HomeMy WebLinkAbout17. Telecom Board Agenda Packet - October 4, 2023
BOARD
MEMBERS
Andrew
Van Fleet
Board Chair
Theodore
Batemon
Rich
Kurtenbach
Mike
Young
Amy
Wienands
City Council
Liaison:
Rob
Nichols
October 4, 2023
City Council Chambers
4:00 p.m.
1. Roll call.
2. Approval of the agenda, as presented.
3. Approval of minutes of September 20, 2023 regular session, as presented.
4. Resolution approving preliminary plans, specifications, form of contract, etc.
and setting date of bid opening as October 12, 2023 and public hearing as
October 18, 2023, in conjunction with the FY2023 Drops and Installation of a
Fiber-to-the-Premise Network, Contract No. 1094.
5. Resolution approving a promotional rate for new residential and business
customers, to provide two months of free internet, no deposit, and no
installation fee, for the period of November 1, 2023 to December 31, 2027.
6. Motion approving a website design proposal from Amperage Marketing, in
the amount of $19,560.
7. General comments from staff, consultants, and board members.
8. Adjourn.
Kelley Felchle
Board Secretary
WATERLOO
Telecommunications Utility Board of Trustees
TELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Harold E. Getty Council Chambers
September 20, 2023
4:00 p.m.
1. Roll Call
Members present: Van Fleet, Batemon, Kurtenbach and Young. Ms. Wienands was absent.
2. Approval of Agenda.
Moved by Kurtenbach seconded by Young that the Agenda, as amended, by removing Item 5,
be approved. Voice-vote Ayes: Four. Motion carried.
3. Approval of Minutes.
Moved by Kurtenbach seconded by Batemon that the minutes of September 6, 2023 Regular
Session and September 14, 2023 Special Session, as proposed, be approved. Voice-vote Ayes:
Four. Motion carried.
4. Public Hearing: Prefabricated Shelter at 3233 Ansborough Avenue Project, Contract No.
1087.
4.1. Motion to receive and file proof of publication of notice of public hearing.
Moved by Kurtenbach seconded by Young. Voice-vote Ayes: Four. Motion carried.
This being the time and place for the public hearing, the board chair called for public
comments and there were none.
4.2. Motion to close the hearing and receive and file oral and written comments if received.
Moved by Kurtenbach seconded by Batemon. Voice-vote Ayes: Four. Motion carried.
4.3. Resolution confirming approval of specifications, bid documents, form of contract, etc.,
and authorizing to proceed.
Moved by Kurtenbach seconded by Young. Roll call-vote Ayes: Four. Motion carried.
Resolution No. 2023-023.
4.4. Motion to receive, file, and direct the reading of bids.
Moved by Kurtenbach seconded by Young. Voice-vote Ayes: Four. Motion carried.
Prefabricated Shelter, Contract No. 1087
September 14, 2023 Bid Tab
Bidder Bid Security Bid Amount
CellSite Solutions
Cedar Rapids, IA 5% Base Bid: $121,500.00
Alt A: No Bid
Eric Lage, General Manager, explained that the pad would be a separate bid.
4.5. Resolution approving award of bid to CellSite Solutions, LLC, of Cedar Rapids, Iowa in
the amount of $121,500.00, and approving the contract, bonds, and certificate of
insurance, in conjunction with the Prefabricated Shelter at 3233 Ansborough Avenue
Project, Contract No. 1087, and authorizing the Board Chair and Board Secretary to
execute said document.
Page 2
Moved by Kurtenbach seconded by Young. Roll call-vote Ayes: Four. Motion carried.
Resolution No. 2023-024.
5. Resolution approving an Employment Agreement with Eric Lage, General Manager of
Telecommunications and authorizing the Board Chair and Board Secretary to execute said
document.
6. Motion approving appointment of Erica Christiansen to the position of Customer Service
Manager, effective October 16, 2023, subject to the approval of an employment agreement.
Moved by Young seconded by Batemon. Voice-vote Ayes: Four. Motion carried.
Eric Lage provided an overview of the position and introduced Erica Christiansen to the
Board.
Erica Christiansen shared her years of experience with the City of Waterloo and People’s
Community Hospital and said she is very happy to be joining the team.
7. Motion approving appointment of Calli Boeckmann to the position of Accounting Manager,
effective October 16, 2023, subject to the approval of an employment agreement.
Moved by Young seconded by Batemon. Voice-vote Ayes: Three (Mr. Kurtenbach abstained
for personal reasons). Motion carried.
Eric Lage provided an overview of the position and introduced Calli Boeckmann to the Board.
Calli Boeckmann shared her background and she too is happy to be joining the team.
8. Motion establishing the position of Field Locate and Construction Technician and approving
the general form of a job description and compensation package for said position.
Moved by Kurtenbach seconded by Young. Voice-vote Ayes: Four. Motion carried.
Eric Lage provided an overview of this position and noted that it would ultimately require a
separate vehicle assignment by approval from the board.
9. Motion approving payment to the City of Waterloo for the purchase of two 2023 Chevy
Silverado trucks from Karl Chevrolet, in the amount of $42,731.70 for each vehicle, and
accepting title of said vehicles from City of Waterloo.
Moved by Young seconded by Batemon. Voice-vote Ayes: Four. Motion carried.
Eric Lage explained the need for the vehicles, noting that one vehicle would be for him and
the other for Ian Crowther-Green, OSP/Engineering Supervisor. He further explained that the
vehicles were purchased with government pricing.
10. Motion approving a new logo for Waterloo Fiber.
Moved by Kurtenbach seconded by Young to table this item to later in the meeting. Voice-
vote Ayes: Four. Motion carried.
11. General comments from staff, consultants, and board members.
Warren Lyon, Magellan Advisors, provided an update on status of construction.
Eric Lage provided the board with a dashboard, which shows the progress on various areas of
the project that Magellan has been providing in their weekly meetings. He shared that
interviews will be held next week for the Sales and Marketing Manager and they will soo n
begin scheduling interviews for a Head End Network Engineer. He reported that the first
deposit of $150,000 was received today. Work continues on the Employee Handbook with
Page 3
PDCM and he is also working through the details of incentive pay with Andy, and hopes to
have these in front of the board at the next meeting. He stated that he will be meeting with
Amperage next week to work on the marketing plan and website.
Steve Nadel, Ahlers and Cooney, provided a brief update on the financing of the $2,000,000
Taxable Communication Utility Revenue Capital Loan Notes. He explained that this is for
working capital and is for payment of staff wages and marketing and things of that nature.
Non-taxable funds for larger capital projects will be financed separately.
Chris Wendland, legal counsel, provided an update on the development of an incentive
program.
10. Motion approving a new logo for Waterloo Fiber.
Moved by Young seconded by Van Fleet to approve a new logo for Waterloo Fiber. Voice-
vote Ayes: Four. Motion carried
Mr. Van Fleet provided background on the new logo.
The board shared their thoughts on the new logo vs. the original.
12. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and pricing
strategies or proprietary information if its competitive position would be harmed by public
disclosure not required of potential or actual competitors, and if no public purpose would be
served by such disclosure.
Moved by Kurtenbach seconded by Young to adjourn to Closed Session pursuant to Iowa
Code Section 388.9(1). Roll call-vote Ayes: Four. Motion carried.
13. Adjourn.
With no further business before the board, it was moved by Kurtenbach seconded by Young
that the meeting be adjourned at 5:02 p.m. Voice-vote Ayes: Four. Motion carried.
Kelley Felchle
Board Secretary
PROJECT MANUAL
FOR
DROPS AND INSTALLATION OF A FIBER-TO-THE-PREMISE NETWORK
CONTRACT NO. 1094
FY 2023 DROPS AND INSTALLATION OF A
FIBER-TO-THE-PREMISE NETWORK
CONTRACT NO. 1094
CONTRACT DOCUMENTS
TABLE OF CONTENTS
Highlighted items must be included with bid.
1. NOTICE OF PUBLIC HEARING
2. NOTICE TO BIDDERS
3. INSTRUCTIONS TO BIDDERS
4. FORM OF BID OR PROPOSAL
5. FORM OF BID BOND
6. NON-COLLUSION AFFIDAVITS
7. EQUAL OPPORTUNITY CLAUSE
8. TITLE VI CIVIL RIGHTS
9. BIDDER STATUS FORM
10. AFFIRMATIVE ACTION PROGRAM
11. STATEMENT OF BIDDER'S QUALIFICATIONS
12. GENERAL SPECIAL PROVISIONS
13. SPECIAL PROVISIONS
14. GENERAL SPECIFICATIONS FOR CONSTRUCTION
15. SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTIONS
16. FORM OF CONTRACT
17. FORM OF PERFORMANCE, PAYMENT, AND MAINTENANCE BOND
ATTACHMENT A – Bid and Unit Pricing Matrix
ATTACHMENT B – Design Plots and Splicing Diagram
ATTACHMENT C - Drops and Installation of Fiber-to-the-Premise Network
Specifications and Requirements
NOTICE OF BIDDERS CONTRACT NO. 1094 Page 1 of 7
NOTICE OF PUBLIC HEARING
On Proposed Plans, Specifications, Form of Contract,
And Estimate of Cost
For the
FY 2023 DROPS AND INSTALLATION OF A FIBER-
TO-THE-PREMISE NETWORK
In the City of Waterloo, Iowa
CONTRACT NO. 1094
PUBLIC HEARING
The Board of Trustees of the Municipal Telecommunications Utility will hold a public hearing on the
proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the construction of the
FY 2023 Drops and Installation of a Fiber-to-the-Premise Network Project at 4:00 pm on October
18, 2023 at the Harold E. Getty Council Chambers in City Hall, 715 Mulberry Street, Waterloo,
Iowa. At said hearing, any interested person may appear and file objections thereto or to the cost
of the improvements. The improvements will be constructed throughout the City of Waterloo, Iowa.
NOTICE OF BIDDERS CONTRACT NO. 1094 Page 2 of 7
NOTICE TO BIDDERS
For the Taking of Construction Bids for the
FY 2023 DROPS AND INSTALLATION OF A FIBER-
TO-THE-PREMISE NETWORK
In the City of Waterloo, Iowa
CONTRACT NO. 1094
RECEIVING OF BIDS
On behalf of the Municipal Telecommunications Utility of the City of Waterloo, notice is hereby
given that sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her
office in City Hall, 715 Mulberry Street, Waterloo, Iowa on the 12th day of October, 2023 before
1:00 p.m. for the construction of the FY 2023 DROPS AND INSTALLATION OF A FIBER-TO-
THE-PREMISE NETWORK, Contract No. 1094 as described in detail in the plans and
specifications now on file in the Office of the City Clerk. Proposals received after the deadline for
submission of bids as stated herein shall not be considered and shall be returned to the late
bidder unopened.
OPENING OF BIDS
All proposals received will be opened in the City Council Chambers at City Hall, in the City of
Waterloo, Iowa, on the 12th day of October, 2023 at 1:00 p.m.
Proposals will be considered by the Board of Trustees of the Municipal Telecommunications Utility
at its meeting at 4:00 pm on October 18, 2023, in the Harold E. Getty Council Chambers in City
Hall, 715 Mulberry Street, Waterloo, Iowa. The Board may award a Contract at said meeting, or
at such other time and place as shall then be announced.
PUBLIC HEARING
The Board of Trustees of the Municipal Telecommunications Utility will hold a public hearing on the
proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the construction of
said improvements at 4:00 pm on October 18, 2023 at the Harold E. Getty Council Chambers in
City Hall, 715 Mulberry Street, Waterloo, Iowa. At said hearing, any interested person may appear
and file objections thereto or to the cost of the improvements.
SCOPE OF WORK
The Utility is requesting proposals from qualified Contractors to install and maintain fiber premise
drops in support of the launch of Waterloo Fiber, the City’s broadband Internet utility. Waterloo
Fiber provides data, video, and telephone services to businesses, homes, and community
institutions within the City of Waterloo (“Service Area”). The City is in the process of building a
feeder/distribution network for a Fiber-to-the-Premise (FTTP) network initially capable of offering a
10 Gbps infrastructure to support wholesale and retail broadband data services.
Current design encompasses approximately 25,000 residential and 2,400 commercial and
community anchor passings. Based on uptake projections, there will be an expected minimum of
6,300 drop installations over three years. The actual count of premise drop installations will
fluctuate up or down due to events like new constructions or differing uptake rate.
NOTICE OF BIDDERS CONTRACT NO. 1094 Page 3 of 7
This solicitation seeks proposals for the installation of premise drops from the nearest Network
Access Point (NAP) to the exterior of a premise and subsequent installation of a Optical Network
Terminal (ONT)/router/gateway/UPS (“CPE”) inside the premise. Project objectives are:
Exterior Drops:
Allow for residential and business premises to receive a buried premise drop installation as
requested. This operation will consist of installing, through a 8”-12” trench, a fiber cable drop
from the assigned NAP to an exterior Network Interface Device (NID) (e.g. clamshell/tap
box) and then to an interior ONT/router/gateway/UPS at the Customer Premise.
NID should be at a location adjacent to the Customer’s premise electric or telephone service
drop, if at all possible.
Testing and documentation of connection to NID
Restoration of property
Adherence to industry and City of Waterloo and Waterloo Fiber installation standards and
manufacturer’s installation recommendations and standards ensuring a superior installation
experience;
Ability to repair exterior drops from handhole/vault to NID
Interior Drops:
ONT/router/gateway/UPS installed in a centralized location within premise
Testing and documentation of connection
Turn up of data service
Adherence to industry and City of Waterloo and Waterloo Fiber installation standards and
manufacturer’s installation recommendations and standards ensuring a superior installation
experience;
Ability to repair interior drops, replace equipment, and re-establish services
BEGINNING AND COMPLETION DATES
The contract will be signed and mobilization shall be commenced within ten (10) working days after
receipt of "Notice to Proceed." The “Notice to Proceed” is expected to be issued on or about
October 26, 2023. The Project shall be substantially completed on or before December 31st, 2026.
METHOD OF PAYMENT TO CONTRACTOR
Payments will be made on the basis of estimates prepared by the Contractor and approved by
the Engineer, solely for the purpose of payment; approval by the Engineer, or the Board of
Trustees, shall not be deemed as approval or acceptance of the workmanship or materials. The
Contractor will be compensated for 95% of the work completed during a payment period, with the
remaining 5% being retained in accordance with the Iowa Code. Regular payments approved by
the Engineer will be made following the next scheduled Board of Trustees meeting. Final payment
will be made thirty-one (31) days after completion of the work and final acceptance by the Board.
Before final payment is made, vouchers showing that all subcontractors and workmen and all
persons furnishing materials have been fully paid for such materials and labor will be required
NOTICE OF BIDDERS CONTRACT NO. 1094 Page 4 of 7
unless the Utility is satisfied that material, men, and laborers have been paid.
PLANS AND SPECIFICATIONS
Plans and Specifications governing the construction of the proposed improvements have been
prepared by Magellan which plans and specifications and also the prior proceedings of the Board
of Trustees referring to and defining said proposed improvements are hereby made a part of this
notice, and the proposed contract by reference shall be executed in compliance therewith.
Plans and Specifications are available for review only from the Engineering Department.
Complete digital Plans and Specifications are available at:
https://www.cityofwaterlooiowa.com/government/municipalgovermentbids.php .
Please DO NOT obtain Bid Documents from any source other than the City of Waterloo, Iowa.
Obtaining documents through any other source could prevent Bidder from being included on the
official Plan Holders List, which, in turn, may cause the Bidder to not receive addenda or other
time-sensitive / bid-critical documents. The Utility has the right to reject any bids that do not have
current bidding documents included in the proposal.
Upon award of project, the prime contractor, subcontractors and suppliers shall be supplied with
the needed number of plans and specifications at no additional cost.
Project Calendar Anticipated Event Dates:
Issuance of the Notice to Bidders September 21, 2023
Non-Mandatory Pre-Bid Meeting September 26, 2023
Final Submission of Contractors’ Questions September 28, 2023
Response to Contractors’ Questions October 4, 2023
Bids Due October 12, 2023
Utility consideration of bids October 18, 2023
Utility public hearing on Plans, Specifications, Form of Contract
& Estimate of Cost October 18, 2023
Utility Award of Contract October 18, 2023
Contract Signed and Mobilization Commences October 26, 2023
Commence Work November 14, 2023
Complete No Later Than December 31, 2026
NOTICE OF BIDDERS CONTRACT NO. 1094 Page 5 of 7
CONTRACT AWARD
A contract will be awarded to the lowest responsive, responsible bidder.
The Utility reserves the right to reject any or all bids, re-advertise for new bids, and to waive
informalities in the bids submitted.
Bids may be held by the Utility for a period not to exceed thirty (30) days from the day of the
opening of bids for the purpose of reviewing the bids and investigating the responsibility of
bidders, prior to awarding the contract.
By virtue of statutory authority, a preference will be given to products and provisions grown and
coal produced within the State of Iowa.
PROPOSALS SUBMITTED
The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or
type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the
blanks provided. Should there be any discrepancy between the unit bid price and extension, the
Utility shall consider the unit bid price as being the valid unit bid price.
The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of
the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated
Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall
include all of the information listed in that portion of the Form of Bid or Proposal as well as bear
the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-
generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in
the space(s) provided on the Form of Bid or Proposal.
BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on
an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft
drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on
the form furnished by the Utility) payable to the Municipal Telecommunications Utility in the sum
of not less than five percent (5%) of the bid submitted, which certified check, certified share draft
or bid bond will be held as security that the Bidder will enter into a Contract for the construction
of the work and will furnish the required bonds, and in case the successful Bidder shall fail or
refuse to enter into the Contract and furnish the required bonds, his bid security may be retained
by said Utility as agreed upon liquidated damages. If bid bond is used, it must be signed by both
the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by
accompanying Power of Attorney.
PERFORMANCE & PAYMENT BONDS
The successful bidder will be required to furnish a “Performance Bond” and a “Payment Bond”
within ten (10) days after forms are presented to bidder in an amount equal to one hundred
percent (100%) of the contract price, said bond to be issued by a responsible surety approved by
the Board of Trustees and shall guarantee the faithful performance of the contract and the terms
and conditions therein contained, and shall guarantee the prompt payment of all materials and
labor and protect and save harmless the Utility from claims of any kind caused by the operations
of the contractor.
MAINTENANCE BOND
NOTICE OF BIDDERS CONTRACT NO. 1094 Page 6 of 7
Before the Contractor shall be entitled to receive final payment for work done under this contract,
it shall execute and file a maintenance bond in the penal sum of not less than 100% of the total
amount of the contract guaranteeing the maintenance of the improvement caused by failures in
materials and construction for a period of two (2) years from and after acceptance of the Contract.
LIQUIDATED DAMAGES
Time is an essential element of this contract. It is important that the work be diligently pursued to
completion. If the work is not completed within the specified contract period, plus authorized
extensions, the contractor shall pay to the Utility Liquidated Damages in the amount of one
thousand dollars ($1,000.00) per day, for each day, as further described herein, in excess of the
authorized time.
Days beyond the specified contract period for which Liquidated Damages will be charged will be
working days that the contractor does, or could have worked, from Monday through Saturday.
Sundays will be counted only if work is performed. Partial working days will be considered as a
full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if
no work is done, and legal holidays.
Working days will cease to be charged when only punch list items remain to be completed. Punch
list items do not include contract bid items or approved change/extra work orders.
When the Contractor believes the project to be substantially completed, a written notice stating
the same shall be submitted to the Engineer and a request made for a Punch List. If the work
under the Contract extends beyond the normal construction season for such work the Contractor
shall submit to the Engineer in writing a request that working days counted toward the project be
suspended until work is resumed the following construction season.
This amount is not construed as a penalty. These damages are for the cost to the Utility of
providing the required additional inspection, engineering and contract administration.
PRE-CONSTRUCTION CONFERENCE
Before the work is commenced on this contract, a conference shall be held for the purpose of
discussing the contract. The conference shall be attended by the prime contractor, subcontractors
and Utility Officials.
BIDDER STATUS
Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-
Resident Bidder requirements.
Each bidder submitting a bid shall execute and include with the bid, a Bidder Status Form in the
form herein provided.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being
deemed nonresponsive and rejected.
SALES TAX
This project is subject to sales tax.
Posted pursuant to the provisions of Chapter 26 of the City Code of Iowa.
NOTICE OF BIDDERS CONTRACT NO. 1094 Page 7 of 7
MUNICIPAL TELECOMMUNICATIONS UTILITY
INSTRUCTIONS TO BIDDERS
INSTRUCTIONS TO BIDDERS
1. EXPLANATIONS TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders,
Plans, Specifications, etc., must be requested in writing on or before September 28, 2023. Any
interpretation made will be in the form of an addendum to the Notice to Bidders, Plans, Specifications,
etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in
the space provided on the Proposal Form. Oral explanations or instructions given before the award of
the contract will not be binding.
2. EXAMINATION OF PROPOSED WORK
Bidders are encouraged to visit the site and take such other steps as may be reasonably necessary to
ascertain the nature and location of the work, and the general and local conditions which can affect the
work or the cost thereof. Failure to do so will not relieve bidders from responsibility for estimating properly
the difficulty or cost of successfully performing the work. The owner will assume no responsibility for any
understanding or representation concerning conditions made by any of its officers or agents prior to the
execution of the contract, unless included in the Notice to Bidders, the Specifications or related
documents, or any addenda thereto.
3. PREPARATION OF BIDS
a. Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed.
If erasures or other changes appear on the forms, each erasure or change must be initialed by
the person signing the bid. The bidder has the option to submit a computer-generated spreadsheet
in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number,
Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price, and Total Bid. The computer-
generated spreadsheet shall include all of the information listed in that portion of the Form of Bid
or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the
bidders who submit a computer-generated spread- sheet, the TOTAL BID (with alternates, if
applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal.
b. The Bid Form may provide for submission of a price or prices for one or more items, which may
be lump sum bids, alternate prices, schedule items resulting in a bid on a unit of construction or
a combination thereof, etc. When the Bid Form explicitly requires that the bidder bid on all items,
failure to do so will disqualify the bid. When submission of a price on all items is not required,
bidders should insert the words "no bid" in the space provided for any item on which no price is
submitted.
c. Unless called for, alternate bids will not be considered.
d. In preparing his bid, the bidder shall specify the price, written legibly in ink or with the typewriter,
at which he proposes to do each item of work. The unit price shall be stated in figures in the blank
space provided (i.e.,$7.14). In items where unit price is required, the total amount of each item
shall be computed at the unit prices bid for the quantities given on the Bid Form and stated in
figures in the blank space provided. If the bidder chooses to submit the unit prices, total bid price,
and total bid on a computer-generated spreadsheet, all numbers shall be easily legible.
INSTRUCTIONS TO BIDDERS
e. Any changes or alterations made in the Bid Form, or any addition thereto, may cause the
rejection of the bid. No bid will be considered which contains a clause in which the contractor
reserves the right to accept or reject a contract awarded him by the Board of Trustees. Bids in
which the unit prices are obviously unbalanced may be rejected.
f. If the bidder does not qualify as a resident bidder, the nonresident bidder shall specify on the
project proposal whether any preference to resident bidders, including but not limited to any
preference to bidders, the imposition of any type of labor force preference, or any other form of
preferential treatment to bidders or laborers from that state or foreign country is in effect in the
nonresident bidder’s state or country of domicile at the time of a bid submittal.
4. SUBMISSION OF BIDS
a. A bid must be sealed in a separate envelope and marked to indicate its contents and be
accompanied by the bid security in a separate envelope. If forwarded by mail, the two
envelopes shall be placed in a third and mailed to the City Clerk. All bids must be filed with the
City Clerk of the City of Waterloo at her office in the City Hall before the time specified for
closing bids.
b. Bids received prior to the advertised hour of opening will be securely kept sealed. The officer
whose duty it is to open them will decide when the specified time has arrived, and no bid
received thereafter will be considered.
5. LATE BIDS AND WITHDRAWALS
Bids and withdrawals thereof received at the office designated in the Notice to Bidders after the exact
time set for closing of bids will not be considered. Bids may be withdrawn by written request received
from bidders prior to the time set for closing of bids.
6. PUBLIC OPENING OF BIDS
Bids will be publicly opened at that time and place set for opening in the Notice to Bidders. Their content
will be made public for the information of bidders and others interested who may be present either in
person or by representative.
7. BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an
Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a
credit union in Iowa or chartered under the laws of the United States, or bid bond (on the form furnished
by the Utility) payable to the Municipal Telecommunications Utility, in the sum of not less than five
percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as
security that the Bidder will enter into a Contract for the construction of the work and will furnish the
required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and
furnish the required bond, his bid security may be retained by said Utility as agreed upon liquidated
damages. If bid bond is used, it must be signed by both the bidder and the surety or surety's agent.
Signature of surety's agent must be supported by accompanying Power of Attorney.
8. COLLUSIVE AGREEMENTS
a. Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion Affidavit
in the form herein provided, to the effect that he has not colluded with any other person, firm,
or corporation in regard to any bid submitted.
INSTRUCTIONS TO BIDDERS
b. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and
submit to the City Contract Compliance Officer by 5:00 P.M. the business day following the
day bids on this project are due, a Non-Collusion Affidavit in the form herein provided, to the
effect that he has not colluded with any other person, firm, or corporation in regard to any bid
submitted. Before executing any subcontract, the successful bidder shall submit the name of
any proposed subcontractor for approval by the City.
INSTRUCTIONS TO BIDDERS
9. STATEMENT OF BIDDER'S QUALIFICATIONS
The apparent lowest bidder shall, upon request of the Utility, submit on the form furnished for that purpose
(a copy of which is included in the contract documents), a statement of bidder's qualifications, his
experience record in constructing the type of improvements embraced, and his organization and
equipment available for the work contemplated; and, when specifically requested, a detailed financial
statement. The Utility shall have the right to take such steps as it deems necessary to determine the
ability of the bidder to perform his obligations under the contract, and the bidder shall furnish the Utility
all such information and data for this purpose as it may request. The right is reserved to reject any bid
where an investigation of the available evidence or information does not satisfy the Utility that the bidder
is qualified to carry out properly the terms of the contract.
10. AWARD OF CONTRACT
a. Award of contract will be made to the lowest responsive, responsible bidder. The intention is to
award the contract at the Board Meeting on October 18, 2023, but the right is reserved to postpone
such action for a reasonable time, not exceeding thirty (30) days.
b. The Board of Trustees reserves the right to reject any or all bids or waive any informality in bids
received.
The bidder shall submit bids on all the items listed in the proposal and shall state the unit bid price
in words in the blank spaces provided beneath the item description. Should there be any
discrepancy between the unit bid price in words and listed numeral unit bid price, the Utility shall
consider the unit bid price in words as being the valid unit bid price. A computer-generated
spreadsheet as herein provided shall also be acceptable. Proposals requiring mathematical
computations to determine unit prices or totals will be rejected. A contract will be awarded to the
lowest responsive, responsible bidder submitting the total bid., or for the BASE BID plus
ALTERNATE(S), as applicable, chosen by the Utility as indicated in the Form of Bid or Proposal.
A resident bidder shall be allowed a preference as against a nonresident bidder from a state or
foreign country if that state or foreign country gives or requires any preference to bidders from
that state or foreign country, including but not limited to any preference to bidders, the imposition
of any type of labor force preference, or any other form of preferential treatment to bidders or
laborers from that state or foreign country. The preference allowed shall be equal to the
preference given or required by the state or foreign country in which the nonresident bidder is a
resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the
same resident labor force preference to a public improvement in this state as would be required
in the construction of a public improvement by the state or foreign country in which the
nonresident bidder is a resident.
11. EXECUTION OF AGREEMENT, BONDS, AND CERTIFICATE OF INSURANCE
a. Subsequent to the award and within ten (10) days after the prescribed forms are presented for
signature, the successful bidder shall execute and deliver to the Utility an agreement in the form
included in the contract documents in such number of copies as the Utility may require.
b. Having satisfied all conditions of award as set forth elsewhere in these documents, the
successful bidder shall, within the period specified in paragraph "a" above, furnish a performance
bond and a payment bond in a penal sum not less than the amount of the contract as awarded,
as security for the faithful performance of the contract and terms and conditions therein contained
and shall guarantee the prompt payment of all persons, firms, or corporations to whom the
INSTRUCTIONS TO BIDDERS
contractor may become legally indebted for labor, materials, tools, equipment, or services of any
nature including utility and transportation services, employed or used by him in performing the
work. The bonds shall protect and save harmless the Utility from claims and damages of any
kind caused by the operations of the contractor and shall also guarantee the maintenance of the
contract improvements for a period of two (2) years from and after completion of said
improvements and their acceptance by the Utility. Such bonds shall be in the same form as that
included in the contract documents and shall bear the same date as, or a date subsequent to
that of the agreement. The current Power of Attorney for the person who signs for any surety
company shall be attached to such bonds.
c. The successful bidder shall, within the period specified in paragraph "a" above, furnish a
certificate of insurance for approval in amounts of not less than the amounts specified in the
General Specifications for Construction, Section F. No. 4 "Liability Insurance" Pages 11 to 12 of
14 Pages. The certificate of insurance shall be furnished in such number of copies as the Utility
may require. The Municipal Telecommunications Utility of the City of Waterloo shall be named
as an "Additional Insured." The contractor shall similarly submit his subcontractor's certificates
of insurance in the amounts for approval before each commences work. The contractor shall
carry or require that there be Workmen's Compensation Insurance for all his employees and
those of his subcontractors engaged in work at the site, in accordance with State Workmen's
Compensation Laws.
d. In case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required
bonds, his bid security may be retained by said Utility as agreed upon liquidated damages.
12. BIDDER STATUS
Attention of bidders is called to the requirement of complying with the provisions of the Resident
Bidder/Non-Resident Bidder requirement.
Each bidder submitting a bid shall execute and include with the bid, a Bidder Status Form in the form
herein provided. Failure to submit a f ully completed Bidder Status Form with the bid may result in the
bid being deemed nonresponsive and rejected.
FORM OF BID CONRACT NO. 1094 Page 1 of 2
FORM OF BID OR PROPOSAL
FY 2023 DROPS AND INSTALLATION OF A FIBER-TO-
THE-PREMISE NETWORK, CONTRACT NO. 1094
CITY OF WATERLOO, IOWA
Board of Trustees of the Municipal Telecommunications Utility of the City of Waterloo, Iowa
Gentlemen:
The undersigned, being a Corporation existing under the laws of the State of , a Partnership
consisting of the following partners: , having familiarized (himself) (themselves)
(itself) with the existing conditions on the project area affecting the cost of the work, and with all the contract
documents listed in the Table of Contents and Addenda (if any), as prepared by Magellan Advisors for the
Utility now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, hereby proposes to furnish all
supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services,
including utility and transportation services required to construct and complete this FY 2023 DROPS AND
INSTALLATION OF A FIBER-TO-THE-PREMISE NETWORK, Contract No. 1094 , all in accordance with
the above-listed documents and for the unit prices for work in place for the following items and quantities
contained in Attachment A. The contractor shall submit a copy of Attachment A as part of their bid.
FY 2023 DROPS AND INSTALLATION OF A FIBER-TO-THE-PREMISE NETWORK, CONTRACT NO. 1094
Description Total Cost
DIVISION 1 BASE BID WORK $
DIVISION 1 BASE BID TOTAL PRICE $
1. It is understood that the quantities set forth are approximate only and subject to variation and that the
unit bid price for the work done shall govern in the actual payment to Contractor.
2. In submitting this bid, the bidder understands that the right is reserved by the Utility to reject any or
all bids. The undersigned agrees to execute and deliver an agreement in the prescribed form and
furnish the required bond and certificate of the insurance within ten (10) days after the agreement is
presented to him for signature and start work within five (5) days after "Notice to Proceed" is issued.
3. Security in the sum of Dollars
($ ) in the form of , is submitted herewith in accordance with the INSTRUCTIONS TO
BIDDERS.
4. Attached hereto is a Non-Collusion Affidavit of Prime Contractor.
5. Attached hereto is a Bidder Status Form.
6. The bidder is prepared to submit a financial and experience statement upon request.
7. .
8. The bidder has received the following Addendum or Addenda:
FORM OF BID CONRACT NO. 1094 Page 2 of 2
Addendum No. Date
9. The apparent low Bidder shall submit a list of all Subcontractor(s) to be used on this Project to the
Utility by 5:00 p.m. the business day following the day Bids on this Project are due along with the
Non-Collusion Affidavits of All Subcontractor(s).
10. The Contractor shall be required to provide a State of Iowa Contractor Registration Number for all
their employees and those of their subcontractors engaged in work at the site, in accordance with
State Laws. No bids will be awarded until the Contractor and subcontractors have been confirmed
within seven (7) days after the bid opening.
The Contractor shall submit information on subcontractors on “SUBCONTRACTOR REQUEST AND
APPROVAL” Form to be provided by Utility prior to approval of contract.
11. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer
cannot be changed except for the following reasons:
a. The Utility does not approve the subcontractors.
b. The subcontractors submit in writing that they cannot fulfill their subcontracts.
12. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked “none” or
“NA”.
The bidder has attached all applicable forms.
BY:
(Name of Bidder) (Title) (Date)
Official Address: (Including Zip Code):
I.R.S. No.
BID BOND
Sample Bid Bond Form
KNOW ALL BY THESE PRESENTS:
That we, , as Principal, and
, as Surety, are held and
firmly bound unto the Municipal Telecommunications Utility of the City of Waterloo, Iowa, as Obligee,
(hereinafter referred to as “the Jurisdiction”), in the penal sum of
dollars ($ ), or _______ percent of the
amount bid in lawful money of the United States, for which payment said Principal and Surety bind
themselves, their heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these
presents.
The condition of the above obligation is such that whereas the Principal has submitted to the Jurisdiction a
certain proposal, in a separate envelope, and hereby made a part hereof, to enter into a contract in writing, for
the following described improvements;
DROPS AND INSTALLATION OF A FIBER-TO-THE-PREMISE NETWORK, CONTRACT NO.1094
The improvement includes the installation and maintenance of fiber premise drops in support of the launch
of Waterloo Fiber, the City’s broadband Internet utility. Waterloo Fiber provides data, video, and telephony
services to businesses, homes, and community institutions within the City of Waterloo (“Service Area”).
The City is in the process of building a feeder/distribution network for a Fiber-to-the-Premise (FTTP)
network initially capable of offering a 10 Gbps infrastructure to support wholesale and retail broadband
data services.
Current design encompasses approximately 25,000 residential and 2,400 commercial and community
anchor passings. Based on uptake projections, there will be an expected minimum of 6,300 drop
installations over three years. The actual count of premise drop installations will fluctuate up or down due
to events like new constructions or differing uptake rate.
(CONT. BID BOND) Project Name
The Surety hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way
impaired or affected by any extension of the time within which the Jurisdiction may accept such bid or execute
such Contract; and said Surety does hereby waive notice of any such extension.
In the event that any actions or proceedings are initiated with respect to this Bond, the parties agree that the
venue thereof shall be Black Hawk County, State of Iowa. If legal action is required by the Jurisdiction against
the Surety or Principal to enforce the provisions of the bond or to collect the monetary obligation incurring to
the benefit of the Jurisdiction, the Surety or Principal agrees to pay the Jurisdiction all damages, costs, and
attorney fees incurred by enforcing any of the provisions of this Bond. All rights, powers, and remedies of
the Jurisdiction hereunder shall be cumulative and not alternative and shall be in addition to all rights, powers
and remedies given to the Jurisdiction, by law. The Jurisdiction may proceed against Surety for any amount
guaranteed hereunder whether action is brought against Principal or whether Principal is joined in any such
action or actions or not.
NOW, THEREFORE, if said proposal by the Principal be accepted, and the Principal shall enter into a contract
with Jurisdiction in accordance with the terms of such proposal, including the provision of insurance and of a
bond as may be specified in the contract documents, with good and sufficient surety for the faithful
performance of such contract, for the prompt payment of labor and material furnished in the prosecution
thereof, and for the maintenance of said improvements as may be required therein, then
this obligation shall become null and void; otherwise, the Principal shall pay to the Jurisdiction the full amount
of the bid bond, together with court costs, attorney’s fees, and any other expense of recovery.
Signed and sealed this day of , 20 .
SURETY: PRINCIPAL:
Surety Company Bidder
By By
Signature Attorney-in-Fact/Officer Signature
Printed Name of Attorney-in-Fact/Officer Printed Name
Company Name Title
Company Address Address
City, State, Zip Code City, State, Zip Code
Company Telephone Number Telephone Number
NOTE: All signatures on this bid bond must be original signatures in ink; copies, facsimile, or electronic
signatures will not be accepted. This bond must be sealed with the Surety’s raised, embossing seal. The
Certificate or Power of Attorney accompanying this bond must be valid on its face and sealed with the Surety’s
raised, embossing seal.
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of )
County of )
) ss:
, being first duly sworn, deposes and says
that:
1. He is (Owner, Partner, Officer, Representative, or Agent) , of , the Bidder
that has submitted the attached Bid;
2. He is fully-informed respecting the preparation and contents of the attached Bid and of all pertinent
circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid:
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees,
or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed,
directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in
connection with the Contract for which the attached Bid has been submitted or to refrain from bidding
in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or
collusion or communication or conference with any other Bidder, firm or person to fix the price or prices
in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price
or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in
the Proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its
agents, representatives, owners, employees, or parties in interest, including this affiant.
(Signed)
Title
Subscribed and sworn to before me this day of , 20 .
Title
My commission expires .
NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR
State of )
County of )
) ss:
, being first duly sworn, deposes and says that:
1. He is (Owner, Partner, Officer, Representative, or Agent) , of
hereinafter referred to as the "Subcontractor;"
2. He is fully informed respecting the preparation and contents of the subcontractor's proposal
submitted by the subcontractor to , contract pertaining to the
project
in ;
(City or County and State)
3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal ;
4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived,
or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham
proposal in connection with such contract or to refrain from submitting a proposal in connection with
such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivanc e
with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to
fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to
secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the
City of Waterloo, Iowa, or any person interested in the proposed contract; and
5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted
by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any
of its agents, representatives, owners, employees, or parties in interest, including this affiant.
(Signed)
Title
Subscribed and sworn to before me this day of , 20 .
Title
My commission expires .
TITLE VI CIVIL RIGHTS
During the performance of this contract, the contractor (for itself), its assignees, and
successors in interest (hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor shall comply with the Regulations
relative to non-discrimination in Federally assisted programs of the DOT Title 49,
Code of Federal Regulations, Part 21, as they may be amended from time to
time, (hereinafter referred to as the Regulations), which are herein incorporated
by reference and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, national origin, sex, age,
or disability in the selection and retention of subcontractors, including procu rement of
materials and leases of equipment. The contractor shall not participate either directly
or indirectly in the discrimination prohibited by section 21.5 of the Regulations,
including employment practices when the contract covers a program set forth in
Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment:
In all solicitations either by competitive bidding or negotiation made by the
contractor for work to be performed under a subcontract, including procurement
of materials or leases of equipment, each potential subcontractor or supplier shall
be notified by the contractor of the contractor’s obligations under this contract and
the Regulations relative to non- discrimination on the grounds of race, color,
national origin, sex, age, or disability.
4. Information and Reports: The contractor shall provide all information and reports
required by the Regulations or directives issued pursuant there to, and shall allow
access to its books, records, accounts, othe r sources of information, and its
facilities as may be determined by the Contracting Authority, the Iowa DOT, or
FHWA to be pertinent to ascertain compliance with such Regulations, orders and
instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish this information the contractor
shall so certify to the Contracting Authority, the Iowa DOT, or the FHWA as
appropriate, and shall set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the contractor’s noncompliance with
the nondiscrimination provisions of this contract, the Contracting Authority, the
Iowa DOT, or the FHWA shall impose such contract sanctions as they may
determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the
contractor complies, and/or
b. Cancellation, termination, or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The contractor shall include the provisions of
paragraphs (1) through (6) in every subcontract, including procurement of
materials and leases of equipment, unless exempt by the Regulations, or
directives issued pursuant thereto. The contractor shall take such action with
respect to any subcontract or procurement as the Contracting Authority, the Iowa
DOT, or the FHWA may direct as a means of enforcing such provisions including
sanctions for non-compliance: Provided, however,
that, in the event of a contractor becomes involved in, or it threatened with litigation
with a subcontractor or supplier as a result of such direction, the contractor may
request the Contracting Authority or the Iowa DOT to enter into such litigation to
protect the interests of the Contracting Authority or the Iowa DOT; and, in addition,
the contractor may request the United States to enter into such litigation to protect
the interest of the United States.
BIDDER STATUS FORM
o To be completed by all bidders
Please answer “Yes” or “No” for each of the following:
PART A
Yes No
Yes No
Yes No
Yes No
Yes No
My company is authorized to transact business in Iowa.
(To help you determine if your company is authorized, please review the worksheet on the next page).
My company has an office to transact business in Iowa.
My company’s office in Iowa is suitable for more than receiving mail, telephone calls, and e-mail.
My company has been conducting business in Iowa for at least 3 years prior to the first request for
bids on this project.
My company is not a subsidiary of another business entity, or my company is a subsidiary of
another business entity that would qualify as a resident bidder in Iowa.
If you answered “Yes” for each question above, your company qualifies as a resident bidder. Please
complete Parts B and D of this form.
If you answered “No” to one or more questions above, your company is a nonresident bidder. Please
complete Parts C and D of this form.
o To be completed by resident bidders
My company has maintained offices in Iowa during the past 3 years at the following addresses:
PART B
Dates: / / to / / Address:
City, State, Zip:
Dates: / / to / / Address:
City, State, Zip:
Dates: / / to / / Address:
You may attach additional sheet(s) if needed.
o To be completed by non-resident bidders
City, State, Zip:
PART C
1. Name of home state or foreign country reported to the Iowa Secretary of State:
2. Does your company’s home state or foreign country offer preferences to resident bidders, resident labor
force preferences or any other type of preference to bidders or laborers?
3. If you answered “Yes” to question 2, identify each preference offered by your company’s home
state or foreign country and the appropriate legal citation.
Yes No
o To be completed by all bidders
You may attach additional sheet(s) if needed.
PART D
I certify that the statements made on this document are true and complete to the best of my knowledge and I know that my
failure to provide accurate and truthful information may be a reason to reject my bid.
Firm Name:
Signature: Date:
You must submit the completed form to the governmental body requesting bids per 875 Iowa Administrative Code
Chapter 156. This form has been approved by the Iowa Labor Commissioner
WORKSHEET: AUTHORIZATION TO TRANSACT BUSINESS
This worksheet may be used to help complete Part A of the Resident Bidder Status form. If at least one of the following
describes your business, you are authorized to transact business in Iowa.
Yes No
Yes No
Yes No
Yes No
Yes No
My business is currently registered as a contractor with the Iowa Division of Labor.
My business is a sole proprietorship, and I am an Iowa resident for Iowa income tax purposes.
My business is a general partnership or joint venture. More than 50 percent of the general
partners or joint venture parties are residents of Iowa for Iowa income tax purposes.
My business is an active corporation with the Iowa Secretary of State and has paid all fees
required by the Secretary of State, has filed its most recent biennial report, and has not filed
articles of dissolution.
My business is a corporation whose articles of incorporation are filed in a state other than Iowa,
the corporation has received a certificate of authority from the Iowa secretary of state, has filed
its most recent biennial report with the secretary of state, and has neither received a certificate of
withdrawal from the secretary of state nor had its authority revoked.
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
My business is a limited liability partnership which has filed a statement of qualification in this
state and the statement have not been canceled.
My business is a limited liability partnership which has filed a statement of qualification in a
state other than Iowa, has filed a statement of foreign qualification in Iowa and a statement of
cancellation has not been filed.
My business is a limited partnership or limited liability limited partnership which has filed a
certificate of limited partnership in this state and has not filed a statement of termination.
My business is a limited partnership or a limited liability limited partnership whose certificate of
limited partnership is filed in a state other than Iowa, the limited partnership or limited liability
limited partnership has received notification from the Iowa secretary of state that the application
for certificate of authority has been approved and no notice of cancellation has been filed by the
limited partnership or the limited liability limited partnership.
My business is a limited liability company whose certificate of organization is filed in Iowa and has
not filed a statement of termination.
My business is a limited liability company whose certificate of organization is filed in a state other
than Iowa, has received a certificate of authority to transact business in Iowa and the certificate
has not been revoked or canceled.
309-6001 (09-15)
STATEMENT OF BIDDERS QUALIFICATIONS Page 1 of 2
STATEMENT OF BIDDER’S QUALIFICATIONS
(To be submitted by the Bidder only upon the specific request of the City of Waterloo, Iowa.)
All questions must be answered and the date given must be clear and comprehensive. This
statement must be notarized. If necessary, questions may be answered on separate attached
sheets. The Bidder may submit any additional information he desires.
1. Name of bidder.
2. Permanent main office address.
3. When organized.
4. If a corporation, when incorporated.
5. How many years have you been engaged in the contracting business under your present firm
or trade name?
6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate
anticipated dates of completion.)
7. General character of work performed by your company.
8. Have you ever failed to complete any work awarded to you? If so, where and why?
9. Have you ever defaulted on a contract? If so, where and why?
10. List the more important projects recently completed by your company, stating the approximate
cost for each, and the month and year completed .
11. List your major equipment available for this contract.
12. Experience in construction work similar in importance to this project.
13. Background and experience of the principal members of your organization, including the officers.
14. Credit available: $ .
15. Give bank reference: .
16. Will you, upon request, fill out a detailed financial statement and furnish any other information that
may be required by the City of Waterloo, Iowa ?
17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any
information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this
Statement of Bidder’s Qualifications.
STATEMENT OF BIDDERS QUALIFICATIONS Page 2 of 2
Dated at , this day of , 20_ _.
(Name of Bidder)
By:
Title:
State of )
County of )
) ss:
, being duly sworn deposes and says that he is
of and that the answers to
the (Name of Organization)
to the foregoing questions and all statements therein contained are true and correct.
Signature
Subscribed and sworn to before me this day of , 20 .
Notary Public
My commission expires , .
SPECIAL PROVISIONS CONTRACT Page 1 of 4
GENERAL SPECIAL PROVISIONS
1. SCOPE OF WORK
The work covered by this contract consists of furnishing all labor, equipment, and materials and
performing all operations, in connection with the FY 2023 DROPS AND INSTALLATION OF A FIBER-
TO-THE-PREMISE NETWORK, Contract No. 1094, as shown on the contract drawings and in
accordance with these specifications.
The contract drawings, which accompany and form a part of this contract and specifications are dated
May 23, 2023. They have the general title of DESIGN PLOTS AND SPLICING DIAGRAMS
(Attachment B)
All construction and materials shall be in accordance with the Iowa SUDAS
Standard Specifications except where noted in the SUDAS Supplemental Specifications, Special Provisions
and or Estimate Reference Notes.
2. CONFLICTING SPECIFICATIONS
All requirements of other specifications contained in the contract documents, which conflict with the
provisions of the special provisions will be considered void.
3. DUMPING AREAS
Excess material resulting from construction operations shall be hauled to the County Landfill or other area
secured by the Contractor and approved by the Utility Engineer. Rubble, rubbish, trees, brush, and other
unsuitable backfill material, as designated by the Utility Engineer, shall be hauled to the County Landfill. All
Landfill charges are to be considered incidental to the contract and are the responsibility of the Contractor.
4. CONSTRUCTION DAMAGE
The Contractor shall exercise care during construction operations to ensure the safety and protection to
existing features located near or within the limits of construction. Damage caused by negligence or poor
workmanship, as determined by the Utility, shall be considered the Contractor's responsibility.
5. REMOVED MATERIALS
All materials removed as part of this Contract shall remain the property of the Utility unless the Utility
determines that the materials are not salvageable, and the Utility does not want to retain ownership of the
materials. Materials designated in the field by the Utility as nonsalvageable shall be hauled and disposed
of by the Contractor at no cost to the Utility. All other materials shall be transported to locations as directed
by the Utility. No separate measurement or payment will be made for hauling or disposing of removed
materials and it shall be considered incidental to applicable items.
6. OVERHAUL
Overhaul will not be paid for "surplus material" obtained from any of the items of construction under this
contract. The cost of overhaul will be considered as incidental to the items to which it applies.
7. MAILBOXES/STOP SIGNS
The Contractor shall notify the United States Postal Department of mailboxes, which interfere with any part
of the work before removing them, and the Contractor will relocate them as required by the Postmaster.
The removal and replacement of mailboxes will not be considered for direct payment, but will be considered
incidental to the item to which it applies.
SPECIAL PROVISIONS CONTRACT Page 2 of 4
The removal and replacement of stop signs will not be considered for direct payment, but will be considered
incidental to the item to which it applies.
8. PAY ITEMS
All pay items are listed in the proposal and shall include the purchase of all materials, delivery of these
materials, and furnishing all labor, plant and miscellaneous work needed to make the item complete. All
such cost shall be incidental to the proposed item to which it applies and shall not be considered for separate
payment.
9. BREAKDOWN OF LUMP SUM CONTRACT PRICE ITEMS
The Contractor shall, immediately upon execution and delivery of the contract, before the first estimate for
payment is made, deliver to the Utility a detailed estimate giving a complete breakdown of the lump sum
contract prices. The submitted breakdown shall be approved by the Utility prior to any payment of any lump
sum price item.
10. PERMISSION TO HAUL OVER STREETS, RAILROADS AND HIGHWAYS
The Contractor will be required to secure, from the proper authorities, permission or permit which may be
required to haul over streets, highways, railroads or private property, and any hauling operations of the
Contractor shall be subject to the requirements of such permits, permission, and to all applicable
regulations, laws, and ordinances governing hauling and movement of equipment over streets, railroads,
highways and private property. Any costs or inconvenience caused by obtaining any necessary permits or
permission shall be considered completely covered by the price bid for the items in the proposal.
11. CONSTRUCTION SCHEDULING
The Utility shall approve Contractor's work schedule prior to starting. All revisions shall also be approved.
The Utility r may change the schedule to accommodate changing construction conditions.
The Contractor shall coordinate the work under this contract with contractors performing work under other
contracts which may be performed concurrently.
The Contractor shall be responsible to notify the Police, Fire, Street and Engineering Departments of the
closing and opening of streets.
The Contractor shall commence work within ten (10) days after receipt of the "Notice to Proceed" and
diligently execute the work of the contract to completion.
12. PRE-CONSTRUCTION CONFERENCE
Before any work is started, the Contractor shall arrange with the Utility to hold a pre-construction conference
to discuss problems and schedules of contracts.
13. UNDERGROUND UTILITIES
It is the responsibility of the Contractor to obtain the location of gas lines, water lines, electric, telephone,
and cable television cables or wires from the various utility companies and the Utility electrician before
starting any excavation. The Contractor shall be responsible for any damage to any underground utilities.
The Contractor shall expose those utilities indicated on the plans so that elevations may be determined
before beginning construction. This work shall be considered incidental to other items of work.
If the Contractor believes that additional costs have been incurred due to a utility being improperly located,
the resolution of the additional costs incurred shall be made between the Contractor and the respective
utility company.
SPECIAL PROVISIONS CONTRACT Page 3 of 4
14. TRAFFIC SIGNS AND STREET SIGNS
The Contractor shall contact the City of Waterloo Traffic Operations Department to have any street sign
that will be affected by construction removed and replaced when the work has been completed.
15. TRAFFIC CONTROL DURING CONSTRUCTION
The Contractor shall, at his own expense and without further or other order, provide, erect and maintain, at
all times during the progress and suspension of the work and until completion and final acceptance thereof,
suitable and requisite barricades, signs or other adequate protection, as required by the latest edition of
Part VI of the “Manual on Uniform Traffic Control Devices” and shall provide, keep and maintain such
barricades, signs, etc., as may be required or as may be ordered by the Utility, to ensure the safety of the
public as well as those engaged on the work. All barricading plans shall be reviewed by the Utility.
The Contractor shall determine, provide and obtain approval from the Utility on all detour locations for all
street closings, barricades and posting prior to construction. These shall meet requirements of the City
Police Traffic Department. The Contractor shall notify the Utility Office and the Police, Fire and Street
Departments when the street is closed for construction. All barricading shall be in accordance with the latest
edition of Part VI of the "Manual on Uniform Traffic Control Devices." Encapsulated lens sheeting is not
required on this project.
16. GRADES, LINES, LEVELS AND SURVEYS
All necessary grades, lines, levels and surveys shall be established and maintained by the Contractor.
The Contractor shall verify all grades, lines, levels and dimensions as shown on the drawings, and he shall
report any errors or inconsistencies in the same to the Utility before commencing work.
17. SAFETY OF WORKERS AND PUBLIC
The Contractor shall, at all times, take necessary precautions to protect the life and health of all persons
employed on this project and the public. He shall provide necessary safety devices and safeguards in
accordance with latest and best accident prevention practices. All such protection shall be furnished to
employees without cost.
No direct measurement of payment shall be made for this protection, but shall be considered incidental to
other items of work. The public shall be kept outside of any work area.
18. CONSTRUCTION EQUIPMENT FOR PORTLAND CEMENT CONCRETE PAVEMENT
Section IX "Construction Equipment" of the "Specifications for Concrete Paving, Widening, and Curb and
Gutter" of the Standard Specifications for Municipal Public Works Construction, City of Waterloo, Iowa, shall
be amended as follows:
Iowa Department of Transportation standard specification Section 2301.07 Construction Equipment For
Portland Cement Concrete Pavement shall apply with the following exception to Section 2301.07.A.7.b
Finishing Machine: The first sentence shall read as "A finishing machine will be required on all uniform width
slabs ten (10) feet or more in width upon which a continuous line of forms more than one hundred fifty (150)
feet in length may be set, except for intersections or otherwise approved by the Utility."
19. WORKING ON SATURDAYS, SUNDAYS AND LEGAL HOLIDAYS
The Contractor shall notify the Utility in writing forty-eight (48) hours in advance if work on Saturday is
planned. By noon the Friday before the planned Saturday work, the Contractor shall confirm the Saturday
work schedule with the project inspector.
SPECIAL PROVISIONS CONTRACT Page 4 of 4
Work on Sunday requires prior approval of the Utility in accordance with the Waterloo Standard
Specifications. The Contractor shall not work the following days in 2023 due to Utility holidays:
o January 2, 2023
o January 16, 2023
o May 29, 2023
o June 9, 2023
o July 4, 2023
o September 4, 2023
o November 10, 2023
o November 23, 2023
o November 24, 2023
o December 25, 2023
o December 26, 2023
o January 1, 2024
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 1 of 15
GENERAL SPECIFICATIONS FOR CONSTRUCTION
CITY OF WATERLOO, IOWA
SECTION A - Definitions of Terms
SECTION B - Scope of work
SECTION C - Control of Materials and Work
SECTION D - Procedure and Progress
SECTION E - Measurements and Payments
SECTION F - Legal Relations and Responsibility
SECTION A - DEFINITIONS OF TERMS
1. BOARD. The Board of Trustees of the Municipal Telecommunications Utility of the
City of Waterloo.
2. CITY. The Municipal Telecommunications Utility of the City of Waterloo,
Iowa, which is the Party of the First Part of the accompanying contract, acting through
its authorized representative.
3. INSPECTOR. The authorized representative of the Utility, assigned to the
detailed inspection of the work or materials therefor and to such other duties as may be
delegated to him in these specifications.
4. CONTRACTOR. The Party of the Second Part in the accompanying contract
for the improvement covered by these specifications, or his authorized representative.
5. SUBCONTRACTOR. Any person, firm, or corporation who has, with the
approval of the Board, contracted with the Contractor to execute and perform in his stead all
or any part of the contract.
6. BIDDER. Any individual, firm, or corporation submitting a proposal for all or a
part of the work provided for in these specifications.
7. PROPOSAL GUARANTEE. The security designed in the Notice of Bidders or
Proposal to be furnished by the bidder as a guarantee of good faith to enter into a contract
and furnish an acceptable bond for the work contemplated if it be awarded him.
8. SURETY. The corporate body bound with and for the Contractor for the
acceptable performance of the contract.
9. PROPOSAL. The written Proposal, submitted by the bidder in the prescribed
manner and on the standard form, for the improvements covered by these specifications.
10. SPECIFICATIONS. The documents that set forth the manner in which the
proposed work is to be accomplished which have been prepared by the Utility and
approved by the Board of Trustees, official copies of which are now on file with the City
Clerk.
11. SPECIAL PROVISIONS. Clauses or memoranda not contained herein,
applying to the contract of which these specifications are a part, which change or supplement
these specifications.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 2 of 15
12. CONTRACT. The agreement entered into between the Utility and the
Contractor, setting forth the terms under which the work covered by the plans and
specifications is to be performed. The contract includes all conditions, definitions, and
instructions set forth in the official publications relating to the work, t he official contract and
specifications, the Proposal, official plans, and all supplemental agreements entered into
by the parties to the contract.
13. NOTICE TO BIDDERS. The notice called attention of bidders to the time and
place for receiving bids, containing a brief description of the work, and briefly setting forth the
requirements and conditions for submission of Proposals.
14. INSTRUCTIONS TO BIDDERS. The clauses setting forth in detail the
information relative to the proposed work and requirements for the submission of
Proposals.
15. PLANS. The plans for the improvement covered by the specifications and
approved by the Board, official copies of which are on file with the Utility Clerk.
16. CONTRACT BOND. The bond executed by the Contractor and his surety in
favor of the Utility of Waterloo, Iowa, guaranteeing the complete execution of the contract in
accordance with the plans and specifications, the payment of all debts pertaining to the work,
and maintenance of the work as provided by law or by the specifications.
17. CONTRACT PERIOD. The period from the specified date for beginning the
work to the specified date of completion, both dates inclusive. The contract period may be
extended by the Board, as provided in these specifications, in which event the contract
period includes the new date of completion.
18. OFFICIAL PUBLICATIONS. The official publications are the formal
resolutions and notices relative to the proposed improvement that are required by law to
be published in a prescribed manner and that have actually been published in
accordance with the statutes relating thereto. Attention is directed to the fact that these
official publications are by statute vested with all of the force and effect of contract
obligations.
19. A.S.T.M. Abbreviation for American Society for Testing Materials .
20. WORK. The term "Work" of the Contractor and Subcontractor includes
labor or materials or both, equipment, transportation, or other facilities necessary to
complete the contract.
21. TIME. All time limits stated in the contract documents are of the essence in the
contract.
22. PROJECT MANUAL. The document that specifies the project’s parameters,
including its contract, forms, terms, conditions, and requirements as well as its components,
materials, performance standards, and performance expectations.
SECTION B - SCOPE OF WORK
1. CORRELATION AND INTENT OF DOCUMENTS. The Contract documents
are complementary, and what is called for by any one shall be as binding as if called for by
all. The intention of the documents is to include all labor, materials, equipment, and
transportation necessary for the proper execution of the work. Materials or work described
in words which, so applied, have a well-known technical or trade meaning shall be held to
refer to such recognized standard.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 3 of 15
2. DRAWINGS AND SPECIFICATIONS. Unless otherwise provided in the
contract documents, the Utility shall furnish to the Contractor, free of charge, all copies of
drawings and specifications reasonably necessary for the execution of the work.
The Contractor shall keep one (1) copy of all drawings and specifications on the
work available to the Utility and to his representatives.
3. CONTRACTOR’S UNDERSTANDING. It is understood and agreed that the
Contractor has, by careful examination, satisfied himself as to the nature, character and
location of the work, the conformance to the ground, the charact er, quality, and quantity
of the materials to be encountered, the character of the equipment and facilities needed
preliminary to and during the prosecution of the work, the general and local conditions,
and all other matters which can, in any way, affect the work under this contract. No verbal
agreement or conversation with any officer, agent, or employee of the Utility, either
before or after the execution of the Contract, shall affect or modify any of the terms or
obligations herein contained.
4. REPORTING ERRORS AND DISCREPANCIES. If the Contractor, in the
course of the work, finds any discrepancies between the plans and the physical conditions
of the locality, or any errors of omission in plans or in the layout as given by said stakes
and instructions, it shall be his duty to inform the Utility immediately, in writing, and the Utility
shall promptly correct the same.
5. ALTERATION OR CORRECTION OF PLANS. The plans are made up from
surveys that are presumably correct and represent the foreseen construction requirements.
Any modification of the plans which may be required by the exigencies of the construction or
any corrections made necessary because of errors in the original surveys, will be made by
the Utility. Should corrections or modifications of the plans or specifications require a
different quality or class of work than that upon which the unit prices in the Pro posal are
based, or if the modifications or corrections are required in parts of the work partially
completed and such modifications result in an increased cost to the Contractor, the amount
to be paid for work resulting from such changes shall be agreed u pon in writing at the time
the changes are ordered and before the work is begun by the Contractor. No allowance will
be made for anticipated profits on work not performed.
6. CHANGES IN THE WORK. The Utility, without invalidating the contract, may
order extra work or make changes by altering, adding to, or deducting from the work, the
contract sum being adjusted by agreement or in accordance with the dispute resolution
procedures identified herein before such changed work is undertaken. All such work
shall be executed under the conditions of the original contract, except that any claim for
extension of time caused thereby shall be adjusted at the time of ordering such change.
7. INCREASED OR DECREASED QUANTITIES. The right is reserved
without impairing the contract, to order the performance of such work of a class not
contemplated in the Proposal or to increase or decrease the quantities as may be
considered necessary to complete fully and satisfactorily the work included in the
contract. However, when the work is completed without change in the plans, and the
measured quantity of any item of work varies by more than twenty percent (20%) from
the estimated quantity specified in the contract, an adjustment in price may be made for
such item of work by agreement between the Utility and the Contractor, subject to the
approval of the Board of Trustees. Either party to the contract may request such an
adjustment.
8. LANDS AND RIGHT OF WAY. The Utility shall provide the lands upon
which the work under this contract is to be done, except that the Contractor shall provide
land required for the erection of temporary construction facilities and storage of his
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 4 of 15
material, together with the right of access to same.
9. CITY WATER. The Contractor shall be allowed to use City Water but before
any water is used, he shall make application to the Waterloo Water Works for a
temporary water connection from a fire hydrant or by some other connection method.
Water usage will be charged at the rate for temporary water service. The rules,
regulations, and water rates are available at the Waterloo Water Works offices at 325
Sycamore Street or their telephone number is 319-232- 6280.
10. RIGHTS OF VARIOUS INTERESTS. Whenever work being done by the
Utility’s forces or by other Contractors is contiguous to work covered by this contract, the
respective rights of the various interests involved shall be established by the Utility to secure
the completion of the various portions of the work in general harmony.
11. CLOSING STREETS TO TRAFFIC. The Utility shall be the judge of how
many streets or parts of streets it is necessary for the Contractor to close at any time and
may refuse to permit the closing of additional streets until such of the work is finished
and opened to traffic as he may direct.
12. OBSTRUCTION OF STREETS. The work is to be carried on in such
manner as to obstruct the streets, highways, and alleys as little as possible. The
Contractor shall carry on the different parts of the work so as to complete the whole, as
nearly as practicable, at the same time. In doing the work, the Contractor shall follow the
directions of the Utility as to the place or places where work shall be started or be carried
on and the direction in which it shall be done.
13. SHANTIES AND BUILDINGS. Shanties or other buildings shall not be
erected in or upon any street, highway, or alley without permission of the Utility. If such
permission be granted, it may be upon any reasonable terms prescribed by the person
or body granting such permission.
14. SANITARY CONVENIENCES. The Contractor shall furnish the necessary
sanitary conveniences, properly secluded, for the laborers on the work, and these shall
be maintained in a manner that will be inoffensive to the public.
15. CLEANING UP. The Contractor shall, as directed by the Utility, remove
from the Utility’s property and from all public and private property, at his own expense,
all temporary structures, rubbish, and waste materials resulting from his operation s
before work can be considered completed. The Contractor shall also renew or replace
any and all fences, sidewalks, or other property damaged or disturbed by his work.
16. OMISSION OF PARTS OF GENERAL SPECIFICATIONS. Parts of the
General Specifications deemed not to apply to some particular work may be omitted by
special reference in other parts of the contract documents.
SECTION C - CONTROL OF MATERIALS AND WORK
1. SUPERVISION AND INSPECTION. The Utility shall have supervision of
the construction provided for in this Contract and shall decide any and all questions which
may arise as to the quality and acceptability of materials furnished, work performed,
manner of performance, rate of progress on the work, and all questions regarding the
acceptable fulfillment of the terms of the Contract. Materials and construction work shall,
at all times, be subject to the inspection of the Utility or his representatives. The Contractor
shall be held strictly to the true intent of these specifications as regards the quality of
materials, workmanship, and the diligent prosecution of the work.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 5 of 15
The Utility and his representatives shall, at all times, have access to the work
wherever it is in preparation of progress, and the Contractor shall provide proper facilities
for such access and for inspection.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 6 of 15
If the specifications, the Utility’s instructions, law ordinances, or any public authority
require any work and/or materials to be especially tested or approved, the Contractor shall
give the Utility timely notice of readiness for inspection. If the inspection is to be made by
authority other than the Utility, the Contractor shall notify the Utility of the date fixed for
inspection. Inspections by the Utility will be promptly made and, where practicable, at the
source of supply. If any work should be covered up without the approval or consent of the
Utility, it must, if required by the Utility, be uncovered for examination at the Contractor’s
expense.
Re-examination of questioned work may be ordered by the Utility, and, if so ordered,
the work must be uncovered by the Contractor. If such work be found in accordance with the
Contract, the Utility shall pay the cost of re-examination and replacement. If such work be
found not in accordance with the Contract, the Contractor shall pay such cost unless he
shall show that the defect in the work was caused by another Contractor, and, in that event,
the Utility shall pay the cost.
2. AUTHORITIES AND DUTIES OF INSPECTORS. Inspectors may be stationed
on the work to report to the Utility as to the progress of the work and the manner in which it
is being performed; also, to report whenever it appears that materia ls furnished and work
performed by the Contractor fail to fulfill the requirements of the specifications and Contract,
and to direct the attention of the Contractor to such failure or infringement; but such
inspection shall not relieve the Contractor from any obligations to furnish acceptable materials
or to provide completed construction that is satisfactory in every particular.
In case of any dispute arising between the Inspector and the Contractor as to materials
furnished or the manner of performing the work, the Inspector shall have the authority to
reject materials or suspend the work until the question at issue can be referred to and decided
by the Engineer. Inspectors are not authorized to revoke, alter, enlarge, relax, or release
any requirements of these specifications. The Inspector shall, in no case, act as foreman or
perform other duties for the Contractor or interfere with the management of the work by
the latter.
3. STATUS OF THE UTILITY. The Utility shall have general supervision and
direction of the work. He has authority to stop the work whenever such stoppage may be
necessary to insure the proper execution of the Contract. He shall also have authority to
reject any work and/or materials which do not conform to the specifications, to direct the
application of forces to any portion of the work as, in his judgment, is required, and to order
the force increased or diminished, and to decide questions which arise in the execution
of the work.
4. UTILITY’S DECISIONS. The Utility shall, within a reasonable time, make
decisions on all claims of the Contractor and on all other matters relating to the execution
and progress of the work or the interpretation of the contract documents.
All such decisions of the Utility shall be final except as to the element of time and
financial consideration involved, which, if no agreement in regard thereto is reached, shall be
subject to the dispute resolution procedures identified herein .
5. STAKES AND INSTRUCTIONS. The Contractor shall provide reasonable and
necessary opportunities and facilities for setting stakes and making measurements.
The Contractor shall not furnish stakes or men to set them. He shall not proceed until
he has received from the Utility such stakes and instructions as may be necessary to the
progress of the work.
The Contractor shall carefully preserve bench marks, reference points, and
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 7 of 15
stakes, and in case of willful or careless destruction, he shall be charged with the resulting
extra expense and shall be responsible for any mistakes that may be caused, by their
loss or disturbance.
6. SUPERINTENDENCE. The Contractor shall keep on his work during its
progress a competent superintendent and any necessary assistants, all satisfactory to
the Utility. The Superintendent shall not be changed except with the consent of the Utility,
unless the Superintendent proves to be unsatisfactory to the Contractor and ceases to
be in his employ. The Superintendent shall represent the Contractor in his absence, and
all directions given to him shall be as binding as if given to the Contractor. Important
decisions shall be confirmed in writing to the Contractor. Other directions shall be so
confirmed on written request in each case.
The Contractor shall give efficient supervision to the work using his best skill and
attention. He shall carefully study and compare all drawings, specifications, and other
instructions, and shall report at once to the Utility any error, inconsistency, or omission which
he may discover.
7. REMOVAL OF UNAUTHORIZED WORK. Work done without lines and
grade being given, work done beyond lines shown on the plans or as given, except as
herein provided, or any extra or additional work done without authority, will be considered
as unauthorized and at the expense of the Contractor and will not be paid for under the
provisions of the Contract. Work so done may be ordered removed and replaced at the
Contractor’s expense.
8. REMOVAL OF DEFECTIVE MATERIALS OR WORK. The Contractor shall
promptly remove from the premises all materials condemned by the Utility as failing to
conform to the Contract; whether incorporated in the work or not, and the Contractor shall
promptly replace and re-execute his own work in accordance with the contract and
without expense to the Utility, and shall bear the expense of making good all work of
other Contractors destroyed or damaged by such removal or replacement.
If the Contractor does not remove such condemned work and materials within a
reasonable time, fixed by written notice, the Utility may remove them and may store the
material at the expense of the Contractor. If the Contractor does not pay the expense of
such removal within a reasonable time thereafter, the Utility may, upon ten (10) days’
written notice, sell such materials at auction or at private sale and shall account for the
net proceeds thereof, after deducting all the costs and expense that should have been
borne by the Contractor; or, if the net proceeds of such sale are insufficient to pay the
expenses of removal, the Utility may deduct the balance from any amounts due the
Contractor.
9. MATERIALS, EQUIPMENT, APPLIANCES, AND FACILITIES. Unless
otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water,
tools, equipment, light, power, transportation, and other facilities necessary for the
execution and completion of the work. Materials shall be of the quality specified for each
particular part of the work.
Whenever, in construction of the work or in the manufacture of any article of appliance
necessary for the construction or operation of the work, it is necessary to use any material
that is not fully specified in these specifications, it shall be of good quality and shall meet
with the approval of the Utility.
Any appliance that is necessary for the construction or operation of the work and is commonly
recognized as a part of the work, shall be furnished by the Contractor as part of the work,
whether or not it is specifically called for in the plans and specifications, and such appliance
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 8 of 15
shall be of good quality and standard make and shall meet with the approval of the Utility.
10. MATERIAL SAMPLES. Before the contract is awarded, the bidder may be
required to furnish a statement of the origin, composition, and manufacture of any and all
materials proposed for use in the performance of the Contract, together with samples of
the material. These samples will be considered as representative and typical of the
material to be obtained from any particular source.
11. CHARACTER OF WORKMEN AND EQUIPMENT. The Contractor shall
employ competent and efficient workmen for every kind of work. Any person employed on
the work who shall refuse or neglect to obey the directions of the Utility or Inspector, or
who shall be deemed incompetent or disorderly, or who shall commit trespass upon
public or private property in the vicinity of the work, shall be dismissed when the Utility so
orders, and shall not be re-employed unless express permission be given by the Utility.
The Contractor shall, at all times, enforce discipline and good order among his
employees.
The methods, equipment, and appliances used on the work, and the labor employed,
shall be such as will produce a satisfactory quality of work and shall be adequate to
complete the contract within the specified time limit.
12. HIRING UTILITY EMPLOYEES. The Contractor shall not employ and hire any
of the Utility’s employees without the permission of the Utility.
13. LABOR. Local labor shall be given preferences so far as practicable.
14. THE UTILITY’S RIGHT TO DO WORK. If the Contractor should
neglect to prosecute the work properly or fail to perform any provision of this Contract, the
Utility, after three (3) days’ written notice to the Contractor may, without prejudice to any other
remedy he may have, make good such deficiencies and may deduct the cost thereof from
the payment then or thereafter due the Contractor, provided, however, that the Utility shall
approve both such action and the amount charged to the Contractor.
SECTION D - PROCEDURE AND PROGRESS
1. ORDER OF COMPLETION - USE OF COMPLETED PORTIONS. The
Contractor shall complete any portion or portions of the work in such order or time as the
Utility may require. The Utility shall have the right to take possession of a use completed
or partially completed portion of the work at any time, but such taking p ossession and
use shall not be deemed an acceptance of work so taken or used, or any part thereof. If
such prior use increases the cost of or delays the work, the Contractor shall be entitled
to such extra compensation or extension of time, or both, as the Utility may determine.
2. WEATHER. During stormy or inclement weather, all work shall be
suspended, except such as can be done in an acceptable manner. Permission to work
during freezing, stormy, or inclement weather shall in no way be construed as a release
of the Contractor’s responsibility regarding the quality of the finished work at such time.
3. SUNDAYS AND LEGAL HOLIDAYS. Except for such work as may be
required to properly maintain or protect completed or partially completed construction or
to maintain lights and barricades, no work will be permitted on Sundays or legal holidays
without specific permission of the Utility.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 9 of 15
4. DELAYS AND EXTENSION OF TIME. If the Contractor be delayed in the
completion of the work by an act of neglect of the Utility, or its employees; or by any other
Contractor employed by the Utility; or by changes ordered in the work; or by strikes,
lockouts, fire, unusual delays in transportation, unavoidable casualties, or any cause
beyond the Contractor’s control; or by delay authorized by the Utility pending dispute
resolution procedures or by any cause which the Utility shall decide justifies the delay,
then the time of completion shall be extended for such reasonable time as the Utility may
decide will compensate for such delay. No such extension shall be made for delay
occurring more than thirty (30) days before claim therefor is made in writing to the Utility.
In the case of a continuing cause of delay, only one claim is necessary.
This article does not exclude the recovery of damages for delay by either party under
provisions in the contract documents.
5. TEMPORARY SUSPENSION OF WORK. The Utility shall have authority
to suspend the work, wholly or in part, for such period or periods of time as he may deem
necessary, due to unsuitable weather or such other conditions as are considered
unfavorable for the suitable prosecution of the work, or for such time as is necessary due
to the failure to the Contractor to carry out orders given or to perform any or all provisions
of the Contract.
6. NOTICES - HOW SERVED. Any notice to be given by the Utility to the
Contractor under this contract shall be deemed to be served if the same be delivered to
the man in charge of any office used by the Contractor or his foreman or agent at or
near the work, or deposited in the post office, postpaid, addressed to the Contractor at
his last known place of business.
7. PROGRESS OF WORK. The progress of the work shall be such that, at
the expiration of one-fourth (1/4) of the contract period, one-eighth (1/8) of the work shall
be completed; at the expiration of one-half (1/2) of the contract period, three-eighths (3/8)
of the work shall be completed; at the expiration of three -fourths (3/4) of the contract
period, the work shall be three-fourths (3/4) completed, and the whole work shall be
completed at the expiration of the contract period.
If, at any time the above schedule is not being maintained, the Board may give written
notice to the Contractor and his sureties that the specifications are not being complied with.
Such notice shall state what action on the part of the Contractor is required to bring the work
within the requirements of the specifications. If the Contractor fails, within ten (10) days, to
proceed as directed in the said notice, then the Board shall have authority to annul this
contract without process or action at law and take over the prosecution and completion of the
work, as provided under the article covering Utility’s right to terminate contract.
8. UTILITY’S RIGHT TO TERMINATE CONTRACT. If the Contractor should
be adjudged a bankrupt; or if he should make a general assignment for the benefit of his
creditor; or if a Receiver should be appointed on account of his insolvency; or if he should
persistently or repeatedly refuse or should fail, except in cases for which extension of time
is provided, to supply enough skilled workmen or proper materials; or if he should fail to
make prompt payment to Subcontractors or for materials or labor; or if he should
persistently disregard laws, ordinances, or the instructions of the Utility; or if he should
otherwise be guilty of a substantial violation of any provision of the contract, then the
Utility, upon the certificate of the Utility that sufficient cause exists to justify such action,
may, without prejudice to any other rights or remedy, and after giving the Contractor
seven (7) days’ written notice, terminate the employment of the Contractor and take
possession of the premises and of all materials, tools and appliances thereon and finish
the work by whatever method he may deem expedient. In such cases, the Contractor
shall not be entitled to receive any further payment until the work is finished.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 10 of 15
If the unpaid balance of the contract price shall exceed the expenses of finishing
the work, including compensation for additional managerial and administration services,
such excess shall be paid to the Contractor. If such expense of finishing the work shall
exceed such unpaid balance, the Contractor shall pay the difference to the Utility. The
expense incurred by the Utility as herein provided and the damage incurred through the
Contractor’s default shall be certified by the Utility.
9. REMOVAL OF EQUIPMENT. In the case of annulment of this contract
before completion, from any cause whatsoever, the Contractor, if notified to do so by the
Utility; shall promptly remove any part or all of his equipment and supplies from the
property of the Utility, failing which, the Utility shall have the right to remove such
equipment and supplies at the expense of the Contractor.
SECTION E - MEASUREMENTS AND PAYMENT
1. STANDARD OF MEASUREMENT. All work completed under the contract
shall be measured by the Utility according to the United States standard measures.
2. SCOPE OF PAYMENTS. The Utility’s measurements of quantities shall be
the basis for final payment for the work performed under this Contract. After the work is
completed, the Utility will make measurements and computations of the number of units
of each of the various items of work completed, and the Contractor will be paid for the
actual amount of work performed at the rates specified in his Proposal. Before final
settlement is made, the Board may require the Contractor to submit a list of all persons
furnishing labor or materials, with evidence that such persons have been paid in full.
Payment shall be made in the manner set forth in official publications and Board
Proceedings relative thereto.
3. PAYMENT FOR EXTRA WORK. Such extra work as may have been
ordered by the Utility and performed by the Contractor shall be compensated for as
provided herein. If work is to be done or materials are to be furnished by the Contractor
which cannot properly be classified under unit prices included in the Proposal, the
Contractor shall be paid therefor the actual reasonable cost of the labor and materials
entering permanently in such work, plus fifteen percent (15%) of the cost thereof. In
computing the labor cost on such extra work, the following items shall be included:
(a) Actual payroll expenditures for labor at the current rate therefor, and cost
of materials.
(b) Pay of foreman and timekeepers for actual time required on the extra work.
(c) Liability insurance, prorated, for the extra work .
Labor cost items on extra work shall be furnished in duplicate by the Contractor to the
Inspector daily. The Inspector shall check the items, and if he finds them to be correct, he
shall so certify on the statement of cost, returning one copy to the Co ntractor and filing one
copy with the Utility.
The Utility shall determine the cost of materials entering into extra work from the
materials and receipted freight bills for the same.
For any special machine, power tools, or equipment, including fuel and lubricants,
but not including small hand tools, which may be deemed necessary or desirable to use,
the Contractor shall be allowed a reasonable rental thereon, to be agreed upon in writing
by the Utility before such work is begun, and to which sum no percentage is to be added.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 11 of 15
The item of cost shall not include repairs or replacement of equipment or overhead
expenses of any character. The fifteen percent (15%) allowed is considered to cover the
use of hand tools and all overhead expenses except liability insurance. In no case will a
claim for extra compensation be allowed unless the work upon which the claim is based
has been ordered in writing, except as provided hereinafter.
4. CLAIMS FOR EXTRA COST. If the Contractor claims that any instructions, by
drawings or otherwise, involved extra cost under this contract, he shall give the Utility written
notice thereof within ten (10) days after completion of the work.
No such claim shall be valid unless so made.
5. CLAIMS FOR EXTRA COMPENSATION. If the Contractor deems that extra
compensation is due him for work and/or materials that he considered is not clearly covered
in the items for which he submitted unit prices in his bid and that were not ordere d in writing
by the Utility as an extra heretofore provided, the Contractor shall notify the Utility, in writing,
of his intention to make claim for extra compensation for work and/or material before starting
construction. If such written notification is not given or the Utility is not afforded proper
facilities by the Contractor for keeping strict account of actual cost as defined herein, then the
Contractor hereby agrees to waive the claim for extra compensation. Such notice to the
Utility and the fact that the Utility has kept account of cost as aforesaid, shall not in any
way be construed as proving the validity of the claim, which must be passed upon by the
Board. In the event that the Board finds the claim to be just, it shall be allowed and paid for
as extra work as provided herein.
6. COMPLETION REPORT AND OBJECTIONS THERETO. Within ten (10)
days after the full completion of the work to be done under this contract, the Utility shall
make a written statement of all the work done by the Contractor hereunder, stating the
quantity of each item as found by him and including a statement of all credits for extra work
and all credits or debits for changes, alterations, omissions, and defects, and shall
forthwith deliver a copy of such statement to the Contractor. The Contractor shall
compare such statement with his own records and shall then, in writing, either approve
such statement or point out any claimed errors or omissions. If any of such claims are
found correct, the Utility shall, within ten (10) days, prepare a new statement, a copy of
which shall in like manner be delivered unto the Contractor. The Utility will not file a formal
completion report with the Utility until the Contractor has approved the same.
If the figures of the Utility and the Contractor cannot be reconciled, or there is a difference
of opinion regarding some item or items, then such difference of opinion shall be
submitted to the dispute resolution procedures as hereinafter provided, and such
resulting decision shall be final, and the Utility shall, within a period of five (5) days
thereafter, file his completion report.
Before action by the Board of Trustees upon such completion report, the Contractor shall
also file a written statement of any claims he may have against the Utility, other than
those shown by such completion report, growing out of this contract or the work done
hereunder. The Utility shall retain five percent (5%) of the amount due the Contractor on
the completion report for a period of thirty (30) days. If no claims are filed against the
Contractor within thirty (30) days, the final five percent (5%) shall then be paid to the
Contractor.
7. WAIVER. By the execution of this contract ,the Contractor agrees that any
objections he may have to the statement of the amount of work done hereunder included
by the Utility in this completion report, and any claims of the Contractor against the Utility
growing out of this contract and the work done hereunder which are not stated in writing
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 12 of 15
in the manner and within the time provided in Section E hereof, shall be waived, and no
such claim shall thereafter be asserted against the Utility.
SECTION F - LEGAL RELATIONS AND RESPONSIBILITIES
1. LAWS RELATING TO WORK. The Contractor is presumed to be familiar
with all laws, ordinances, and regulations which may, in any manner, affect those
engaged or employed upon the work or the materials or equipment used in or upon the
work, and shall conduct the work so as not to conflict with such laws, ordinances, and
regulations.
2. PROTECTION OF WORK AND PROPERTY. The Contractor for any part
of the improvement shall be held responsible for the care of materials and of partial ly
completed and completed work until final acceptance of the same by the Board of
Trustees. He will be required to make good at his own expense any damage which the
work may sustain from any cause prior to the filing of the Utility’s certificate of completion.
He shall take all risk from floods and casualties of every description and make no charge
for delay due to such cause. He may, however, be allowed a reasonable extension of
time on account of such delays. He shall correct or make good at his own expense all
damages to adjacent property due to the acts or negligence of his employees of the
prosecution of his work, and save the Utility harmless therefor.
The Contractor shall be held liable and responsible for all damages done to water, sewer,
drain, or other underground pipes and structures, and to sidewalks and private property.
3. RESPONSIBILITY FOR ACCIDENTS. The Contractor shall assume full
responsibility for all damages sustained by persons or property due to the carrying on of his
work until final acceptance thereof, or until released by the Utility in writing.
4. LIABILITY INSURANCE. The Contractor shall carry liability insurance which
shall save the Utility harmless and protect the public and any person from injury
sustained by the reason of the prosecution of the work or the handling or storing of
materials therefor, and said Contractor shall also carry liability insurance which shall meet
the requirements of the Iowa Worker’s Compensation Law.
Before work shall be started on this contract, the Contractor shall furnish the Utility Clerk
with proper affidavit or Affidavits executed by representatives of duly qualified insurance
companies, evidencing that said insurance company or companies have issued liability
insurance policies, effective during the life of the contract, or for a period of a least ten (10)
days following the filing of written notice of cancellation, protecting the public and any person
from injuries or damages sustained by reason of carrying on the work involved in the
Contract. The affidavit shall specifically evidence the following forms of insurance protection:
(a) Public liability insurance covering all operations performed by persons
directly employed by the Contractor.
(b) Public liability insurance covering all operations performed by any
Subcontractor to whom a portion of the work may have been assigned.
(c) Public liability insurance covering all work upon the project performed by
any independent Contractor working under the direction of either the
principal Contractor or a Subcontractor.
(d) Motor vehicle bodily injury liability insurance and property damage
liability insurance on all motor vehicles employed on the work, whether
owned by the Contractor or by other persons, firms, or corporations.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 13 of 15
(e) The minimum protection shall be as follows:
Comprehensive General Liability Insurance
General Aggregate Limit
$ 5,000,000.00
Products—Completed Operations Aggregate Limit
$ 5,000,000.00
Each Occurrence Limit $ 5,000,000.00
Comprehensive Automobile Liability Insurance
$ 1,000,000.00
The Contractor shall have the Municipal Telecommunications Utility of the City of Waterloo,
Iowa, named as an "Additional Named Insured" and it must be stated on the certificate.
Coverage shall be written on a primary and non-contributory basis and shall include a waiver
of subrogation in favor of the Utility. A certificate, or a policy if requested, shall be filed with
the Owner.
All certificates and/or policies of insurance furnished by the Contractor to be filed with the
Utility Clerk shall include the name and address of the agency issuing the same. It shall also
be required that the Utility Clerk be notified by registered mail of the cancellation or expiration
of the above insurance.
To the fullest extent permitted by law the Contractor shall defend, indemnify, and hold harmless
the Utility and their agents, representatives, officers and employees (“Indemnitees”) from and
against all claims, damages, losses and expenses, including but not limited to attorneys’ fees,
arising out of or resulting from or in connection with the performance of the Work, provided that
any such claim, damage, loss or expense is caused in whole or in part by any act or omission of
the Contractor, anyone directly or indirectly employed by it or anyone for whose acts any of them
may be liable. Such obligation shall not be construed to negate, abridge, or otherwise reduce any
other right or obligation of indemnity or contribution which would otherwise exist as to any party
or person described in the Contract Documents.
In any and all claims against the Owner or Utility or any of their agents, officers or employees by
any employee of the Contractor, any Subcontractor, any person directly or indirectly employed by
any of them or anyone for whose acts may be liable, the indemnification obligation under this
Subsection 4 shall not be limited in any way by any limitation on the amount or type of damages,
compensation or benefits payable by or for the Contractor or any Subcontractor under workers’
compensation acts, disability benefit acts or other employee benefit acts.
All policies shall be in form and with insurance carriers acceptable to the Utility. Each such policy
shall provide that thirty (30) days’ prior written notice of cancellation must be given to Utility before
cancellation of the policy will be effective. Contractor will take all steps required to prevent all
such insurance from lapsing or being canceled.
5. BARRICADES AND SIGNS. The Contractor shall, at his own expense and
without further or other order, provide, erect, and maintain, at all times during the
progress and suspension of the work and until completion and final acceptance thereof,
suitable and requisite barricades, signs, or other adequate protection, as required by the
latest edition of the "Iowa Manual on Uniform Traffic Control Devices for Streets and
Highways" and shall provide, keep, and maintain such barricades, signs, etc., as may be
required or as may be ordered by the Utility, to insure the safety of the public as well as
those engaged on the work. All barricading plans shall be approved by the Utility.
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 14 of 15
6. ROYALTIES AND PATENTS. The Contractor shall pay all royalties and
license fees. He shall defend all suits or claims for infringement of any patent rights and
shall save the Utility harmless from loss on account thereof, except that the Utility shall
be responsible for all such loss when a particular process or the product of a particular
manufacturer is specified.
7. PERMITS AND REGULATIONS. Permits and licenses of a temporary
nature for the prosecution of the work shall be secured and paid for by the Contractor.
Permits, license, and easements for permanent changes in existing facilities shall be
secured and paid for by the Utility.
8. CLAIMS FOR DAMAGES. Any claim for damages arising under this
Contract shall be made in writing to the party liable within a reasonable time of the first
observance of such damage and no later than the time of final payment, except as
expressly stipulated otherwise in the case of faulty work or materials and shall be
adjusted by agreement or by dispute resolution procedures as identified herein.
The Contractor shall be held for the payment of all just claims against him arising out
of the prosecution of this contract, and his bond will not be released until such claims are
paid or dismissed.
9. ASSIGNMENT OF CONTRACT. The Contractor shall not sell or assign the
contract or sublet any portion of the work provided for therein without the written consent of
the Board of Trustees.
10. SUBCONTRACTORS. The Contractor shall, as soon as practicable after
the signature of the contract, notify the Utility in writing of the names of the
Subcontractors proposed for the work and shall not employ any that the Utility may, within
a reasonable time, object to as incompetent or unfit.
The Contractor agrees that he is as fully responsible to the Utility for the acts and
omission of his Subcontractors and of persons either directly or indirectly employed by
them as he is for the acts and omissions of persons directly employed by him.
Nothing contained in the contract documents shall create any contractual relation
between any Subcontractor and the Utility.
11. DISPUTE RESOLUTION PROCEDURES. The parties shall endeavor to
resolve their disputes by mediation which, unless the parties mutually agree otherwise, shall
be administered in accordance with Iowa Code Chapter 679C, as amended. A request for
mediation shall be made in writing, and delivered to the other party to the Contract. The
request may be made concurrently with the filing of binding dispute resolution proceedings
but, in such event, mediation shall proceed in advance of binding dispute resolution
proceedings, which shall be stayed pending mediation for a period of 60 days from the date
of filing, unless stayed for a longer period by agreement of the parties or court order.
The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be
held in the place where the Project is located, unless another location is mutually agreed
upon. Agreements reached in mediation shall be enforceable as settleme nt agreements in
any court having jurisdiction thereof.
For any dispute not resolved by mediation, the method of binding dispute resolution shall be
litigation in the Iowa District Court for Black Hawk County.
In the event the Utility should prevail in any legal proceedings arising out of the performance or non-
GENERAL SPECS FOR CONSTRUCTION CONTRACT 1094 Page 15 of 15
performance of this Contract, the Contractor shall pay, in addition to any damages, all expenses of
such action including reasonable attorney's fees, all expert witness fees, costs, and litigation
expenses incurred by the Utility, including those incurred on appeal. The terms “costs and
expenses” are not limited to the costs and expenses traditionally taxed as court costs. The term
“legal proceedings” shall be deemed to include any arbitration, administrative proceedings, and all
appeals from any and all of the foregoing.
12. PERFORMANCE, PAYMENT AND MAINTENANCE BONDS. The Contractor
shall, at the time of execution and delivery of this contract and before the taking effect of
same, furnish and deliver to the Utility written bonds of indemnity to the amount required
by law in form and substance, and with surety thereon satisfactory and acceptable to the
Utility, to ensure the faithful performance and payment by the Contractor of all the covenants
and agreements on the part of the Contractor contained in this contract. These bonds shall
remain in force and effect for the full amount of the Contract. The Contractor shall further
provide a maintenance bond guaranteeing the maintenance of the contract improvements for
a period of two (2) years from and after completion of said improvements and their
acceptance by the Utility.
13. PERSONAL LIABILITY OF PUBLIC OFFICIALS. In carrying out any of the
provisions of the Contract or in exercising any power or authority granted him thereby,
there shall be no liability upon the Utility or his authorized assistants, either personally or
as an official of the Utility, it being understood that in such matters he acts as the agent
and representative of the Utility.
14. JURISDICTION. Any action in Court against the Contractor or sureties on his
bond because of damages to property or individuals by said Contractor or his workmen, or
because of the violation of any provisions of the specifications, or on account of the failure
of said Contractor to comply fully with these provisions, shall be brought in the District Court
of the State of Iowa in and for Black Hawk County.
15. TERMINATION OF RESPONSIBILITY. The Contract shall be considered
as completed and the Contractor released from further obligations except as to the
requirements of his bond, after the work has been completed and finally accepted and
final estimates have been allowed and the completion report of the Utility has been filed
and approved by the Board of Trustees.
16. UTILITY’S LEGAL RIGHTS. The Utility shall not be precluded by any
measurements, estimate, or certificate made, either before or after the completion and
acceptance of the work and payment therefor, from showing the true amount and
character of the work performed and materials furnished by the Contractor, or from
showing that any such measurement, estimate, or certificate is untrue or incorre ctly
made, or the work or materials do not, in fact, conform to the Contract.
The Utility shall not be precluded, notwithstanding any such measurements, estimate, or
certificate and payment in accordance therewith, from recovering from the Contractor and his
surety such damages as it may sustain by reason of his failure to comply with the terms of
the Contract. Neither the acceptance by the Utility or any of its representatives, nor any
payment for or acceptance of the whole or any part of the work, nor any extension of time,
nor any possession taken by the Utility, shall operate as a waiver on any portion of the
contract or of any power herein reserved, or any right to damages herein provided. A waiver
of any breach of the contract shall not be held to be a waiver of any other or subsequent
breach.
SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION
1. SUBCONTRACTS
The contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the
work to require compliance by each subcontractor with the applicable provisions of the contract
for the improvements embraced in this contract.
2. REVIEW BY THE UTILITY
The Utility, its authorized representatives and agents, shall at all times have access to and be
permitted to observe and review all work, materials, equipment, payrolls, personnel records,
employment conditions, material invoices, and other relevant data and records pertaining to this
contract, provided, however, that all instructions and approval with respect to the work will be given
to the contractor only by the Utility through its authorized representative or agents.
3. INSPECTION
a. The contractor shall furnish promptly all materials reasonably necessary for any tests, which may
be required. All tests by the Utility will be performed in such manner as not to delay the work
unnecessarily and will be made in accordance with the provisions of the Technical Specifications.
b. Inspection of materials and appurtenances to be incorporated in the improvements embraced
in this contract may be made at the place of production, manufacture or shipment, whenever
the quantity justifies it, and such inspection and acceptance, unless o therwise stated in the
Technical Specifications, shall be final, except as regards (1) latent defects, (2) departures from
specific requirements of the contract, (3) damage or loss in transit, or (4) fraud or such gross
mistakes as amount to fraud. Subject to the requirements contained in the preceding sentence,
the inspection of materials as a whole or in part will be made at the project site.
4. WARRANTY OF TITLE
No material, supplies, or equipment to be installed or furnished under this contract shall be
purchased subject to any chattel mortgage or under a conditional sale, lease-purchase or other
agreement by which an interest therein or in any part thereof is retained by the seller or supplier.
The contractor shall warrant good title to all materials, supplies, and equipment installed or
incorporated in the work and upon completion of all work, shall deliver the same together with all
improvements and appurtenances constructed or placed thereon by him to the Utility free from
any claims, liens, or charges. Neither the contractor nor any person, firm, or corporation furnishing
any material or labor for any work covered by this contract shall have any right to a lien upon any
improvement or appurtenance thereon. Nothing contained in this paragraph, however, shall defeat
or impair the right of persons furnishing materials or labor to recover under any bond given by the
contractor for their protection or any rights under any law permitting such persons to look to funds
due the contractor in the hands of the Utility. The provisions of this paragraph shall be inserted in
all subcontracts and material contracts and notice of its provisions shall be given to all persons
furnishing materials for the work when no formal contract is entered into for such materials.
SUPP GEN SPECS FOR CONSTRUCTION Page 1 of 1
FORM OF CONTRACT FOR THE CONSTRUCTION OF
FY 2023 DROPS AND INSTALLATION OF A FIBER-TO-THE-PREMISE NETWORK
CITY OF WATERLOO, IOWA
CONTRACT NO. 1094
This contract made and entered into this day of , 20 , by and between the Municipal
Telecommunications Utility of the City of Waterloo, Iowa, a Municipal Utility, (hereinafter referred to as City), and
of, ,
(hereinafter referred to as Contractor), WITNESSETH:
PAR. 1 Contractor agrees to build and construct the FY 2023 DROPS AND INSTALLATION OF A FIBER-TO-
THE-PREMISE NETWORK
and furnish all necessary tools, equipment, materials, and labor necessary to do all the work called for
in the plans and specifications in a workmanship like manner and for the prices set forth in Contractor's
proposal, which was accepted by the Utility, and which is understood and agreed to be a part of this
contract.
PAR. 2 The term “Contract” means and includes the following:
A. Notice of Public Hearing
B. Notice to Bidders
C. Instructions to Bidders
D. Proposal
E. Bid Bond
F. Contract
G. Performance, Payment and Maintenance Bond
H. General Specifications for Construction
I. Bid and Unit Pricing Matrix
J. Design Plots and Splicing Diagrams
K. General Drops and Installation for FTTP Network Guidelines
L. Notice to Proceed
It is expressly understood and agreed that in addition to the documents listed above, the Contract
includes any engineering data which may be furnished by the Contractor and approved by the Utility,
together with such additional Drawings which may be furnished by the Utility from time to time as are
necessary to make clear and to define in greater detail the intent of the Plans and Specifications.
That several parts of the Contract are complementary, and what is called for by any one shall be as
binding as if called for by all. The intention of the Contract is to include the furnishing of all materials,
labor, tools, equipment and supplies necessary for completion of the contract obligations. Materials
or work described in words which so applied have a well-known technical or trade meaning shall be
held to refer to such recognized standards. In the event of a conflict between any of the contract
documents, the Contractor is to provide the greater quantity and/or better quality, unless otherwise
directed in writing by the Utility.
PAR. 3 The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said
work and to construct said improvements in a thorough, substantial, and workmanlike manner, and in
strict accordance with the requirements of this contract, and of the plans and specifications made a part
hereof by reference, and to the satisfaction and approval of the Utility .
PAR. 4 The Contractor agrees to perform said work and install said improvements on the terms set out in bid
or proposal to the Utility which has been accepted by the Utility and which is by reference made a part
of this contract.
PAR. 5 The Contractor agrees to commence said work within ten (10) working days after receipt of "Notice to
Proceed" and complete it on or before December 31, 2026 unless an extension of time is granted in
writing by the Board of Trustees. If the work is not completed within the specified contract period, plus
authorized extensions, the Contractor shall pay to the Utility Liquidated Damages in the amount of one
thousand dollars ($1,000.00) per day, for each day, as further described herein, in excess of the
authorized time.
PAR. 6 Should the Contractor fail to complete said improvements in strict accordance with the terms and
conditions of this contract, or the plans and specifications therefor promptly by the date herein specified,
the Utility may pay such additional sums as it may be required to pay by reason of the failure of said
contractor and deduct any and all such sums from any amount then due the Contractor.
PAR. 7 The Contractor agrees to comply with and obey all ordinances of the Utility of Waterloo, Iowa, relating to
the obstruction of streets and alleys, keeping open passage ways for water, traffic, and protecting any
excavations in any street or alley, and maintaining proper and sufficient barricades with lights and
signals during all hours of darkness, to see that the backfilling is properly done, and agrees to keep the
Utility whole and defend any and all suits that may be brought against the Utility by reason of any injuries
that may be sustained by any person or property allegedly caused by the Contractor, or his agents,
while work is done pursuant to this agreement.
PAR. 8 The Contractor agrees that in the event a law suit is brought against the Utility for damages allegedly
sustained by reason of any act, omission or negligence of the Contractor or its agents, or on account of
any injuries allegedly sustained by reason of any obstruction, hole, depression or barrier placed or dug
by the defendant or its agents, in the doing of the work herein contracted for, that it will defend said suit
and save the Utility harmless therein, and in case judgment is rendered against the Utility, the Contractor
agrees to pay the same promptly. The Contractor agrees to carry public liability insurance in a solvent
company in a sufficient amount to protect the Utility and those who use the streets of the Utility.
PAR. 9 The Utility shall have the right to appoint one or more construction reviewers who shall review the
progress of the work in detail; also, to make any test or any material to be used in such work. No
material shall be used in any work until the same has first been approved by the construction reviewer.
Such construction reviewer shall have full authority to pass judgment upon all materials and upon the
manner of doing the work, and their judgment on rejecting any materials, substance, or manner of work
shall be final unless it is revoked or modified by the Utility .
PAR. 10 Any material, which has been rejected by the construction reviewer, shall be at once removed from the
line of work and shall not be again taken thereon or placed with the material proposed to be used without
the written consent of the Utility r.
PAR. 11 The Contractor shall maintain no cause of action against the Utility on account of delays and prosecution
of work, but if said work is delayed by the Utility, the Contractor shall have such extra time for completion
of the job as was lost by reason of the delay caused by the Utility.
PAR. 12 The Contractor agrees to pay punctually all just claims of labor, material, men, or subcontractors who
shall perform labor or furnish materials entering into this improvement. It is agreed that the Utility need
not pay the Contractor until all such claims are paid by the Contractor. It is agreed that the Utility shall
not be liable for said labor, material, or men under this contract.
PAR. 13 The Contractor agrees to furnish the Utility, simultaneously with this contract, a bond on a form to be
provided by the Utility in the amount provided by law as stated in the Notice to Bidders, which shall be for
the benefit of the Utility, and any and all persons injured by the breach of any of the terms of this contract.
Said bond shall be filed with the Utility Clerk and shall be subject to the approval of the Board of Trustees,
and is by reference made a part of this contract.
PAR. 14 The Contractor agrees that should it abandon work under this contract or cease the prosecution thereof
for a period of thirty (30) consecutive days without reasonable cause, and should it fail to proceed with
said work within ten (10) days after a notice to continue or carry it on has been mailed to it at the address
given herein by the Utility, or after such notice has been served on it, then the Utility may proceed to
complete said work, using any material, tools, or machinery found along said line of work, doing the
work either by contract or as it may elect, and the Contractor and the sureties on its bond shall be liable
to the Utility for the costs and expenses so paid out. Said costs shall be retained by the Utility from any
compensation due, or to become due the Contractor, and may be recovered by the Utility in an action
upon Contractor's bond.
PAR. 15 In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations,
and conditions hereof, or contained in the various instruments made a part of this contract by reference,
and upon completion and acceptance of said work, the Utility agrees to pay to the Contractor, in the
manner set out in the Notice to Bidders, the amount of money due the Contractor for work performed and
accepted, at the unit prices set out in the Contractor's proposal, which has been accepted by the Utility.
PAR. 16 The total amount of the contract, based on the estimates of quantities and the Contractor's unit bid
prices, and for which 100% surety bond is required is $ .
PAR. 17 After the completion of said work, the Contractor agrees to remove all debris and clean-up said streets,
and to save the Utility harmless from any damage allegedly resulting from a failure to clean up and remove
the debris or put the street back in a proper condition for travel.
PAR. 18 This contract is not divisible, but in the event of a conflict between this contract and the various
instruments incorporated by reference, this contract shall govern.
PAR. 19 Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall
execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same
to be known as "Maintenance Bond," and which bond must be approved by the Board of Trustees, and
which bond is in addition to the bond given by the Contractor to guarantee the completion of the work.
PAR. 20 The Contractor shall maintain all work done hereunder in good order for the period of two (2) years from
and after the date it is accepted by the Board of Trustees of the Municipal Telecommunications Utility.
Said maintenance shall be made without expense to the Utility or the abutting property. In the event of
the failure or default of the Contractor to remedy any or all defects appearing in said work within a period
of two (2) years from the date of its acceptance by said Board, and after having been given ten (10)
days notice so to do by registered letter deposited in the United States Post Office in said town,
addressed to said contractor at the address herein given, then the Utility may proceed to remedy such
defects. The costs and expenses thereof to be recovered from the Contractor and the sureties on its
maintenance bond by an action brought in any court of competent jurisdiction.
PAR. 21 The Contractor shall give notice to said Utility by registered letter directed to the Chair of the Board of
Trustees of the Municipal Telecommunications Utility not more than four (4) and not less than three (3)
months prior to the expiration of the term during which the Contractor is required to maintain said
improvements, in good repair by the terms of its Contract. The liability of the Contractor and of the
sureties on its bond for maintenance of the said improvements shall continue until three (3) months after
such notice has been given to the Utility, and, in any event, until two (2) years after the acceptance of the
work.
MUNICIPAL TELECOMMUNICATIONS UTILITY OF
THE CITY OF WATERLOO, IOWA
Board Chair
Board Clerk
Contractor
BY:
Title:
Approved by the Board of Trustees of the Municipal
Telecommunications Utility of the City of Waterloo, Iowa, this
day of , 20 .
ATTEST: , Board Clerk
Municipal Telecommunications Utility of Waterloo, Iowa
SURETY BOND NO.
PERFORMANCE, PAYMENT, AND MAINTENANCE BOND
KNOW ALL BY THESE PRESENTS:
That we, __________________________________________________________________, as Principal
(hereinafter the “Contractor” or “Principal” and ____________________________________________, as
Surety are held and firmly bound unto the Municipal Telecommunications Utility of the City of Waterloo,
Iowa , as Obligee (hereinafter referred to as “the Jurisdiction”), and to all persons who may be injured by any
breach of any of the conditions of this Bond in the penal sum of
____________________________________________________________________________________
dollars ($____________________), lawful money of the United States, for the payment of which sum, well
and truly to be made, we bind ourselves, our heirs, legal representatives and assigns, jointly or severally,
firmly by these presents.
The conditions of the above obligations are such that whereas said Contractor entered into a contract with the
Jurisdiction, bearing date the _______ day of ___________________, _________, hereinafter the “Contract”)
wherein said Contractor undertakes and agrees to construct the following described improvements:
DROPS AND INSTALLATION OF A FIBER-TO-THE-PREMISE NETWORK, CONTRACT NO.
1094
The improvement includes the installation of fiber premise drops in support of the launch of Waterloo
Fiber, City’s broadband Internet utility. Waterloo Fiber provides data, video, and telephony services to
businesses, homes, and community institutions within the City of Waterloo (“Service Area”). City is in
the process of building a feeder/distribution network for a Fiber-to-the-Premise (FTTP) network initially
capable of offering a 10 Gbps infrastructure to support wholesale and retail broadband data services.
Current design encompasses approximately 25,000 residential and 2,400 commercial and community
anchor passings. Based on uptake projections, there will be an expected minimum of 6,300 drop
installations over three years. The actual count of premise drop installations will fluctuate up or down
due to events like new constructions or differing uptake rate.
(CON’T – PERFORMANCE, PAYMENT, AND MAINTENANCE BOND)
and to faithfully perform all the terms and requirements of said Contract within the time therein specified, in
a good and workmanlike manner, and in accordance with the Contract Documents.
It is expressly understood and agreed by the Contractor and Surety in this bond that the following provisions
are a part of this Bond and are binding upon said Contractor and Surety, to-wit:
1. PERFORMANCE: The Contractor shall well and faithfully observe, perform, fulfill, and abide by
each and every covenant, condition, and part of said Contract and Contract Documents, by reference
made a part hereof, for the above referenced improvements, and shall indemnify and save harmless
the Jurisdiction from all outlay and expense incurred by the Jurisdiction by reason of the Contractor’s
default of failure to perform as required. The Contractor shall also be responsible for the default or
failure to perform as required under the Contract and Contract Documents by all its subcontractors,
suppliers, agents, or employees furnishing materials or providing labor in the performance of the
Contract.
2. PAYMENT: The Contractor and the Surety on this Bond hereby agreed to pay all just claims
submitted by persons, firms, subcontractors, and corporations furnishing materials for or performing
labor in the performance of the Contract on account of which this Bond is given, including but not
limited to claims for all amounts due for labor, materials, lubricants, oil, gasoline, repairs on
machinery, equipment, and tools, consumed or used by the Contractor or any subcontractor, wherein
the same are not satisfied out of the portion of the contract price the Jurisdiction is required to retain
until completion of the improvement, but the Contractor and Surety shall not be liable to said persons,
firms, or corporations unless the claims of said claimants against said portion of the contract price shall
have been established as provided by law. The Contractor and Surety hereby bind themselves to the
obligations and conditions set forth in Chapter 573 of the Iowa Code, which by this reference is made
a part hereof as though fully set out herein.
3. MAINTENANCE: The Contractor and the Surety on this Bond hereby agree, at their own expense:
A. To remedy any and all defects that may develop in or result from all work except new paving to
be performed under the Contract within the period of two year (s) from the date of acceptance of
the work under the Contract, by reason of defects in workmanship or materials used in
construction of said work; and
B. To keep all work in continuous good repair; and
C. To pay the Jurisdiction’s reasonable costs of monitoring and inspection to assure that any defects
are remedied, and to repay the Jurisdiction all outlay and expense incurred as a result of
Contractor’s and Surety’s failure to remedy any defect as required by this section.
(CON’T – PERFORMANCE, PAYMENT, AND MAINTENANCE BOND)
4. GENERAL: Every Surety on this Bond shall be deemed and held bound, any contract to the contrary
notwithstanding, to the following provisions:
A. To consent without notice to any extension of time to the Contractor in which to perform the
Contract;
B. To consent without notice to any change in the Contract or Contract Documents, which thereby
increases the total contract price and the penal sum of this bond, provided that all such changes
do not, in the aggregate, involve an increase of more than 20% of the total contract price, and that
this bond shall then be released as to such excess increase; and
C. To consent without notice that this Bond shall remain in full force and effect until the Contract is
completed, whether completed within the specified contract period, within an extension thereof,
or within a period of time after the contract period has elapsed and the liquidated damage penalty
is being charged against the Contractor.
D. That no provision of this Bond or of any other contract shall be valid that limits to less that five
years after the acceptance of the work under the Contract the right to sue on this Bond.
E. That as used herein, the phrase “all outlay and expense” is not to be limited in any way, but shall
include the actual and reasonable costs and expenses incurred by the Jurisdiction including
interest, benefits, and overhead where applicable. Accordingly, “all outlay and expense” would
include but not be limited to all contract or employee expense, all equipment usage or rental,
materials, testing, outside experts, attorneys fees (including overhead expenses of the
Jurisdiction’s staff attorneys), and all costs and expenses of litigation as they are incurred by the
Jurisdiction. It is intended the Contractor and Surety will defend and indemnify the Jurisdiction
on all claims made against the Jurisdiction on account of Contractor’s failure to perform as
required in the Contract and Contract Documents, that all agreements and promises set forth in
the Contract and Contract Documents, in approved change orders, and in this Bond will be
fulfilled, and that the Jurisdiction will be fully indemnified so that it will be put into the position
it would have been in had the Contract been performed in the first instance as required.
In the event the Jurisdiction incurs any “outlay and expense” in defending itself against any claim as to
which the Contractor or Surety should have provided the defense, or in the enforcement of the promises
given by the Contractor in the Contract, Contract Documents, or approved change orders, or in the
enforcement of the promises given by the Contractor and Surety in this Bond, the Contractor and Surety
agree that they will make the Jurisdiction whole for all such outlay and expense, provided that the Surety’s
obligation under this bond shall not exceed 125% of the penal sum of this bond.
(CON’T – PERFORMANCE, PAYMENT AND MAINTENANCE BOND)
In the event that any actions or proceedings are initiated regarding this Bond, the parties agree that the venue
thereof shall be Black Hawk County, State of Iowa. If legal action is required by the Jurisdiction to enforce
the provisions of this Bond or to collect the monetary obligation incurring to the benefit of the Jurisdiction,
the Contractor and the Surety agree, jointly, and severally, to pay the Jurisdiction all outlay and expense
incurred therefor by the Jurisdiction. All rights, powers, and remedies of the Jurisdiction hereunder shall be
cumulative and not alternative and shall be in addition to all rights, powers, and remedies given to the
Jurisdiction, by law. The Jurisdiction may proceed against surety for any amount guaranteed hereunder
whether action is brought against the Contractor or whether Contractor is joined in any such action(s) or not.
NOW THEREFORE, the condition of this obligation is such that if said Principal shall faithfully perform all
the promises of the Principal, as set forth and provided in the Contract, in the Contract Documents, and in this
Bond, then this obligation shall be null and void, otherwise it shall remain in full force and effect.
When a word, term, or phrase is used in this Bond, it shall be interpreted or construed first as defined in this
Bond, the Contract, or the Contract Documents; second, if not defined in the Bond, Contract, or Contract
Documents, it shall be interpreted or construed as defined in applicable provisions of the Iowa Code; third, if
not defined in the Iowa Code, it shall be interpreted or construed according to its generally accepted meaning
in the construction industry; and fourth, if it has no generally accepted meaning in the construction industry,
it shall be interpreted or construed according to its common or customary usage.
Failure to specify or particularize shall not exclude terms or provisions not mentioned and shall not limit
liability hereunder. The Contract and Contract Documents are hereby made a part of this Bond.
Project No. _______________
(CON’T – PERFORMANCE, PAYMENT, AND MAINTENANCE BOND)
PRINCIPAL: SURETY:
Contractor Surety Company
By By
Signature Signature Attorney-in-Fact Officer
Title Printed Name of Attorney-in-Fact Officer
FORM APPROVED BY:
Company Name
Attorney for Jurisdiction Company Address
City, State, Zip Code
Company Telephone Number
NOTE:
1. All signatures on this performance, payment, and maintenance bond must be original signatures in ink;
copies, facsimile, or electronic signatures will not be accepted.
2. This bond must be sealed with the Surety’s raised, embossing seal.
3. The Certificate or Power of Attorney accompanying this bond must be valid on its face and sealed with the
Surety’s raised, embossing seal.
4. The name and signature of the Surety’s Attorney-in-Fact/Officer entered on this bond must be exactly as
listed on the Certificate or Power of Attorney accompanying this bond.
0
Prepared September 2023 for
Waterloo Fiber
Nick Harvey
Account Manager
NHarvey@AMPERAGEmarketing.com
319.553.7303
WEBSITE PROPOSAL
1
Dear Eric Lage,
On behalf of the entire AMPERAGE team, I am pleased to present recommendations for Waterloo Fiber’s website
redesign project.
A new website isn’t just about it looking pretty. It needs to look on-brand, work efficiently, allow users to easily find
what they’re looking for and do what you want them to do: take action.
We can all agree most agencies can build a website. A successful website needs a holistic, strategic marketing
approach.
AMPERAGE is a measurement of strength. Our team of programmers, brand energizers, strategy advisors and
content providers boost the power of your brand for electrifying, measurable results. We are ready to elevate
your website through compelling content, anticipatory user experience, story-flow analysis and brand
enhancement.
Together, let’s AMP up your website.
NICK HARVEY
Account Manager
AMPERAGE Marketing & Fundraising
NHarvey@AMPERAGEmarketing.com
Office: 319.268.9151 | Direct: 319.553.7303
2
TABLE OF CONTENTS
3 | EXECUTIVE SUMMARY
5 | CREATIVE AS A FORCE FOR GOOD
6 | WHY AMPERAGE?
7 | HOW WE MOVE THE NEEDLE FOR YOU
8 | WHAT WE DO
9 | THE APPROACH TO AMP UP YOUR WEBSITE
11 | CONTENT MANAGEMENT SYSTEM
12 | OUR PROCESS
13 | TIMELINE
15 | TEAM OF SPECIALISTS
17 | STANDARD SCOPE OF WORK
27 | WEBSITE EXAMPLES
31 | INVESTMENT
32 | TERMS & CONDITIONS
3
EXECUTIVE SUMMARY
WHAT YOU TOLD US
§Waterloo Fiber is not pleased with the layout of the
current website
§Information needs to be easy to find
§You are looking for an updated page structure instead of
the current long scroll on the homepage
§Waterloo Fiber would like the new website to match the
new logo, color scheme and brand standards
§The main function of the website is to drive potential
customers to sign up for more information about services
§Pricing and installation updates need to be an active part
of the new website.
4
THE SOLUTION
AMPERAGE recommends building a new website with a WordPress CMS to match the updated logo, colors, and
brand standards. The current serviceszones.net site should be moved to IFC Studios for hosting. While the new
website is being developed, we will update servicezones.net with current branding elements and use the site as
our landing page. This page will be used to drive sign-ups and provide users with a friendly web environment.
5
CREATIVE AS A FORCE FOR GOOD
§A student finds the right college online.
§A patient has a secure online appointment with their doctor.
§An organization reaches advocates and volunteers in new ways.
§An application for a family’s first home becomes that much easier.
§A nonprofit’s online donations allow it to break ground on a dream new facility.
§A business makes a connection half a world away.
These are the significant ways our creative positively
impacts people’s lives. It is this vision that drives our
work. Our purpose- driven campaigns inspire action
toward a better world.
We can only arrive at this work by understanding the
real experiences of our stakeholders. So we invest in
insight.
We bring our teams together. And we find the stories
that have authenticity at their heart. It is creative that
moves people and moves the needle. It’s a force for
good in our communities, our country and our world.
The digital marketing landscape is ever-changing,
but the core belief of our business and the
motivation behind why AMPERAGE exists remain
constant. We believe in doing work that positively
impacts people’s lives in significant ways.
POSITIVELY IMPACTING PEOPLE’S LIVES IN SIGNIFICANT WAYS
6
One of the greatest benefits of partnering with
AMPERAGE Marketing & Fundraising is that we are a
comprehensive marketing agency and fundraising firm.
What does that mean? It means when you hire us, you
have a team of fundraisers, researchers, writers,
designers, social media strategists, web developers, SEO
experts and video producers providing a powerful
combination of fundraising expertise, marketing
creativity and public relations experience.
This gives you access to a team that can fully integrate
your message. AMPERAGE becomes a partner and an
extension of your team. We are flexible, bring high
energy and new ideas to the table and collaborate
with our clients for long-lasting partnerships.
Our team of 40 smart, connected and motivated
marketing professionals serve clients across the region,
the nation and occasionally even the globe, from
Arizona to Florida, Canada and China.
As you consider whether to hire AMPERAGE to develop
your website, know that our solutions allow us to:
§Help you get noticed with integrated marketing
strategies
§Improve web marketing and advertising results
§Move the needle for your organization
WHY AMPERAGE?
7
HOW WE MOVE
THE NEEDLE FOR YOU
RESPONSIVE MARKETING
Your web design — and marketing — must be
responsive to new platforms, user behavior and
the new media environment. Responsive
marketing is storytelling that adapts to user
analytics, search philosophy and screen-size
orientation.
SMART CREATIVE
Smart creative energizes target audiences and
generates results. Some agencies just want to
show you “the work,” but when your branding
tagline is Move the Needle, creative needs to be
digitally intelligent to achieve quantifiable results.
8
WHAT WE DO
Silos do serve a purpose. In an organization, they create fully dedicated teams working on a particular client or
function. Silos can create efficiencies, sharpen focus and hone new skills. However, silos do not work in your digital
environment. You need to borrow an idea from nature and employ a digital ecosystem.
For years, the website has been the purview of the IT department, but the new-age website, driven mostly by
Google and social media, now requires a wide array of communication skills and expertise not usually found in
technical departments.
SEARCH
YOUR WEBSITE
On-page SEO
Off-page SEO
Local SEO
Technical SEO
Ongoing SEO
USER EXPERIENCE
Understanding your users
Easy navigation
Aesthetic appeal
On brand
Site infrastructure
DIGITAL MEDIA
Social media
Local dot coms
OTT
Digital radio
Google Ads
Retargeting
Remarketing
DIGITAL
ECOSYSTEM
The ecosystem approach
recognizes how content, search
engine optimization (SEO), digital
media and user experience all
coexist to reach your goals. These
areas are interconnected and
enhance the entire website, from
function to user experience. This
allows for better storytelling, cross
promotion, conversions and
linking.
This modern approach, when fully
engaged, presents a holistic
representation of your brand. It
optimizes your entire digital effort
and brings balance to your
marketing.
9
THE APPROACH TO
We start every project by listening to you,
understanding your target audience and
putting our extensive digital knowledge to work
on a plan that will help achieve your
organization’s goals.
There are five strategic, foundational
components of a needle-moving website. There
are many additional areas to consider, but these
make up most of the high-level ecosystem
construction.
AMP UP YOUR WEBSITE
10
Foundational Components of a Needle-Moving Website
FUNCTIONALITY
A carefully constructed wireframe and site map become the foundational blueprint for success. We make it
easy for users to quickly find exactly what they are looking for with clear calls-to-action and minimal clicks.
It’s about creating an online experience that transforms users into followers, customers and ambassadors.
PLATFORM
We build websites on a solid, secure and updatable platform, making it easy for you to make changes to
the site.
DESIGN
We build visually appealing websites with user experience in mind to attract and keep quality traffic and
drive engagement with your website.
SEO READY
Words matter on your website. Not only are words important for visitor engagement, but they are of
paramount importance to your search engine optimization. During the development process, AMPERAGE
employs 15 fundamental technical SEO practices to prepare your website for further optimization.
CONTENT
Your website will tell your story and build your brand reputation with professional content that aligns with your
brand, voice and messaging throughout your ecosystem.
11
After hundreds of website and website training sessions, our digital team promotes the WordPress platform because
the content management system (CMS) is the easiest to use and manage.
It is simple, straightforward and surprisingly intuitive for changing text, adding pages, uploading photos and posting
videos. Another advantage is there are thousands of plugins that make it faster to program and less expensive to
add widgets throughout the site.
OPEN-SOURCE PLATFORM
That means code is available to developers for continuous improvement.If you use a proprietary platform,you have few
options for updates.
SEO-FRIENDLY
There are many SEO plugins designed for WordPress.Yet the real advantage is that a WordPress CMS is optimized for
search engines right out of the box.
ALL-IN-ONE PLATFORM
A comprehensive content and user experience plan are developed first. Then a carefully constructed web wireframe
becomes the foundational blueprint for success.
SECURE
Security is a continuous process. WordPress makes it easy to keep your site's software up to date. This is critical to keeping
your site secure. New security measures are constantly being updated and created to meet new threats.
CONTENT MANAGEMENT SYSTEM
12
OUR PROCESS Our website construction process consists of six phases. As you’ll see in our
process, each phase has distinct areas of focus and deliverables.
RESEARCH, PLANNING & DISCOVERY
§Intake session
§Identify initial ideas on how information
may be organized on the site
§Competitive analysis
§Analysis of research
§Identify project timeline
§Finalize project plan
P H A S E1
PH A S E3 VISUAL DESIGN
PROGRAMMING & TESTINGPHASE5
§Building the design into a functional
web template markup
§CMS integration when applicable
§User experience testing
§Content entry into CMS
WEBSITE ARCHITECTUREPHASE2
§Site map
development
§Wireframe
development
§Keyword strategy
§SEO analysis
§Presentation to client
CONTE NTPHASE4
§Develop key messaging
§Writing of website content
§Client review and approval of copy
TRAINING & LAUNCHPHASE6
§Client training on CMS
§30 days free support
§Homepage design
§Interior page designs
§Mobile design
§Photography
§Video content
§Presentation to client
13
ESTIMATED
PROJECT TIMELINE
Timelines are important guidelines.
The timeline on the following page is
based on an average AMPERAGE
website, which takes approximately 24
weeks.
We understand speed thrills but after
building hundreds of websites, we know
that trading speed for quality can be a
costly mistake. During your intake
meeting, we will identify any time-
sensitive factors that need to be taken
into account and build a schedule
specifically for you.
Variables that can have an impact on
timelines may include research
complexity, response times, approvals,
third-party component integration and
change orders.
14
Our overlapping timeline shows project start phases and average completion times.
15
A TEAM OF SPECIALISTS
16
Meet the professionals who will take the lead on your project. In addition, you’ll likely also have videographers,
editors, researchers, designers, strategists, writers and integrated media specialists involved in your project.
AE/AM
AM/AE
17
SCOPE OF WORK
18
PHASE 1 | RESEARCH
Pre-flight Plan
AMPERAGE will curate key background information and competitive best practices during this stage. Our initial
research includes the following:
§Preparation of a creative brief on your project
§Conducting a technical audit of your site
§Organizing a 1-hour creative intake session with key team members from your organization via video
conference
§Analyzing category best practices
§Reviewing competitor websites
§Analyzing of website statistics
19
PHASE 2 | SITE ARCHITECTURE
Site Map
§AMPERAGE will develop a site map up to three
levels deep that organizes content and pages
according to discovery.
§AMPERAGE will provide up to two rounds of
revisions. Further revisions will be considered
change orders and subject to bid.
Wireframe
§One homepage wireframe will be presented via
video conference.
§AMPERAGE will provide up to two rounds
of revisions. Further revisions will
be considered change orders and subject to bid.
Components
§Website components or plugins are included for
the first year beginning on the launch date of
your site. Annual renewal fees may apply.
Third-party Components
§AMPERAGE will make every effort to
accommodate third-party components.
However, only five hours of this proposal are
allotted toward the successful pairing of the
third-party component(s) and your new
website.
§We do not guarantee the ongoing
compatibility of third-party components on your
site. Future issues may require an additional
investment to fix or maintain the third-party
component compatibility.
Presentation
§AMPERAGE will present the site map,
wireframe and vision board recommendations
via video conference.
20
PHASE 3 | VISUAL DESIGN
DESIGN
§AMPERAGE will provide one distinct design option based on the approved wireframe and your brand
standards for your homepage. AMPERAGE will allow up to two rounds of revisions based on the chosen
wireframe for the homepage.Further revisions will be considered change orders and subject to bid.
§Once the homepage design has been approved, AMPERAGE will provide one separate interior page template
design and one mobile design.
§AMPERAGE will design your website as a scalable version that seamlessly functions on smartphones and
desktops.
§Upon approval of graphics, we will program the design into your site.
PHOTOGRAPHY
Authentic Photography
§Client is responsible for supplying AMPERAGE with
authentic photography.
§AMPERAGE encourages you to work with a
photographer for your site. We would be happy to
arrange and coordinate the photography for your new
site. If requested, AMPERAGE will supply you with a bid.
Stock Photography
§AMPERAGE will provide up to 20 stock photos (icons
and graphics are considered stock photography).
§If additional stock images are required, there will be a
$50 charge for each.
21
PHASE 4 | CONTENT
SITE CONTENT
Writing Your Site
§AMPERAGE will write copy for the homepage and two subpages for a total of three pages.
§Up to two rounds of revisions per page are included.Further revisions will be considered change orders
and subject to bid.
Content Transferring
§AMPERAGE will transfer up to five pages of existing website copy into your new site.
§Within those five pages, AMPERAGE will transfer elements including photos, copy and external links to PDFs and
other documents, external links to email addresses, links to pre-existing extranet-intranet sections and links to
third-party applications, as well as links to graphic elements. As the site content is being developed, if
additional integration is needed beyond simply linking, that would require API (application program interface)
research and development, which is not covered under the scope of this agreement and requires a separate
bid.
22
PHASE 5 | PROGRAMMING & TESTING
Downloading Files
We will enable your site to allow the download of files and give administrators the ability to track those
downloads.
Forms
We will include four basic forms (short, up to 20 field forms, email-based contact forms), including the Contact Us
application form. We will connect to existing forms provided by a third party as well (please refer to the third-
party section on limitations to programming time). Multi-page forms, more involved layouts, or integration with
existing databases/services may require additional time and cost.
Sitewide Search
AMPERAGE will utilize Algolia’s sitewide search functionality. This instant-results search allows for a better site
search experience (autocomplete, instant results, smarter matching, filters, etc.). This is included for the first year
beginning on your launch date, with annual renewal fees thereafter.
Blog, News or Other Chronological Feed
Your website includes one chronological-based content section such as news, blog posts, etc. These posts can
be given taxonomies such as categories and tags to then be shown on the site as dictated by design. RSS feed
functionality is available for this content.
Embedding Videos
AMPERAGE will link or embed videos via popular media streaming services such as Vimeo and YouTube.
PROGRAMMING
Once the design is approved, AMPERAGE will program the pages identified in Phase 3 into the WordPress CMS.
23
FOUNDATIONAL TECHNICAL SEO
As a part of programming your site, we will incorporate certain technical SEO best practices. AMPERAGE will also
equip your site with SEO tools you can use for more granular SEO refinement. Full SEO efforts will be bid separately
due to the unique nature of the work.
As part of this agreement, AMPERAGE will include 15 SEO-specific services and functions:
§Submit site for search engines to crawl
§Submit sitemap
§Add descriptive image alt attributes
§Implement a structured URL scheme
§Minimize code bloat
§Utilize micro data and schema conventions
§Compress assets used by the design and
automated optimization tools
§Utilize server-side caching
§Each page has search & content metadata
§Ensure site is mobile-responsive
§Check for broken links
§Minimize page load speed
§Analyze duplicate content
§Utilize heading tags
§Install Yoast SEO
24
Google Analytics
AMPERAGE will install and configure Google Analytics tracking codes on your
website for accurate real-time reporting of website traffic and user statistics.
Security
AMPERAGE helps provide a secure WordPress website in several ways:
§Set up of automatic updates for WordPress themes and plugins
§Addition of two-factor authentication for user login
§Security scans, file integrity auditing and WordPress hardening with Sucuri
§Block unwanted login attempts from malicious sources with Jetpack Brute
Force Protection
§Automated malware and security scans for WordPress installation, plugins and
themes with Jetpack Protect
§Ensure utilization of HTTPS sitewide with Really Simple SSL
§Logging of recent updates and changes with Simple History
Quality Assurance and Testing
Quality assurance and testing is done for Chrome, Safari, Firefox and Edge.
MOBILE RESPONSIVENESS
AMPERAGE will program the site to automatically display the mobile-optimized design depending on the
device being used to access the website. This will not have a separate domain name due to the nature of
the main site being responsive; all links will work and use the optimal design regardless of the
device/computer.
25
PHASE 6 | TRAINING & LAUNCH
TRAINING
AMPERAGE will provide up to two hours of training conducted via video conference to show you and your staff
how to use the CMS to make edits to your content. A training manual is provided after the training is completed.
30 DAYS FREE SUPPORT
AMPERAGE provides 30 days of free support beginning on the launch date of your site. Support includes bug fixes
related to programming.
26
CHANGE ORDERS
The AMPERAGE approval and change order process is important because one is dependent on the other.
Although some phases have elements we can work on at the same time,there are steps where we need
approval prior to moving on to the next phase.
Changes to this Agreement, investment or any deliverables in this contract must be submitted in writing and
approved by both parties prior to taking place. In all cases, no verbal communication shall override information
presented in this proposal. Also note change orders may have an impact on the project timeline.
27
WEBSITE EXAMPLES
28
GreaterWausau.org
The Greater Wausau Chamber of Commerce wanted to develop a robust talent recruitment website
that would serve as a valuable resource for businesses needing to attract and retain talent, and for locals and
visitors seeking events, outdoor recreation, arts and cultural activities available in the greater Wausau area.
Further, the website was designed to help put the area on the global map by promoting the abundance of
unique natural resources available to position the area as an extreme sports mecca.
Using the theme “Greater Wausau. Elevate Your Life… Naturally,” AMPERAGE built an engaging and interactive
website that highlights the area’s assets. The site showcases images and videos of individuals and families
working and enjoying life to the fullest in the Greater Wausau region and offers a wealth of aggregated
information to help people find local jobs, housing, schools, events and recreational opportunities. An
Instagram feed on the homepage shows images posted to the social media platform containing the hashtag
#elevatenaturally to authentically highlight ways residents are naturally elevating their lives.
29
The City of Waverly website is the central hub of the Waverly Welcome Home initiative, bringing employers,
prospective residents/employees and visitors together in one place. Visitors to the site experience an inside look at
the personalities that make up the community and highlights of the Waverly experience. The website provides an
in-depth resource for anyone considering Waverly for employment, residence or simply a visit. It also houses
Waverly’s community video and testimonial videos from local families. Links to outside resources such as housing,
job listings and things to do ensure that users find the resources they need.
A social media aggregator encourages user interaction and helps bring awareness to their new brand. An
expandable section features Waverly employers, showcasing the variety of employment available. Employers can
download the community brochure to include with their recruitment materials and direct job candidates to the
site to find out more about the community.
In addition to the website, AMPERAGE has provided research, marketing plan, campaign theme, logo
development, brochure development, video production, media placement (digital and offline), public relations
services and social media content for the City of Waverly and its new branding campaign, “Waverly Welcome
Home.”
WaverlyIA.com
30
GreatStartsWithU.org
UW Wausau Campus Foundation, formally UWMC Foundation, needed an updated website that engaged
donors, encouraged online donations and communicated their “Great Starts With U” brand messaging to
students, alumni, parents and donors.
AMPERAGE designed an engaging site that features stories of how donations help UW students and faculty
succeed. The use of real photos of students, faculty and the campus show the impact donations make on
students, faculty and the community, and attracts visitors to make donations online. The site also features an area
for news, events and highlights information about the foundation’s programs.
31
INVESTMENT
WEBSITE DESIGN & DEVELOPMENT INVESTMENT
______ Website Redesign $18,000
OPTIONAL ITEMS INVESTMENT
______ Servicezones.net Updates $1,560
By signing below, client agrees to the scope of work outlined in this proposal and
the terms and conditions on the following page. Initial next to all that apply.
Investments do not include tax.
Waterloo Fiber
September 2023
___________________________________________
Authorized Representative
___________________________________________
Authorized Representative Signature
___________________________________________
Date
___________________________________________
Email for Invoices
32
TERMS & CONDITIONS
The payment schedule for the project is as follows:
§50% of the total project cost will initiate the job
§30% due following Phase Four as the site enters programming
§20% due at completion of the project
Payments will be due within 30 days of the date of invoices, unless a separate agreement is made in writing.
The investment does not include out-of-pocket expenses such as custom photography or domain/URL purchase,
renewal, taxes or travel, unless otherwise indicated.
Target deadlines and timelines will be determined upon receipt of the signed quote. The quote is subject to
revision and may include a 10% contingency fee if the scope of work is changed at the client’s request. In all
cases, no verbal communication shall override information presented in this proposal. Quote is valid for 30 days.
AMPERAGE reserves the right to bill for work in progress.
Client hereby grants AMPERAGE the right to use the name and service marks of Client in its marketing materials
or other oral, electronic, or written promotions, which shall include naming Client as a client of AMPERAGE and a
brief scope of services provided.
33
THANK YOU FOR THE OPPORTUNITY
TO HELP YOUR ORGANIZATION
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