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Home My WebLink About03.10.2008 CITY OF WATERLOO, IOWA1-11 COUNCIL RECORD March 10, 2008 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, arch 10, 2, 98. Aay r, ' othy J. Hurley in the Chair. Roll Call: l I' d D � dr-at,`e..,Y I Moment of Silence. Pledge of Allegiance: Bob Stringer, Human Resources Director. AYES NAYS ABSENT ABSTAIN MS. COLE J/ MR. GETTY ►/ MR. HART v MR. GREENWOOD !� MR. STEVE SCHMITT MR. WELPER !/ MR. REGGIE SCHMITT w ro 0 M m & ti t1 o ro � HJ 0, 0 rt 0 0 Fi I (D i O H t" 0 4# ct (Ia (CD (DD (D W rt ..^`. y O H H. a o A a 0 Z H ti O0 O ItmilkHO z H a pd m b 0 n rr N Ma 0 hi rt a CITY OF WATERLOO, IOWA COUNCIL RECORD 5 that the Agenda, as 7p._ _ , for the Regular Sessi a , March 10, 2008, at 5:30 p.m. , be accepted and approved. Ayes: Motion carried. AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT :d Pli t7 0 ,17 Z cn x ro n Pi n (D P. (D II td 0 CD (D t i [=i O ro [rJ ?d to ►-, 0 o) 't7 frt r►, (D r ro H ro n 0 (D h,- 0 K CD rt u. \ O H t, Z it H a (D cr 0 0 ri N. CD H H a (D C 0 a ►i 0 0 H H n s 0 Ca, zn trl 0 rt H Z 0 H 0 °z o a z cD 0 rr P' a, o III 0 to et- t a l THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 10, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate)and speak clearly into the microphone. 2. You may speak one (1)time per item for a maximum of three(3)minutes. 3. Ai:though not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Bob Stringer, Human Resources Director. Agenda, as proposed or amended. March 10, 2008 Page 3 e. Beer/Liquor License Permit Application Class C The Ground Round Restaurant, 1425 San Marnan Drive (Renewal) (Expires 3/31/09) (Includes Sunday Sales) Legends, 2122 Kimball Avenue (Renewal) (Expires 3/27/09) (Includes Sunday Sales) Grand Café Bar, 1402 Black Hawk Street (Renewal) (Expires 3/15/09) (Includes Sunday Sales) HEARINGS AND BIDS 2. Purchase of 4-Wheel Drive Truck With Snow-Plow. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. UNFINISHED BUSINESS 3. General Obligation Bond Demolition Project, 93 and 97 Vinton, 156-D-GO-03-03-08. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$120,000.00 to D.W. Zinser Co. Inc. of Walford, Iowa. 4. F.Y. 2008 Street Reconstruction Program, Contract No. 736. Resolution-to approve communication from Assistant City Engineer transmitting recommendation of award of contract in the amount of$3,159,413.78 to Aspro, Inc. and Its Subsidiary of Waterloo, Iowa. DOCUMENTS 5. F.Y. 2008 Street Reconstruction Program, Contract No. 736. Resolution-to approve communication from Assistant City Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$3,159,413.78 with Aspro, Inc. and Its Subsidiary of Waterloo, Iowa. 6. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by KWS, Inc. of Cedar Falls, Iowa at a total cost of$564,478.71 in conjunction with F.Y. 2006 San Marnan Drive Traffic Improvements -Phase III, Contract No. 702 and receive and file two-year Maintenance Bond. March 10, 2008 Page 5 HEARINGS 14. FYE 2009 Budget. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to adopt said budget. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, March 10, 2008 4:55 p.m. - Human Resources Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Police Captain transmitting retirement of R. Bruce Arends, Captain, effective February 17, 2008, together with recommendation of payment of $15,350.51 for unused vacation pay. 2. Planning, Programming and Zoning Commission minutes of December 4, 2007 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 08 Public Market Building, Contract No. 738. Pay estimate No. 6 to Craig Ritland Landscape Architect in the total amount due of $2,555.00. 2. F.Y. 2007 Riverloop Expo Plaza Phase 1, Contract No. 721. Pay estimate No. 5 to Craig Ritland Landscape Architect in the total amount due of $6,730.00. 3. 2008 Permanent Closure of RR Crossing Across Black Hawk Creek, Contract No. 728. Pay estimate No. 6 to VJEngineering in the total amount due of$1,373.00. 12 .7241 CITY OF WATERLOO, IOWA COUNCIL RECORD 5 , .ice that the Minutes, as proposed, for the Regul. --ssion on o .; March r, 2008, at 5:30 p.m. , be accepted and appr ved. Ayes: Motion carried. Mayor Hurley ed a P:,=i^*akion of Basketball Coaches of the Year to JP Garrey, Tom Eighmey, Joe Berinobis, Ther Montgomery and Rudy Jones. Mayor Hurley p i.on of. Character Counts Players of the Year to Kalen Saddler, Blaire Thomas, Molly Severin and Jackson Little. AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT G � ttxi O b tt i Pzi to 1-' 0 P "U /1 M es tr _ O H ro 8 a) (...J. 4# 0 er o 0 CD N (D r H H o a y ] 5. s ( OH � w � a y H VP p N rr M 0 H Z IAz w lbw 0 H o z °z (D �l , r ro - . 0 n Cr 7 E. 0, N0, 0 - M rod ` m a '..... es fr' f i:"-- r (4 ,z z: ..... .V rr ....e... ,.... f ........ ,,,.., c._z..... c.....1.... .,. . , . , . . rj I March 3, 2008 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, March 3, 2008 . Mayor Timothy J. Hurley in the Chair. Roll Call: Cole, Getty, Hart, Greenwood, Steve Schmitt, Welper, Reggie Schmitt. Moment of Silence. Pledge of Allegiance: Michelle Weidner, Chief Financial Officer. 126690 - Reggie Schmitt/Cole that the Agenda, as proposed, for the Regular Session on Monday, March 3, 2008, at 5:30 p.m. , be accepted and approved. Ayes: Seven. Motion carried. 126691 - Reggie Schmitt/Cole that the Minutes, as proposed, for the Regular Session on Monday, February 25, 2008, at 5:30 p.m. , be accepted and approved. Ayes: Seven. Motion carried. CONSENT AGENDA 126692 - Reggie Schmitt/Welper that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP640, pp. 1-64, dated March 3, 2008, in the amount of $1, 755, 392.90, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2008-156. 2. Communication from Police Chief transmitting request of Peregrine Charities to hold Peregrine Charities Triathlon on September 28, 2008 starting at 7:30 a.m. , including one mile swim, 22 mile bike ride on Waterloo, Cedar Falls and Black Hawk County roads and six mile run on trails through George Wyth Park and Hartman Reserve. Resolution adopted and upon approval by Mayor assigned No. 2008-157. b. Motion-to approve the following: 1. Rudy Jones, Community Development Director, to attend Iowa NAHRO Annual Conference in Des Moines, Iowa on April 16-18, 2008, with costs not to exceed $630.00, including use of city vehicle. c. Beer/Liquor License Permit Application Class C Fortune' s, 328 Elm Street (Renewal) (Expires 3/27/09) (Includes Sunday Sales) Catherine Doyle' s Pub, 504 Sycamore Street (Renewal) (Expires 3/7/09) (Includes Sunday Sales) Beck' s Pub and Grille, 3295 University Avenue (Renewal) (Expires 3/24/09) (Includes Sunday Sales and Brew Pub) d. Beer/Wine License Permit Application Special Class C Waterloo Bucks, 850 Park Road (6 months-3/24/08 - 9/24/08) (Includes Sunday Sales) e. Outdoor Service Area Application Fortune' s, 328 Elm Street Waterloo Bucks, 850 Park Road f. Fireworks Display Application Waterloo Bucks, Riverfront Stadium on May 29, July 11, July 12, August 11, 2008 g. 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Motion carried. 126698 - Getty/Hart that proof of publication of notice of public hearing on General Obligation Bond Demolition Project, 93 and 97 Vinton, 156-D-GO-03-03-08, as published in the Waterloo Courier on February 15, 2008, be received and placed on file. Ayes: Seven. Motion carried. 126699 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Getty/Hart that the hearing be closed. Ayes: Seven. Motion carried. 126700 - Getty/Hart that "Resolution confirming plans, specifications, form of contract, etc. in conjunction with General Obligation Bond Demolition Project, 93 and 97 Vinton, 156-D-GO-03-03-08" , be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2008-160. 126701 - Getty/Hart that "Resolution ordering construction in conjunction with above said project" , be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2008-161. 126702 - Getty/Hart to receive, file and instruct City Clerk to open and read bids and refer to Contracts and Grants Coordinator for review: Bidder Base Bid Alternate Bid Total Lehman Trucking & Excavating $204,400.00 $4, 375.00 $208, 775.00 Waterloo, IA Peterson Contractors, Inc. $129, 000.00 $5, 200.00 $134, 200.00 Reinbeck, IA D.W. Zinser Co. , Inc. $119,500.00 $500.00 $120, 000 .00 Walford, IA Ayes: Seven. Motion carried. HEARINGS 126703 - Steve Schmitt/Welper that proof of publication of notice of public hearing on request of Deer Creek Development to rezone from "M-2,P" Planned Industrial District to "B-P Business Park approximately 119 acres of land generally located west of 2015 West Ridgeway Avenue and north of 3250 Greyhound Drive for the purpose of establishing a business park development, as published in the Waterloo Courier on February 22, 2008, be received and placed on file. Ayes: Seven. Motion carried. 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Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2008-165. 126712 - Cole/Welper that communication from Senior Planner transmitting addendum to temporary construction easement for total compensation of $1, 670.69 for trees to be removed on property located at 629 West Donald Street as part of the Donald Street Recreational Trail project, be received, placed on file and "Resolution approving said addendum to temporary easement" , be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2008-166. 126713 - Cole/Welper that communication from Assistant City Engineer transmitting acceptance of plat improvements for Nottingham Second Addition, be received, placed on file and "Resolution approving said improvements" , be adopted and two year maintenance bond from Peterson Contractors, Inc. be received and placed on file. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2008-167. 126714 - Cole/Welper that communication from City Planner transmitting agreement with Roberta Wagner to lease approximately 8 acres of property generally located along Bishop Avenue, just south of the Blowers Creek drainage way at a rate of $600.00 per year, be received, placed on file and "Resolution approving said agreement" , be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2008-168. RESOLUTIONS TO BE ADOPTED 126715 - Welper/Reggie Schmitt that "Resolution fixing date of hearing as March 17, 2008 at 5:30 p.m. in the City Hall Council Chambers on authorization and issuance of a variable/fixed rate note in the amount not to exceed $2, 970, 000. 00 under the contract for loan guarantee assistance dated September 19, 2006 between the City of Waterloo and the U.S. Department of Housing and Urban Development to finance the River Walls reconstruction portion of the Cedar River Dam, to be repaid using Black Hawk County Solid Waste distributions" , be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2008-169. ORDINANCES TO BE ADOPTED 126716 - Reggie Schmitt/Cole that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Section 5-1B-1, Definitions, Section 5-1B-4 Dangerous Dogs Prohibited, and Section 5-1B-6, Restrictions on Possession of Animals, of Article B, Dangerous Animals and Dogs, of Chapter 1, Animal Control, of Title 5, Police Regulations; and enacting in lieu thereof new Section 5-1B-1, Definitions, Section 5-1B-4 Dangerous Dogs Prohibited, Section 5-1B-6, Restrictions on Possession of Animals, and Section 5-1B-7, Registration of Potentially Dangerous Dogs, of Article B, Dangerous Animals and Dogs, of Chapter 1, Animal Control, of Title 5, Police Regulations (new definitions, violation registry, new section on potentially dangerous dogs) " , be received, placed on file, considered and passed for the second time. Ayes: Seven. 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Mr. Wilcox commented that he stopped by Scott Jordan' s company today but was unable to speak him. He also went to the city garage this afternoon but was unable to speak to Steve Decker until tonight when he spoke briefly with him about a couple of ideas. Anthony Shawn Hayes, Sr. , 1112 Columbia Street, stated he is the owner of the Last Level Lounge, 118 E. 11`h Street, and there have been signs posted on the corner of llth Street and Sycamore Street stating no parking from 6:00 p.m. to 5:00 a.m. , and his business hours are from 8:00 p.m. to 2: 00 a.m. Mr. Hayes asked if it would be possible to change those times due to the time frame for his business hours. Mayor Hurley responded those signs have just been put in at the request of the neighbors and because of some trouble in that area. Councilperson Hart reported that late Saturday night, he received several calls from some people who were a little upset because their cars were actually towed. They weren't ticketed, they were actually towed and a couple of them didn't understand why their cars were towed instead of ticketed because it doesn't say a tow zone on the sign. Councilperson Hart commented that it is a transition also because it just went from night and day within the past couple of weeks. Tom Jennings, Police Chief, reported there were four vehicles ticketed and towed because they were parking on both sides of the street and blocking the street, and even without the signs you can't park in the street and block the street. It doesn't allow public safety vehicles to get through, and on that particular case they were there from 11:30 p.m. to 1:00 a.m. trying to get cars moved and they started towing vehicles after about 45 minutes. They are parking on both sides of the street, they are parking in the street and they are basically shutting down the 1300 block of Sycamore Street, and because of complaints from other neighbors, they towed the vehicles. Mr. Hayes commented that the complaints he received from the people are they understand that from 6:00 p.m. to 5:00 a.m. you are not suppose to park there. They did, they paid for it, but they paid for it by being towed without the sign stated a towing zone. Mayor Hurley commented that he doesn' t know if the city' s traffic ordinance says we have to have a sign that says towing, but when it says no parking probably one of the measures for dealing with the no parking includes towing. Mr. Hayes commented that is mostly a business area with the Waterloo Food Bank, Powers Industry and Crystal Ice Distribution and really not much residence, and he is trying to figure out who is complaining as a resident. There are only a couple of houses that are listed on Sycamore Street. Mayor Hurley noted the complaint could have come from any resident, but it is also the responsibility of law enforcement to watch those parking zones, and there have been complaints in that area. When the street is blocked, fire trucks, ambulances and police cars can't get through when it gets serious. Mayor Hurley commented that if Mr. Hayes wants this changed, he would have to convince at least four council members who recently enacted the ordinance to change it; otherwise it is as it is. Mr. Hayes commented he understands in case of an emergency, the police and fire departments and ambulances have to get to his business. He just feels that it is focused on his business. He does have access ways from the front and rear of his building. As far as the street, he doesn't know what to say other than widening the street. Mayor Hurley stated he can say with some assurance that it is not focused on Mr. Hayes' business, it is focused on keeping the street open and addressing the complaints. Mayor Hurley suggested giving this a change as it has only been a month, lets see how it works. If this doesn't work, then Mr. Hayes can ask his councilperson or any councilperson to get the wheels cranking to do another adjustment. Councilperson Hart noted that the OP was another one that council worked with Traffic, and he asked if it is going to be standard practice that we are going to tow as the way it was done the other night. Chief Jennings responded regarding the OP it has to be 30 days from the time it posted in the paper, but yes it will be the same. xza ' TD DWD '11a foupN •paTazt=o uoTgoW •uanaS :safy •w•d ',T:9 qt? uano CpP TTounoo aq qugq 3T0O/ggTwT3os aTbbag - ZZL9ZT ZN3WNHAora d •paTzzt=_o uoTgoW •uanas :safe •aTT3 uo paot=Td puE panTaoaz aq squawwoo T>?ao anogr agq Tegq a Too/fggao •zawwns au; buianp gbnoua aaag sT ag asnPoaq qad sTq paaagsTbaz ag pa;ou uosTzaow •zw •sbuTgq 3o sgzos asoq pup aoua3 zaggaq P ggTM zo szoopuT pampas zaggaq wain qab ao sgad aTagq uTpquoo oq saout'uo Tp_aanas wain buTATb put= saauMo waTgoad buTgabaeq t ;TM pooh sT aoPTd uT S L A To agg ;PLM sxuTL(q aq pagpgs uosTazow •zw •spaazq uTPgzao gabao, oq qou TTounoo agq xst= gsnC pTnoM aq pup 'bop pazauut=w-TTaM P ST ags lnq '6U3Tp, wos zo TTnq lTd t= sT ags xuTL(p fain asnEoaq swzts 1Tatfl uT dn spTx aTagq gPab fain 'gaaa?s au: uMop spTx aTagq usnd fagq uagm 'saaggow awos •Bop Tn;a02ad >? sT ags qnq 'pafouup sgab ags pup aag aaq;s ob shop aT;;TT sawTgawos put? 'Bop ds_T punod St t= sT ags .bop s ,aTdoad sT ags pup zawwns auq uT wat.4q 14 TM sawoo Tegq paaaq zaTazaq t=_ st=_u ag gpuq pagou uosTaaoW •aw •puTw uado UP 14 TM gt=uq op fagq gpgq spaaaq uT3laao ;abzt=q oq s;zsgs f-4To auk 3T qpgq azTsEgdwa oq axTT gsnC pTnom au paquawwoo uosTaaoN •zW •aout=uTpzo dTgszauMo bop/TpwTuP aTp3 t= buTss>?d 1O3 TTounoo agq papuawwoo 'anuaWW uoJsPa 008 'uosTzoW TTassng •Toogos poogaoqu6Tau alp buTnSs 3o 1OAsapua 1TaLIq uT watt; puTgaq sT fgTo agq gSLIl mom( wain laT pTnoM azauf aouasazd s ,f.4To agq gsnC asnsoaq 'dn buTMogs gsnC uang 'wain GATE U D f4To agg gzoddns fue agt=_Toaaddp pTnom fain put 'aTTgoW VVOT TTPH dTTlsMoTTa3 HWY auk5d lt? •w'd 00 :L 1P 800Z '9 1oz5W 'fspsangi buTgaaw TTt=q umo. P aq TTTM aaauf pagzodaz uoszt=_o •sW asoTo o, buTfzq Gap fain g5LIl pagsgsenap azt= faljl put? 'poogaoggbTau aTagq pup ooTaaT5M 3o apTS gsPa alp oq gassy up sT Toogos MoTTa3bu07 gPgg Taa3 fain page;s uosIPD •sW •T001DS MoTTa3buoZ asoTo oq buTfzq wain hogs Taa3 fain Mog uMoux aq o, qT qupm fain qnq 'op use ATTo agq buT1;ou sT aaagq mom( fagq paquawwoo 'uoTgpTooss1 pooga0q116TaN punozo uowwOD buTquasaadaz pup ,aaags auTA 80TT 'uosat?o aauag panuTquoo suoTgS,uasaad TS1O 8 abt?d 800Z 'E Lloat?W Page 1 of 1 NANCY ECKERT From: MARK GALLAGHER Sent: Wednesday, February 27, 2008 1:27 PM To: NANCY ECKERT Cc: PAUL HUTING; MAYOR HURLEY; ALEX HILDMAN; BOB ETRINGER Subject: Coaches and player of the year--basketball Nancy Can you put a presentation for our basketball coaches of the year and character counts players of the year on the agenda for March 10. Coaches: JP Garrey Tom Eighmey Joe Berinobis Theron Montgomery Rudy Jones Players Kalen Saddler Blair Thomas �� IC Molly Severin Jackson Little I will have plaques at the Council Meeting that night to give to the recipients. Thanks Nancy! Mark Gallagher Sports Manager Waterloo Leisure Services 319/291/4370 www.waterlooleisureservices.com 147. tiw 2/27/2008 / 2c72-5 CITY OF WATERLOO, IOWA COUNCIL RECORD CONSENT AGENDA 1. cfE; that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: �1 1. Resolution approvin5 Sc dule AP640, pp. /—� / , dated March 10, 2008, in the amount of $ 6 Ode(., Toy. F4/ , a copy of which is on file in the City Clerk' s office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2008- /7� . 2 . Communication from City Clerk transmitting request of John Marso of the Waterloo Bucks for a variance to the Noise Ordinance on August 30, 2008 from 2 :00 p.m. to 9:30 p.m. in conjunction with a Styx concert at Riverfront Stadium, together with recommendation of Police Chief. J Resolution adopted and upon approval by Mayor assigned No. 2008- / 7 3. b. Motion to approve the following: 1. Eric Thorson, City Engineer, to attend American Public Works Association 2008 Mid-American Conference and Exhibit Show in Overland Park, Kansas on May 7-9, 2008, with costs not to exceed $585. 00. 2 . James Bolger, Golf Manager, to staff the Waterloo golf booth at the LaCrosse Golf Show in LaCrosse, Wisconsin on March 14-16, 2008, with costs not to exceed $300.00. c. Motion to receive and file the following: 1. Communication from Iowa Department of Transportation transmitting notification that the DOT proposes to let a Portland Cement Concrete (PCC) patching project on I-380 from 1 mile north of U.S. 30 in Cedar Rapids north to U.S. 218 in Waterloo on March 18, 2008 . d. Beer License Permit Application Class C Holiday Stationstore, 3260 University Avenue (Renewal) (Expires 5/4/09) (Includes Sunday Sales) AYES NAYS ABSENT ABSTAIN .- MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT / MR. WELPER �/ MR. REGGIE SCHMITT (/ Pl IT] d a > hi z X to ro C1 > x ;1 m m n ro 0 m m G t1 txi O Pr' m I-, 0 Sv ro K HI m t7' V H 1 It n o m w 0 n m rt Li• 0 H ti 0 4# H Q. m rt 0 0 n N• m H H 0 fi m C 0' II 0 m H H n rt• a s CD CD w ct z CH'i H t?] O x ct It H O �D::' 0 0 H Z H o `� zz 0 • w Z 0 a pzi ro 0 n rr > N 0 a o "' 0 PO cr MI a CITY OF WATERLOO, IOWA COUNCIL RECORD e. Beer/Liquor License Permit Application Class C The Ground Round Restaurant, 1425 San Marnan Drive (Renewal) (Expires 3/31/09) (Includes Sunday Sales) T,g.c.Pnd , a1aa ven Grand Café Bar, 1402 Black Hawk Street (Renewal) (Expires 3/15/09) (Includes Sunday Sales) Ayes: Motion carried. AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT d 0 ni :d Z r =t- GnG < < tali tro=i O ro t r1nCD d IquN0 b �, m % tr' 8 H ro 2 n(1)0 o g• Z DP 0 M 17. c� H Z y t 0 Cam, Z z p Q0--,) '---c--s-11.L. g"-- '01P..- --1,, ca, (n., ,,_-- ....., t.. )„, Pli .-- * 4 ,11 t _ rt ,,t.) k a ok '''.-- - L. "' 0 ro rt a) ( / -7 -k, _.....q? - fl .44 il..., r • . czz ,:„. .t. I, ,6_, -. ) _,,, T ci ___.., (f Y b This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-173 RESOLUTION GRANTING REQUEST OF JOHN MARSO OF THE WATERLOO BUCKS FOR VARIANCE TO NOISE ORDINANCE, ORDINANCE NO. 3094 . WHEREAS, John Marso of the Waterloo Bucks is requesting a variance to the Noise Ordinance on August 30, 2008 from 2 : 00 p.m. to 9 : 30 p.m. in conjunction with a Styx concert at Riverfront Stadium, and WHEREAS, said event will exceed the limits of the Noise Ordinance, Ordinance No. 3094, and WHEREAS, said John Marso of the Waterloo Bucks has made formal application for a variance effective August 30, 2008 from 2 : 00 p.m. to 9 : 30 p.m. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of John Marso of the Waterloo Bucks for a variance to Ordinance No. 3094 , Noise Ordinance, on August 30, 2008 from 2 : 00 p.m. to 9 : 30 p.m. in conjunction with a Styx concert at Riverfront Stadium, be and the same hereby granted. PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, Mayor ATTEST: Nancy Ecker , CMC City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED kti, It'7 1830 /?jq(, FY z_.L BUDGETED _ 41f710-a EXPENDED YTD &/ TRAVEL REQUEST THIS REQUEST 6= ;d6) CITY OF WATERLOO LEFT AFTER THIS „ 'c i REQUEST DATE .214(,5 6,1;j; NAME(S): DATE: _......__._... Eric Thorson, P .E. February 25 , 2008 TITLE: DESTINATION: City Engineer Overland Park, Kansas DEPARTURE DATE RETURN DATE • DATE(S) OF MEETING May 7 , 2008 May 9 , 2008 May 7-9 , 2008 PURPOSE OF TRAVEL: To attend American Public Works Association 2008 Mid-America Conference and Exhibit Show [-WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:__.. X COST $ 1 L. _ _.__ Yes No METHOD OF TRAVEL: ._. CITY VEHICLE X PRIVATE VEHICLE AIR (COMPLETE FOLLOWING INFORMATION) TRAVEL AGENCY: AIRLINE: CITY OF DEPARTURE: ...._.._._._ ESTIMATE OF COST: .. (PER PERSON) DEPARTMENT LINE ITEM : 2 6 6-0 7-7 8 3 0-13 4 6 225 . 00 LODGING TAXI X , REIMBURSABLE 110 . 00 MEALS PARKING YES NO 150 . 00 REGISTRATION _ _ AIRFARE _IL_ REQUIRED CERTIFICATION 100 . 00 MILEAGE (fuel only) YES NO TOTAL: $ 585 . 00 I BELIEVE THIS TRIP TO BE NECESSARY I APPROVE THIS TRAVEL REQUEST AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR February 25 . 2008 4"7/1-00 DATE DATE 477'714/ 3- FINANCE DEPT. STAFF ONLY LINE ITEM USED OM 7 4-#:Ao FY z, `, BUDGETED /C1561'— °C) EXPENDED YTD rs(i 367 TRAVEL REQUEST THIS REQUEST _la). eici CITY OF WATERLOO LEFT AFTER THIS .0 REQUEST DATE --___ NAME(S): DATE: Ta.meS, et d(43er ,a. - ). 1 - 0 g TITLE: DESTINATION: 60W Manctler- t,a.Cro ss e„ vj T. DEPARTURE DATE RETURN DATE DATE(S) OF MEETING -3 -1q- og "3 -16 - og 3 -iti, I5, 14 PURPOSE OF TRAVEL: To 54-esic 4-1At. WA4er100 G.,iP b 004-11, ai- i4t, Leo sse G 0 If Show . WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ Yes No I METHOD OF TRAVEL: CITY VEHICLE )( PRIVATE VEHICLE AIR(COMPLETE FOLLOWING INFORMATION) TRAVEL AGENCY: AIRLINE: CITY OF DEPARTURE: ESTIMATE OF COST: (PER PERSON) DEPARTMENT LINE ITEM : 010 - 37 - Li/.7%° - /3 Y‘ it aL0 . 0° LODGING TAXI ...2L REIMBURSABLE $ 30 • °° MEALS t 10. 0 0 PARKING YES NO REGISTRATION AIRFARE YN REQUIRED CERTIFICATION MILEAGE YES NO TOTAL: $ 300. 00 I BELIEVE THIS TRIP TO BE NECESSARY I APPROVE THIS TRAVEL REQUEST AND BENEFI •L TO THE SATY OF WATERLOO --------- jitv,, ,,,, - I, -Or" DEPART ENT HE‘131 ' --- .CS7- MAYOR DATE DATE 3- 3-01 IAIowa Department of Transportation District 6 Office Phon 319-364-0235 IIIP430 Sixteenth Avenue SW FAX: 319-364-9614 P.O.Box 3150 jim.schnoebelen@dot.iowa.gov Cedar Rapids, IA 52406-3150 February 29, 2008 County Linn Project No. IMN-380-6(246)17--0E-57 Notification Letter No. 2008-M-117 The Honorable Tim Hurley Mayor, City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703-5783 Dear Mayor Hurley: This is official notification to your City Council that the Iowa Department of Transportation(DOT) proposes to let a Portland Cement Concrete (PCC)patching project on I-380 from 1 mile north of U.S. 30 in Cedar Rapids north to U.S.218 in Waterloo on 3/18/08.A part of said project lies within the city of Waterloo. The work will be done in accord with the current Form 810034 "Agreement for Primary Road Extension Maintenance and Operation".Project costs will be paid from the Primary Road Fund and no charges will be made against the City. The project is proposed for construction during 2008. Resident Engineer,Carey Lewis,of Manchester,Iowa,telephone number 563-927-2397,will advise you of the contractor's proposed schedule when the information is available. We would appreciate this project notification being included on your next City Council meeting agenda as a matter of information for the Council members. If you have any questions concerning the work involved, please contact this office as soon as possible in order to expedite any possible changes. Sincerely, rriad fames R. Schnoebelen, P. E. District 6 Engineer JRS/sjb cc: Deanne Popp, Office of Local Systems—DOT/Ames j��- I`�, CITY OF WATERLOO , IOWA 701 CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 er100 NANCY ECKERT • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer MEMORANDUM Mayor TO: Mayor Tim Hurley TIMO 'HY J. And Council Members HURLEY FROM: Nancy Eckert, City Cle COUNCIL DATE: March 5, 2008 MEMBERS RE: Request for Variance to Noise Ordinance REGINALD A. SCHMITT Ward I Attached please find a copy of an application from John CAROLYN Marso of the Waterloo Bucks requesting a variance to the cOLE Noise Ordinance on August 30, 2008 from 2 : 00 p.m. - 9 : 30 Ward2 p.m. in conjunction with a Styx concert at Riverfront Stadium. This application is being reviewed by Police HAROLD Chief Tom Jennings . GETTY Ward 3 This item will appear on the Council agenda of Monday, March 10, 2008 . If you have questions prior to Monday' s QUENTIN M. meeting, please feel free to contact my office. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At-Large STEVE SCHMITT At-Large CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer OTOrloo IL, CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 NANCY ECKERT • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer MEMORANDUM Manor TO: Police Chief Tom Jennings TIMOTHY J. HURLEY FROM: Nancy Eckert, City Cle DATE: March 5, 2008 COUNCIL MEMBERS RE: Request for Variance to Noise Ordinance REGINALDA. Attached please find a copy of an application from John SCHMITT Marso of the Waterloo Bucks requesting a variance to the Ivardl Noise Ordinance on August 30, 2008 from 2 : 00 p.m. - 9 : 30 CAROLYN p.m. in conjunction with a Styx concert at Riverfront COLE Stadium. tVurd 2 Please review said request, and if it meets with your HAROLD approval, please come to my office to sign the original GETTY application. I plan to place this request on the Council min/ 3 agenda of Monday, March 10, 2008 for formal approval . QUENTINM. Thank you for reviewing this application. If you have HART any questions, please give me a call . t'Vard 4 RON \YELPER Ward BOB GREENWOOD At-Lame STEVE SCHMITT At-Large CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA COUNCIL RECORD HEARINGS & BIDS 2 . /// that proof of publication of notice of public hearing on Purchase of 4-Wheel Drive Truck With Snow-Plow, as published in the oo 'er on February 22, 2008, be received and placed on file. Ayes: Motion carried AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT d P- abn CD O d0 m ro H CI u. O H t' 0 1# N R, m rt 0 n CD N t m rd H H a c� C 0' It p n H H 0 tii w a R• CD Q, `q cr Z n H G H M lilt, Zp p H H Z W O H r-- O z Z . t ws, 44-iiii -ff.t R ro o _ MI t N O �� M a O o ro m e a STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1233470 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 02/22/2008, in the issues of 02/22/2008 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice . NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS theg of bids Printer' s Bill $16 . 74 for PURCIHASEOFONEr 4-WHEEL DRIVE TRUCK WITH SNOW PLOW Sealed proposals will be re- ceived by the City Clerk of the City of Waterloo,Iowa,at her j( ?-216. office in the City Holl of said '-/ Cityon the 10th day of March, 2008,until 12:00 noon,for the Purchase of One 4-Wheel Drive Signed Truck With Snow Plow. All proposals received will be opened in the Council Cham- bers in the City Hall in the City of Waterloo,Iowa,on the 10th day of March,2008,at 5:30 Subscribed and sworn to before me this p.m.Bid proposals will be acted �-y upon at that time or at such time 7 'day o f G g as may then be fixed. `J Notice is hereby given that the Council o the Cpublic of Waterloo will conduct a public hearing on the proposed specifications, bid document and form of con- tract for the Purchase of One 4-WhSnow Driv 5:30 ck W on Snow Plow at 5:30 p.m.on March 10,2008,in the Council Chambers in the City Hall in the Notary Public City of Waterloo,Iowa.The pro- • posed bid form is on file in the office of the City Clerk for public examination.A bid document may be obtained from the of rage, Su- perintendent of Central Ga- Received rage,1314 Black Hawk Street, Waterloo,Iowa,50703. Anyone who is interested may and said time and place the sum of Dollars be and be heard or may file written obrk, in full for publication of the above invoice . City Hall,n Watwitherloo, rlo City a be- City Hall,Waterloo,Iowa be- fore the date for said hearing. By order of the Council of the City of Waterloo this 18th day of February.2008. Nancy Notary Seal : City Clerkert,CMC DEBBIE S. ARBUCKLE COMMISSION NO. 174858 ;:-pa. MY Cio,rISSION E PIRES It - 7a "7 CITY OF WATERLOO, IOWA COUNCIL RECORD 2 . This being the time and place of public hearing, the Mayor called for written and oral objecti s and there were none. �'/ / that the he g be closed, co n an p Liie. Ayes: �'� Motion Carrie AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT p t7 0 fr11 x X to x ro n x n m �- m n ro 0 (I) (D , t� tTi o Ittx 0 I✓ 0 a ro n n, - eT ''OP o ff t+ 0 r aaa (0i a4 l °zny O N' 0 - �' H gay 0 I-1 Cr M H 7 H I [ o w °z o a m N. hi 0 n - 7 rr a 0 5- t-t, ro a 67 ? CITY OF WATERLOO, IOWA COUNCIL RECORD 2 . )< !/ / /471 that "Resolution confirming approval of specification, bid document, etc. in conjunction with above described purchase" , be adopted. Ayes: � Resolution adopted and upon approval by Mayor assigned No. 2008- //7y . AYES NAYS ABSENT ABSTAIN MS. COLE !/ MR. GETTY MR. HART (/ MR. GREENWOOD / MR. STEVE SCHMITT l/ MR. WELPER v MR. REGGIE SCHMITT // Pd ni ti Q Y z X cn ,i b n x (D H• (D a) tl n 'CI 0 (D (D or' owl.. t i txi O b trimH m . o Vo II ir '. ff t'l o :U it 0 a a m °c 0' 11 "a — y H K rt a fD (D (D W _ ct O H y� t'i °H. a xH. a ° z y oCl .._ Cr Z 11:4 l' '' ' 0 H ° z o • 0 z c•-••r .- a _ �. _ 0 n 1 ct t. 0 0 l h Nib Plb ro g a This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-174 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATED COST, ETC. , IN CONJUNCTION WITH THE PURCHASE OF ONE (1) 4-WHEEL DRIVE TRUCK WITH SNOWPLOW. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Superintendent of Central Garage of said City to prepare proposed specifications, bid document, form of contract, etc . , for the Purchase of One (1) 4-Wheel Drive Truck With Snowplow, in the City of Waterloo, Iowa, and WHEREAS, said Superintendent of Central Garage did file said preliminary specifications, bid document, form of contract, etc . , for the Purchase of One (1) 4-Wheel Drive Truck With Snowplow, which were preliminarily approved on February 18 , 2008 , and WHEREAS, a public hearing, upon notice, was held on March 10, 2008, and no objections were made . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, etc . , for the Purchase of One (1) 4-Wheel Drive Truck With Snowplow, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, May ATTEST: Nancy Eckert, CMC City Clerk CITY OF WATERLOO, IOWA COUNCIL RECORD 2. / /// that "Resolution auth rizing to proceed in conjunction with above said purchase" , be adopted. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008- 775. . AYES r NAYS ABSENT ABSTAIN MS. COLE /l MR. GETTY (// —•7 MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT qi 0 ti 0 C C c VI t o Pt 0 to H 0 a Pt, n, m ( b . " ro H ro CI u. O H t+ O it O a. (1) C 0' 0 0 r„.....c r a (D (D (D W rt. H Z H H hh r0' a N a 0 •► sF H OP 0. o M H Z H c> 0 7. H o `� -- Z 0 co N br o H a , o ►1 ro L Cr a 1111. This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-175 RESOLUTION AUTHORIZING TO PROCEED WITH THE PURCHASE OF ONE (1) 4-WHEEL DRIVE TRUCK WITH SNOWPLOW. WHEREAS, by Resolution No. 2008-174 , specifications, bid document, form of contract, etc . , for the Purchase of One (1) 4- Wheel Drive Truck With Snowplow, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the hearing prescribed by statute . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase be approved. PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, May ATTEST: Nancy Ecke t, CMC City Cler / 6 73O CITY OF WATERLOO, IOWA COUNCIL RECORD 2 . 2) to receive, file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review: Bidder .,, - Bid Amount ;)7464/4," Ayes: Motion carried. AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT t t7 0 111 7ci X to -),- x ro n y x n XI tfD o N CD II b 0 M (D txi1 :, r O H 0 tti n o u• P H a CD car o n CD N m • ?d H H cr a a a COi a• w M `_ H z H H Li Z p a ro; �. Z Z oon Icr .... E.-.1 .* ' 14, CITY OF WATERLOO WATERLOO CENTRAL GARAGE elbr10\O • 1314 Black Hawk St. • Waterloo, IA 50702 • (319) 291-4445 FAx (319)291-3825 IVtayo, / 3 U TIMOTHY J. February 7, 2008 HURLEY c)-Q( - /7y ,75 Mayor Tim Hurley COUNCIL City Council Members MEMBERS City Hall Waterloo, IA 50703 REGI_NALD A. SCHMITT Ward 1 Mr. Mayor and City Council Members, CAROLYN COLE This is to request the City Council adopt resolutions to preli inarily Ward 2 approve the request for the bid document and specifications for One (1)4-Wheel HAROLD Drive Truck with Snow-Plow for the Leisure Services Department nd to GETTY instruct the City Clerk to publish notice of hearing on bid document, Ward 3 specifications etc, as March 10, 2008. QUENTW Iv1. HART The Finance Committee at their February 18, 2008 meeting approved the Ward 4 request for authorization to seek bids. RON ExistingGeneral Obligation Bond proceeds will finance this purchase. 11'ELPER Ward 5 Please contact me with any questions or concerns. Thank you for your BOB consideration of this matter. GREENWOOD At-Large Sincerely, SrEvE HM SCC'HMITT �� Al-Larce Mark Rice Superintendent Central Garage Cc: City Clerk Finance CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo Central Garage BID TAB Date of Hearing: March 10, 2008 RE: One (1) 4-Wheel Drive Truck with Snow Plow Budget Estimate: $37,000 Bid requests sent to: Name & Address Price Total Witham Auto Center Waterloo, IA z�! S� 7 Bill Colwell Ford Hudson, IA Page 1 of 1 /a ;731 CITY OF WATERLOO, IOWA COUNCIL RECORD UNFINIISHED BUSINESS i ( 3 . TH 2:f / /2_" that communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of $120, 000.00 to D.W. Zinser Co. Inc. of Walford, Iowa in conjunction with General Obligation Bond Demolition Project, 93 and 97 Vinton, 156-D- GO-03-03-08, be received, placed on file and "Resolution approving award of said contract" , be adopted. Ayes: . Resolution adopted and upon approval by Mayor assigned No. 2008- / ,Y,.. . AYES NAYS ABSENT ABSTAIN MS. COLE v MR. GETTY MR. HART V MR. GREENWOOD (/ MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT m w CDD r0i d 0 CD CD L`�CC' VI o t Pi ta N 0 a b n rn m tr Fd Hr 0 � �i u• P� ' O H O �H R.. (D cat 0 0 fi N ' cam` H H g a a lD (D ((DD t l --v rr ` = �, O H >0 [xi r a a Z H o ocrsr. 0 0 o `� \ z °z .-_J a ' -.. -5-. r"-- ...)' ro o Jt c .� '•a M I s '1. This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-176 RESOLUTION MAKING AWARD OF CONTRACT TO D.W. ZINSER CO. , INC. OF WALFORD, IOWA, FOR THE GENERAL OBLIGATION BOND DEMOLITION PROJECT, 93 AND 97 VINTON STREET, CONTRACT NO. 156-D- GO-03-03-08 , IN THE AMOUNT OF $120, 000 . 00 . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of D.W. Zinser Co. , Inc . of Watford, Iowa, in the amount of $120, 000 . 00, for the General Obligation Bond Demolition Project, 93 and 97 Vinton Street, Contract No. 156-D- GO-03-03-08 , described in the plans and specifications heretofore adopted by this Council for said project, after public hearing on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council . PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, Ma r ATTEST: Nancy Ec e t, CMC City Clerk c CITY OF WATERLOO, 1OWA COMMUNITY DEVELOPMENT/1'H 620 Mulberry St., Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 March 4, 2008 3_/b- 0 g' mayor TIMOTHY J. aQl)g— /7 6' t HLREEY I-o The Honorable Timothy J. Hurley, Mayor and City Council Members COUNCIL City of Waterloo MEMBERS 715 Mulberry Street Waterloo, IA 50703 • REGINALD A. SCHMITT RE: General Obligation Bond Demolition Project I\r"r`i I CONTRACT NO. 156-D-GO-03-03-08 CAROLYN Recommendation for Award of Contract COLE Ward 2 Dear Mayor and Council Members and/or Subcommittees: HAROLD GETTY Staff is recommending award of the above referenced contract in the amount of $120,000,to Ward 3 D. W. Zinser Co. Inc., the low bidder as reflected in the enclosed bid tabulation. Staff will QUENTIN M. prepare and submit a contract for execution by the Mayor and any others authorized to execute HART contracts, and, thereafter, a Notice to Proceed and anticipated completion date. Ward 4 r.ON Sincerely, WELPER Ward 5 BOB GREENWOOD Louis Starks At-Lalx, Contracts and Grants Coordinator SIEVE Enclosure SCHMITT At-Lartc, J:\LOUIS-S\Demolition\154-D-GO-1 I-05-07\Award Transmitall letter.doc cc: Rudy D.Jones,Community Development Director Don Temeyer,CP&D Director Michelle Weidner,Finance Director Nancy Eckert,City Clerk Tim Andera,P&Z Dept. Noel Anderson,City Planner aCITY WEBSITE: www.ci.waterloo.ia.us �HOUSING WE'RE WORKING FOR YOU! EQUOPPORTUNITY An Equal Opportunity/Affirmative Action Employer CO CO CO 0 O O 0 0 0 in O O o Z Z Z h. 0 N 0 CO 'ct 0 0 CO O oz N 0 I— 0 oQ O O LO o • 2 p O v.') d coN 0 , o • I In EA- 69 oLo 0 C, o C 0 O t. N d Q in M Q m CC 2 O . Z 0 O O Oz d CD JW CDO O O W U) O Q 2 Otry O 0 W N CO cv 03 O is d qt— co m Q 0 0 0 0 0 (N Efl 03 Y oc m a) a) a) C C ' o 0 • N Y LL m Q in Ca L n > co U p �iiiU X - m V rcs x r W CCC LL1 0 Z N. 0.'f M `- N 0) C co r in O O ` C �O U j o C a O ( _ O O M U ILI N o -C < 2 • 2 Ln � Y cn cN N V m U` a_w < o c m u) < o (U < L rn 7 d C X �- o U m a) U H a U L N M C Q d m co U oo OC LL) To C y OO C cYj U = j o m m U u) co o m 1V m Q C 12 co �O (° Cco 0IN 0C 3 _Cm � m -fl � 0 W w N C co > if) CITY OF WATERLOO, IOWA COUNCIL RECORD 126732 - Hart/Greenwood that communication from Assistant City Engineer transmitting recommendation of award of contract in the amount of $3, 159,413 .78 to Aspro, Inc. and Its Subsidiary of Waterloo, Iowa in conjunction with F.Y. 2008 Street Reconstruction Program, Contract No. 736, be received, placed on file and "Resolution approving award of said contract" , be adopted. Prior to a vote on the above motion, the following comments were heard. Councilperson Greenwood commented that Louis Starks, Contracts and Grants Coordinator, reviewed the bid from Aspro, Inc. and feels they complied with the Good Faith requirements. The WBE was 11 percent of the total contract, which exceeds the WBE goal of 2 percent, and the MBE was 4 percent of the total contract. Councilperson Hart asked how the reconstruction project will impact what we are seeing relating to our streets. Mayor Hurley noted that potholes are not part of the street reconstruction project, and that the city hopes to cover the potholes prior to the reconstruction project. Mayor Hurley noted that these are two different funding streams and they are not interchangeable. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2008-177 . AYES NAYS ABSENT ABSTAIN MS. COLE (/ MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT 1/ m N (D K ro 0 (D m t� - VI o Do Pj z wH 0 a 'CS n rn m � PJ u. O Hp O 0 (D H• 0 I-I (D rt _6 . _____... 0 a a) C 0' U O b O � � H0 0• 0 _C �c� r H Z H _- • Z °z 7 a t-f- ' . ' i pd s t ii4"-.:_._ +3 t Hi- 11 0 ' ,t,.:44: r >i t., 0 op li ..-. p %.. .) This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-177 RESOLUTION MAKING AWARD OF CONTRACT TO ASPRO, INC. AND ITS SUBSIDIARY OF WATERLOO, IOWA, FOR THE F.Y. 2008 STREET RECONSTRUCTION PROGRAM, CONTRACT NO. 736, IN THE AMOUNT OF $3 , 159, 413 . 78 . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Aspro, Inc . and Its Subsidiary of Waterloo, Iowa, in the amount of $3 , 159, 413 . 78 , for the construction of the F.Y. 2008 Street Reconstruction Program, Contract No. 736, described in the plans and specifications heretofore adopted by this Council for said project, after public hearing on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council . PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, MapOr ATTEST: Nancy Ecke , CMC City Clerk CIT Mr.. WA WATERLOO ENGINEERING DEPARTMENT °It � 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 OCf00 ERIC THORSON,P.E. • City Engineer email:city.engineer@waterloo-ia.org March 4, 2008 a'vv8 , 277 ��,,,o, �� h.o ' 9002 TIMOTHY J. HURLEY A031008 COUNCIL Honorable Mayor Hurley and City Council Members MEMBERS Waterloo City Hall Waterloo, IA 50703 REGINALD A. SCHMITT RE: AWARDING OF CONTRACT wrri11 for the CAROLYN F.Y. 2008 STREET RECONSTRUCTION PROGRAM COLE Contract No. 736 Wand HAROLD Honorable Mayor Hurley and Council Members: GETTY Ivard ; At the City Council meeting on March 3, 2008, bids were opened for the QCiE\TIN . F.Y. 2008 STREET RECONSTRUCTION PROGRAM (DIVISION I BASE BID + HART ALTERNATE A + DIVISION II), Contract No. 736 with ASPRO, INC. AND ITS Ward 4 SUBSIDIARY, of Waterloo, Iowa, as the apparent low bidder. RON The Contracts and Grants Coordinator has reviewed the items relating to the WELPER ward.; 2002 Contract Compliance Program requirements and has transmitted his recommendation in the attached letter. BOB GREENWOOD After review of the bids, it is being recommended that the award of the contract 4t Lame be made to Aspro, Inc. and Its Subsidiary of Waterloo, Iowa, in the amount of STEVE $3,159,413.78, subject to the Waterloo Water Works Board approval of SCHMITT Division II. At-Lilly(' Sincer ennis J. Gentz, P.E. Assistant City Engineer cc: Louis Starks, Contracts and Grants Coordinator Aspro, Inc. and Its Subsidiary CITY WEBSITE: www.ci.waterlooaa.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 14 CITY OF WATER f®WA h1�11r '� NM. p�Agie COMMUNITY DEVELOPMENT �fQrl O 620 Mulberry St., Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 F% 1: racy 44 CP 4tYry�� S mayor March 5, 2008 COQ� $` "Q TIMOTHY J. $ HURLEY MEMORANDUM St %Arc---1 110 COUNCIL, TO: Mayor Hurley and City Council Members MEMBERS FROM: Louis Starks, Contracts and Grants Coordinator ICAQ 3l' REGINALD A. SCHt'1 TT SUBJECT: Compliance Review for: I`v'"'d i F.Y. 2008 Street Reconstruction Program - Contract No. 736 CAROLYN COLE Ward 2 Aspro, Inc. submitted the sole prime contractor bid for this project. GETTILD In addition, it complied with the City's Contracting Policy's Good Faith requirements by Ward 3 its commitment to subcontract to Watco, a WBE firm, items in the amount of $355,294.00, or 11% of the total contract amount. This figure exceeds the stated WBE QUENTIN M. goal of 2%. The MBE commitment was satisfied with a commitment to utilize D.C. HART Wald Corp. in the amount of$135,771.17, or 4% of the total contract sum. RON Watco is the sole City WBE firm. While the MBE goal of 10%was neither meet or WELBER exceeded, Good Faith was nevertheless satisfied because these percentages constituted ward the sum total of all subcontractable items sought by interested MBE firms. BOB GREENWOOD At-Loge Cc: Don Temeyer,CP&D Director Dennis Gentz,Associate City Engineer STEVE Rudy D.Jones,Community Development Director SCHMIJ T Michelle Weidner,Finance Director At-Large J:\LOUIS-S\CITY CONTRACTS\736\Compliance Review.doc CITY bVEBSITE: www.ci.waterloo.ia.us EQUAL HOUSING WE'RE WORKING FOR YOU! OPPORTUNITY An Equal Opportunity/Affirmative Action Employer l l733 CITY OF WATERLOO, IOWA COUNCIL RECORD DOCUMENTS 5. that communication from Assistant City Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of $3, 159,413 .78 with Aspro, Inc. and Its Subsidiary of Waterloo, Iowa in conjunction with F.Y. 2008 Street Reconstruction Program, Contract No. 736, be received, placed on file and "Resolution approving �id documents" , be adopted and Mayor and City Clerk authorized to execute same. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008- //% . AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD LV MR. STEVE SCHMITT MR. WELPER / 1/ MR. REGGIE SCHMITT O• CD w 0 hi CD rt LI• T 0 H t+ 0 H a a. cr 0 n n N I '� ?d H H it O a a) C 0' PI o H H ct a al (D a) W — rr ( ii: * P z H IC N. Plaill EI c" ►� t� ,a o a o ► ` III This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-178 RESOLUTION APPROVING CONTRACTS, BONDS AND CERTIFICATES OF INSURANCE FROM ASPRO, INC. AND ITS SUBSIDIARY OF WATERLOO, IOWA, FOR F.Y. 2008 STREET RECONSTRUCTION PROGRAM, IN THE CITY OF WATERLOO, IOWA, BEING CONTRACT NO. 736 . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the contract of Aspro, Inc . and Its Subsidiary of Waterloo, Iowa, for F.Y. 2008 Street Reconstruction Program, Contract No. 736, in the City of Waterloo, Iowa, signed on behalf of the City h of Waterloo, Iowa, by the Mayor and the City Clerk as of the lot day of March, 2008 , together with the accompanying bond for the faithful performance of said contract signed by North American Specialty Insurance Company of Manchester, New Hampshire, as surety thereon, be, and the same are hereby approved. PASSED AND ADOPTED this loth day of March, 2008 . Tim Hurley, Mayo ATTEST: Nancy Eck , CMC City Cler CITY OF WATERLOO , IOWA G = t=7 m WATERLOO ENGINEERING DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 497G A° ERIC THORSON,P.E. • City Engineer email:city.engineer@waterloo-ia.org Mayo, March 4, 2007 p ', TIMOTHY J. / er HURLEY 9002 A031008 COUNCIL Honorable Mayor Hurley and City Council Members MEMBERS Waterloo City Hall Waterloo, IA 50703 REGINALD A. SCHMITT Waal I RE: CONTRACT, BONDS AND CERTIFICATES OF INSURANCE CAROLYN ASPRO, INC. AND ITS SUBSIDIARY COLE F.Y. 2008 STREET RECONSTRUCTION PROGRAM Ward 2 Contract No. 736 HAROLD GETTY 1'Vard' Honorable Mayor Hurley and City Council Members: QUENTIN M. HART Transmitted herewith are six (6) copies of each of the Contract, Bond and Certificate of ward Insurance on the F.Y. 2008 STREET RECONSTRUCTION PROGRAM (DIVISION I BASE BID+ALTERNATE A+ DIVISION II), Contract No. 736, for RON WELPER approval and signatures of City officials. The contract is with Aspro, Inc. and Its Ward 5 Subsidiary of Waterloo, Iowa in the amount of$3,159,413.78. BOB Approval of these documents is subject to the Waterloo Water Works Board approval of GREENWOOD At-Large Division II. STEVE Please return five (5) executed copies to this office for distribution. SCHMITT At-Large Sincerel ennis J. ntz, P.E. Assistant City Engineer Attachments cc: Louis Starks, Contracts and Grants Coordinator Aspro, Inc. and Its Subsidiary CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer • / g 6.735' CITY OF WATERLOO, IOWA COUNCIL RECORD 6. that communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by KWS, Inc. of Cedar Falls, Iowa at a total cost of $564,478.71 in conjunction with F.Y. 2006 San Marnan Drive Traffic Improvements - Phase III, Contract No. 702, be received, placed on file and "Resolution approving said documents" , �e approved and two-year Maintenance Bond be received and placed on file. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008- / 79. AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART G MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER /f MR. REGGIE SCHMITT `' CD N• (D II PO 0 0 (D & •-a► :- t� tt] O ro t� xi cA N 0 a ro n HI (D b y b n 0 (D N• 0 1i N rt y►-8 a (D rr 0 0 PI N• a Lau H a D `A 0- zH gt Z �"`w a ( a H o it �7 H z Cyi � - Z L0 ' ., Z ------ ... •...t,r— 0 H ti uk rr g-c-- ,,, , ,_ lib,. ' rt, a O a) '`4 This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-179 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY KWS, INC. OF CEDAR FALLS, IOWA FOR THE F.Y. 2006 SAN MARNAN DRIVE TRAFFIC IMPROVEMENTS - PHASE III, CONTRACT NO. 702, AND ACCEPTING THE WORK. WHEREAS, KWS, Inc . of Cedar Falls, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $564 , 478 . 71 in connection with the F.Y. 2006 San Marnan Drive Traffic Improvements - Phase III, Contract No. 702, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, Mayo ATTEST: • ras2„_19- Nancy Eck , CMC City Clerk �, �, ill\ CITY OF WATERLOO , IOWA i►�:alr�'//� �... WATERLOO ENGINEERING DEPARTMENT .� 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 �terloo �° ERIC THORSON,P.E. • City Engineer email:city.engineer@waterloo-ia.org Mayo; March 4, 2008 UC-� , a 4' li TIMOTHY J. HURLEY 9002 A031008 COUNCIL Honorable Mayor and City Council MEMBERS Waterloo City Hall Waterloo, IA 50703 REGINALD A. SCHMITT Ward 1 RE: COMPLETION OF PROJECT CAROLYN RECOMMENDATION OF ACCEPTANCE COLE IDOT CERTIFICATION OF COMPLETION/ACCEPTANCE Ward F.Y. 2006 San Marnan Drive Traffic Improvements—Phase III HAROLD STP-U-8155(688)-70-07 GETTY Contract No. 702 ward QCTENTIN Honorable Mayor and City Council Members: HART Ward 4 I report that KWS, Inc., of Cedar Falls, Iowa, has completed the F.Y. 2006 San Marnan Drive Traffic Improvements, CONTRACT NO. 702 in accordance with the R° plans and sp ecifications. It is recommended that this project be accepted. The total cost 1VELPER tva,d 5 of the contract was $564,478.71. BOB It is recommended that the council approve the attached "Certificate of Completion and GREENIVCtOD p At-La., Final Acceptance of Agreement Work"and authorize the Mayor to sign said document. STEVE Sincerely, SCHMITT At-Large Eric Thorson, P.E. City Engineer cc: KWS, Inc. Louis Starks, Contract and Grants Coordinator Pauline Closson, Engineering Department CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA COUNCIL RECORD 7.• /0 1iss1 S that communication form City Engineer transmitting Completion of Project and Recommendation of •Acceptance of Work performed by Cunningham Construction Co. Inc. of Cedar Falls, Iowa at a total cost of $181, 609.14, with city' s portion of $90,804 .57, in conjunction with F.Y. 2006 VGM Expansion Entrance Road (Fitzway Drive) , Contract No. 704, be received, placed on file and "Resolution approving said documer�,ts" , be approved and two-year Maintenance Bond be received and placed on file. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008- 1 � . AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART (/ MR. GREENWOOD !/ s.MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT (I) /"" (1) 11 tC1 0 (D (D -..., ,,•:, t 0 0 O N r• 0 n U 0 u. `� �' p H r O fD 0 H H►` H H n x H. cl, 0 Pi ' -6 r,p 4 0 W rCFI C�Pi r Z 0 _____. z - .. +4 c) ,„ (,) ,,, 1 . --R, . _ rr k. 0 rti O c , 'Id hal rr m ! - a r '. , iic • This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-180 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY K. CUNNINGHAM CONSTRUCTION CO. , INC. OF CEDAR FALLS, IOWA FOR THE F.Y. 2006 VGM EXPANSION ENTRANCE ROAD (FITZWAY DRIVE) , CONTRACT NO. 704 , AND ACCEPTING THE WORK. WHEREAS, K. Cunningham Construction Co. , Inc . of Cedar Falls, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $181, 609 . 14 , with city' s portion of $90 , 804 . 57, in connection with the F.Y. 2006 VGM Expansion Entrance Road (Fitzway Drive) , Contract No. 704 , in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, Mayo ATTEST: Nancy Ecke CMC City Clerk • �;-,.7_01 . rl�' CITY OF W + , ! WA 'T� I WATERLOO ENGINEERING DEPARTMENT 715 Mulberry St. • Waterloo. IA 50703 • (319) 291-4312 Fax (319) 291-4262 te/'1pp ERIC THORSON,P.E. • City Engineer email: city.engineer@waterloo-ia.org March 4, 2008 G�'YtiV''`"'' , 0 g spa$' 9002 TIMOTHY J. A031008 HURLEY Honorable Mayor Hurley and City Council Waterloo City Hall COUNCIl. Waterloo, IA 50703 MEMBERS RE: COMPLETION OF PROJECT RECINALD A. RECOMMENDATION OF ACCEPTANCE SCHMITT IDOT CERTIFICATION OF COMPLETION Ward i MAINTENANCE BOND F.Y. 2006 VGM Expansion Entrance Road (Fitzway Drive) CAROLYN RM-8155(687)-9D-07 COLS CONTRACT NO. 704 Ward HAROLD Honorable Mayor Hurley and City Council Members: GETTY ward 3 I am reporting that Cunningham Construction Co., Inc., of Cedar Falls, Iowa, has completed the F.Y. 2006 VGM Expansion Entrance Road Contract No. 704 in QUENTIN M. accordance with the plans and specifications. HART I"Vurd 4 The final cost of the contract was $181,609.14. Eligible items were funded with a RISE RON Grant that includes a fifty percent (50%) City match. The City of Waterloo's portion \YELPER totaled $90,804.57. Ward 5 It is recommended the Council approve the attached "Certificate of Completion and BOB Final Acceptance of Agreement Work" and authorize Mayor to sign the said document. GREENWOOD At-Large Transmitted also is the Maintenance Bond that guarantees the maintenance of this STEVE improvement for a period of two (2) years. SCHMITT At-Large Sincerely, Eric Thorson, P.E. City Engineer Attachment cc: Cunningham Construction Co., Inc. Louis Starks, Contracts & Grants Coordinator Pauline Closson, Engineering Dept. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 273 - CITY OF WATERLOO, IOWA COUNCIL RECORD 8. that communication from Senior Planner transmitting request of Lisa Kipp for tax exemptions on improvements totaling $13,500.00 for property located at 727 Kirkwood Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request" , be adopd and City Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008-f ) . AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY „' MR. HART t MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT :d t7 0 Y t :d X to x rd (Z n m P• m K ro 0 CD m ' ► -`) txi VI o 'Id [xi Pi " o (D w 0 ro (hi D cat O H t%+ 0 4# H R• m rt 0 0 ri H. (D y H Cr H. A• a a o0 Q, tA .i �� t'�- y Z n H tzl 1-1 ..., Z W H z y . 6.,s."5 Z I 0 , et (D a s This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-181 RESOLUTION APPROVING APPLICATION WITH LISA KIPP FOR TAX EXEMPTIONS ON IMPROVEMENTS TOTALING $13 , 500 . 00 FOR PROPERTY LOCATED AT 727 KIRKWOOD AVENUE IN THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Lisa Kipp has submitted an application dated February 18, 2008 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on improvements totaling $13 , 500, 00 for property located at 727 Kirkwood Avenue, more fully described as follows : First Addition to Galloway Lot 167, all in the City of Waterloo, Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the improvement project respecting said property is in conformance with the Consolidated Urban Revitalization Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the improvements on said property were made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following exemption schedule : For the first year 100% For the second year 100% For the third year 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor by February 1, 2009 . Resolution No. 2008-181 Page 2 PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, Mayor ATTEST: Nancy Eck CMC City Cler A ik CITY OF WATERLOO , IOWA W• WATERLOO PLANNING, PROGRAMMING & ZONING COMMISSION .........ID 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 0/100 s DONALD J.TEMEYER • Community Planning&Development Director March 4, 2008 A iyor Honorable Tim Hurley, Mayor TIMOTHY J. City Council Members FIGELEY City Hall Waterloo, Iowa 50703 COUNCIL Dear Mayor and Council: MEMBERS Attached please find a formal application for tax exemptions on improvements made to the REGINALD A. SCHMITT property located at 727 Kirkwood Avenue. Lisa Kipp has submitted the application for the Ward 1 following improvement(s): New Detached Garage. The sum costs of these improvements COLS CAROLYN were reported to have been$13,500. COLE Ward 2 These improvements qualify for exemptions from taxes on the actual value added to HAROLD GETTY residential and commercial property under the Consolidated Urban Revitalization Area Plan. Ward The applicant has selected the three-year, 100% exemption schedule. The property address QUENTIN M. HART is identified below: Ward 4 RON ADDRESS WELPER 727 Kirkwood Ave, Waterloo, Iowa Ward 5 LEGAL DESCRIPTION BOB FIRST ADDITION TO GALLOWAY LOT 167 GREENWOOD At-Large The Planning,Programming, and Zoning Commission staff has reviewed this application STEVE and feels that it does conform to the CURA Plan. We would therefore recommend approval SCHMITT At-Large of this application. Sincerely, 4 Aric Schroeder Senior Planner Attachment(s) cc: Donald J. Temeyer, Community Planning&Development Director Lisa Kipp, 727 Kirkwood Ave, Waterloo, Iowa CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX IN FOR M AT ION Parcel ID Deed Holder Tax Mail to Address 8913-22-311-015 KIPP,LISA M KIPP,LISA M 727 KIRKWOOD AV PDF No. Map Area Contract Buyer WATERLOO, IA 50701-0000 3 WWTLO-15 Property Address Current Recorded Transfer 727 KIRKWOOD AV Date Drawn Date Filed Recorded Document Type WATERLOO, IA 50701-2207 4/15/2004 4/21/2004 2004 030671 D SALES BUILDING PERMIT Date Amount NUTC/Type Date Number Amount Reason 4/15/200461,500 NORMAL ARMS-LENGTH 12/17/2007 WA 04416 1,798 Furnace TRANSACTION / Deed 6/6/2007 WA 1092 7,529 Garage 11/1/199942,000 NORMAL ARMS-LENGTH 6/5/2007 WA 1093 0 Demo/Rmvl TRANSACTION / Deed 9/17/2003 WA HA 1088 1,800 A/C 6/1 1/1 998 35,000 TRANSFER TO/BY ESTATE/ Deed ASSESSED VALUES/CREDITS Year Class 2007 R 100% Land Dwelling Building M/E Total Acres Value 7,270 60,870 0 0 68,140 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 3,205 26,832 0 0 30,037 Year Class 2006 R 100% Land Dwelling Building M/E Total Acres Value 6,790 56,890 0 0 63,680 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 3,093 25,919 0 0 29,012 Year Class 2005 R 100% Land Dwelling Building M/E Total Acres Value 6,790 56,890 0 0 63,680 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 3,123 26,167 0 0 29,290 TAX INFORMATION ASSESSMENT YEAR 2006 PAYABLE 2007/2008 I I 1 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891322311015 3/4/2008 Black Hawk County Detailed Parcel Report Page 2 of 2 Tax 940001 -WATERLOO District Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 63,680 29,012 0 44.11066 $1,279.74 $1,124.00 Nocorp 0 0 0 0 $0.00 Homestead Disabled Veteran Property Tax Relief Ag Family Farm Credit Credit Credit Credit Credit Corp $156.17 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL IFIRST ADDITION TO GALLOWAY LOT 167 LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Front 40 40 125 125 0 5000 0.115 Foot Totals: 5000 0.115 DWELLING CHARACTERISTICS Type Style Single-Family/Owner Occupied 1 Story Frame Year Built Area Heat AC Attic 1954 752 Yes Yes None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 4 0 2 0 Basement Basement Finished Area No Basement Floor Full 250 0 Foundation Flooring C Blk Carp/Vinyl Exterior Walls Interior Finish Alum Drwl Roof Asph /Gable Non-Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 Plumbingil Full Bath Style Area Deck Concrete Patio-Med 90 Fbgls/Mtl Roof-Med 90 GARAGES CAR PORTS 1ear Built Style 'Width Length Area Basement Qtrs Over Area AC Basement Stalls None 2007 Det Frame 22 24 528 0 None 0 0 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891322311015 3/4/2008 ' ••,• / •I J City of Waterloo - L ! Consolidated Urban Revitalization Area ® IP vt 17- .. i 0.5 0.25 0 0.5 Miles / NNII L. it 11 I I 41 . 1 .:1\ ,...--'141101 , „ _ , __ _ , ‘ , Vthk II bill io , \\L , -,-.441,........ NI '‘..ila k'N iv --N.._ AN mai 0 .�wm11111111bN ‘N* ifi o .._ - , ,��;'AEI IM 1■l�� m.. , alum. i% Vi*. 41. --):Tiall '" == ■■■i� -- 4411111. 111- --- -- ••••�•l *11j1111�vitiro. 1 ■. Ni olik gra,. .. \ . ff._�1111;\ 41.11.*issw A -- OMtrMIl� iiS \ \ 1111 ,4 �1. .,_,,, . , ._______ _..I I ' siAZ M Ira �1111 Vbbi ♦ O 0 g 4"Sio:1 ••1/4,_'11,\„ , , —TIEPP"'lill Ittall SN,S1 I ---4 4%k k, - _ii 4,.,47 ..1 161 'r/ 1 '11 b14j #iA\ -411fr -I 1 1h A - CITY OF WATERLOO, IOWA COUNCIL RECORD 9. that communication from City Planner transmitting Housing Enterprise Zone Program Agreement with Iowa Department of Economic Development and Rooff Contracting & Development for construction of four new homes on Madison and Monroe Streets located within Enterprise Zone boundaries, be received, placed on file and "Resolution approving sai agreement" , be adopted and Mayor and City Clerk authorized to execute same. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008- / p AYES NAYS ABSENT ABSTAIN MS . COLE ✓ MR. GETTY ✓ MR. HART MR. GREENWOOD �✓ MR. STEVE SCHMITT ✓ MR. WELPER MR. REGGIE SCHMITT m w d n ro o m Z o ro t co m 0 P PO " n cor :. o ff ram+ oit Ha m cr o n n Si _ h. y H n a a a 0 mw �* 1: Z n H tzi H -•=� 0 r• cr M r1- , '\. .' • H O o w fli ►� tige ... Z °z a .;a (t) , le 0 R\ _,, rr N rho ro ELF i This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-182 RESOLUTION APPROVING HOUSING ENTERPRISE ZONE PROGRAM AGREEMENT WITH IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT AND BLACK HAWK CONTRACTING AND DEVELOPMENT, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Housing Enterprise Zone Program Agreement dated March 10, 2008, for construction of four new homes on Madison and Monroe Streets located within Enterprise Zone boundaries, by and between Iowa Department of Economic Development of Des Moines, Iowa, Black Hawk Contracting and Development, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 10th day of March, 2008 . T m Hurley, Mayo ATTEST: Nancy Ecke CMC City Clerk • ��% I��, CITY OF WATERLOO , IOWA WATERLOO PLANNING, PROGRAMMING & ZONING COMMISSION 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 C?'erloo \O DONALD J.TEMEYER • Community Planning&Development Director LTO; March 4, 2008 TIMOTHY"J. HURLEY The Honorable Mayor Hurley, Mayor and City Council Members City Hall COUNCIL Waterloo, Iowa 50703 MEMBERS Dear Mayor Hurley and Council Members: REGINALD A. SCHItITT RE: Enterprise Zone — Rooff Contracting & Development (08-HEZ-026) — Ward1 construction of four new homes within Enterprise Zone boundaries CAROGOLF Y Transmitted herewith is a HousingEnterprise Zone Program Agreement for the above- GOLF p 9 9 ;,. referenced project. As this project is located within a State Certified Enterprise Zone, it is eligible for the state incentives as outlined in the agreement. HARULL; GETTY As required by the State Code of Iowa, the local Enterprise Zone Commission reviewed Ward'' the attached application and project, and recommended approval to the State of Iowa. OVEN`H\ tit. The State of Iowa has now approved the project in its review, and has forwarded the HART agreement to commence with the project. Ward 4: The attached agreement is formal documentation of the project, its location within a 1,0N locally designated and state certified Enterprise Zone, and the incentives it is eligible for \ ELPER under the program. ward 5 BOBThe four homes would be built on Madison and Monroe Streets. GREENWOOD At-Large Therefore, we ask that the City Council authorize the Mayor and City Clerk to sign and fully execute the agreement. Ifyou have anyquestions or need additional in formation STEVE please contact our office. SCHMITI At-Large Sincere) t- Noel Anderson City Planner Attachments Cc: Donald J. Temeyer, Community Planning & Development Director EZ.RooffiiAgrmnt CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 60 1 50 50 i 1 50 1 00 1 1 1 50 50 50 50 r 50 1 50 50 50 50 50 50 i—50 46.4 I NI N IN 1`— �� c0 C) 0— i h a r 00 r 50 5 50 50 50 50 50 50 50 I 50 j 50 4:- 505.1 , -- 1 Madison Street ;� ` — 5f i�, • �� 50 50 50 44.8 i 50.__I 50 50 50 i N 1 - I 1 0 d co = ,0 -c 50 5 5p 51At 50 50 50 43.5 50 0 0 0 Monroe Street N , �r 1 - -I---r n r 50 5n 5(1 43.2 } 50 5n 50 I 50 50 ! CU JV v ., " �ff IN ! I 0,1 IN NN..,,,,1 -,--- co, Co ! r I � 1 c' Co j 1 1 I i I Area In Question I i ' I Note. Base map data source is Black Hawk County. This map does not represent a survey,no liability is assumed for the accuracy of the data delineated herein, n ILO I either expressed or implied by Black Hawk County,the N . 54 d Cti 17- 1 ( Black Hawk County Assessor,or their employees. t I -I 1 The City of Waterloo makes no warranty,express or I G <— c*. ,' G i\ :") 4 1 in implied,as to the accuracy of the information shown i cN CJ N .-- I `v 4` `� '- - on this map,and expressly disclaims liability for the r- -r I 50 Iso 50.. , 50 , 5f j accuracy thereof Users should refer to official ,t3 I 51 t, L, L _ plats,surveys,recorded deeds,etc.located at the �— ,=. �, Black Hawk County Assessor's Office for complete "` set - and accurate information OWA changing ` —� � ,- . January 3, 2008 % 4 03 Noel Anderson 47A City of Waterloo Enterprise Zone Commission (4)pC00, IO'N 715 Mulberry St Waterloo, IA 50703 RE: Housing Enterprise Zone Program Agreement # 08-HEZ-026 Dear Mr. Anderson: Enclosed is the Housing Enterprise Zone Program Agreement for Rooff Contracting & Development. This agreement must be signed by representatives from the business, City of Waterloo, and the Iowa Department of Economic Development in order for Rooff Contracting & Development to receive Enterprise Zone benefits. Please have an official of the City of Waterloo and an official of Rooff Contracting & Development, review it, sign it, and send the agreement to me. When all the necessary signatures have been obtained, I will send you a copy of the executed agreement for your files. If you have any questions about the agreement, please do not hesitate to contact me. For questions on your actual project please contact Kent Powell at 515.242.4786. Sincerely, Tim Metz Contract and Compliance Manager enc. cc (w/o enclosure) John Rooff, Rooff Contracting & Development file Chester J.Culver,Governor IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT Patty Judge,Lieutenant Governor Mike Tramontina,Director 200 East Grand Avenue,Des Moines,Iowa USA 50309 ,0 Phone:515.242.4700 t, Fax:515.242.4839 < www.iowalifechanging.com c J 73 CITY OF WATERLOO, IOWA COUNCIL RECORD 10. / S that communication from City Planner transmitting CEBA Funding Agreement and Promissory Note with Iowa Department of Economic Development and A-Line EDS, Inc. for a $45, 000.00 loan/forgivable loan for investment of over $1.2 million in new construction, building remodeling as well as machinery equipment, including construction of new 13,488 sq. ft. building at 808 Dearborn Avenue with an estimated construction cost of $400, 000. 00 and creation of nine new jobs, be received, placed on file and "Resolution approving said agreement" , be adopted and Mayor and City Clerk authorized to execute same. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008- 0 . AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY Cl MR. HART C./ MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT t7 Gl y n] z ', WI% x ro C� t � N 0 a b 11 0 (D (D ' l _ L ro y 0 d o 0 m n m cr 0 H r 0 it 0 0, 0 C 0' N 0 H H H 0 a s 0 04 `A . 0 H y � .a+l �'s r. Y Z w cr M C o� w H O Z CI W 0 ft. H Z H 0 ' ►� ii_? Z 0 o �; ` Z --� a CD ...:*-....1Z , I. ..-4 4.--i__kmm.- ,z,c4... , ,.. . (...,. ,. ,a...., ,0 :4:_a, _ ...1...)..„ ...t ...", ,......< Ir.,. 0 N _A......... !V 0 ` f. M ro This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-183 RESOLUTION APPROVING CEBA FUNDING AGREEMENT AND PROMISSORY NOTE WITH IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT AND A-LINE EDS, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the CEBA Funding Agreement and Promissory Note dated March 10, 2008 , for a $45, 000 . 00 loan/forgivable loan for investment of over $1 . 2 million in new construction, building remodeling as well as machinery equipment, including construction of a new 13 , 488 square foot building at 808 Dearborn Avenue with an estimated construction cost of $400, 000 . 00 and creation of nine new jobs, by and between Iowa Department of Economic Development of Des Moines, Iowa, A-Line EDS, Inc . of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, Ma ATTEST: Nancy Eck CMC City Cler %�' I�y CITY OF WATERLOO , IOWA WATERLOO PLANNING, PROGRAMMING & ZONING COMMISSION � t OCO 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 te N DONALD J.TEMEYER • Community Planning&Development Director March 1, 2008 ?vt«„or The Honorable Tim Hurley, Mayor TIMOTHY J. and City Council Members HURLEY City Hall — 715 Mulberry Street Waterloo, Iowa 50703 COUNCIL RE: State Incentives for—A-Line EDS, Inc. — 808 Dearborn Avenue MEMBERS Dear Mayor and Council Members: REGINALD A. SCHMITT As you may recall, back in November of 2007, the City of Waterloo sponsored A-Line Ward 1 EDS, Inc. for State incentives to add jobs to expand at their existing location at 808 CAROLYN Dearborn Avenue. That application was successful and the attached contract between COLE A-Line and the Iowa Department of Economic Development outlines A-Line's investment of over $1.2 million in new construction, building remodeling, as well as michniery, equipment, etc. This expansion project will also bring the creation of 9 new jobs and the HAROLD retention of 5 jobs over the next 3years with a salaryrange of $30,000 to $36,000. GETTY g Ward 3 The contract awards: QUENTIN M. ➢ $45,000 loan/forgivable loan through the CEBA Program HART Ward 4The expansion project is located within the City of Waterloo's Consolidated Urban RON Revitalization Area (CURA), which will provide local tax abatement incentives. A-Line is WELPER building a new 13,488 sq. ft. building on their site, with an estimated construction cost of want $400,000. This contract references that fact, and lists the City of Waterloo in the CEBA promissory notes for repayment, as the local sponsor, should the project fail to meet BOB requirements. GREENWOOI, q At-Large Therefore, we ask that the City Council take action to authorize the Mayor to sign and SIEVE fully execute the contract. If you have any questions or need any additional information SCHMITT on this matter, please contact our office. At-Large Sincrely, Noel Anderson City Planner Attachments Cc: Donald J. Temeyer, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA COUNCIL RECORD 11. E / 55 that communication from City Planner transmitting amendment to Development Agreement with MAKO Waterloo Corporation for restoration and rehabilitation of the Rath Administration Building located at 1515 Sycamore Street to extend the Due Diligence period to March 24, 2008 and require the city to remove asbestos by July 18, 2008, be received, placed on file and "Resolution approving said agreement" , be adopted and Mayor and City Clerk authorized to execute same. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008- /Ty . AYES, NAYS ABSENT ABSTAIN MS . COLE V MR. GETTY MR. HART V MR. GREENWOOD MR. STEVE SCHMITT < MR. WELPER MR. REGGIE SCHMITT �/ PC Pt d C U can, � �� uH Li. 0 a N 0 0 0 H N y H (-1 r a a a n p, `A cr CK\ Z n H tri p H. M5 \F H Z PACO Via!Z u:1 ,5%. ',. ,..,..t.... 0 H z O --� z a C rti rt iii -..s..i , ,,,,,,.` ,4.1..k PI M 1 !--- cr ''''. .""k)' a This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-184 RESOLUTION APPROVING AMENDMENT TO DEVELOPMENT AGREEMENT WITH MAKO WATERLOO CORPORATION AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the amendment to Development Agreement dated March 10, 2008, for restoration and rehabilitation of the Rath Administration Building located at 1515 Sycamore Street, to extend the Due Diligence period to March 24 , 2008 and require the city to remove asbestos by July 18 , 2008 , by and between MAKO Waterloo Corporation and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this loth day of March, 2008 . 7111 Tim Hurley, May ATTEST: Nancy Ecker /ilyl , CMC City Clerk 7'1114\ CITY OF WATERLOO , IOWA WATERLOO PLANNING, PROGRAMMING & ZONING COMMISSION A, 715 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 erIop DONALD J.TEMEYER • Community Planning&Development Director March 4, 2008 Honorable Timothy J. Hurley, Mayor ?vIay°F City Council Members TIMOTHY J. City Hall, Waterloo, Iowa HURLEY RE: Request for Due Diligence time period extension to the Development Agreement between COUNCIL the City of Waterloo and MAKO WATERLOO CORPORATION for the restoration and MEMBERS rehabilitation of the Rath Administration Building at 1515 Sycamore Street. Dear Mayor and Council: REGINALDCHMIT A. Transmitted herewith is an amendment to the development agreement for the redevelopment of SCHIv1ITT P g p Wira t the Rath Administration Building at 1515 Sycamore with MAKO WATERLOO CORPORATION of Vista, California. The proposed amendment extends the Due Diligence CAROLYN period to March 24, 2008, and the City of Waterloo is required to have the asbestos in the COLE building removed by July 18, 2008. ward 2 The developer has requested the extension, noting that when the original development HARot.D agreement was approved in earlyJanuaryof thisyear,that theyhad less than 60-days to GETTI g Pp y IYard complete their Due Diligence. The developer noted that an extension to March 24, 2008 would be sufficient enough to complete their Due Diligence period. The City would have concerns QLEVTIN M. with an extension in a typical development agreement; however,the developer has been actively HART working on this project and getting environmental consultants lined up for the project,as well as Ward 4 other tasks. RON WELDER The addendum will also allow the City of Waterloo more time for asbestos removal. As the Ward 5 existing asbestos survey is nine years old,the City and consulting partners have recommended that a new survey be conducted to account for additional methods, as well as potential BOB deterioration or adverse conditions that may have impacted asbestos containing material in the GREENWOOD building due to its prolonged vacant status. At-Large SIEVE Therefore,we would ask that the City Council approve the extension of the Due Diligence period SCHMITT for the restoration and redevelopment of the Rath Administration Building between the City of At-Lame Waterloo and MAKO WATERLOO CORPORATION. If you have any questions or need any additional information regarding this matter, please contact our office. 1 Since , Noel Anderson, City Planner Attachments cc: Don Temeyer, Community Planning and Development Director File CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA COUNCIL RECORD 12. 53) that communication from Assistant City Attorney transmitting Acknowledgement/Settlement Agreement in the amount of $300. 00 with New Star Liquor, 1625 West 4th Street, for selling tobacco, tobacco products or cigarettes to any person under 18 years of age, be received, placed on file and "Resolution approving saki agreement" , be adopted and Mayor and City Clerk authorized to execute same. Ayes: / Resolution adopted and upon approval by Mayor assigned No. 2008- / ' . AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY /l MR. HART MR. GREENWOOD (l' MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT Pzi 'xi Ci G) y hi PO X rr cn Nin 70 ' r) m N K PO m 0 m m1 §.. `t— a�.. o ro �icA 1 0 a ro 1-1 rn m ` ror�Hroo cD �• 0 n cD rr t : . 4# 1-4 fa, 0 (1- 0 0 P. t CD Pi H H g R, CDn CI, (D ( (I) W Crr O H ['J' a xa z 'o 0 . H DO0 it Hp p H Z Z W O H _ .Z o) 1::::-- !: , Z c CI N \mi 0 , iiiii , , a _ 5 ,' ► t ; hi 0 This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-185 RESOLUTION APPROVING ACKNOWLEDGEMENT/ SETTLEMENT AGREEMENT WITH NEW STAR LIQUOR, 1625 WEST 4TH STREET, AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Acknowledgement/Settlement Agreement dated March 10, 2008, in the amount of $300 . 00, in conjunction with settlement of violation of tobacco laws, by and between New Star Liquor, 1625 West 4th Street, Waterloo, Iowa, and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this loth day of March, 2008 . Tim Hurley, Ma ATTEST: Nancy Eck , CMC City Clerk r. CITY OF WATERLOO , IOWA /�r.. .....-� CITY ATTORNEY'S OFFICE �r`^�^^ S� 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4571 ter)oo ' JAMES E.WALSH,JR.,City Attorney • DAVID R.ZELLHOEFER,Assistant City Attorney A��y�t March 5, 2008 TIMOTHY J. HURLEY COUNCIL MEMBERS Mayor Timothy J. Hurley and City Council REGI_NALD A. City Hall SCHMITT Waterloo, IA 50703 Ward 1 CAROLYN Re: New Star Liquor, 1625 West 4th Street, Waterloo, Iowa, 50701 COLE Ward 2 Dear Mayor Hurley and Council Members: HAROLD GETTY I have received a signed Acknowledgment/Settlement Agreement regarding the Ward 3 violation of tobacco laws by the above-captioned permittee. A copy is enclosed QUENTIN M. for your records. HART Ward 4 I have also enclosed an Order form accepting this Agreement in lieu of a public hearing and concluding this matter. Please approve and sign this Order at your L next regularly scheduled meeting. The Original signed Order should then be sent WE WEEPER I'Vard 5 to the permit holder. A copy should be returned to the City Attorney's Office. BOB Thank you for your assistance. Please call me if you have any questions. GREENWOOD At-Large Sincerely, STEVE SCHMITT „:( At-Large Lila, i e Et' David R. Zellhoefer Assistant City Attorney DRZ:lc Enclosures: Signed Acknowledgment/Settlement Agreement and Order C. Police Chief Jennings file CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer �a c. 7C/I CITY OF WATERLOO, IOWA COUNCIL RECORD NEW BUSINESS 13 . IA) to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. in conjunction with 2008 Cedar River/Excha ge r s om encing Project, be received, placed on file and approved. Ayes: . Motion carrie AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT 11, N N cC n b 0 cD N ` En n . ro H O ro nPi to ►-, 0 a ro n rn (D C_ O aam °a 0' n 0 � 0 yH ( X�:- H a s 0 a w rr 1 O H H t o N. o is i-+ H. Cr 00 M w .e H Z H Will Z ,ti rnir wile. - P' 0 n rt co ip G 7g - CITY OF WATERLOO, IOWA COUNCIL RECORD 13 . S / • that plans, specifications, form of contract, etc. in conjunction with 2008 Cedar Rive r(Exch e Sports Co ex Fencing Project, be received and placed on file. Ayes: �(/ Motion carried. AYES NAYS ABSENT ABSTAIN MS . COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT , ti' cD I-a- cD n d 0 cD cu �. ti t i O d tZ M1 o I w 'El ro H ro n h' a cD rt 0 0 ri I-• (D .®► ?d H H O 0 a m C 0' n 0 0 or H 1-1 CI H OP 0 1-1- r r It [_ IF iti IA 31. v rt moll" --...- a I �.►- Etliir-L' it cD a s - c79 3 CITY OF WATERLOO, IOWA COUNCIL RECORD 13. C:E; that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with above described project" , be adopted. Ayes: //J Resolution adopted and upon approval by Mayor assigned No. 2008- . AYES' NAYS ABSENT ABSTAIN MS. COLE f/ MR. GETTY MR. HART MR. GREENWOOD / MR. STEVE SCHMITT (/ MR. WELPER .. MR. REGGIE SCHMITT m H CD n b 0 (D M It m tr' -' ro H O b t MI u. -- .- 0 H H 0 = 0 a. a cr CD oC 0' n 0 0 n ► 1-3Z H] ,' tzl p UV w c* M + o , r ►y-i H H z N. zz o o w ;_ o Z iiirro pi.% ..... t ...'),,) 0 i'.. 1-1 cr Illb. o -IC M ro ` This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-186 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , FOR THE 2008 CEDAR RIVER/EXCHANGE SPORTS COMPLEX FENCING PROJECT. WHEREAS, the City Council previously instructed the Leisure Services Director, to prepare and file plans, specifications, form of contract and preliminary estimate of cost, etc . , for the 2008 Cedar River/Exchange Sports Complex Fencing Project, in the City of Waterloo, Iowa, as specified in the specifications, and WHEREAS, the Leisure Services Director has filed said plans, specifications, form of contract and preliminary estimate of cost, etc . , and the Council of the City of Waterloo, Iowa, having considered the same . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said plans, specifications, form of contract and preliminary estimate of cost, etc . , be, and the same are hereby preliminarily approved. PASSED AND ADOPTED this 10th day of March, 2008 . Tim Hurley, Mayq' ATTEST: Nancy Ecke , CMC City Cler , 7 /c7 CITY OF WATERLOO, IOWA COUNCIL RECORD 13 . //t_/1 that "Resolution setting date of hearing on plans, specifications, form of contract, etc. as March 24, 2008 at 5:30 p.m. in the City Hall Council Chambers and taking bids on the above desc ibed project" , be adopted and City Clerk instructed to publish notice of same. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2008- /O -7 . AYES NAYS ABSENT ABSTAIN ' MS. COLE / MR. GETTY !/ MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER L%" MR. REGGIE SCHMITT Pi Pli ty a x X cn x NI n a:, �- m n ro 0 (D m L tli txi o b til Pi vu1 rn (D(D rr 0 ri (J•�' n 00 it lq . 14 7 4-- O H 7c1 411.. .. k. / 0 t -- 'e ___ n ,,,_.... a i rr illb*, a !� % t.) 0 a. , rt, telI •,A t ,t I This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-187 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE 2008 CEDAR RIVER/EXCHANGE SPORTS COMPLEX FENCING PROJECT, IN THE CITY OF WATERLOO AND THE TAKING OF BIDS THEREFORE, AS MARCH 24 , 2008 , AT 5 : 30 P.M. AT CITY HALL COUNCIL CHAMBERS AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS : Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 24th day of March, 2008 , for the purpose of holding a public hearing on proposed plans, specifications, form of contract and estimate of cost for the 2008 Cedar River/Exchange Sports Complex Fencing Project, in the City of Waterloo. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 10th day of March, 2008 . i� m Hurley, Mayo ATTEST: Paj— Nancy Ecker M City Clerk 41Ilk , CITY OF WATERLOO , IOWA �� ""•► WATERLOO LEISURE SERVICES COMMISSION � .5�� 1101 Campbell Ave. • Waterloo, IA 50701 • (319) 291-4370 • Fax (319) 291-4297 r C PAUL HUTING • Leisure Services Director /e. 3-1 y- ��MtytrrMarch 4, 2008 TIMOTHY Ar/ ('O /8C J AO v / 5, HURLEY Mayor Tim Hurley COUNCIL City Council Members MEMBERS City Hall Waterloo, IA 50703 REGINALD A. SCHMITT Dear Mayor and Council Members: Ward 1 CAROLYN This is to request that Council adopt resolutions to preliminarily approve the COLE plans, specifications, and form of contract for 2008 Cedar River/Exchange Ward 2 Sports Complex Fencing Project, and to instruct the City Clerk to publish HAROLD notice of hearing on plans, specifications, etc. and taking of bids, and to set date GETTY of hearing and bid opening as March 24, 2008. Iti-;trd This contract provides for additional diamonds for youth softball/baseball at QAEN7IN M. Cedar River/Exchange Park. A copy of the complete plans, specifications, and HART Ward 4 form of contract is available in the Clerk's Office. RoN Funding is available through Leisure Services G.O. Bond funds, a local grant and WELPER Ward; donations. BOB Please contact me with any questions. Thank you for your consideration of this GREENWOOD matter. nr-Lin);(, STEVE Sincerely, SCHMITT At-Large ^ 7 Paul Huting Leisure Services Director C Clerk/Finance CITY WEBSITF: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Attirmative Action Employer / Li 'f5 CITY OF WATERLOO, IOWA COUNCIL RECORD HEARINGS 14. 4j 42, that proof of publication of notice of public hearing on FYE 2009 Budget, as published in the W terloo e February 26, 2008, be received and placed on file. Ayes: Motion carried. AYES NAYS ABSENT ABSTAIN MS . COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT t d n y t X ccn x b n › x n to N p a b II t-t m tr' _ ro H O t n L.J. O H t' O it - l� Ct) rr 0 n rOi N .N I. Xi H H P, m C 11 0 0 H H n rt tri A. a 0 a W cr Z cH) H OP, w r , z PZi b �' .C. 0 4 tl lb. N.) a O a Q M STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1233944 BUDGET ESTIMATE notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 02/26/2008 , in the issues of 02/26/2008 of said newspaper, and that the annexed rate of advertising is the regular legal y. i-, , ,-,f Q,; (-1 newspaper, and that the fc bill for publishing said I NOTICE OF PUBLIC HEARING BUDGET ESTIMATE Printer ' s Bill $124 . 75 FISCAL YEAR BEGINNING JULY 1,2008 ENDING JUNE 30,2009 . i City of WATERLOO Iowa --",/ith%6CLIV 74,4' '' The City Council wilt conduct a public hearing on the proposed Budget at City Council Cambers,715 Mulberry Signed on March 10,2008 at 5.30 p.m. (Date xx/xxigx (how) The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, Subscribed and sworn to bef cityclerk.and at the library. The estimated Total tax levy rate per$1000 valuation on regular property ., „ .$ 18,54641 'nay of c__ udjix,(4 The estimated tax levy rate per$1000 valuation on Agricultural land is . , , „ $ 3.00375 At the public hearing,any resident or taxpayer may present objections to,or arguments in favor of,any part of the proposed budget. - (319)291-4Nancy 323 E ti cker CMC CityClerk i , City Cie-Sinn/ince 011osir's NAME „ . pnone number otary Public Budget FY Re-estimated FY Actual FY 2009 2008 2007 Received of (a) (b) (.0 Revenues&Other Financing Sources Taxes Teioer.1 on Property 1 35,578,605 33,302 685 33.098 938 the sum of Less Uncollected efoperty TaxesLeyy Year 2 0 0 0 in full for publication of Net Current Property Taxes , 3 35,578,605 33 302,685 33.098 938 Delinquent Property Taxes 4 0 0 20,018 TIF Revenues 5 4,806,055 3,522 574 3,548,504 other Cry Taxes 6 12,953,891 11,685,615 11.588.390 Notary Seal : Licenses&Permits 7, 1.296,914 1,290,567 1,531,133 Use of Money anti Property 8 2 274,200 2,102,714 3,486,172 intergovernmental 9 30.343,002 29,405,746 22,296,596 Charges for Fees A.Serrce 10 18.951,999 18,167,345 18,804,138 Specal Assessments 11 120,102 130,350 77,592 .... ,.. . ,...., .,,-'''' , DEBBIE S. AriBUCKI.E m scelaneous 12 7,794,885 8,800.131 7,829,594 ',:' 1 cc — ' '" 'i A Otner Financing Sources Total Revenues and Other Sources 13 14 33,707,023 147,826,676 34,684,474 143,092.201 39,293,128 141,574,203 ._._ LIJ Expenditures&Other Financing Uses Pooh::Safety 15 26,228,124 25,499,085 24,900,191 Public Works 16 24,007,175 22,245,353 25,089,430 health and Social Services 17 416,503 388,717 355,611 Culture and Recreation 18 9,048 928 8,297,395 6,950,109 Community and Economic Oe+e,opmenr 19 13,461 379 16,352,775 8,227,942 Genera,Government 20 4,840,123 4,455,067 2,925,549 Debt Service 21 13,641,699 15,631,059 27,132,056 Capital Protects 22, 25,802,324 22,412.847 12,834,014 Total Government Activities Expenditures 23 117,446,255 115,282 298 108,414,902 Business Type;Enterprises 24 13,464,591 13,110 512 16,144 663 Total ALL Expenditures 26 130,910,846 128 392,810 124,559.565 Transfers Out 26 21,228,483 17,422 613 14.525,026 Total ALL Expenditures/Translers Out 27 152,139,329 145,815,423 139,084,591 Excess Revenues 6 Other Sources Over (Under)Expenditureaaransfers Out 28 -4.312.653 -2,723,222 2,489,612 Continuing Appropriation 29 0 0 Begrnrwg Fund Balance Ju,y1 30 58,249.113 60,972,335 58 482,723 Ending Fund Balance June 30 31 53,936,460 58,249,113 60,972,335 CITY OF WATERLOO, IOWA COUNCIL RECORD 126746 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Michelle Weidner, Chief Financial Officer, reviewed "Steady As We Grow, City of Waterloo Budget Fiscal Year 2009" , a copy of which is on file in the City Clerk' s office. Some of the items presented were: The Mission Statement, Top Strategic Priorities as Defined by Mayor and Council, How Does The City Provide Services, Sewer Fund - funded by user fees, How Are Sewer User Fees Spent, Garbage Fund - funded by user fees, How Are Garbage User Fees Spent, Road Use Tax Fund- funded by state taxes, How Are Road Use Tax Funds Used. Ms. Weidner noted that the Road Use Tax funds have remained fairly flat over the past seven years while our expenses continue to grow, some of which will be funded out of the General Fund in FYE09. Local Option Tax Fund - funded by the one cent sales tax, How Are Local Option Tax Funds Used, Community Development/Housing - funded primarily with federal grants, How Are Federal Block Grant Funds Used, How Are Federal Housing Funds Used, Capital Projects Funded - funded with city bond funds (repaid with debt service levy) and by federal and state grants, How Are Capital Project Funds Used, Debt Service Fund - funded primarily by property taxes, How Are Debt Service Funds Used, General Fund - funded primarily by property taxes. Ms. Weidner noted that 73 percent of the General Fund is used for police and fire. Other areas in the General Fund include: Building Inspections, Animal Control, Public Works, Parking Ramps and Lots, Airport, Central Garage, Public Bus Transportation, Human Rights Commission, Mayor' s Youth Programming, Library, Parks, Recreation (golf, sports, Young Arena, Center For The Arts, Youth Pavilion) , Planning & Zoning, Five Sullivan Brothers Convention Center, Mayor and Council, City Clerk/Finance, Facilities Maintenance, Management Information Services, Property and Liability Insurance, City Attorney, Human Resources, Memorial Hall. Ms. Weidner noted that in FY08 the city budgeted for 506 employees with 400 of those employees paid through the General Fund. Ms. Weidner reviewed What Activities are General Fund Property Tax Dollars Used For which showed that 73 percent of the General Fund property tax dollars goes to police, fire and building inspection; 15 percent for Library, Leisure Services, Center for The Arts, Youth Pavilion; 1 percent for Planning, Economic Development; 1 percent for Road Use Tax Employee Benefits; 3 .5 percent for Airport, Parking and MET bus service; 1 percent for Human Rights; and 5.5 percent for Administration, City Facilities. In reviewing What Types of Things Does The City Pay For Withy My General Fund Property Tax Dollar, Ms. Weidner noted that 70 percent is devoted to personnel costs, including benefits. Ms. Weidner reviewed What Is My Total Property Tax Dollar Used For, What Types of Things Does the City Pay For With My Total Property Tax Dollar (including Debt Payments) . Ms. Weidner reviewed the Valuation Trends for the City of Waterloo and reported that the city has $3 .47 Billion assessed property value, but due to the 44 percent rollback figure, the city has $1.99 Billion taxable property value, representing 3 .11 new growth in total assessed value and 3 .65 percent new growth in taxable value for FYE09. Ms. Weidner reviewed Items Impacting The FYE09 General Fund Budget which included three new employees, costs and operating revenues were projected using a three-year actual average in AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT � � o ro � w H. CD a ro M, m �. O H t%, 0 4# H a N rt 00 0 CD N (D H H H N. o a a CD 0 a w rt °z n H ti 0 It H Z IA 0 z 0 Z 0 a m t 0 n rr 0 a o "' 0 Ni rr cn a CITY OF WATERLOO, IOWA COUNCIL RECORD most cases, personnel (pay increases, health insurance increase, GASB 45 post- employment health insurance, Police & Fire pension decrease and decreased retirement payments) , which makes for $891, 853 increase in personnel costs. Ms. Weidner explained GASB 45 are the new Governmental Accounting Standards Board requirements for governments to recognize costs for providing post- employment health benefits while still employed. We have been booking this as an expense. Private industries began booking these liabilities a couple of years ago. The city provides post-employment health insurance on a graduated scale for those hired prior to July 1, 1990. The actuary hired by the city has estimated the cost to be $25.5 million. State law requires that retirees be allowed to purchase health insurance at the same cost as active employee. The actuary assumes the city' s subsidy at $9.5 million for a total $35.4 million. The total does not need to be booked all at once and we have a period of years to pick up the liability. The actuary indicated the city would need to book $512, 000 for FYE09, with a General Fund share of $399, 000. Ms. Weidner noted that the police and fire pension decreased from 25.48 percent of gross payroll to 18.75 percent of gross payroll, which is a 26.41 percent decrease. Ms Weidner reviewed significant revenue changes impacting the FYE09 General Fund Budget include: increased gaming revenue, increased airport fees, increased building inspection fees, decreased police court fines revenue, and elimination of retirement payout borrowing for a net significant revenue change of $16,336. Ms. Weidner explained the other significant non-personnel changes include: funding a portion of road use tax employee benefits using the benefit levy, increase forestry right-of-way funded by the general fund, increase in self- funded workers' compensation insurance, increase in anticipated fuel costs, increase in facilities maintenance expenses due to Facilities Maintenance plan not adopted in FYE08, add expenses for Downtown Maintenance, including RiverLoop Expo Public Market, add MyEntreNet funding, add city newsletter and other expenses and revenues. Ms. Weidner explained the property taxes required to support the FYE09 Budget. The property tax will increase 5.54 percent, with a proposed levy rate of $18.366687. Residential property will see 1.32 percent tax increase, commercial property tax will increase 6.39 percent and industrial property tax will decrease 2.13 percent. Ms. Weidner noted commercial tax is affected more because they did not have as large as a roll back and received a larger equalization order set by the State of Iowa. Ms. Weidner commented that if you have been reading the newspaper, Black Hawk County's property tax increased 6.01 percent and Cedar Falls' property tax increased 5.56 percent. AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT m � ro m �. tii Ob n n ro 0 m e tzi DHb Ca O H t Oo ( H. 0 (D rt 0 a' f. M C 0. h 0• (D H 1-3 z H y tzi �• a s 0 it `r 6 H 0 w rr r0n H z y 0 0 0Z w z 0 Z 0 a C ro 0 n rr 0 :3' N M a 0 0 ro rr CD a CITY OF WATERLOO, IOWA COUNCIL RECORD Ms. Weidner noted the full presentation will be put on the city' s website. She thanked Joyce Schroeder, the Finance Department staff, Mayor Hurley, city council and all city departments for their work on the budget. Mayor Hurley thanked Michelle Weidner, the Finance Department and all department heads as they did a good job falling his guidelines. Mayor Hurley clarified that the garbage and sewer departments are funded with user fees; the Road Use Tax which funds snow removal, pothole repairs, traffic signals and streets, is funded by state fuel taxes collected on a per capita basis on fuel, car registrations, new car purchases, etc. ; that road reconstruction and overlay are funded with the Local Option Sales Tax and not property taxes; that Community Development and Housing funds come from the federal government. Mayor Hurley noted that items such as debt service and all general fund items are paid with property taxes Mayor Hurley commented that he feels overall this is a very fair and balanced budget that represents a strategy/policy that says we are not going to change programming or services, that keeps the workforce stable to maintain services and keep a competitive workforce. This is a budget that will be challenging for staff and the mayor to carry out. This budget includes an amount to close the gap in non-bargaining salaries. Mayor Hurley noted that with the $512, 000 required by GASB 45, he suggested a policy change for retiree insurance coverage that would have asked employees hired prior to July 1990 to contribute, but that was pulled from the table. Mayor Hurley commented that his plan was premature and did not give enough notice, so he is addressing GASB 45 another way in the budget. Mayor Hurley stated he is looking forward to closing this budget out, and we are addressing challenges. Mayor noted that the presentation by Ms. Weidner will be posted on the city' s website and copies will be available in the City Clerk' s office. Reggie Schmitt/Cole that the hearing be closed And-oral---and written comments be received and placed on file. Ayes: Seven:--Motion carried. AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT Pj NNCn 0 NN cn tin 0 Pr'(D Id 0 & 1-3 b n co ro n H, m u Q Hr am ° n 1-3 n a c ° H tzl rr a D cD m w C* � y H. n a r H z 0' HI H H0 z ° 0 z tG a Pi co ro o 1K `4 rs1k. rr o ' CI o p,, tl m a ( 7cf 5 CITY OF WATERLOO, IOWA COUNCIL RECORD ADJOURNMENT that the Council adjourn at :0 '3 p.m. Ayes: 41, . otion carried. Nancy Eckert, CMC City Clerk AYES NAYS ABSENT ABSTAIN MS . COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT Xi ,11 d 0 y h] :U Z m x Pc) 0 ›+ n m N• m n ro 0 cD cD C t� o ro til � ►-' p � h7 K rn N tr' ro Hr n 0 (D F+• 0 Ii (D ct u.I-8 ¢, (D ct 0 0 ►i N• (D H Xfl (D C 0' Pi 0 n .." H H H• a s 0 a w cr Z n H ZZ O 0 it Z Hwy O Illb z 4 a cD n c cr >0 N 0 a Oril 0 a CITY OF WATERLOO, IOWA COUNCIL RECORD ORAL PRESENTATIONS 126748 - Ryan Madison, 650 Dawson Street, addressed the council regarding the gentleman's request before the council last week to reevaluate the parking, and the city told him to work around the parking. Mr. Madison noted that he has called the city several times when the church on Burton and Dawson blocks him from getting through. Mr. Madison stated when citizens call about the train blocking traffic, they are told to go around. Mr. Madison noted that there are not very many minority businesses and then the city told the gentleman to work around the new parking, and there aren't any houses on that street. There already is a lack of minority businesses. Last week the gentleman asked how wide does the street need to be for the fire department to get through, and the city could have answered him. Mr. Madison stated that he thinks downtown Waterloo is nothing but taverns, and we need to make it more family friendly. Mr. Madison stated it seems to him that the city is smothering small minority businesses. Mayor Hurley responded he does not think that is what the city is doing, and he will ask the traffic department to look at Dawson and Burton when the church has services. Getty/Reggie Schmitt that the above received and placed on file. Ayes: Six. Absent: Cole. Motion carried. AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT to N p w b 0 n, CD b H 1 ro tzi o (D P• p n CD rt �• O H t•q O #t I'- R, (D ct 0 (] n F'• (D H H il• (D C �' 11 0 (0 . y H C] cr 1-6 a s o a w ...I °z n y g H Z W o 7 H o z z w a c, ro a t CITY OF WATERLOO, IOWA COUNCIL RECORD 126747 - Councilperson Getty commented that the presentation showed an increase of $115, 000 for fuel and asked how much per gallon was used to arrive at this figure. Mayor Hurley responded that $3 .15 per gallon for unleaded and $3 .40 for diesel, and it was based on U.S. Department of Energy projections. Councilperson Welper stated that Waterloo has the distinction of having one of the highest tax rates in the state. Councilperson Welper noted that this is his seventh year and each year the rate has declined. Councilperson Welper thanked Mayor Hurley, the Finance Department and all departments for moving our rate backwards. Mayor Hurley noted that this reflects back to the department heads and the people who work for them. We are dealing with the cards dealt to us and maintaining services. Mayor Hurley noted that he felt it would be irresponsible if more were cut from this budget because we would have had to cut into personnel. Mayor Hurley commented that the assessed value and taxable value shows some real growth of 3.5 percent in the tax base. Cole/Reggie Schmitt that "Resolution approving FYE09 Budget at a levy rate of $18.36687" , be adopted. Prior to a vote on the above motion, the following comments were heard. Councilperson Steve Schmitt commented that last Thursday morning there was mention of a retiree health insurance contribution, and based on phone calls and conversations, he wished to apologize to current employees and retirees for all the anxiety that was caused by misinformation and some retirees even thought the city was pulling their insurance. Councilperson Steve Schmitt noted that during his campaign last fall there were concerns about the city' s tax rate. Councilperson Steve Schmitt stated he feels the city is moving in the right direction, but a 5.5 percent increase is not right. Councilperson Steve Schmitt noted he appreciates Ms. Weidner' s comments about the state' s equalization order and rollback factor, but it involves getting a handle on our spending locally, and it comes down to making hard decisions. Councilperson Steve Schmitt commented that he was looking at the numbers proposed by Mayor Hurley for city departments after the retiree health insurance was pulled from the table, which includes reductions in overtime and vehicle replacement for the fire department, and reductions for travel/training and fuel in the police department, and he asked if these are expected to be real numbers. Mayor Hurley responded he will refer back to the $512, 000 that we have to recognize as an obligation this year because of the new standards. Taxpayers are going to pay for all of this cost, which is $0.25 on the levy. Mayor Hurley explained he proportioned the cost using a formula across the board to come up with $188, 000 of the $512, 000, with $188, 000 equally 9.2 percent. Mayor Hurley AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT m N- (D n ro 0 (D (u �, t1 r� o 'Id t w 02 H 0 P ro n n, 0 o ff r o � a m• r 0 (1 ri N CD Pi H H O a (D c 0' n 0 o H H n rt H a s 0 a w r* Z n tri H O Ps' 0 H z H Z 0 00 H o 0 • w z Z 0 a p cD ro 0 I-1 rr N 0 CI, O 1"h 0 ro CD a CITY OF WATERLOO, IOWA COUNCIL RECORD noted that the Fire and Police Chiefs have the freedom to make line amendments. In the Fire Department budget if they don't want to use overtime, then you could start looking at closing fire stations. If Police Chief Jennings doesn't want to use overtime, he can use another line item. Mayor Hurley commented that he did not touch the revenue side, just the expense side. Councilperson Steve Schmitt commented his sense is the vast majority of the budget is people and benefits to the people and the answer is reduction of people through attrition and expanded sharing of services. Councilperson Steve Schmitt noted that he was a member of a Blue Ribbon Committee for Black Hawk County that came up with 19 recommendations. Councilperson Steve Schmitt commented he has been attending meetings with Frank Magsamen at Black Hawk County, and there has been a change in department heads on the idea of merging with other departments and merging with the city, and he feels now is the time to work with Black Hawk County. Councilperson Steve Schmitt stated he knows Mayor Hurley has been involved with talks about sharing services, but he senses that it is not progressing. Councilperson Steve Schmitt recommended that the council have meetings to cut this budget, or revert back to last year' s budget. Councilperson Greenwood noted that this is his seventh budget going back several chiefs. What he hears is most important is response time, and that police officers and fire rescue time is most important to our citizens. Councilperson Greenwood commented that 73 percent of the general fund budget goes to public safety and their benefits, and he doesn't think now is the time to change that policy as it is a quality of life issue because we are properly staffed. Councilperson Greenwood commented that the city has 28E agreements with other entities who are not properly staffed, and we have the Haz Mat that covers the Cedar Valley, and we have the proper staff and equipment to be there. Councilperson Greenwood stated he feels that we have done due diligence and he will support this budget. Councilperson Reggie Schmitt noted that the council lowered the levy rate this year. Councilperson Reggie Schmitt explained that the $22, 000 proposed by Mayor Hurley is less than percent of the Fire Department's $10 million budget. Councilperson Reggie Schmitt stated this budget keeps the services the citizens deserve, we have a balanced budget and the levy rate is going down. Mayor Hurley stated that he attended a Future Steering Committee meeting this morning focusing on expanded sharing services. Mayor Hurley stated the city has a good dialogue going with Black Hawk County, and the city has been at the table or at the door at their invitation every time. Mayor Hurley noted that there were talks about when Dick King retires could our City Engineer take over, but that was not a good fit, but he believes that some day we will make a break thru. Will we have a Black Hawk County public safety, he doesn't know. Mayor Hurley noted we currently share services for our Library, MIS, Leisure Services, Building Maintenance, Streets and Central Garage. Mayor Hurley guessed the city would need a $18.16 levy to have a budget where our taxpayers would be writing a AYES NAYS ABSENT ABSTAIN MS. COLE MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT MR. WELPER MR. REGGIE SCHMITT Xi hi U 0 Z Cr) x Pt, n Pd n CD N- (D 1-1 't7 0 (D (D G t i t i O Pt x .' DI ►--, 0 'ti Ft rn (D b' ro H ro Cl 0 (D w 0 Fi (D rt L.1• 0 H r+ 0 4# I-' aD rt( 0 n Fi H. CD 7d H H g. 0 a m C 0' Ft 0 c) H H n cr a s 0 ci) a w rt z n H VI O w Cr M H O > ° O z H z 4 O z 0 w z 0 a X ° ro 0 Ft rr > N 0 a o �" 0 PO rt m a CITY OF WATERLOO, IOWA COUNCIL RECORD smaller check, and he doesn't know how we could do that without shutting fire stations, closing the library or the Center For The Arts. Councilperson Cole stated she does not want to leave our citizens with the impression that we are on a slippery slope. Councilperson Cole noted this is her fifth budget, and it has gotten easier and it is on the right track. The city has contractual obligations with a 4 percent salary increase, and our health insurance costs goes up. Councilperson Cole stated she feels we are managing very responsibly and taxpayers need to recognize that, and she doesn't want to leave them with any anxiety. Councilperson Hart commented that this is his first budget process. It is never an easy decision to increase or decrease or find where to cut. Councilperson Hart commented that he can't say that everything he hoped for happened, but this has been an interesting process, and it is easier to sit on the outside. Councilperson Hart stated he has serious concerns about all the work the department heads do on a daily basis, and he takes his hat off to all department heads, it' s not easy. Mayor Hurley commented it a series of tough decisions, but this is a responsible, good budget, and we can make it work. Following comments a vote was taken on the above motion with the following result. Ayes: Six. Nays: Steve Schmitt. Resolution adopted and upon approval by Mayor assigned No. 2008-188. Cole now absent at 7:00 p.m. AYES NAYS ABSENT ABSTAIN MS. COLE l/ MR. GETTY MR. HART MR. GREENWOOD MR. STEVE SCHMITT t/ MR. WELPER / MR. REGGIE SCHMITT ,/ ro a m 0 �, m g' ice- tzi tli o V t� 0 CD w 0 II (D rr u. i 0 H H O 4# a s CD 0 rt h 0 0 no. I-3 )a 0 (D W ft OH H tir a �, z Ho o N 0 p' r it \ H O �' o (IQ �I z z z P Pi, a m 1411, ,0 0 I-1 C? '•• w N hi1-11 0 " h7 c, " cr W \. a V This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2008-188 RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2009 . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the annual budget for the Fiscal Year ending June 30, 2009, as set forth in the Budget Summary Certificate in the detailed budget in support thereof showing the revenue estimates and appropriation, expenditures and allocations to programs for said fiscal year is adopted, and the City Clerk is directed to make the filings required by law and to set up her books in accordance with the summary and details as adopted. PASSED AND ADOPTED this loth day of March, 2008 , by the following vote : Ayes : Six. Nays : Steve Schmitt . �-t A Tim Hurley, Mayo ATTEST: rcia_ Nancy Ecke , CMC City Clerk -=--� CITY OF WATERLOO , IOWA 1,1fAil, 1.�:.; City Hall • 715 Mulberry Street 50703 • (319) 291-4303 Today'.s Date 3/3/2008 °11€tloo Effective Date 2/17/2008 Employment Date 9/1/19 7 3 Mayor To: City Council Members JOHN ROOFF Re: Notice of Severance Department Police Classification Captain SSN 482-60-9825 This is to report that the employment of R. Bruce Arends with the City of Waterloo has been severed by reason of Resignation ®Retirement ®Termination CI Other In accordance with City Policy,it is requested to allow payment which consists of the following: Benefits ', Total Hours II x Hourly Rate=(1 11 Total Payout Vacation-Accrued 2008 31.56 $34.25 $1080.93 Vacation Current 336 $34.25 $11,508 Usable Sick Leave a x 25% Frozen Sick Leave • Casual Pay 2434.25 $822.00 Comp Time Pay 88.63 $34.25 $3035.58 Other Pay Deduct 32 hrs over sick time —$1096.00 Total Payout —� $15,350.51 Comments: Approved by Captain oe Leibold Date 3/3/2008 Human Resources Date 3/WO Copies to: White-City Clerk Yellow-Personnel Pink-Department WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING - 4:00 P.M. DECEMBER 4, 2007 The regular meeting of the Waterloo City Planning, Programming, and Zoning Commission was called to order at 4:00 p.m. by Chairperson Hart on December 4, 2007 in the City Hall Council Chambers. Members present were: Burt, Craft, George, Grimm, Hart, Johnson, Loveless, Moser, and Powers. Members absent were: Evans, Fossell, Hartleip and Orchard. Others present: Don Temeyer,Noel Anderson, Aric Schroeder, Chris Western, Shane Graham, and Tim Andera—Planning Department; Eric Thorson—Engineering Department, and approximately 10 citizens. I. Approval of the Agenda It was moved by Moser, seconded by Burt to approve the agenda as submitted. Motion carried unanimously. II. Minutes from the Regular Meeting on November 6, 2007. It was moved by Craft, seconded by Grimm to approve the minutes as submitted. Motion carried unanimously. III. Financial Report: October 2007 Temeyer gave the financial report, noting that the budget is currently on target for the year. It was moved by Grimm, seconded by Loveless to receive and place on file the financial report for October 2007. Motion carried unanimously. IV. Oral Presentations No Oral Presentations were given. V. Agenda Items A. Street Naming 1. Request by the City of Waterloo to rename portions of Mobile Street, Warneka Street, or Quincy Street to "Jimmie Porter Way". Hart noted that he had spoken with the family of Jimmie Porter, and they have noted that they would like to look into possibly renaming Mobile Street from Martin Luther King Jr. Drive to Ricker Street, and has asked for additional time to contemplate this decision. Hart noted that he would recommend tabling the item until details are sorted out. Hart noted that in previous years, the family has discussed renaming a street in the vicinity. Thorson noted that in the past, it was discussed to rename Warneka Street at that time, but nothing ever materialized. Thorson noted with this current request, some address changes would be needed on either Quincy Street or Warneka Street if those streets change names. Thorson also noted that if Mobile Street were renamed from Ricker Street, south to Adams Street, there would be no address changes. Burt questioned what the process would be if the request were to change the naming of Mobile Street from Ricker Street, south to MLK Drive. Thorson noted that if Mobile Street were going to be renamed 'Planning and Zoning Commission December 4,2007 south of Adams Street, a notice to property owners would need to be mailed out, as well as notifying utility companies. Thorson noted that address changes are big issues, noting that residents, as well as the Cunningham School would need to change stationary, checks, other mailings, etc. Loveless noted that he would like to see the entire length of Mobile Street from Ricker Street to MLK Drive renamed, but wants to know what the correct process is for handling a situation such as this. Temeyer noted that property owners affected by the street renaming would have to be notified so that the residents are aware that their address could possibly be changed, and that they are able to speak on this matter. George noted that the most efficient way to handle this situation would be not to table the motion, and to not recommend the request, and have a new request resubmitted for the renaming of Mobile Street from Ricker Street to MLK Drive, and chose to rescind his previous motion to table the request, with both Hart and Burt agreeing to that comment. Powers questioned Thorson that there would be no address changes from Ricker Street to Adams Street. Thorson noted that this was correct. George made a motion to not recommend this current recommendation on the agenda, with Grimm seconding the motion. Burt noted that he does not want this request to ultimately die, questioning if there can be a stipulation added to the motion, such as that item needs to be addressed at the next meeting in January. Loveless questioned what would be the process if it was approved at this meeting to allow for the name change of Mobile Street from Ricker Street to Adams Street, and address the rest of the road at a later meeting. Temeyer noted that the Commission could do a partial name change at this time, and receive an additional request for the rest of the name change at a later time. Powers noted that he would direct to staff to notify residents of the possible name change of Mobile Street from Adams Street to MLK Drive, and then bring the item back at a later date. Grimm noted that he would like to see this current request not go through at this time according to its wording, and would rather have a new request submitted next month, asking for the renaming of the entire length of Mobile Street between Ricker Street and MLK Drive. It was moved by George, seconded by Grimm to not approve the current name change request as submitted. Motion carried 6-3 with Burt, Hart and Loveless voting against. B. Vacates/Encroachments 1. Request by the City of Waterloo to vacate the platted alley in Block 4 of Riverside Addition adjacent to the Former Rath Administration Building at 1515 Sycamore Street. Andera gave the staff report, noting the City is requesting the approval to vacate the platted alley for the purpose of adding additional land area to the block that the former Rath Administration Building currently sits on. Andera noted that the request would not appear to have a negative impact on the surrounding neighborhood, as well as pedestrian and traffic movements in the area, as the alley is underutilized. Andera noted that it appears there are no utilities that will be affected if the alley is vacated, however, there is an overhead electric line to the north of the alley, and if needed, it may be necessary to dedicate an easement over a portion of the lot to the north of the administration building. Andera noted that vacating the alley, and dedicating additional land to the site may potentially offer an additional incentive to a prospective redeveloper for the property. Burt questioned what the reasoning was for vacating the alley at this time. Andera noted that the alley would be vacated for future planning efforts, as well as noting that there is very minimal use of the alley by the public, and it appears to be unneeded. - 2 - Planning and Zoning Commission December 4,2007 It was moved by Moser, seconded by Powers to approve the request to vacate. Motion carried unanimously. 2. Request by Clubhouse Iowa, LLC for an Encroachment Agreement to allow a freestanding sign to encroach 2' into the public right-of-way of Sears Street and to allow three private light poles to encroach 1.5' into the public right-of-way of Crossroads Boulevard adjacent to the Advanced Auto building at 2010 Sears Street. Schroeder gave the staff report, noting the applicant is requesting approval of the encroachment agreement for the purpose of allowing a pole sign and three light poles to encroach into public right-of- way on both Sears Street and Crossroads Boulevard. Schroeder noted that if it were determined that such a pedestrian sidewalk is or will be needed in the future, and alternative option would be to require an easement over a portion of the property behind the sign to allow for a public sidewalk to get around the encroaching sign. Schroeder however noted that there appears not to be a sufficient amount of room to fit a sidewalk along Sears Street between the existing roadway and the encroaching sign. It was noted that even without the encroaching sign there would still only be about 6' between back of curb and the property line, which would still be very difficult to get a sidewalk along. Schroeder also noted that there are currently 3 light poles along the south side of the property along Crossroads Boulevard that are encroaching 1.5' into the City right-of-way, specifically noting that there is an 8" sanitary sewer ling within a utility easement along Crossroads Boulevard, which is 20' north of the property line where the private light poles are located, as well as other utilities such as gas, telephone, etc. Schroeder noted that Zoning Ordinance does have a required setback for light poles; however, they are not permitted within City right-of-way. Moser questioned if this request is similar to the encroachment agreement request that occurred at 174 West 13th Street, when the hired contractor built a new storage building 1' into City right-of-way, specifically noting that precedence was set by that request. Temeyer noted that this request is somewhat different, noting that the contractor was told by the Engineering Department how to stay away from these utilities, but chose to ignore that information. Thorson noted that the site plan for the new building showed the new sign and light poles on private property, and noted that it was construction mistakes that happened, specifically noting that the Engineering Department is opposed to the request, and have the contractor move the sign and lights to their correct locations. Moser questioned what the other alternative for the contractor would be for relocating the parking lot lights. Schroeder noted that it would appear the only other option would be to affix the lights to the building, and have them shine out over the parking lot. Craft noted that when Crossroads Boulevard was laid out in the late 1960's, the developer platted a 25' easement around the entire boulevard for utilities, and each utility had their own designated place within that easement. Rod Booth of Nagle Signs noted that prior to construction of the new sign, stakes had been laid out, and when it is was time to construct the new sign, there had been grading done in the area where the new sign was to be place, changing the terrain of the land. Booth noted that because of that, the stakes had been moved, which the sign installers were not aware of, noting this is the reason the sign was placed in the Sears Street right-of-way. Booth noted that the property owner did receive notice from the Engineering Department that the sign was in right-of-way, and he did meet with staff and offered to cut the pole off below grade and move the sign. Craft noted that he felt it was the obligation of the owner and hired engineer to get the lights and signs in their correct locations. It was moved by Craft, seconded by Powers to deny the request for an encroachment agreement. Motion carried unanimously. - 3 - Planning and Zoning Commission December 4,2007 C. Annexations/Severances 1. Request by Robert and Rita Welter for severance from the City of Waterloo of approximately 40 acres generally located at 4012 Leversee Road one mile north of West Airline Highway for the purpose of being annexed into the City of Cedar Falls. Anderson gave the staff report, noting the applicants are requesting approval to be severed (de-annexed) from the City of Waterloo for the purpose of being acquired by Cedar Falls and incorporated into the city limits of Cedar Falls. Anderson noted that the City of Waterloo has plans for the expansion of utilities in this area when later phases of MidPort America are platted out and developed. Anderson noted that the area in and around the applicants property have the capability of being serviced by utilities when a project or projects are proposed for that area, and that the City of Waterloo owns 240 acres surrounding the property in question on the north, east, and south side. Anderson noted that the City of Waterloo has worked with the FAA for release of this land from the Airport for development purposes, which was recently approved. Anderson noted that the property is within the Airport Multimodal Tax Increment Finance District, which is setup to allow the City to extend public infrastructure and other improvements for the development of the land. Anderson noted that the applicants have entered into an Acquisition Contract with the City of Cedar Falls, and intend to sell their land at a future date, as well as noting there is no pending project, as the contract offers a life estate to the applicants, and that the applicants have never requested any additional services in the past. Anderson noted that the site was annexed into the City of Waterloo in 1946, and the applicants have resided at the site since 1959. Anderson noted that the applicants have lived at this property for 48 years, and have been satisfied with services until severance was offered as a condition of the purchase. Anderson noted that City of Waterloo has provided multiple services to this area, such as seal-coating Leversee Road, as well as noting the Waterloo Police department has responded to 174 calls in this area this year. Anderson noted that the City has made past infrastructure improvements with the future plans of extension to serve this area in mind, as well as noting, the area is within easy access of Highway 218 from the Lone Tree Road interchange. Anderson noted that the City of Waterloo and the Cedar Valley Coalition have worked on a plan to common utilities and infrastructure for savings to the benefit of both cities, and pursuit of a tax sharing plan for the development of the area, however no such agreement has been established. Anderson noted that there would not appear to be a logical reason behind changing corporate jurisdictions for a speculative parcel of land that can be serviced by the existing corporate entity, as well as noting, due to recent record years of new construction in Waterloo, the City will need to continue to look for future phases for its business and industrial parks, and to keep land options open for interested prospects. Anderson noted that the Planning and Zoning Commission will make their recommendation, and the City Council will then vote on the matter. Anderson noted that if the City Council denies the request, the applicant, if still wanting to seek out severance, would need to file an involuntary application with the State of Iowa's City Development Board. If the CDB were to approve the severance, a referendum would be held requiring approval by Waterloo voters. Anderson noted that the request to sever does not meet any requirements for a more uniform boundary or for the gaining of services through annexation to the City of Cedar Falls, does not appear logical for the immediate or future development of the area, and noted the site is located within the Primary Growth Area within the City of Waterloo. Craft noted that the Waterloo Water Works did extend a 12"water main along Leversee Road from Airline Highway, north to the railroad tracks, and noted that there is no waterline on the Cedar Falls side, and Waterloo water was used to service properties in Cedar Falls in this area. Craft also noted that if the applicant's property were to be severed into Cedar Falls, it is possible that water and other infrastructure could not be extended across approximately 1300' of property frontage to serve areas to the north that would still be located within Waterloo. Craft noted that if the property were to be severed, and permission was granted to extend water and infrastructure across the applicant's property, the City would get no return on their investment, as there would be no water sales from that property. Craft noted it - 4 - Planning and Zoning Commission December 4,2007 would not be good planning to have this 38-acre chunk of land be removed from the City, as it would interrupt development in this area. Dave Welter, son of the applicants, noted that his parents have lived there since 1959, and moved to this particular piece of property to begin a career in farming. Welter noted that they are here today to work within the guidelines of the system, and to come up with a fair and equitable solution to his parent's request. Welter noted that his parents have tried to work with the City in the past, without success, as well as noting, his parents have had tremendous amount of stress due to whether to sell their land or not. Welter noted that the City did put forth an offer a few years back, but nothing ever materialized of it due to the City not following through on it. Welter noted that 6 months ago, the City of Cedar Falls approached his parents, and offered them a lifetime lease, the full-assessed value, as well as extending services into the property. Welter noted that Cedar Falls would allow Waterloo the option to tie into water and sewer services in the future free of charge through an agreement. Welter noted that of the 174 police calls to the area, none have been requested at his parent's property, and the majority of those calls were going to the Gas Light Trailer Park, as well as noting, when his father was involved in an accident with train on Leversee Road, Cedar Falls Police were the first to respond, and when Waterloo Police arrived, the two police departments were arguing on who is responsible for investigating the accident. Welter also noted the closest fire station is a little over a mile west on Lone Tree Road. Jim Sheerer, attorney for the applicants, noted that he is aware that if the applicant's property is severed into Cedar Falls, then the services that Cedar Falls extends would be available for Waterloo to hook onto, and could be extended even further to develop the remaining land on the east side of Leversee Road in Waterloo. Sheerer also noted that his clients have been offered market value for their property, but they are unable to accept the offer, as well as noting that they have been within the City of Waterloo since 1946, and they have not benefited from the services. Sheerer noted that Waterloo should look at this deal as a great benefit to the City, and does not understand why the City of Waterloo has not taken this deal. Moser noted that the City of Cedar Falls has made a reasonable offer to the property owners, and if the City of Waterloo were to offer the same, would it be considered. Sheerer noted that his clients have tried working with the City, but have not come to an agreement, as well as noting, that he has heard that the offer by Cedar Falls would not be matched. Sheerer also noted that he and his clients are not partial on who they work with. Craft noted they he sees no benefit to Waterloo to purchase services such as water and sewer from Cedar Falls to service this area, as the City has the capability of servicing the area with its own utilities. Sheerer noted that this appears to be a good deal for Waterloo, and once again, is unsure why Waterloo does not want to enter a deal such as this. Craft noted that cities the size of Waterloo or Cedar Falls normally serve utilities to the properties within their city limits as utilities are needed, and do not turn to other cities to provide services. Craft noted that the sharing of city services is more visible in smaller communities, and not in larger communities. Craft also noted that it would be rather unusual to have to negotiate with Cedar Falls to extend services once a prospect is found for the land east of Leversee Road, as this is typically not the way situations such as these are handled. It was moved by Craft, seconded by George to deny the request for severance. Motion carried unanimously. D. Hearings—Zoning Amendments 1. Request by the City of Waterloo for an amendment to the City of Waterloo Zoning Ordinance, creating multiple amendments and updates and rescinding the City of Waterloo Zoning Ordinance No. 2479 adopted February 3, 1969, and adopting a new City of Waterloo Zoning Ordinance in lieu there of. - 5 - Planning and Zoning Commission December 4,2007 Schroeder noted that staff, as well as Commission members have been working on the revision of the Ordinance for almost 2 years. Schroeder noted that there would be numerous areas of the Zoning Ordinance that would be amended, such as, considering additional Design Review within the Highway 63 and Highway 21 corridors qnd Board of Adjustment review changes. Schroeder noted that a contractor who builds shed buildings with vertical steel siding has contacted staff, and the smallest sheds they construct are 200 SF. Schroeder noted that currently, the Zoning Ordinance allows for a 120 SF shed with vertical steel siding, and anything above 120 SF would be prohibited by the Ordinance. Schroeder noted that staff requests that the provision still remains the same. Steve Finnegan noted that he has been in the shed building business for 9 years, and today, people need more space to store items. Finnegan noted that he felt steel siding was far more superior to either wood or vinyl siding, and his buildings fit into the neighborhoods just fine. Finnegan noted that being limited to 120 SF maximum, is limiting his business, and noted a specific situation where a customer lived next door to a commercial property with a metal building, and Finnegan noted to them that they cannot have vertical metal siding on their residential property. Grimm questioned Finnegan on how often he receives calls to build larger steel buildings. Finnegan noted that he receives calls for buildings larger than 120 SF very frequently. George questioned if a horizontal steel siding could be used, rather than vertical. Finnegan noted that it is a cost and availability issue. It was moved by Burt, seconded by Craft to close the public hearing. Motion carried unanimously. It was moved by Burt, seconded by Powers to approve the Zoning Ordinance as amended, and to exempt accessory buildings up to 200 SF from requiring a building permit. Motion carried 8-1 with George voting against. D. Discussion/Possible Action Items Schroeder noted that the regular monthly Planning and Zoning Commission meeting would fall on January 1, 2008, and staff recommends changing that meeting to January 8, 2008 to avoid a conflict with the holiday. It was moved by Craft, seconded by Powers to move the meeting date. Motion carried unanimously. Both Hart and George noted that this would be their last Commission meeting, as Hart would be taking the Ward 4 City Council Seat, and George's term with the Human Rights Commission is expiring at the end of the year. Both Hart and George noted that they have appreciated their time they got to spend on the Commission. VI. Adjournment With no further business to discuss, Hart declared the meeting adjourned at 6:05 p.m. Respectfully submitted, Aric A. 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