HomeMy WebLinkAboutApproved Documents - 9/18/2023TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-03-8400 1346
$10,000.00
$1,434.63
$1,250.00
$7,315.37
09/01/2023
Copy - Department
NAME(S) AND POSITION(S):
Bridgett Wood, Finance Director
Kim Bahr, Assistant Finance Director
DATE: 09/01/2023
NAME OF CLASS / MEETING:
IMFOA Fall Conference
DESTINATION:
Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
10/18/2023
RETURN DATE:
10/20/2023
DATE(S) OF MEETING:
10/18/23
PURPOSE OF TRAVEL/TRAINING:
This conference is needed for IMFOA Certification. This goes over courses needed for the finance
track of the certification and some for other skills.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$400.00 LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
$300.00
$400.00
$150.00
TOTAL FOR ALL: $ 1,250.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-03-8400 1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
TOTAL: $ 625.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bridgett Wood
DEPARTMENT HEAD
09/01/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
9/18/2023
DATE
T 'C (/UU'Wi oiennm
SIGNED
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-03-8400 1346
$10,000.00
$2,684.65
$240.00
$7,075.35
09/01/2023
Copy - Department
NAME(S) AND POSITION(S):
Bridgett Wood, Finance Director
DATE: 09/06/2023
NAME OF CLASS / MEETING:
Municipal Professionals Institute - Fall Session
DESTINATION:
webinars
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
10/04/23
RETURN DATE:
10/06/23
DATE(S) OF MEETING:
10/4-6-23
PURPOSE OF TRAVEL/TRAINING:
This conference is needed for IMFOA Certification. This goes over courses needed for the finance
track of the certification and some for other skills.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE DEPARTING FROM: webinars
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
$240.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 240.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-03-8400 1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 240.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bridgett Wood
DEPARTMENT HEAD
09/06/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
9/18/2023
DATE
`ZUr(
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED $120,000.00
EXPENDED YTD $47,340.00
THIS REQUEST $1,825.00
LEFT AFTER THIS
REQUEST $70,835.00
DATE 9/5/23
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Lt(s) Payne, Camarata, Sgt(s) Savage, Woodward, Ofc(s)
Copp, Thomas and Det(s) McFarland, and Galbraith
DATE: 9/5/23
NAME OF CLASS / MEETING:
2023 First Responder Wellness Conference
DESTINATION: Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
9/27/23
RETURN DATE:
9/29/23
DATE(S) OF MEETING:
September 27-29, 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send the above listed officers to he 2023 First Responder Wellness
Conference hosted by Peer Support Foundation. The conference is being held in Des Moines Iowa.
This training cost will not exceed $1,825.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$500.00 LODGING
$350.00 MEALS
$900.00 REGISTRATION
$75.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 1,825.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM:
YES NO
GRANT REIMBURSABLE
XX REQUIRED CERTIFICATION
YES NO
TOTAL: $ 228.13 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
9/18/2023
DEPARTMENT HEAD DATE
9/5/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
T4ett Noon(
DYED
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-27-2505-1346
$15, 700.00
$8,334.09
$3,950.00
$3,415.91
09/5/2023
Copy - Department
NAME(S) AND POSITION(S):
Abraham L Funchess, Jr Executive Director; Rebecca Johnson HRTS Specalist;
Nancy Culpepper HRTS Administrative Secretary; Tasha Alexander
DATE: 8/29/2023
NAME OF CLASS / MEETING:
MLK Freedom Bus Tour 2023/ Educational outreach
DESTINATION: Memphis, Birmingham, Montgomery & Selma
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
November 13, 2023
RETURN DATE:
November 17, 2023
DATE(S) OF MEETING:
November 13-17, 2023
PURPOSE OF TRAVEL/TRAINING:
To engage in a week-long journey exploring iconic human and civil rights spaces. This extraordinary
pilgrimage satiates the participants' quest for greater meaning as we contemplate the cornerstones of
democracy.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
x PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING
1,400.00 MEALS
REGISTRATION
MILEAGE/FUEL
2,550.00
TOTAL FOR ALL: $ 3,950.00
BUDGET LINE ITEM: 010-27-2505-1346
TAXI X GRANT REIMBURSABLE
PARKING YES NO
AIRFARE X REQUIRED CERTIFICATION
MISC/TOLLS YES NO
TOTAL: $ 987.50
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Abraham L Funchess Jr
DEPARTMENT HEAD
08/29/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
9/18/2023
DATE
T Z0
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-03-8400-1346
$10,000.00
$3,650.55
$230.00
$6,119.45
09/21/2022
Copy - Department
NAME(S) AND POSITION(S):
Kelley Felchle, City Clerk
DATE:
9/1/2023
NAME OF CLASS / MEETING:
IMFOA Annual Conference
DESTINATION:
DEPARTURE POINT
IF NOT WATERLOO:
Des Moines, IA
DEPARTURE DATE:
10/18/2023
RETURN DATE:
10/20/2023
DATE(S) OF MEETING:
10/18/2023-10/20/2023
PURPOSE OF TRAVEL/TRAINING:
IMFOA is an association of City Clerks and municipal finance officers in Iowa. The purpose of IMFOA
to conduct regular instructional and informational meetings for the purpose of educating municipal
officers.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST:
LODGING
MEALS
$150.00 REGISTRATION
$50.00 MILEAGE/FUEL
$30.00
TOTAL FOR ALL: $ 230.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-03-8400-1346
X GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 230.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
Kelley Felchle ZOo
DEPARTMENT HEAD
9/1/2023
9/18/2023
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
AMENDMENT
FINANCE bEPT. STAFF ONLY
LINE ITEM USED 520-14-5200-1346
FY 24 BUDGETED $7,000.00
EXPENDED YTD $200 00
THIS REQUEST $2,499.20
LEFT AFTER THIS
REQUEST $ 4,380.00
DATE 08/30/23
On.lnal - Clerk/Finance Cow De..rtment
NAME(S) AND POSITION(S):
Braq ManaoshArmestani DnoW.-ManperancaICT
Jeer Ge *.1y.Cd+oun Systems Prgad Dior,
Bran Bm.mer.-0pnnrors Dmadnr
DATE: 08/30/23
NAME OF CLASS / MEETING:
WEFtec Conference
DESTINATION:
Chicago, IL
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE:
10/02/23 10/04/23
DATE(S) OF MEETING:
10/02-10/04/2023
PURPOSE OF TRAVEL/TRAINING:
Attend the WEFTEC vendor show, working with our consultant to evaluate potential future changes
and associated equipment needs.
Amending because of higher cost for lodging and registration.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
1,310.20 LODGING
504.00 MEALS
395.00 REGISTRATION
150.00 MILEAGE/FUEL
120.00
20.00
TOTAL FOR ALL: $ 2,499.20
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 833.06
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY • ATERLOO
ARTMENT HEAD
DATE
K:\Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
DATE
Wrtt ZOaa ( si ," 9/18/2023
City Clerk Use Only
Finance Commi?8/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Bldg Maintenance
Department to expend
$ 8,035.24 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Boiler piping for new pumps at Waterloo Public Library.
Vendor selected for this purchase:
Schimberg Co.
Q Bids or written quotes were taken on this purchase, as follows:
Schimberg Co. - $8,035.24
Ferguson Enterprise - $13,036.23
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds
nFederal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Greg Ahlhelm - Building Official 9/6/2023 'Sc( Z0
(Signature Dept. Head or Designee)
$ 400,000.00
$ 258,829.57
9/18/2023
Date (Signature Finance Dept. Review) Date
K:lshared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
SCHIMBERG CO.
CEDAR RAPIDS
1106 Shaver Rd NE
Cedar Rapids, IA 52402
Ph: 319-365-9421
FAX: 319-365-9867
www.schimberg.com
PHONE: (319) 291-4323
EMAIL: TBOCKENSTEDT@schimberg.com
Bill To
3985
WATERLOO CITY HALL
715 MULBERRY ST
WATERLOO, IA 50703 US
PRICE QUOTATION
Quote Date
09/01/2023
Quote Number
8317115.00
Quote Expiration Date
W•
rter'
09/08/2023
TRAVIS BOCKENSTEDT
Salesperson
Total Weight
Freight Terms::
Placed By _....
SCOTT MCMURRIN
753.474
SchimbergTruck
JOEL
CITY OF WATERLOO
WATERLOO CITY HALL
715 MULBERRY ST
WATERLOO, IA 50703 US
Notes s.
Terms ., -
Reg Ship Date
Shp Point
Ship Via
NET 30
DAYS
09/08/2023
SCHIMBERG
CEDAR
RAPIDS
S CO TRUCK
Line
NS
Part Number And Descnptton
1
2
3
4
5
6
7
8
65060020342
COP W BUSH #600-2 3X2
25074140300
CS A105 WLD 150 S/O FLG 3
65074140300
CTS COP FLG ADP SWT 3
26074110200
CS A105 WLD 300 THR FLG 2
640633002001
LF DIELECTRIC UNION CXF 2
32100000907
NIP S40 GALV 2X4"
60202010300
COPPER L HARD 3X20
41201470300
NEWAY SIRA8-NRD CK CS FL 150 3
Quantity
Ordered
8
Qty
UM_
Net
Pri•
ce
Ext
Price
EA
57.901
463.20
9 40822300300
MIL CL223E LUG BFV W/HDL 3
LUG BUTTERFLY VALVE 200# CI BODY, ALUM BRONZE DISC, SS
SHAFT, EPDM SEAT 10 POSITION LEVER HANDLE
10 65060700300
COP W 90 ELL #607 3
11 65061100300
COP WTEE #6113
12 65061100336
COP W TEE #611 3X1
13 65060320100
COP W FTG FEM AD #603-2 1
13 Lines Total
SALES PERSON CONTACT INFORMATION
TRAVIS BOCKENSTEDT
TBOCKENSTEDT@schimberg.com
If "ns" is indicated in the "ns" column or any part number beginning with an "n" or "w" is non -stock material and
subject to manufacturers restock & return freight charges.
---The prices quoted are subject to inventory availability and changes in raw material costs. ---
---Jobs with multiple shipments or a duration of more than 30 days must be authorized in advance. ---
Customer Copy Page o 1
J
6
EA
15.75
94.50
12
EA
107.69
1,292.28
8
EA
24.00
192.00
8
45.64
365.12
8
EA 7.321 58.56
40.01 FT 1 30.00
1,200.00
1
4
EA 1 272.161 . 1,088.64
8
EA ( 15•1 1,209.76
41 EA f 88.19
2
EA 1
352.76
158.921 317.84
L
91 EA J 133.42_1 1,200.78
9
EA J
22.201 199.80
Total
Taxes
Quote Total
8,035.24
0.00
8,035.24
I
IIIIIIIIIIIIII IIII �11� II II II
8317115-00
III
II
0 FERGUSON
FERGUSON #1699
920 S HACKETT RD
WATERLOO, IA 50701-3556
'Deliver To:
From: Trent Cooper
Comments:
Phone: 319-235-0222
Fax: 319-235-0444
11:20:30 SEP 01 2023
Bid No: B855045
Bid Date: 09/01/23
Quoted By: TAC
Customer:
CITY OF WATERLOO
BUILDING MAINTENANCE
715 MULBERRY ST
WATERLOO, IA 50703
Gust PO#: OPTION 2
FERGUSON ENTERPRISES LLC #1657
Price Quotation
Phone: 319-235-0222
Fax: 319-235-0444
CustPhone: 319-291-4323
Terms: NET 10TH PROX
Ship To: CITY OF WATERLOO
BUILDING MAINTENANCE
715 MULBERRY ST
WATERLOO, IA 50703
Job Name: JOEL
Page 1 of 1
Item
Description Quantity
G91121952
CMAM
FNW731EM
DRFWNFM
N672M
C9M
CTM
CTMMG
CFFAG
FNW571M
LHARDMIO
'CVR' FLANGE KIT 3" 250# STEEL
3 WROT CXM ADPT
LF 3 CI SS EPDM 255# WAF BFV
3 CS 150# STD RF WN FLG
LF 3 125/150# COP 2PC COMP FLG
3 WROT CXC 90 ELL 3-1/8 OD
3 WROT CXCXC TEE 3-1/8 OD
3X3X1 WROT CXCXC TEE
1 WROT FTG X FIP ADPT
3 CS 150# FLG SWG CHK VLV
3 X 10L HARD COP TUBE
Net Price UM
8 658.000 EA
16 116.145 EA
8 112.780 EA
6 20.768 EA
6 110.017 EA
14 62,684 EA
2 112.955 EA
9 94.830 EA
9 15.776 EA
4 352,763 EA
20 3584.848 C
Total
5264.00
1858.32
902.24
124.61
660.10
877.58
225.91
853.47
141.98
1411.05
716.97
Net Total:
Tax:
Freight:
Total:
$13036.23
$0.00
$0.00
$13036.23
Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE
ARE NOT FIRM UNLESS NOTED OTHERWISE.
CONTRACTOR
EDERAL STATE, LOCAL GOVERNMENT PRIVATIE SECBTOR PROJECBT /PLLEASEOCDONTACT YOUR BRANCH SIALESOREPRESENATIVEENTS ON A
IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER.
Seller not responsible for delays lack of product or increase of pricing due to causes beyond our control, and/or based upon
Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the
Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or
on the web at htlps://www.ferguson.com/content/website-info/terms-of-sale
Govt Buyers: All items are open market unless noted otherwise.
LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water
systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non -potable
applications. Buyer is solely responsible for product selection.
Buyer shall accept delivery of products within 60 days of Seller receiving the products at Seller's warehouse. If Buyer causes or requests a delay in
delivery of the products, Buyer may be subject to storage fees and addit"onal costs caused by such delay. Seller reserves the right to requote the
products and reschedule the delivery date, subject to manufacturer's lead times and price increases, if Buyer is unable to accept delivery within 60
days.
HOW ARE WE DOING? WE WANT YOUR FEEDBACK!
Scan the QR code or use the link below to
complete a survey about your bids:
https://survey.medallia.com/?bidsorder&fc=5385&on=120627
City Clerk Use Only
Finance Committee8/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maintenance Department to expend
$ 2,718.88 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Replacement of motor controls for pumps at Waterloo Public Library.
Vendor selected for this purchase:
Electrical Engineering & Equipment
Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Electrical Engineering is current vendor that can provide required motor controls for this
repair.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
General Fund
Bonds
n
Road Use Tax n Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 264,149.97
and the current available balance is $ 261,431.09
Respectfully submitted,
Greg Ahlhelm - Building Official 8/31/2023 Vti4ett Zaat{
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
9/18/2023
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
CUST.a.
SHIP TO:
ELECTRICAL ENGINEERING & EQUIPMENT CO.
183 WEST 9TH STREET
WATERLOO, IA50702
(319)234-4000 FAX (319)234-9997
www.3e-co.com
281350
BUILDING MAINTENANCE
CITY OF WATERLOO
715 MULBERRY STREET
WATERLOO, IA 50703-5714
BILLTO: BUILDING MAINTENANCE
CITY OF WATERLOO
715 MULBERRY STREET
WATERLOO, IA 50703-5714
LINE
NO.
PRODUCT
ANDBESCRIPTION
1 SQD ATV320U22N4C
64176 ATV320 COMPACT DRI IP2 0
1 Lines Total
CORRESPONDENCE TO:
QUOTE
TAKEN BY
QUOTEDATE
QUOTE NO,
jkin
08/25/23
8340697-00
P.O. NO.
PAGE
LIBRARY
PUMP
DRIVE
1
PLACEDBY;.
JOEL
Electrical Engineering & Equip
953 73RD ST
WINDSOR HEIGHTS, IA 50324-1031
INSTRUCTIONS
REFERENCE
CASH DISCOUNT:
SNIPPOINT
SHIPVIA
SHIPPED..
IFRAIDBY:
3E
-
WATERLOO
WILL
CALL
QUANTITY
ORDERED..
4
-3HP•400/480V 3PH
QUANTITY
B.O.
Qty Shipped Total
* (Y1 -ar CpY v(s co( Libr
QTY.
SHIPPED
PLurnes
NET
PRICE
4 E 679.72
4 Total
Invoice Total
AMN nT•
2718.88
2718.88
2718.88
Last Page
THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE
AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND
CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR
NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Department to expend
$ 4,407.25 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Glass replacement of rear window at Waterloo Public Library.
Vendor selected for this purchase:
Allied Glass
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Additional contractors contacted would not do on site replacement.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund El Road Use Tax 0 Sewer n Sanitation
0 Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is
Respectfully submitted,
$ 264,149.97
Greg Ahlhelm - Building Official 8/24/2023 WtidgetyZQ0.6d
(Signature Dept. Head or Designee)
9/18/2023
Date (Signature Finance Dept. Review) Date
Kashared goodieslforms1Expenditure Pre-Authorization.xls (Mar 2010)
QUOTE
Allied
Ala s
Iowa's Spume for
Professional Glass Service
5436 Nordic Dr. Suite A • Cedar Falls, IA 50613
319.266.6961 • 319.266.6965 Fax • www.alliedglassnroducts.com
Waterloo Public Library
TO 415 Commerical St
Waterloo, IA 50701
Quote No
9505
QUOTE DATE
VALID THRU
FOR
PAGE
8/21/2023
9/19/2023
Glass Replacement
1
Please note that this is not a Net 30 account.
We do require a 50% deposit prior to ordering on any orders over $1000.00, remaining balance will need to be made
before or at time of installation/pick up.
ITEM NO
QUANTITY
DESCRIPTION
UNIT PRICE
EXTENDED
1
labor and material to install pattern shape IG
unit overall size 62" x 96-3/8" x 1" tempered
_glass
4,407.25
4,407.25"
* means item is non-taxable
TOTAL AMOUNT
4,407.25
City Clerk Use only
Finance Committee9/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,679.00 plus est. shipping costs of $ to pay for or purchase
One year of annual NSN Support for the Iry Warren Golf Course Irrigation Control System.
This purchase or expenditure is being made because:
NSN Participation is required by Toro in order to utilize the full features of the control system. Also the
Toro NSN Support system provides 24/7 assistance with system troubleshooting especially after lightning strikes.
Vendor selected for this purchase:
MTI Distributing Brooklyn Center MN
Bids or written quotes were taken on this purchase, as follows:
J Bids or quotes were not taken on this purchase because:
This is the only vendor that sells this service and this is what is installed on our golf course.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund Road Use Tax Sewer n Sanitation
CBonds
ElFederal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-34-4120-1319
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 9/7/2023
(Signature Dept. Head or Designee)
$ 3,500.00
$ 3,238.67
n �� omirauv
`�Sl�' sicNEo
9/18/2023
Date (Signature Finance Dept. Review) Date
K:lshared goadiieslforms\Expenditure Pre-Authorization.xls (Mar 2010)
ThRO€
NSNt RENEWAL OPTIONS
TORS® NSN E\EWAL :PTI:\S
If you are responsible for maintaining your turf in top condition, the last thing you need is irrigation system downtime.
NSN brings you peace of mind knowing that your system will never be down long enough to harm your turf or
compromise your professional relationships and responsibilities. One call and we're here ready to answer your
irrigation questions, troubleshoot your system, and solve problems 24/7/365, so you don't waste valuable time and
resources. We offer flexible renewal options for the exact support and investment protection you need.
8
More information contact
NSN Sates at: (888) 676-8676
www.toro.com/nsn
Renewal Options Plan Comparison
Extended Central Control System Support for Existing
Domestic NSN Subscribers
RENEWAL PLANS
Toll
with:
-Free Support
by Licensed Irrigators
Ultimate
V
EQUIPMENT
Optimum
d
AND SERVICE
Premium
Tower
V
PLANS
Classic
36
V
Standard
Tower
d
Essentials
d
Annual
d
NSN
On -Call
d
Unlimited 24 Hour
24/7/365 Emergency
Paging
Service
d
d
d
d
d
V
d
V
Extended Warranty
Fulfilled
by Qualified
Toro Technicians
V
d
d
d
V
d
d
Free Controller Software
Discounted Enhancements
Service Packs &
24 Hour Hardware Replacement
d
d
V
d
d
d
d
NSN Regional 2-day
GCSAA-Accredited
Training
Class
Tuition,
Toro Standard Computer*
d
Toro Standard Tower
Only`*
d
Toro Premium Computer*
V
d
Toro Premium Tower
Only**
d
Uninterruptibte Power
Supply
(UPS)
V
d
d
NSN Connect for
Remote
Connection and NSN Portal
V
V
d
d
V
d
V
Microsoft® Office
V/
Plan Term
60 months
36 months
36 months
36 months
36 months
36 months
12 months
24 months
Lump -Sum Pricing
(USD)
$15,180
$11,126
$8,820
$9,756
58,245
S5,940
S2,679
$2,448
Monthly Pricing
(USD)
$1,250 +$274
60 mos.
S750 + $310
36 mos.
$264
36 mos.
$750+$274
36 mos.
S242
36 mos.
S175
36 mos.
n/a
$122
24 mos.
• These plans cover your most -current NSN computer & provide one new computer for irrigation/other office use (continuous warranty required).
" These plans cover your new tower and most -current NSN components (continuous warranty required)
Plan pricing effective January 1, 2023. All pricing subject to sales tax where applicable. This publication supersedes all previous price lists. Prices and specifications are subject to
change without notice. Availability and pricing of NSN products and services may vary by international region.
City Clerk Use Only
Finance Committee
9/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 7,416.00 plus est. shipping costs of $ to pay for or purchase
VMWar Subscription and Technical Support Renewal (3 Years)
This purchase or expenditure is being made because:
VMWare is our Virtual environment for housing most servers.
Vendor selected for this purchase:
CDW-G
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is a pass through on the cost from VMWare
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-01-8225-2106 / 010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Chris Youngblut
$ 144,033.33 / 103,416.00
$ 138,530.99 / 60,136.94
09/06/2023 T 4ett Zo{
9/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
9/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Police
$ 5,358.15 plus est. shipping costs of $ 0.00
(3) Rear Command Box storage Units for WPD Patrol Vehicles
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
(3) Command Storage Boxes with Cargo Slide for New Chevy Tahoe Patrol vehicles.
Vendor selected for this purchase:
Karl Emergency Vehicles
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Karl Emergency Vehicles holds the bid for Upfit and parts for Waterloo Police Patrol
Vehicles.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-11-1100-2117 Police LED- Light Bars & Equipment
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Aaron McClelland, Police Captain
9/6/23
$ 9,386.96
$ 9,386.96
9/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee.
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Digester Pump) Department to expend
$ 124,736.00 plus est. shipping costs of $ included to pay for or purchase
Two new pumps for Digester Complex
This purchase or expenditure is being made because:
Existing pumps need to be replaced
Vendor selected for this purchase:
Vessco Inc
n Bids or written quotes were taken on this purchase, as follows:
E■ Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax ❑� Sewer ❑ Sanitation
nBonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 2119
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brad Manahl
09/05/23
(Signature Dept. Head or Designee)
$ 140,000.00
$ 140,000.00
Zi0o.act°
SIGNEN
9/18/2023
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committe�/18/2023
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Flow Meter) Department to expend
$ 2,620.00 plus est. shipping costs of $ 100.00 to pay for or purchase
Replacement for Flow Meter at Lagoon Effluent
This purchase or expenditure is being made because:
New Flow Meter needed
Vendor selected for this purchase:
Pulsar Measurement
❑ Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates)'
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1521
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brad Manahl
$ 75,000.00
$ 56,032.63
' (u� tt Z'Uao oi�rnuv
oB/31p3 SIGNED
(Signature Dept. Head or Designee)
9/18/2023
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
9/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Mag-Hydrox Pump)
$ 5,727.00
plus est. shipping costs of
$ included
a Magnesium Hydroxide Pump for Satellite Rebuilt
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Existing pump needs to be replaced
Vendor selected for this purchase:
Vessco
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 2119
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ $140,000.00
and the current available balance is $ $140,000.00
Respectfully submitted,
Brad Manahl
09/05/23 q?!�f�� °sic o 9/18/2023�'""'�L
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
9/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 16,063.00 plus est. shipping costs of
Roots 412 RAM-GJ Blower
Sewer (Roots Blower)
$ 300.00
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
New Blower is needed
Vendor selected for this purchase:
JL Components
n Bids or written quotes were taken on this purchase, as follows:
JL Components - $16,063.00 + $300 S/H
JC Cross Co - $18,740.00
Air Blower Services - $18,740.00 + 247.80 S/H
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 172.408.91
Respectfully submitted,
Jesse Gaherty
09/07/23
Tu4ett Nat4°
sicern
9/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
9/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Satellite Pump) Department to expend
$ 21,216.34 plus est. shipping costs of $ included to pay for or purchase
Satellite pump rebuild
This purchase or expenditure is being made because:
Satellite pump needs to be rebuilt
Vendor selected for this purchase:
Quality Pump & Control
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brad Manahl
09/08/23
$ 400,000.00
$ 172.408.91
"�',�'LGye o44° oieiraur
o ( SIGNED
9/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Methamphetamine Hotspots- FY24
City Contract No.
Project Manager
Project Budget Total
Chief Leibold
$ 18,000.00
1. How will this project be funded?
A. Federal Grant Yes X No
Grant Name
B. State Grant
Grant Name
C. City Match
CFDA # 16.71
Yes No
X
Source of Funding None
D. Other Entities Yes
Name
No
% Paid by federal grant 100.00%
Grant Agreement Number #21-CAMP-25
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Grant funds will cover Meth related overtime through the WPD's Tri-County Drug Task Force Activities
Done None
❑X ❑
Yes
Page 2 must be attached and signed.
K:\shared goodies\forms\Meth HotSpots Grant#21 FY2024 Project Budget Worksheet\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
9/18/2023
Approval Date
Project Name (from page one) Metharnphetamine Hotspots- FY24
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1150
010 11 1160
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3873 Reimburse for Services
3373 Federal Pass Thru- Iowa
EXPENDITURES:
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No.
(Each column should only include amounts by fund)
Fund: 1150 Fund: 1160 Fund: Fund:
12,000.00
Total
6,000.00 18,000.00
TOTALS $ 12,000.00 $ 6,000.00 $ $ - $ 18,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1114 Overtime
1302 Outside Agencies
$
12,000.00 12,000.00
6,000.00 6,000.00
TOTALS $ 12,000.00 $ 6,000.00 $ $ $ 18,000.00
9/18/2023
�� ��.
�/ YY 2912023 ii 7iOoad' sicNEo
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Meth HotSpots Grant#21 FY2024 Project Budget Worksheet\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Byrne Justice Assistance Grant FY2024
21-JAG-501266
Chief Leibold
$ 179,000.00
1. How will this project be funded?
A. Federal Grant Yes X No
Grant Name
CFDA # 16.738
B. State Grant Yes No
Grant Name
C. City Match
X
Source of Funding Property Taxes
D. Other Entities Yes
Name
No
X
% Paid by federal grant 50.00%
Grant Agreement Number 21-JAG-501266
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered. Lt. Gehrke, Inv. J. Zubak
6. Include a brief description of the project in the space below: (REQUIRED)
The grant funds the salary of Tri County Drug Task Force members:
WPD: Gehrke, Tindall, Zubak, Harrington
50.00%
Done None
Yes No
CFPD, BHCSO & BHCA
Page 2 must be attached and signed.
K:\shared goodies\forms\Byrne Justice Assistance Grant FY24 Project Budget Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
Project Name (from page one) Byrne Justice Assistance Grant FY2024
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1150
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
3349 Byrne Grant- Tri Co 89,499.00 89,501.00 179,000.00
010 11 1160
City Clerk Use Only
Finance Committee
9/18/2023
Approval Date
To be assigned by the Finance Dept.
Project No. 11 TRI
Subproject No. TF24
(Each column should only include amounts by fund)
Fund: 1150 Fund: 1160 Fund:
Fund:
Total
EXPENDITURES:
TOTALS $ 89,499.00 $ 89,501.00
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
1111 Salaries- Regular
1302 Outside Agencies
89,499.00
89,501.00
$ $ 179,000.00
$
89,499.00
89,501.00
TOTALS $ 89,499.00 $ 89,501.00 $ $ $ 179,000.00
(Signature Dept. Head)
Nn mcirauv
p{�' SIGNEO
9/18/2023
(Signature Finance Dept. Review) Date
K:lshared goodies\forms\Byrne Justice Assistance Grant FY24 Project Budget\Page 2 (Constr Pro}) (Mar 2010)