The URL can be used to link to this page

Home My WebLink AboutApproved Documents - 8/7/2023TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-12-1415 1345 $3,500.00 $2,823.00 $1,240.00 $677.00 7/24/23 Copy - Department NAME(S) AND POSITION(S): B.Weliver, Fire Marshal & D.Jensson, Captain DATE: 7/24/23 NAME OF CLASS / MEETING: Iowa Chapter of International Association of Arson Investigators Seminar & Annual Meeting DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 09/13/2023 RETURN DATE: 09/15/2023 DATE(S) OF MEETING: 09/13/2023 - 09/15/2023 PURPOSE OF TRAVEL/TRAINING: to attend three (3) days of the Iowa Chapter of International Association of Arson Investigators annual conference and educational seminar in Johnston, Iowa. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $350.00 LODGING $100.00 MEALS $690.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 1,140.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1415 1345 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 620.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Bill Beck DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST ?tto( ett 7O KOMXXXX 07/24/2023 8/7/2023 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-12-1415 1345 TRAVEL REQUEST CITY OF WATERLOO FY 24 BUDGETED $3,500 EXPENDED YTD $0.00 THIS REQUEST $433.00 LEFT AFTER THIS REQUEST $3,067.00 DATE 7/24/23 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): JD VanDyke, Fire Inspector DATE: 7/24/23 NAME OF CLASS / MEETING: Iowa Chapter of International Association of Arson Investigators Seminar & Annual Meeting DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 09/13/2023 RETURN DATE: 09/14/2023 DATE(S) OF MEETING: 09/13/2023 - 09/15/2023 PURPOSE OF TRAVEL/TRAINING: to attend two (2) days of the Iowa Chapter of International Association of Arson Investigators annual conference and educational seminar in Johnston, Iowa. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI $38.00 MEALS PARKING $395.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 433.00 BUDGET LINE ITEM: 010-12-1415 1345 YES NO x YES NO TOTAL: $ 433.00 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Bill Beck I APPROVE THIS TRAVEL REQUEST a Ott 7k7«,1 DEPARTMENT HEAD WaXXXX 07/24/2023 8/7/2023 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-08-5700-1345 TRAVEL REQUEST CITY OF WATERLOO FY 24 BUDGETED 4500.00 EXPENDED YTD 1109.61 THIS REQUEST 2924.20 LEFT AFTER THIS REQUEST 466.19 DATE 8/3/23 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Adrienne Miller- Economic Development Specialist DATE:August 1, 2023 NAME OF CLASS / MEETING: National Brownsfield Training Conference DESTINATION: Detroit, MI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 8, 2023 RETURN DATE: August 11, 2023 DATE(S) OF MEETING: August 8-11, 2023 PURPOSE OF TRAVEL/TRAINING: Waterloo Planning is an award receiver for the Phoenix award representing the Best Brownsfield Redevleopment project in all of Region 7. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: 1552.50 150.00 200.00 LODGING 200.00 TAXI MEALS PARKING REGISTRATION 821.70 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 2,924.20 BUDGET LINE ITEM: 010-08-5700 1345 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Noel Anderson Date Approved by Finance Committee: tx0623 8/7/2023 DEPARTMENT HEAD DATE August 1, 2023 Vu4ett zuo‘,1° DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 283-13-5452 1346 $10,000.00 $o.00 $750.00 $9,250.00 07/27/2023 Copy - Department NAME(S) AND POSITION(S): Jennifer McGee, Bookkeeper/Administrative Assistant fATE:08/07/2023 ESTINATION: On NAME OF CLASS / MEETING: line Nan McKay HCV Rent Calculation DEPARTURE DATE: November 7, 2023 RETURN DATE: November 9, 2023 EPARTURE POINT NOT WATERLOO: DATE(S) OF MEETING: November 7-9, 2023 PURPOSE OF TRAVEL/TRAINING: This course will enable proper calculation of annual income as a pre -requisite for voucher issuance. Additionally, it will allow the bookkeeper/administrative assistant to help the Housing Coordinators during short -staff situations. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: N/A ESTIMATE OF COST: LODGING MEALS $ 750.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 750.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 283-13-5452 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 750.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Julie Dawson 8/7/2023 DEPARTMENT HEAD DATE 08/07/2023 DATE K: \Shared Goodies\Forms\Travel Request Form (Wy & `Z °s''1&6 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-01-8200-1345 TRAVEL REQUEST CITY OF WATERLOO FY 24 BUDGETED 6,000.00 EXPENDED YTD 0 THIS REQUEST 3250.00 LEFT AFTER THIS REQUEST 2,750.00 DATE 8/3/23 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Quentin Hart, Mayor DATE: July 10, 2023 NAME OF CLASS / MEETING: Conference of Mayors DESTINATION: San Diego CA DEPARTURE POINT Cedar Rapids IF NOT WATERLOO: DEPARTURE DATE: September 6, 2023 RETURN DATE: September 10, 2023 DATE(S) OF MEETING: September 7-9, 2023 PURPOSE OF TRAVEL/TRAINING: Conference of Mayors WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Cedar Rapids, IA ESTIMATE OF COST: 2000.00 300.00 0 LODGING 250.00 TAXI MEALS 100.00 PARKING REGISTRATION 600.00 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 3250.00 BUDGET LINE ITEM: 010-01-8200-1345 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Quentin Hart 8/7/2023 DEPARTMENT HEAD DATE 7/10/2023 DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-12-1415 1345 $3,500 $433.00 $1,205.00 $1,817.00 7/25/2023 Copy - Department NAME(S) AND POSITION(S): Sam Hess, Lieutenant DATE: 7/25/2023 NAME OF CLASS / MEETING: Northern Ohio Board Certified Vehicle Rescue Training DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Alliance, Ohio DEPARTURE DATE: 09/11/2023 RETURN DATE: 09/15/2023 DATE(S) OF MEETING: September 12-15, 2023 PURPOSE OF TRAVEL/TRAINING: To attend 4 days of advanced vehicle rescue & extraction training in Alliance, Ohio. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $390.00 LODGING $115.00 MEALS $500.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,205.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1415 1345 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 1,205.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Bill Beck DEPARTMENT HEAD 7/25/2023 I APPROVE THIS TRAVEL REQUEST 7�P 8/7/2023 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-27-2505-1346 TRAVEL REQUEST CITY OF WATERLOO FY 24 BUDGETED 15700.00 EXPENDED YTD 739.38 THIS REQUEST 3493.40 LEFT AFTER THIS REQUEST 11,467.22 DATE 8/3/23 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Jr. Executive Director DATE: July 20, 2023 NAME OF CLASS / MEETING: 74th Annual IAOHRA Conference 2023 (International Association of Official Human Rights Agencies) "Embracing Truth and Healing: Securing Equity and Justice for All" DESTINATION: Bethesda, Maryland DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Saturday, August 12, 2023 RETURN DATE: Friday, August 18, 2023 DATE(S) OF MEETING: August 13 - 17, 2023 PURPOSE OF TRAVEL/TRAINING: Collaboration of best practices for how to address common human rights challenges.Features leading experts and invaluable information exchange on critical issues: Housing Discrimination, Global Human Rights Issues, Fair Employment Practices, and Innovative DEI Strategies. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2505-1346 1200.00 LODGING 200.00 TAXI X GRANT REIMBURSABLE 490.00 MEALS PARKING YES NO 745.00 REGISTRATION 658.40 AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL 200.00 mbrship MISC/TOLLS YES NO TOTAL FOR ALL: $ 3493.40 TOTAL: $ 3493.40 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Abraham L Funchess Jr DEPARTMENT HEAD DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: XX3 8/7/2023 DATE (Svot Wa( TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-29-7700 1346 $5,000.00 $173.45 $2,679.35 $2,147.20 07/31/2023 Copy - Department NAME(S) AND POSITION(S): David Deeds, Airport Board Member NAME OF CLASS / MEETING: JumpStart Air Service Development Conference DATE:7/20/23 DESTINATION: Milwaukee, WI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 6/11/2023 RETURN DATE: 6/13/2023 DATE(S) OF MEETING: 6/11/23-6/13/23 PURPOSE OF TRAVEL/TRAINING: JumpStart Air Service Development Conference provided the opportunity to meet with Airline executives from American, Sun Country and Southwest to express to them that ALO is interested in expanding air service and discuss ways to accomplish that. Also attended pre -conference Small Airports meeting on the 11th. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: ALO ESTIMATE OF COST: 366.96 LODGING MEALS 1,800.00 REGISTRATION MILEAGE/FUEL 512.39 TOTAL FOR ALL: $ 2,679.35 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-29-7700-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 2,679.35 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Keith Kaspari 8/7/2023 DEPARTMENT HEAD DATE 7/20/2023 DATE K: \Shared Goodies\Forms\Travel Request Form ZUo City Clerk Use Only Finance Committee Approval Date 8/7/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,239.76 plus est. shipping costs of $ 401.69 to pay for or purchase Replacement of fuel island diesel probe. This purchase or expenditure is being made because: Diesel probe damaged by lightning. Vendor selected for this purchase: Dicks Petroleum n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Fuel island inoperable - Dicks Petroleum supports and maintains software for fuel island. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 66,483.00 and the current available balance is $ 62,784.78 Respectfully submitted, Sheila Steffen 07/21/2023 / /f W 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 8/7/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 38,000.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase Blanket Pre -Authorization for fuel island repair parts. Cost estimate based on previous invoices received. This purchase or expenditure is being made because: Fuel island has gone down twice within the last year. Vendor selected for this purchase: Will use best available price. n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Will use best available price at time of repair. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sheila Steffen 07/21/2023StW`__ NocW $ 66,483.00 $ 62,784.78 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 8/7/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 3,487.15 plus est. shipping costs of $ N/A to pay for or purchase Annual fee for registration/membership software to be used by the Waterloo Center for the Arts and Phelps Youth Pavilion. Services from July 2023 to June 2024. This purchase or expenditure is being made because: Annual renewal fee for an existing service license. Services July 2023 to June 2024. Vendor selected for this purchase: Peak Software Systems n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This is an annual renewal fee for an existing service license. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4250-1520 & 010-26-4250-1563 CPU Software + Photo Video (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 3,300.00 + $1,500.00 and the current available balance is $ 3,300.00 + $1,500.00 Respectfully submitted, Chawne Paige 7/24 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 8/7/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering $ 6,584.00 plus est. shipping costs of $ 0 FY 2024 Middle Cedar Watershed Management Authority dues. Department to expend to pay for or purchase This purchase or expenditure is being made because: Dues for Waterloo's portion of the Middle Cedar Watershed Management Authority administrative person. Vendor selected for this purchase: Middle Cedar Watershed Management Authority n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This is a membership that the City has been a part of for the last 8 years Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ▪ Bonds ❑ Federal/other grants ❑� Other (specify) Stormwater This expenditure is to be coded to the following budget line -item: 521-07-7830-1312 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 25,000.00 and the current available balance is $ 25,000.00 Respectfully submitted, Jamie Knutson 07/11/2023 Wv.,49wt ZD 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committe it/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 35,676.42 plus est. shipping costs of $ N/A to pay for or purchase Annual Membership dues for FY24 This purchase or expenditure is being made because: Annual Membership dues for FY24 Vendor selected for this purchase: Iowa Northland Regional Council n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This is an annual membership dues Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-5710-1393 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 35,677.00 and the current available balance is $ 35,677.00 Respectfully submitted, Quentin Hart 07/24/2023 si a 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 8/7/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 3,450.00 plus est. shipping costs of $ N/A to pay for or purchase Annual Membership dues for FY24 This purchase or expenditure is being made because: Annual Membership dues for FY24 Vendor selected for this purchase: Cedar Valley Coalition n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This is an annual membership dues Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1391 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 16,000.00 and the current available balance is $ 15,970.00 Respectfully submitted, Quentin Hart 07/24/2023 (Sz+u wo ( 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 8/7/2023 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (StemNut) $ 2,565.00 plus est. shipping costs of $ 100.00 Stem Nut for gate at Blowers Creek Department to expend to pay for or purchase This purchase or expenditure is being made because: New stem nut is needed Vendor selected for this purchase: Mellen & Associates n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 398,364.75 Respectfully submitted, Jesse Gaherty 7/21/23 T2iKiN0,49 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 8/7/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Streets Department to expend $ NTE 20,000.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase Curb guards for plow fleet - fiscal year 2023 guards. This purchase or expenditure is being made because: Replace existing guards that fail after 2-3 snow events. Vendor selected for this purchase: DSG n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Only local vendor that supplies this type of guard. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) LOST This expenditure is to be coded to the following budget line -item: 205-19-7110-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 65,000.00 and the current available balance is $ 65,000.00 Respectfully submitted, Sheila Steffen 07/25/2023 (Z,l,`+7O 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 8/7/2023 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Streets Department to expend $ NTE 80,000.00 plus est. shipping costs of $1,000.00 to pay for or purchase Blanket Pre-authoriation for curb guards for plow truck fleet - fiscal year 2024. This purchase or expenditure is being made because: Replace existing guards that fail after 2-3 snow events. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: At time of purchase, best price will be used. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) LOST This expenditure is to be coded to the following budget line -item: 205-19-7110-1571 / 266-19-7200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 65,000.00 / 175,000.00 and the current available balance is $ 65,000.00 / 175,000.00 Respectfully submitted, Sheila Steffen 7/25/2023 G) e1t 8/7/2023 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Committee Approval Date 8/7/2023 Project Name (from page one) Police Grant -School Resource Officers- FY24 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liason 3873 Reimbursement for Service EXPENDITURES: To be assigned by the Finance Dept. Project No. 11GRT Subproject No. (Each column should only include amounts by fund) Fund: 1150 Fund: Fund: Fund: Total 373,455.00 373,455.00 50,000.00 50,000.00 TOTALS $ 423,455.00 $ $ - $ $ 423,455.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1114 Time & Half Pay 1121 FICA -City Contribution 373,455.00 $ 373,455.00 49,000.00 49,000.00 1,000.00 1,000.00 TOTALS $ 423,455.00 $ $ $ $ 423,455.00 Aaron McClelland, Police Captain 7/21/2023 Zug 8/7/2023 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\SRO FY24 Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to) authorize the following purchase orr7expen Lure submitted by the Department to expend $ > I plus st. shipping costs of $ to payfor �, R � g o or purchase )nun City Clerk Use Only Finance Committee Approval date 8/7/2023 This purct�ssse r a penditur is being made bec use: ,ttet Jt Vendor selected for this purchase: C Bids or written quotes were taken on this purcha e, as follows: fyy Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): oe off- Q03 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax C Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ S,0oo $ ()6',o37 ., y-.23 ' zo 0,42 S'Ial 8/7/2023 (Signature De . Head or Designee) Date (Signature Finance Dept. Review) Date Kashared goodiestformstExpenditure Pre-Authorization.xls (Mar 2010)