HomeMy WebLinkAboutApproved Documents - 7/31/2023TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-29-7700-1346
$5,000.00
$173.45
$1,800.00
$3,026.55
07/18/2023
Copy - Department
NAME(S) AND POSITION(S):
Rusty Zey, Ops Coordinator; Troy Deeds, Tyler
Hare, Cody Wilson, Ops Specialists
DATE: 7/18/23
NAME OF CLASS / MEETING:
Aircraft Live Burn Training
DESTINATION: Eastern Iowa Airport
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
9/21/23 or 9/22/23
RETURN DATE:
9/21/23 or 9/22/23
DATE(S) OF MEETING:
9/21/23 and 9/22/23
PURPOSE OF TRAVEL/TRAINING:
Annual live fire training for all Airport Ops personnel assigned to Aircraft Rescue Fire Fighting is
required by the FAA for compliance with Federal Aviation Regulation (FAR) Part 139.
Two employees will attend each day's training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM: ALO
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
approx $1,800
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,800.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-29-7700-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 450.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Keith Kaspari 7/31/2023
DEPARTMENT HEAD DATE
7/18/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
(Nu f ett N0,p� °siceEo
a
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-03-8400 1346
$10,000.00
$455.00
$943.88
$8,601.12
07/17/2023
Copy - Department
NAME(S) AND POSITION(S):
Bridgett Wood, Finance Director
Kim Bahr, Financial Analyst
DATE: 07/17/2023
NAME OF CLASS / MEETING:
Iowa League of Cities Annual Conference
DESTINATION: Cedar Rapids, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 20, 2023
RETURN DATE:
September 22, 2023
DATE(S) OF MEETING:
September 20-22, 2023
PURPOSE OF TRAVEL/TRAINING:
To attend the 2023 Iowa League of Cities Annual Conference and Exhibit.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
LODGING
MEALS
$460.00 REGISTRATION
$433.88 MILEAGE/FUEL
$50.00
TOTAL FOR ALL: $ 943.88
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-03-8400 1346
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 471.94
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bridgett Wood
DEPARTMENT HEAD
07/17/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
7/31/2023
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$121,000.00
$16,125.00
$3,150.00
$101,725.00
7/18/23
Copy - Department
NAME(S) AND POSITION(S): DATE:7/18/23
Sergeant(s) Pohl, Wilson, J. Tyler
NAME OF CLASS / MEETING: 1 DESTINATION: Online
FBI LEEDA Trilogy (Basic Supervisory Liability, Advanced
Supervisory Liability and 1 elective First Amendement or Ethics)
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
August 2023
RETURN DATE:
December of 2023
DATE(S) OF MEETING:
Multiple Date Options See
attached
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Sergeant(s) Pohl, Wilson and J Tyler to the FBI Leeda Trilogy
Supervisory. This training consists of 3 classes, Basic and Advanced Supervisroy Liability and an
Elective (Ethic or 1st Ammendment) Cost not to exceed $3,150.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
$3,150.00
MEALS
REGISTRATION
MILEAGE/FU EL
TOTAL FOR ALL: $ 3,150.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 1,050.00 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
7/31/2023
DEPARTMENT HEAD DATE
7/18/23 i Mew s'
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-03-8400 1346
$10,000.00
$1,398.88
$1,365.28
$7,235.84
07/19/2023
Copy - Department
NAME(S) AND POSITION(S):
Kelley Felchle, City Clerk and LeAnn Even, Deputy City Clerk
DATE: July 19, 2023
NAME OF CLASS / MEETING:
Iowa League of Cities Conference
DESTINATION: Cedar Rapids, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 20, 2023
RETURN DATE:
September 22, 2023
DATE(S) OF MEETING:
September 20-22, 2023
PURPOSE OF TRAVEL/TRAINING:
Continuing Education
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX
YES NO
COST $
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
XX
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
640.00
100.00
$460.00
176/$115.28
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
50.00
TOTAL FOR ALL: $ 1365.28
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-03-8400 1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
TOTAL: $ 682.64
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Kelley Felchle
DEPARTMENT HEAD
07/19/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
7/31/2023
DATE
(W Z ooq siceEo
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100 1346
$120,000.00
$3,894.93
$2,550.00
$116,105.07
07/18/2023
Copy - Department
NAME(S) AND POSITION(S): DATE:7/18/23
6 Command Staff Members
NAME OF CLASS / MEETING: DESTINATION:
Cedar Falls, Iowa
"Complaint
Affairs Investigations
Processing and Procedural Responsibilities"
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
8/7/23
RETURN DATE:
8/8/23
DATE(S) OF MEETING:
August 7-8, 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send 6 command staff members to the Internal Affairs Investigations "
Complaint Processing and Procedural Responsibilities" in Cedar Falls, IA. The cost of this training will
not exceed $2,550.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
$2,550.00
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 2,550.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 425.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Steven Bose 7/31/2023
DEPARTMENT HEAD DATE
7/18/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
(WritN0,04' sicNEo
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 5,899.20 plus est. shipping costs of $ 0.00 to pay for or purchase
beads for painting runways and taxiways.
This purchase or expenditure is being made because:
painted markings on airfield must be maintained for FAA FAR Part 139 certification
and compliance.
Vendor selected for this purchase: Iowa DOT
�■ Bids or written quotes were taken on this purchase, as follows:
Iowa DOT .49 per pound
Potter's Beads .71 per pound, minimum 6,000 pounds
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371 29A1P.0049
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 125,000.00
and the current available balance is $ 100,238.19
Respectfully submitted,
Keith Kaspari 7/18/2023
7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maintenance Department to expend
$ 13,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase
This purchase or expenditure is being made because:
Replacement of 4 pumps for heating system at the Public Library. Two zones with 2 pumps each
all pumps are original pumps from 1980.
Vendor selected for this purchase:
Air Management
�■ Bids or written quotes were taken on this purchase, as follows:
Air Management - $ 13,800.00
Ferguson Enterprise - $ 14,675.29
Dennis Supply - $ 18,652.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is $ 264,149.97
Respectfully submitted,
Greg Ahlhelm - Building Official
7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 38,000.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase
Blanket Pre -Authorization for fuel island repair parts. Cost estimate based on previous
invoices received.
This purchase or expenditure is being made because:
Fuel island has gone down twice within the last year.
Vendor selected for this purchase:
Will use best available price.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Will use best available price at time of repair.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 66,483.00
and the current available balance is $ 62,784.78
Respectfully submitted,
Sheila Steffen
07/21/2023 (-••%i4 t NacWo�i o
7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Culture & Arts Department to expend
$ $10,440.00 plus est. shipping costs of $ N/A to pay for or purchase
Vaporblast stripping, priming and painting of 3 sculptures which comprise "Cityscape" a
public art work on Lafayette Street between 4th and 5th Streets
This purchase or expenditure is being made because:
The finish on the sculptures has deteriorated and restoration services are required in order to
return the rehabilitate the works and extend their useful lifespan.
Vendor selected for this purchase:
Personified Inc.
�■ Bids or written quotes were taken on this purchase, as follows:
Personified Inc: $10,440.00
Harris Cleaning: quote requested, vendor did not submit
We were advised that no other local vendors provide the required services.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
Capital Improvements 421-26-4260-1390 Cultural Arts - Sculpture
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Chawne Paige
$ $15,501.00
$ $15,501.00
7/17 ZUaaq" 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3,250.00
Leisure Services Department to expend
plus est. shipping costs of $ to pay for or purchase
asbestos removal from the tank coating/insulation and caulk at ByrnesPool Bath House.
This purchase or expenditure is being made because:
in order to remodel the building the asbestos needs to be removed.
Vendor selected for this purchase:
Advanced Environmental (Waterloo, IA)
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Advance Environmental did initial inspection and are the local vendor for the asbestos removal
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-37-4200-2103/2132
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 700,000.00
$ 420,339.28
Paul Huting 7/12/23 No -ad 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3,708.75
plus est. shipping costs of
Leisure Services
$0
Department to expend
to pay for or purchase
Epoxy painting of north & south concession stand floors at Young Arena.
This purchase or expenditure is being made because:
current concession areas floors are worn and in need of repainting with a more durable product.
Vendor selected for this purchase:
Polymax Concrete Coatings, Waterloo
�■ Bids or written quotes were taken on this purchase, as follows:
Polymax Concrete Coatings, Waterloo $3,708.75
Even Quality Works $4,837.50
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 90,000
and the current available balance is
Respectfully submitted,
Paul Huting 7/12/23 Toe NacW 7/31/2023
$ 24,918
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
$ 5,215.94 plus est. shipping costs of $ 0.00
Parts and labor to repair AC on John Deere utility tractor.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
the air conditioning quit working a the JD 3720. This unit has a cab that is permanently
attached.
Vendor selected for this purchase:
P&K Waterloo IA
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
P&K is the John Deere implement in Waterloo. They currently have the unit in their
shop, torn apart for diagnosing the problem.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100 1378
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 14,552.00
$ 14,403.00
Paul Huting 7/18/2023 Toe N04,d 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,439 plus est. shipping costs of $ 0 to pay for or purchase
(6) new security cameras, camera equipment accessories, licenses & installation of equipment
and relocation of (4) cameras at Young Arena
This purchase or expenditure is being made because:
additional cameras and relocation of others will enhance user & visitor safety by expanding
our coverage areas that were not included in phase 1.
Vendor selected for this purchase:
Hawkeye Alarm, Waterloo Iowa
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Hawkeye Alarm has been the previous vendor for this camera system at Young Arena
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting
$ 90,000
$ 24,918
07/10/2023 Naad '11' 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,714.20 plus est. shipping costs of $ 0.00 to pay for or purchase
Annual fee for registration/membership software to be used by SportsPlex, Sports,
and Leisure Campbell office. Service 0707/2023 thru 07/07/2024
This purchase or expenditure is being made because:
the current software has been in use for two years.
Vendor selected for this purchase:
Peak Software Systems, Sandy UT
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
We wish to continue using the current "SportsMan" software.
Software must purchased through them.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
4180-1520 $2,121.39 4200-1520 $2,21.39 4100-1520 471.42
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 07/14/2023
$ 5,700.00 5,500.00 472.00
$ 5,700.00 5,500.00 472.00
Zi0 `�` 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
$ 4,305.96 plus est. shipping costs of $ NA
pool paint for the Cedar Valley SportsPlex pool.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
the SportsPlex pool is due for new paint.
Vendor selected for this purchase:
ACCO (Johnston, IA)
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
ACCO is the company that can supply this type of paint.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting
$ 25,518.00
$ 25,132.32
7/17/2023 Tw+-tt ' `in 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 12,179.00
plus est. shipping costs of
MIS
Department to expend
$ 0.00 to pay for or purchase
Avaya IP Phone System Licensing, Maintenance and Support
This purchase or expenditure is being made because:
This is annual phone system maintenance.
Vendor selected for this purchase:
Gordon Flesch
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Gordon Flesh/Avaya is the supplier of the phone system and they are very familiar with
our entire telecom system.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 103,416.00
and the current available balance is $ 103,416.00
Respectfully submitted,
Chris Youngblut 07/19/2023
7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Flygt Pump) Department to expend
$ 52,625.00 plus est. shipping costs of $ 500.00 to pay for or purchase
Flygt Pump for Tyson
This purchase or expenditure is being made because:
New Flygt Pump is needed
Vendor selected for this purchase:
Electric Pump
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jesse Gaherty
07/20/23
$ 400,000.00
$ 398,364.75
Wrte Na °s' o 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer( Actuator) Department to expend
$ 8,015.00 plus est. shipping costs of $ 500.00 to pay for or purchase
Heating Limitorque Actuator for Digester #3
This purchase or expenditure is being made because:
Digester #3 Heating Actuator shaft is bent and prevents it from working correctly.
Vendor selected for this purchase:
Mead O'Brien
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 398,364.75
Respectfully submitted,
Jesse Gaherty
07/18/23
Tti4ett Zaoci <i 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Software) Department to expend
$ 4,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
GreniteNet ESRI Software & Services Implementation
This purchase or expenditure is being made because:
Need upgrade to continue to support GrfniteNet ESRI Software and Services
Vendor selected for this purchase:
CUES
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
CUES is sole provider for televising software
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jesse Gaherty
$ 32,000.00
$ 32,000.00
07/08/23 NaCW tii a 7/31/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name FY24 Waterloo Housing Trust Fund
City Contract No.
Project Manager
Project Budget Total
INRCOG #76
$ 47,470.00
1. How will this project be funded?
To be assigned by the Finance Dept.
Project No. 32WHT.WHTF10
Subproject No. Varies
A. Federal Grant Yes No X CFDA # 14.239 % Paid by federal grant
Grant Name Grant Agreement Number IFA 23-LHTF-03
B. State Grant Yes X No % Paid by state grant 100.00%
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes No X % Paid by other entity
Name
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Housing Trust Funds provide supplemental funding to the CDBG Emergency Repair Program.
Done None
❑X ❑
Yes No
❑ 0
❑ ❑
❑ ❑
❑ ❑X
❑ ❑x
❑ ❑X
❑ ❑x
Page 2 must be attached and signed.
K:\shared goodies\forms\Housing Trust Fund Budget (1) (1).xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 7/31/2023
Project Name (from page one) FY24 Waterloo Housing Trust Fund
Department No. project will be budgeted under 32
Activity No. project will be budgeted under 5852
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
Fund: 426
(Each column should only include amounts by fund)
To be assigned by the Finance Dept.
Project No. 32WHT.WHTF10
Subproject No. Varies
Fund: Fund: Fund: Fund:
Total
47,470.00 47,470.00
TOTALS $ 47,470.00 $ $ $ $ $ 47,470.00
1379 Interim Assistance
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
$ 47,470.00 $ 47,470.00
TOTALS $ 47,470.00 $
Rudy Jones 7/18/23
$ $ $ $ 47,470.00
Trte ZOao,q° 7/31/2023
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Housing Trust Fund Budget (1) (1).xls\Page 2 (Constr Proj) (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO
If so, date approved: 7/31/2023
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 6/30/2024 submitted by the Community Development Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #' Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
224 32 5871 3350 FED Grants
IMARP.ADMF
77,765.30
224 32 3571 1111
Salaries
-MARP.ADMF
41,362.29
1113
Longevity
-1MARP.ADMt
421.13
1121
FICA
iMARP.ADMr
3,247.73
1122
IPERS
1MARP.ADMr
3,677.16
1131
Health Insurance
IMARP.ADMF
17,500.00
1317
Audit Expense
-MARP.ADMt
6,500.00
1346
Travel & Proffesiona
iMARP.ADMF
1,640,00
1351
Advertising Expense-IMARP.ADMt
2,909.15
1561
Office Supplies
iMARP.ADMF
507.84
r
TOTAL
This amendment is being requested because:
FY24 Budget for current HOME ARP Grant Funds
$77,765.30
TOTAL
$77,765.30
Prior Committee Actions (Dates):
(Sign re ept. Head or Designe
Date
orertnur
7o S' 7/31/2023
(Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K: userslshared goodieslforms1FY24 HOME ARP CURRENT AMAIN BUDGET.xls (Apr 2003)