HomeMy WebLinkAbout07.31.2023 Finance Committee MinutesJuly 31, 2023
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members Present: Chairperson Ray Feuss, Vice Chairperson Jonathan Grieder, and Rob
Nichols.
Approval of Agenda as proposed or amended.
Grieder/Nichols
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
TRAVEL REQUESTS
Nichols/Grieder
that the request for the following travel requests be approved. Voice vote -Ayes: Three. Motion
carried.
Bridgett Wood, Finance Director and Kim Bahr, Financial Analyst
Class/Meeting: Iowa League of Cities Annual Conference
Destination: Cedar Rapids, IA
Dates: 09/20-22/2023
Amount not to exceed: $943.88
Rusty Zey, Troy Deeds, Tyler Hare, Cody Wilson
Class/Meeting: Live Burn Training
Destination: Eastern Iowa Airport (Cedar Rapids, IA)
Dates: 9/21-22/2023
Amount not to exceed: $1,800.00
(6) Command Staff Members
Class/Meeting: Internal Affairs Investigations
Destination: Cedar Falls, IA
Dates: 8/7-8/2023
Amount not to exceed: $2,550.00
Sergeant(s) Pohl, Wilson and J. Tyler
Class/Meeting: FBI LEEDA Trilogy (Supervisory Training)
Destination: Online
Dates: August - December of 2023
Amount not to exceed: $3,150.00
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Kelley Felchle, City Clerk and LeAnn Even, Deputy City Clerk
Class/Meeting: Iowa League of Cities Annual Conference
Destination: Cedar Rapids, IA
Dates: 9/20-22/2023
Amount not to exceed: $1,365.28
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Grieder/Nichols
that the request for the following pre -authorizations to expend over $2,500.00 be approved.
Voice vote -Ayes: Three. Motion carried.
Airport (Paint Beads)
Amount: $5,899.20
Expenditure: Beads for painting runways and taxiways.
Building Maintenance (Library Pumps)
Amount: $13,800.00
Expenditure: (4) pumps for Library heating system.
Central Garage (Fuel Island Repair Parts)
Amount: $38,000.00 + $1,000.00 S/H
Expenditure: Fuel island repair parts.
Culture & Arts (Public art restoration)
Amount: $10,440.00
Expenditure: Vaporblast stripping, priming and painting of 3 sculptures which comprise
"Cityscape" a public art work on Lafayette Street between 4th and 5th Streets.
Leisure Services (Security cameras at Young Arena)
Amount: $9,439.00
Expenditure: (6) new security cameras, camera equipment accessories, licenses & installation
of equipment, relocation of (4) cameras already at the Arena.
Leisure Services (Asbestos removal at Byrnes pool bath house)
Amount: $3,250.00
Expenditure: Asbestos removal from the tank coating/insulation and caulk at Byrnes Pool Bath
house.
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Leisure Services (Utility Tractor AC Repair)
Amount: $5,215.94
Expenditure: Parts and labor to repair air conditioning on JD 3720 Utility Tractor.
Leisure Services (Painting of concession stand floors)
Amount: $3,708.75
Expenditure: Epoxy painting of north & south concession stand floors at Young Arena.
Leisure Services (Registration Software Annual Fee)
Amount: $4,714.20
Expenditure: Annual fee for registration/membership software to be used by SportsPlex, Sports,
and Leisure Campbell office. Services from July 2023 to June 2024.
Leisure Services (Paint - SportsPlex pool)
Amount: $4,305.96
Expenditure: Pool paint for the Cedar Valley SportsPlex pool.
SEWER (Limitorque Actuator Repair)
Amount: $8,015.00 + $500.00 S/H
Expenditure: Heating Limitorque Actuator for Digester #3 repair to fix the bent shaft.
Sewer (Flygt Pump)
Amount: $52,625.00 + $500.00 S/H
Expenditure: Purchase of a new Flygt Pump.
MIS Department (Phone System Maintenance)
Amount: $12,179.00
Expenditure: Avaya IP Office phone system yearly maintenance, licensing and support.
Waste Management Services (GIS Software Upgrade)
Amount: $4,500.00
Expenditure: Purchase of the GraniteNet-ESRI Implementation services for the City of
Waterloo's switch to ArcGIS Pro.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Nichols
that the following budget line items be amended. Voice vote -Ayes: Three. Motion carried.
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Approve the project budget for the Waterloo Housing Trust Fund for the use of $47,470.00 in
funding from the State of Iowa to be used to supplement our funding for emergency repair
assistance, as submitted by Community Development.
Approve the budget amendment for the HOME ARP funds in the amount of $77,765.30 for
revenue and released expenses, as submitted by Community Development.
BILLS PAYMENT
July 24, 2023.
Feuss/Grieder
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated July 24,
2023, in the amount of $3,267,466.30, be received, filed and forwarded to the full council. Voice
vote -Ayes: Three. Motion carried.
ADJOURNMENT
Nichols/Grieder
that the meeting be adjourned at 5:17 p.m.. Voice vote -Ayes: Three. Motion carried.
Kelley 'Fe[ch[e
City Clerk
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