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HomeMy WebLinkAboutFieldTurf USA - Cedar Valley Sportsplex - Sourcewell COOP Proposal - 9.5.2023COOP PRICING PROPOSAL FieldTurf A Tarkett Worts Company CEDAR VALLEY SPORTSPLEX August 23, 2023 ( CEDAR VALLEY SPORTSPLEX Whereacl[ve Iilestyles take shape FieldTurf USA, Inc. is pleased to present the following proposal. FieldTurf pricing is based on the Sourcewell contract (formerly NJPA). Sourcewell provides predetermined preferential pricing through approved vendors. Since the products have already been bid at the national level, individual municipalities do not have to duplicate the bidding process per Sourcewell Contract # 031622-FTU. a 1 Removal/Disposal of Existing Turf Surface Quantity Units Unit Price Total Removal and disposal of existing turf - Page 7, line 62 of the Sourcewell pricing sheet. 29,812 SF $1.46 $43,572.17 Subtotal Synthetic Turf Site Work $43,572.17 a is urf & Pa . yn SF - $6.28 $187,219.36 2 FieldTurf Vertex Prime CORE 2" (FTVTP-CORE- 2) - Page 1, line 3 of the Sourcewell pricing sheet. 29,812 3 Supply and installation of Thermagreen Sportlite 15mm Pad - Page 6, line 54 of the Sourcewell pricing sheet (same as ThermaGreen 23mm not to exceed pricing). See below for further explanation. 29,812 SF $1.26 $37,563.12 4 GMAX Testing - 1 at install completion - Page 6, line 49 of the Sourcewell pricing sheet. 1 EA $1,518.75 $1,518.75 Subtotal Synthetic Turf $226,301.23 Subtotal Project $269,873.40 5 Performance & Payment Bonds 1 LS $3,070.24 $3,070.24 Total $272,943.64 1.800.i 4.2969 I Infoiefieldturt.com I flsldfiurf.coin COOP PRICING PROPOSAL Sourcewell Awarded Contract JFieIdTurf A Tarkett forts Company Click on the following Sourcewell hyperlink for contract due diligence documentation: Sourcewell PRODUCT DETAILS FieldTurf, the worldwide leader in artificial turf, is pleased to offer the FieldTurf Vertex Prime CORE 2" (FTVTC-2) system, with the following product characteristics: I- Pile Height: 2 Inches Infill Weight: 3.651bs sand & 2.6lbs cryo per sq.ft. I' Pile Weight: 39 oz/yd2 I- Total System Weight: 960 oz/yd2 FieldTurf has taken the necessary steps to ensure that your project will run smoothly and that the quality promised will be the quality delivered. PRICE INCLUDES: a) Removal and Disposal of the existing turf surface b) Supply and installation of Thermagreen Sportlite 15mm pad c) Installation of the artificial in -filled grass surface upon a suitable base. d) A (5) year 3rd party pre -paid insured warranty on the FieldTurf artificial grass surface e) GMAX Testing - (1) @ install f) Performance and Payment Bond Fees PRICE DOES NOT INCLUDE: a) The base upon which the FieldTurf artificial turf surface will be placed. FieldTurf shall not be responsible for the stability, the porosity, nor the approval of the base upon which the FieldTurf surface will be installed, the drainage system, nor any construction or modification of existing installations around the fields. 1.800.724.2969 I info fieldturf.com I f[eldturf.com )FieIdTurf® COOP PRICING PROPOSAL ATarkettjortsCbmpany b) FieldTurf is not altering or improving the existing drainage system under the existing artificial turf limits. No removal, milling, ponding, flooding or repairs within the existing base and drainage system are included and shall remain the responsibility of the owner. c) The supply, replacement, installation and/or modification of the existing field edging, perimeter nailer board or existing inner concrete curbing within the artificial turf limits. d) The supply and import of additional finish aggregate. e) Any costs associated with necessary charges relating to the delineation of the field. f) The supply of or adjustment to existing manholes, clean -outs or grates and supply of the manhole covers. g) Any alteration or deviation from specifications involving extra costs, which alteration or deviation will be provided only upon executed change orders and will become an extra charge over and above the offered price. h) Site security. i) Repair or resurfacing existing asphalt parking lot if damaged by truck traffic. j) Site restoration, sodding, landscaping, or grow -in. k) Permit fees, Inspection fees. I) FieldTurf maintenance equipment. m) All applicable taxes, prevailing wages, union labor and other labor law levies. n) Anything not explicitly noted in the inclusions. 1.800.724.2969 I infoefieldturf.com I fiieldturf.com COOP PRICING PROPOSAL '10t. ieIdTuriT IA Tarksti Vorts I$mbany The price is valid for a period of 90 days. The price is subject to increase if affected by an increase in raw materials, freight, or other manufacturing costs, a tax increase, new taxes, levies or any new legally binding imposition affecting the transaction. The parties recognize that the effects of global economic instability are currently unpredictable and could lead to limitations in labor availability and delays in the supply and delivery of materials, equipment or products. In addition, as these contingencies have not been factored into this proposal; materials, equipment and/or products to be used in performing the work may become subject to a price increase. Accordingly, it is acknowledged that the seller/FieldTurf shall (a) not be subject to any damages for any delay due to events beyond its control and, (b) be allowed an equitable adjustment of the time and/or of the price of this proposal or any contractual document resulting therefrom. FieldTurf shall endeavor to notify you as soon as possible of any such events and/or contingencies. Please note that the seller/FieldTurf shall use its best efforts to ensure that it fulfills its commitments and will strive to minimize any negative impacts as they may arise. Thank you for your kind understanding Please feel free to reach out to any member of our project team with questions about our offer: Trey Sherrill Project Manager (423) 443-5418 Trey.Sherrill@FieldTurf.com Brian Kramer Regional Sales Manager (816) 550-3037 Brian.Kramer@FieldTurf.com Thank you again for your interest in FieldTurf, we look forward to working with you. The present proposal serves to provide an overview of the terms and conditions governing the business relationship between the parties for the completion of the above -referenced transaction. The parties hereby undertake to subsequently formalize their agreement by signing a more detailed agreement and/or purchase order ("Contract") and as such the amount listed herein shall be an estimate which will be formalized in said Contract. By its signature(s) below, the customer acknowledges having read and accepted this proposal and undertakes to be bound by it. Per: Marie -Christine Raymond, Vice President of Customer Opi'ations FieldTurf USA, Inc. / Tarkett Sports Canada, Inc. ate, 'z 1-(al' Owner (Signature) Quentin Hart, Mayor Printed Name and Title FieldTurf USA, Inc. holds the Cooperative Purchase contract, any PO for Contract must be made out to FieldTurf USA, Inc. 175 N Industrial Blvd NE. Calhoun, GA 30701 If you have questions regarding the FieldTurf and Beynon SmartBuy Cooperative Purchasing Program, please contact Eric Fisher at: Eric.Fisher@smartbuycooperative.com. 5mart Buy ROGRAM FIELOTURF • BEYNON ! 1.800.72 .2969 I Info©fieldturf.com I fieldturl.com )FieIdTurf® COOP PRICING PROPOSAL ATarkettjortsCbmpany CONDITIONS Notwithstanding any other document or agreement entered into by FieldTurf in connection with the supply and installation only of its product pursuant to the present bid proposal, the following shall apply: a) This bid proposal and its acceptance is subject to material. Access to any field will include suitable strikes, accidents, delays beyond our control and bridging over curbs from the staging area to permit force majeure. suitable access to the field by low clearance vehicles. b) FieldTurf's preferred payment terms are as Staging area surface shall be suitable for passage follows: (i) 50% of the Price upon Customer's with motor vehicles used to transport materials to the execution of contract; (ii) 40% of the Price upon site and/or staging area. FieldTurf shall not be liable shipment of materials from FieldTurf's for any damages to the staging area or its surface manufacturing facility; and (iii) Remaining balance unless such damages are caused by FieldTurf's of ten percent (10%) upon substantial completion intentional misconduct or negligence. of the field, which shall be achieved when f) This proposal is based on a single mobilization. If Customer is able to use the field for its intended the site is not ready and additional mobilizations purpose, even if punchlist items remain and the are necessary, additional charges will apply. Certificate of Completion has not been executed by Customer. g) Upon substantial completion of FieldTurf's c) Accounts overdue beyond 30 days of invoice obligations, the Customer shall sign FieldTurf's date will be charged at an interest rate of 10% Certificate of Completion in the form currently in per annum. force; to accomplish this purpose, the Customer will d) FieldTurf requires a minimum of 21 days after ensure that an authorized representative is present receiving a fully executed contract or purchase at the walk-through to determine substantial order and final approvals on shop drawings to completion and acceptance of the field, which may manufacture, coordinate delivery and schedule include a list of punch list items. arrival of installation crew. Under typical field size h) FieldTurf shall not be a party to any penalty clauses and scenario, FieldTurf further requires a minimum and/or liquidated damages provisions. of 28 days per field to install the Product subject to weather and force majeure i) FieldTurf shall be entitled to recover all costs and expenses, including attorney fees, associated with e) FieldTurf requires a suitable staging area. Staging collection procedures in the event that FieldTurf area must be square footage of field x 0.12, have a pursues collection of payment of any past minimum access of 15 feet wide by 15 feet high, and, due invoice. no more than 100 ft from the site. A 25 foot wide by 25 foot long hard or paved clean surface area 1) All colors are to be chosen from FieldTurf's located within 50 feet of the playing surface shall be standard colors. provided for purposes of proper mixing of infill TarkettSPORTS THE TARKETT SPORTS FAMILY - LEADERS IN SPORTS SURFACING FieldTurf A rarkott Sports Company BEYNON' rarkett Sports Company renneryr o,011 Sort: mmnzw GRASSMASTER PLAYMASTEB / FIFA Preferred Producer OFFICIAL TURF USA FOOTBALL OFFICIAL PARTNER uru. cradletocradle 1.800.724.2969 I infoefieldturf.com I fioldturf.com