification for trainers to teach corrective exercise class.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
NA CITY VEHICLE NA PRIVATE VEHICLE
NA AIRFARE DEPARTING FROM: NA ONLINE CLASS
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
374.50 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 374.50
BUDGET LINE ITEM: 010-37-4180-1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 374.50 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Paul Huting 7/3/2023
DEPARTMENT HEAD DATE
06/14/2023 Toe w
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$121,000.00
$o
$105.00
$120,270.00
6/8/23
Copy - Department
NAME(S) AND POSITION(S):
Sergeants Pohl, Wertz, Frein, Savage, Weber
and Koontz.
DATE: 6/8/23
NAME OF CLASS / MEETING:
Tactical Leadership/ Calibre Press
DESTINATION: Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
07/6/23
RETURN DATE:
7/6/23
DATE(S) OF MEETING:
7/6/23
PURPOSE OF TRAVEL/TRAINING:
Sergeants Pohl, Wertz, Frein, Savage, Weber and Koontz have requested to attend a Tactical Leadership class sponsored
by Calibre Press. This course will focus on leadership, decision making during critical incidents and best practices for de
escalation. This course is held in Des Moines and the cost will not exceed $1290.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$0.00
$105.00
$1185.00
$0.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,290.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 215.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Capt. Aaron P. McClelland
Date Approved by Finance Committee:
7/3/2023
DEPARTMENT HEAD DATE
6/8/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-29-7700 1346
$5,000.00
$0.00
$1,050.00
$3,950.00
06/16/23
Copy - Department
NAME(S) AND POSITION(S):
Keith Kaspari, Airport Director
DATE: 6/14/2023
NAME OF CLASS / MEETING:
4-States Airport Conference
DESTINATION: Kansas City, MO
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
August 23, 2023
RETURN DATE:
August 25, 2023
DATE(S) OF MEETING:
August 23-24-25, 2023
PURPOSE OF TRAVEL/TRAINING:
Annual conference for Airport managers in Iowa, Kansas, Nebraska and Missouri to discuss priority
topics with the Central Region FAA Office for FAA Regional and HQ updates, CIP, sponsor meetings
with key FAA personnel, and attend various informational conference sessions.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo
ESTIMATE OF COST:
500.00 LODGING
60.00 MEALS
325.00 REGISTRATION
125.00 MILEAGE/FUEL
40.00
TOTAL FOR ALL: $ 1,050.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-29-7700-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1,050.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Keith Kaspari 7/3/2023
DEPARTMENT HEAD DATE
06/14/2023 Ttrryett Zoe
DATE
K: \Shared Goodies\Forms\Travel Request Form
oi��nNf"
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 12,990.00 plus est. shipping costs of $ 0.00 to pay for or purchase
replacement of five (5) overhead garage doors at the west end of Terminal building.
Cost includes installation of doors, hook up operators and haul old doors away.
This purchase or expenditure is being made because:
existing door are extremely old. The replacement doors will provide an enhanced
R-Factor for reduced utilities costs for both the Airport and tenants renting those spaces.
Vendor selected for this purchase: Christie Door Company
�■ Bids or written quotes were taken on this purchase, as follows:
Christie Door - $12,990.00
Overhead Door - $15,417.68
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 325,000.00
and the current available balance is $ 325,000.00
Respectfully submitted,
Keith Kaspari
6/21/2023 zu0,04° 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Airport Department to expend
$ 9,914.00 plus est. shipping costs of $ 0.00 to pay for or purchase
FY-24 service contract for repairs and maintenance on TIBA parking equipment.
This purchase or expenditure is being made because:
the extended service agreement is like an insurance policy for continued reliability of installed
systems and equipment, individual components are very costly if they fail or need repair.
Vendor selected for this purchase:
Parking Inc/Keck Parking
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Parking Inc/Keck Parking is the sole source vendor of TIBA parking equipment in Iowa.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 9,914.00
and the current available balance is $ 9,914.00
Respectfully submitted,
Keith Kaspari
6/15/2023 (wyett .(
7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
•
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 4,500.00 plus est. shipping costs of $ 75.00 to pay for or purchase
two additional sets of turnout gear for ARFF personnel (coats and pants) plus
one additional helmet and pair of boots.
This purchase or expenditure is being made because:
new gear is needed for two new Airport Operations employees. Original Pre-Auth was for 3 full sets,
$2,678.50 remains under that authorization. This will cover 4th set plus remaining items for 3rd, as prices have increased.
Vendor selected for this purchase: Sandry Fire Supply
❑■ Bids or written quotes were taken on this purchase, as follows:
Airport will "shirt-tail" on with WFD's latest bid for fire gear.
IT Bids or quotes were not taken on this purchase because:
Prior Commiftee.Actions (Dates):
09:50 AM EDT
SON-1
Please check the following box(es) as appropriate to describe the funding for this expense:
IT Road Use Tax IT n Sanitation
❑ Federal/other grants ❑
General Fund
Bonds
This expenditure is to be coded to the following
420-29-7700 1573
Sewer
Other (specify)
budget line -item:
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Keith Kaspari 6/9/2023
(Project Code)
$ 20,312.62
$ 20,312.62
7/3/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review)
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Date
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 5,430.60 plus est. shipping costs of $ 0.00 to pay for or purchase
Repair parts for Interceptor.
This purchase or expenditure is being made because:
Accident - police car.
Vendor selected for this purchase:
�■ Bids or written quotes were taken on this purchase, as follows:
Cedar Valley Auto - bid requested - none received.
Jeffs Auto Body - bid requested - none received.
Dick Witham's - used parts
Waterloo, IA $5,430.60
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 66,483.00
and the current available balance is $ 66,483.00
Respectfully submitted,
Sheila Steffen 6/21/2023 (`1/4,(i Naof�(
rt 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering
$ 5,900.00 plus est. shipping costs of $ N/A
Department to expend
to pay for or purchase
Iowa Storm Water Education Partnership (ISWEP) annual membership dues
This purchase or expenditure is being made because:
ISWEP develops and provides outreach materials and trainings for MS4 communities
to help them meet their IDNR NPDES storm water permit requirements
Vendor selected for this purchase:
ISWEP
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
No other comparable vendors exist
Prior Committee Actions (Dates):
N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) Storm Water
This expenditure is to be coded to the following budget line -item:
521-07-7830-1391
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 15,000.00
and the current available balance is $ 15,000.00
Respectfully submitted,
Jamie Knutson 06/15/202384it 7,0<N..t,
7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 120,126.82 plus est. shipping costs of $ 0.00 to pay for or purchase
annual maintenance fees for financial, human resources and community development software.
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Tyler Technologies Inc
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is the required annual support and maintenance fee for the City's Enterprise
Resource software that serves all departments with financial, human resources and
community development applications.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03 $90,695.75; 010-22 $26,427.90; 525-15 $3,003.17
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 165,250.00 33,188.00 3,536.00
and the current available balance is $ 165,250.00 33,188.00 3,536.00
Respectfully submitted,
Bridgett Wood 6/21/2023 Ww4ett N i , 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ NTE 3,500 plus est. shipping costs of $ to pay for or purchase
arbitrage testing for general obligation bonds.
This purchase or expenditure is being made because:
Compliance testing is required to maintain the tax-exempt status of the city's bond issues and to determine
whether an arbitrage payment is owed to the IRS.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
A quote was received from Berens -Tate for an amount not to exceed $3,500. The city has
used Berens -Tate for this service for many years. They maintain files of all city bond
issues and transaction date, minimizing the cost.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-03-8980-1750
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Bridgett Wood 06/29/2023
$ 418,543.27
$ 418,543.27
%NED 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Cterk Use Only
Finance Committee
Approval Date 7/3/2023
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 300,000 plus est. shipping costs of $ 0 to pay for or purchase
downpayment on a $905,000 total cost for a new Pierce Fire Engine to replace
Engine 306
This purchase or expenditure is being made because:
Engine 306 is reaching the end of its usable llfespan as a front line fire apparatus.
By pre -paying $300,000, we should save an estimated $25,000 from Pierce.
Vendor selected for this purchase:
Reliant Fire Apparatus, Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
We are utilizing HGAC pricing.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0
General Fund
Bonds
E
Road Use Tax ❑ Sewer Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-\2-1L-iDb- 21I"1
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 300,000
$ 300,000
� ___ Ww tt 7/3/2023
(Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date
K:lshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Rescue Department to expend
$ 9,000 plus est. shipping costs of $ N/A to pay for or purchase
the repairs for a Zoll cardiac monitor.
This purchase or expenditure is being made because:
During clinical operation, the cardiac monitor malfunctioned and had to be sent in for repairs.
Attached is the itemized list of parts and labor.
Vendor selected for this purchase:
Zoll
Bids or written quotes were taken on this purchase, as follows:
1
_1 Bids or quotes were not taken on this purchase because:
The repairs are being performed by the monitor vendor, Zoll medical. We currently have a
preventative maintenance contract that will apply to these repairs.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
[al General Fund n Road Use Tax n Sewer n Sanitation
Bonds Federal/other grants
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410 1551
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 175,000.00
$ 175,000.00
/q Z (WritNc,cW 7/3/2023
(Signature Dept. Head or 6esignee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
ZOLL Medical Corporation
World Wide Headquarters
269 Mill Road, Chelmsford, MA 01824
Phone: (800) 348-9011, Fax: (978) 421-0022
Repair Estimate
Page 1 of 1
•
Service Request Number Date Contract Number
970114
Customer Number
5222
Contact
Jason Hernandez/MEDIC
Email
jason.hernandez@waterloo-ia.org
Product No.
610-2231411-01
BILL TO:
6/13/23 191832
Customer Name
WATERLOO FIRE & RESCUE DEPT
Phone#
319-291-4460
Serial Number
AR14F008728
Approved:
PO Number:
Signature:
Name:
Date:
Declined:
Please confirm BILL TO and SHIP TO addresses to ensure proper routing of this device.
SHIP TO:
WATERLOO FIRE & RESCUE DEPT
WATERLOO FIRE & RESCUE DEPT
425 EAST THIRD STREET 425 EAST THIRD STREET
WATERLOO, IA-50703
WATERLOO, IA-50703
Please Note: To proceed with the repair, ZOLL requires a purchase order or an authorized approval. If we do
n ot receive a response within 10 days from our initial attempt to contact you, the device will be returned
u nrepaired, uncertified, and identified as ' Not for Clinical Use". Your account will be invoiced for a Minimum
Service Charge plus Shipping and Handling.
Trx Type
SVC SPARE
PARTS
S VC SPARE
PARTS
S VC SPARE
PARTS
SVC SPARE
PARTS
SVC SPARE
PARTS
S VC SPARE
PARTS
SVC SPARE
PARTS
SVC SPARE
PARTS
S VC SPARE
PARTS
SVC SPARE
PARTS
SVC SPARE
PARTS
SVC SPARE
PARTS
S VC SPARE
PARTS
Item Number
9330-000149-01
9320-000792-99
707341-99
9301-004252-01
1007-002503-01
705519-02
705517-02
9310-0674-02
1027-000002
712915
708502 ._.._...�
705440
LABOR
Description
CONTACT, SOCKET, .059", 10A, #4 STUD, 8.5
MM
BRACKET, HEAT SPREADER, X SERIES
BRACKET,PUMP,NIBP PRPQ MD, REWORK
ASSY, PCB, SYSTEM BOARD, X SERIES
ASSY, LEFT SIDE PANEL, MASIMO/ORIDION, X
S ERIES
HANDLE,TOP HOOK, IRIS
HANDLE,BOTTOM,OVERMOLD, IRIS
S PIDER FRAME, X SERIES
FRONT ENCLOSURE, X SERIES
BATTERY.3V
N ON-CHARGEABLE.COIN LITHIUM
GASKET,MAIN ENCLOSURE,PRPQ
DISPLAY.LCD MODULE TFT
COLOR.17CM.640X480.800MCD
LABOR
U O M Qty
EA 2
EA
EAT_ �._ ..�....�.�
EA
EA
EA
EA
EA
EA
EA
EA
HR
Unit Price
$48.00
1 $26.00
1 $24.00
1 $4,718.00
1 $1,361.00
1 $50.00
1 $38.00
1 $215.00
1 $1,145.00
1 $13.00
1
1
._.. 3.5
$22.00
$1,503.00
$200.00
Total
$96.00
$26.00
$24.00
$4,718.00
$0.00
$50.00
........w_� �$38.00
........-.x...-..vr_a
$215.00
$1,145.00
$13.00
$22.00
$1,503.00
$630.00
Tota
i
$8,480.00
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 2,323.00
plus est. shipping costs of
Leisure Services
$ 0.00
Professional 40"Hockey Nets (2) for Hockey Games at Young Arena
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
the current game nets are worn and in need of replacement.
Vendor selected for this purchase:
AII-American Arena Products -- Albert Lea, MN
�■ Bids or written quotes were taken on this purchase, as follows:
AII-American Arena Products -- Albert Lea, MN $2,323
Becker Arena Products -- Shakopee, MN $3,216
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 90,000.00
and the current available balance is
Respectfully submitted,
Paul Huting 6/16/23
$ 24,918.00
'Wet w f 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,921.00 plus est. shipping costs of $ 0.00 to pay for or purchase
New stainless steel support saddles and pvc jacketing for ammonia chiller barrel at Young Arena
This purchase or expenditure is being made because:
upon inspection of ammonia chiller barrel the current main support saddles are made from wood
& rotting out after 28 years. Immediate replacement is needed with new steel supports for safety purposes.
Vendor selected for this purchase:
All Temp Refrigeration , Cedar Rapids Iowa
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
All Temp Refrigeration is the only certified Vilter ammonia compressor ice service business in the area
They have the proper equipment and maintenance records for the Young Arena ice system dating
back to construction in 1994 and provide timely emergency response calls when needed.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 90,000.00
and the current available balance is
Respectfully submitted,
Paul Huting 6/16/23
(Wyete 10
$ 24,918.00
7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
$ 22,130.00 plus est. shipping costs of $ 0
Young Arena spectator safety netting replacement & expansion.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
the current spectator safety netting around the arena needs to be replaced. Extending the
coverage of the netting for additional patron safety will also be part of the project.
Vendor selected for this purchase:
AII-American Arena Products, Albert Lea, MN
�■ Bids or written quotes were taken on this purchase, as follows:
AII-American Arena Products, Albert Lea, MN $22,130
Arena Wearhouse, Alexanria, MN $25,987
Becker Arena Products, Shakopee, MN $27,485
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 100,000.00
and the current available balance is $ 100,000.00
Respectfully submitted,
Paul Huting 6/16/2023
106,04° 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 11,486.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Yearly maintenance and support renewal of Dell Array SC5020, PowerEdge R640 (Qty 3) and
Dell Network S4128 (Qty 2) devices.
This purchase or expenditure is being made because:
These items are the backbone to our virtual server environment handling over 30 servers so
it is critical to carry maintenance on these in the event of any hardware/sorftware issues.
Vendor selected for this purchase:
Davenport Group
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
The quote is through Davenport group but pricing is through Dell (Davenport Group is the
vendor that installed all hardware noted above.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 103,416.00
and the current available balance is $ 103,416.00
Respectfully submitted,
Chris Youngblut 6/21/2023 T Zug f 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,880.95 plus est. shipping costs of $ 25.00 to pay for or purchase
(2) Axis bullet cameras on the 500 block of Logan Ave with installation.
This purchase or expenditure is being made because:
add to safety of City with additional cameras.
Vendor selected for this purchase:
RC Systems
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
RC Systems Provides proprietary camera systems and connectivity for the City of
Waterloo.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-11-1100-2106
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Aaron McClelland, Police Captain
6/29/23
$ 80,000.00
$ 33,561.75
(StirlyettNa
nz 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 5,011.37 plus est. shipping costs of $ 0.00 to pay for or purchase
(13) Taoglas Synergy 8-in-1 Antenna
This purchase or expenditure is being made because:
(13) Taoglas Synergy 8-in-1 Antenna for patrol car connectivity
Vendor selected for this purchase: CDWG ($5,011.37)
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
CDWG has the State of Iowa bid for this proprietary equipment.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-11-1100-2106/ 322-11-1100-2106 Information Systems
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 33,561.75/75,000.00
and the current available balance is $ 33,561.75/75,000.00
Respectfully submitted,
Aaron McClelland, Police Captain 6/8/23
7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 19,396.39
plus est. shipping costs of
Police
$ 0.00
(13) Cradlepoint R1900-5G wireless routers for patrol cars.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
(13) Credlepoint 5 G wireless routers to replace cradlepoints in marked units for patrol.
Vendor selected for this purchase: CDWG $19,396.39
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
CDWG has the State of Iowa bid for this proprietary equipment.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-11-1100-2106 Information Systems
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 33,561.75
and the current available balance is $ 33,561.75
Respectfully submitted,
Aaron McClelland, Police Captain 6/8/23 � e Zoo(
7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER (Clarifiers) Department to expend
$ 36,958.14 plus est. shipping costs of $ 2,000 to pay for or purchase
the satellite rebuild project on secondary clarifiers.
This purchase or expenditure is being made because:
Rebuild is needed
Vendor selected for this purchase:
Vessco
n Bids or written quotes were taken on this purchase, as follows:
O Bids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund ❑ Road Use Tax n Sewer n Sanitation
O Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brian Bowman
06/12/23
$ 400,000.00
$ 400,000.00
W Zuo
7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 4,141.98 plus est. shipping costs of $ N/A to pay for or purchase
Design and installation of signs for the 4th Street Bridge lighting experience
This purchase or expenditure is being made because:
Signage needed to showcase donors for the project
Vendor selected for this purchase:
ISWEP
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Nagle signs has the existing sign templates and has been providing these on various
City projects for over 15 years
Prior Committee Actions (Dates):
N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) Donation
This expenditure is to be coded to the following budget line -item:
426-07-7610-2175 07RVF.GAMELTE
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jamie Knutson
$ 1,800,000.00
$ 410,233.80
06/21/2023 w 7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
1020 Wilbur Ave.
PO BOX 2098 Waterloo, IA 50704
319-233-4604 • 800-728-4604 • Fax: 319-233-7514
605 Iowa Ave. W
Marshalltown, IA 50158
641-752-6608 • 888-656-SIGN • Fax: 641-752-6968
REMIT TO: P.O. BOX 2098 WATERLOO, IA 50704
Invoice #:
Invoice Date:
Customer #:
Page:
Project #:
INVOICE
29941
06/05/23
68275
1of1
BILL TO:
CITY OF WATERLOO
715 MULBERRY ST
WATERLOO IA 50703
JOB LOCATION:
WATERLOO RIVER LIGHTS EXPERIENCE
4TH STREET BRIDGE
WATERLOO IA 50703
ORDERED BY: Mark Kuiper
ORDERED BY
Mark Kuiper
QTY
PO NUMBER
SALESPERSON
MFROMM
SHIP VIA
ORDER DATE
03/29/23
PAYMENT TERMS
NET 30/FC 18%
ANNUAL
DESCRIPTION
1
UNIT PRICE
* QUOTE 1139068
WATERLOO RIVER LIGHTS EXPERIENCE - Develop artwork from customer -provided
elements, fabricate (2) identical Prairie Pathways -style single -faced aluminum
panel signs with full color printed graphics and painted 2-leg angled mounts.
Includes epoxy installation using (8) 3/8 treaded rod anchors each sign into
existing concrete footing or pavement.
Item #litter
Re -locate existing litter receptacle per west side site plan. Anchor receptacle
in single paver square between benches, set with epoxy. Fill previous anchor
holes with dark grey epoxy and smooth surface.
* INDICATES TAXABLE ITEMS
\0S'\
DUE DATE
07/05/23
TOTAL PRICE
4,046.98
95.00
SUB TOTAL
LESS PRE -PAYMENTS:
PLEASE PAY THIS AMOUNT:
4,046.98
95.00
4,141.98
$4,141.98
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 20,286.00 plus est. shipping costs of $ 0.00 to pay for or purchase
(4) barcode and (3) proximity time clocks for the new timekeeping system.
This purchase or expenditure is being made because:
Some Departments do not have the ability to have every staff log in from a computer to punch in/out.
Time clocks are needed for those departments and need to work with the new timekeeping system.
Vendor selected for this purchase:
Tyler Technologies
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Tyler Technologies is the vendor for the timekeeping system and these time clocks
are specific for that system.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-09-8250-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 100,286.00
$ 49,725.00
Bridgett Wood 06/29/2023 ' 4e ZO04,(
7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
• Quoted By: Christopher Vargo
�.0.•.� tyler Quote Expiration: 12/25/23
City of Waterloo, IA - 4 Bar code
•• technologies Quote Name: and 3 proximity clocks
Sales Quotation For:
City of Waterloo
715 Mulberry St.
Waterloo IA 50703
3rd Party Hardware, Software and Services
Description
Quantity Unit Price Total Annual
Time & Attendance
Touchscreen 7 : Barcode Reader
Touchscreen 7 : Proximity Reader
TOTAL
2023-413730-H0J1M1
4 $ 2,415 $ 9,660 $ 1,932
3 $ 2,415 $ 7,245 $ 1,449
$ 16,905 $ 3,381
Page 1
Summary One Time Fees Recurring Fees
Total Tyler Software $ 0 $ 0
Total SaaS $ 0 $ 0
Total Tyler Services $ 0 $ 0
Total Third -Party Hardware, Software, Services $ 16,905 $ 3,381
Summary Total $ 16,905 $ 3,381
Contract Total $ 20,286
Any acquisition of clocks and/or clock maintenance is subject to the following terms:
Time & Attendance Clock Terms (tylertech.com)
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement")
between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform
to the following terms, subject to payment terms in an agreement, amendment, or similar document in which this sales quotation is included:
• License fees for Tyler and third -party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such software
available accessible.
• Fees for hardware are invoiced upon delivery.
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware.
• Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software accessible to the
Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such
fees are prorated to align with the applicable term under the agreement, with renewals invoiced annually thereafter in accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below.
o Implementation and other professional services fees shall be invoiced as delivered.
o Fixed -fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50%
2023-413730-H0J1M1 Page 2
upon delivery of custom desktop procedures, by module.
o Fixed -fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the
converted data into
Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on
a time and material basis. "
o Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where Project
Planning Services are
provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be
invoiced monthly in arrears,
beginning on the first day of the month immediately following initiation of project planning.
o If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
o Notwithstanding anything to the contrary stated above, the following payment terms shall apply to fees specifically for migrations: Tyler will invoice
Client 50% of any Migration
Services Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go -live of
the applicable product
suite. Tyler will invoice Client for any Project Management Fees listed above upon the go -live of the first product suite. Annual SaaS Fees will be invoiced
upon availability of the hosted environment.
• Expenses associated with onsite services are invoiced as incurred.
Any SaaS or hosted solutions added to an agreement containing Client -hosted Tyler solutions are subject to Tyler's SaaS Services terms found here:
https://www.tylertech.com/terms/tyler-saas-services.
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Quetiz sicrFn
Customer Approval: Date: 7/3/2023
Print Name: Quentin Hart P.O.#:
2023-413730-H0J1M1 Page 3
City Clerk Use Only
Finance Committee
Approval Date 7/3/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 23,000.00 plus est. shipping costs of $ N/A to pay for or purchase
Removal and relocation of Little Tikes Commercial play equipment at Gates Park on intersection
of Mildred Ave. and Dale Street.
This purchase or expenditure is being made because:
play equipment needs to be relocated as it currently sits at location of the future inclusive play
and splash park that is part of the FY2023 Gates Park Improvements Project
Vendor selected for this purchase:
Play -Pro Recreation Clive, Iowa
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Play -Pro Recreation is only authorized Little Tikes Commercial installer in the state of Iowa.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-37-4105-2168 (Gates Park Playground Relocation)
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 06/14/2023
(Project Code)
$ 32,000.00
$ 32,000.00
7/3/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)