HomeMy WebLinkAbout07.17.2023 Finance Committee MinutesJuly 17, 2023
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Jonathan Grieder, and Rob
Nichols.
Approval of Agenda.
Grieder/Nichols
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of July 3, 2023, as proposed.
Grieder/Nichols
that the minutes of July 3, 2023, as proposed, be approved. Voice vote -Ayes: Three. Motion
carried.
TRAVEL REQUESTS
Nichols/Grieder
that the request for the following travel requests be approved. Voice vote -Ayes: Three. Motion
carried.
Julie Dawson, Housing Director
Class/Meeting: Ridgeway Towers Resident Meetings
Destination: Waterloo, IA
Dates: TBA during FYE2024
Amount not to exceed: $500.00
Bridgett Wood, Finance Director and Kim Bahr, Financial Analyst
Class/Meeting: Budget Process 101
Destination: Webinar
Dates: 9/12-14/2023
Amount not to exceed: $630.00
Jason Hernandez, Medical Supervisor, Melissa Tobin, EMS Admin Assistant and TBD,
Medical Officer
Class/Meeting: Regional EMS Billing and Documentation Conference
Destination: West Des Moines, IA
Dates: 8/15-16/2023
Amount not to exceed: $1,400.00
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Abraham L. Funchess Jr., Executive Director; Rebecca Johnson, HRTS Specialist; Nancy
Culpepper, HRTS Administrative Secretary
Class/Meeting: EEOC FEPA-TERO Training Conference mandatory annual training.
Destination: Baltimore, MD
Dates: 7/25-27/2023
Amount not to exceed: $4,973.40
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Grieder/Nichols
that the request for the following pre -authorizations to expend over $2,500.00 be approved.
Voice vote -Ayes: Three. Motion carried.
Engineering (Sanitary Sewer Repair)
Amount: $3,950.00
Expenditure: Spot CIPP repair of sanitary sewer on Leversee Road.
Leisure Services (Building Rent)
Amount: $12,000.00
Expenditure: Rental of portion of maintenance building space at 304 W. 5th Street.
Mayor (US Conference of Mayors)
Amount: $5,269.00
Expenditure: Annual membership dues for the US Conference of Mayors.
MIS Department (Office 365 Licensing)
Amount: $2,760.00
Expenditure: Microsoft Office 365 G3 Licensing (10 users).
Police (Accreditation Audit)
Amount: $4,135.00
Expenditure: Crime Lab Accreditation Audit.
Police (Benchmark Solutions Annual Subscription)
Amount: $23,410.10
Expenditure: Yearly subscription.
Sewer (Sampler)
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Amount: $7,967.00 + $150.00 S/H
Expenditure: Sampler for satellite treatment improvements.
Sewer (VFDs)
Amount: $10,375.28
Expenditure: VFDs for Satellite treatment improvements.
Traffic (Red Traffic Signal Lights)
Amount: $34,000.00 + $1,000.00 S/H
Expenditure: Replacement of 1,000 - 12 inch red -tinted traffic signal lights.
OTHER COMMITTEE BUSINESS
Request approving a refund for Brad Carey, located at 1852 Lark Lane, Waterloo, IA 50701, in
the amount of $89.87, for curbside recycling from July 2021-June 2023.
Feuss/Nichols
that the request approve a refund to Brad Carey, for curbside recycling billed in error from July
2021-June 2023, for property located at 1852 Lark Lane, Waterloo, Iowa 50701, in the amount of
$89.87, be approved. Voice vote -Ayes: Three. Motion carried.
BILLS PAYMENT
July 10, 2023
Feuss/Grieder
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated July 10,
2023, in the amount of $3,822,465.71 be approved. Voice vote -Ayes: Three. Motion Carried.
July 17, 2023
Feuss/Grieder
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated July 17,
2023, in the amount of $5,133,736.19 be approved. Voice vote -Ayes: Three. Motion Carried.
ADJOURNMENT
Grieder/Nichols
that the meeting be adjourned at 5:12 p.m. Voice vote -Ayes: Three. Motion carried.
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Kelley Felchle
City Clerk
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