HomeMy WebLinkAboutApproved Documents - 10.2.2023FINANCE bEPT. STAFF ONLY
LINE ITEM USED 010-22-5100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED 6,000.00
EXPENDED YTD 615.00
THIS REQUEST 290.00
LEFT AFTER THIS
REQUEST 5,095.00
DATE 9/14/2023
Ori. inal - Clerk/Finance
NAME(S) AND POSITION(S):
Brian Wirtz - Combination Inspector
DATE: 9/14/2023
NAME OF CLASS 1 MEETING:
Commercial Building Inspector-B2 Exam
DESTINATION: Waterloo, Iowa
DEPARTURE POINT Online Exam
IF NOT WATERLOO:
DEPARTURE DATE:
TBD
RETURN DATE:
TBD
DATE(S) OF MEETING:
TBD
PURPOSE OF TRAVEL/TRAINING:
Required Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
290.00 (exam) REGISTRATION AIRFARE
MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ 290.00
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 290.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Greg Ahlhelm - Building Official
Date Approved by Finance Committee:
(Witt ZoM (
DEPARTMENT HEAD DATE
9/14/23
DATE
K:1Shared Good ies\Forms\Travel Request Form
10/2/2023
2/2/23, 8:53 AM
Commercial Building Inspector - B2
about:blank
EXAM ID CATEGORY STATE TYPE CODE YEAR
B2 Commercial Inspector National/All National Certification 2021 v
• INFO
• OUTLINE
SCOPE
A Commercial Building Inspector will be responsible for performing inspections of structures to determine
compliance with the various Building Codes and Standards adopted by his/her jurisdiction. At this level of
certification, the Inspector shall be able to inspect commercial structures of any size or occupancy.
REFERENCES
2021 International Building Code
ACI 318-19: Building Code Requirements for Structural Concrete and Commentary
ACI 318-14: Building Code Requirements for Structural Concrete and Commentary
Concrete Manual: Based on the 2021 IBC OR ACI 318-19*
Concrete Manual: Based on the 2015 IBC OR ACI 318-14*
* You may use either edition of the Concrete Manual to take this exam.
* any copyrighted, bound book may be used at a test site. Exam questions will only come from the listed
approved references, and exam appeals may only be based on the listed approved references.
QUESTIONS 80
TIME LIMIT 3:30 Hours
OPEN BOOK? Open
AVAILABLE METHODS
Proctored Online Testing
$290.00
Register
General Administration 6%
Project Administration
Verify that project information is provided and is adequate. Verify that the project is designed by approved
persons when required, and has required approvals. Verify that products not detailed in the building code 1%
are approved by the building official and installed according to their listing. Verify that the required
approved plans and specifications are available when required and retained by the building official for the
period required.
Public Information and Legal
For new and existing structures, answer questions about the need for permits and inspections, including
special inspections and structural observations, general code compliance of designs, procedures, and
materials. Communicate, issue, and maintain inspection reports, correction notices, stop work orders, and
data for the issuance of the certificate of occupancy.
Plan Reading 4%
about:blank 1/5
1%
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-12-1410-1315
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED $40,500.00
EXPENDED YTD $8,261.27
THIS REQUEST $1,200.00
LEFT AFTER THIS
REQUEST $31,038.73
DATE 09/20/2023
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Hannah Poole - FF/Paramedic, Mollie Sherman - FF/Paramedic
Chris Becker - FF/Paramedic, Zach Benson - FF/Paramedic
DATE:
September 20, 2023
NAME OF CLASS / MEETING:
Critical Care Paramedic Course
DESTINATION:
DEPARTURE POINT
IF NOT WATERLOO:
Waterloo
DEPARTURE DATE:
N/A
RETURN DATE:
N/A
DATE(S) OF MEETING:
N/A
PURPOSE OF TRAVEL/TRAINING:
Training will allow for an expanded scope of practice for certified paramedics during treatment
and inter -facility transport of critically ill patients. The majority of coursework is asynchronous
on-line with an additional 8 hour lab day and 16 hours of clinical application in an approved ICU.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$1,200.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ $1,200.00
BUDGET LINE ITEM: 010-12-1410-1315
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ $300.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Jason Hernandez, Medical Supervisor
DEPARTMENT HEAD
September 20, 2023
I APPROVE THIS TRAVEL REQUEST
10/2/2023
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$49,475.00
0.00
$70,525.00
9/21/23
Copy - Department
NAME(S) AND POSITION(S):
Lab Detective Watson
DATE: 9/21 /23
NAME OF CLASS / MEETING:
Basic Digital Forensic Analysis training
DESTINATION: Savannah, GA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
10/15/23
RETURN DATE:
10/19/23
DATE(S) OF MEETING:
October 16-19th, 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Lab Detective Watson to a 4 day training course for Basic Digital Forensic Analysis: Seizure,
Basic and Windows Acquisition. This training is being held in Savannah, GA and will have no final cost to the city. The
projected up front cost of $2,875.00 will be reimbursed by State DCI, ICAC.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$1,000.00 LODGING
$225.00 MEALS
$0.00 REGISTRATION $1,000.00
$100.00 MILEAGE/FUEL
$550.00 (Rental)
TOTAL FOR ALL: $ 2,875.00
BUDGET LINE ITEM: 010-11-1100 1346
TAXI XX GRANT REIMBURSABLE
PARKING YES NO
AIRFARE
MISC/TOLLS YES NO
XX REQUIRED CERTIFICATION
TOTAL: $ 2,875.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
iQ 10/2/2023
DEPARTMENT HEAD DATE
9/21/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
Tticryett ZOa{
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED $121,000.00
EXPENDED YTD $37,575.00
THIS REQUEST $2,000.00
LEFT AFTER THIS
REQUEST
$81,425.00
DATE 8/23/23
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Detective(s) G. Kramer, J. Aitchison, C. Roberts,
K. Ullom, Officer M. McGee
DATE: 8/23/23
NAME OF CLASS / MEETING:
CTK Evidence Based Interview and Interrogation
Level 1
DESTINATION: Waterloo, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
10/16/24
RETURN DATE:
10/18/24
DATE(S) OF MEETING:
10/16/24 to 10/18/24
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Detective(s) Kramer, Aitchison, Roberts and Ullom to CTK Evidence
Based Interview and Interrogation training October 16-18 at Hawkeye Community College. This class
will not exceed $2,000.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING
MEALS
2,000 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 2,000.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
XX GRANT REIMBURSABLE
YES NO
XX REQUIRED CERTIFICATION
YES NO
TOTAL: $ 400.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
10/2/2023
DEPARTMENT HEAD DATE
8/23/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED $120,000.00
EXPENDED YTD $39,890.00
THIS REQUEST $950.00
LEFT AFTER THIS
REQUEST $79,160.00
DATE 8/30/23
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Lab Detective Eryn Hageman
DATE:8/30/23
NAME OF CLASS / MEETING:
Crime Scene Metal Detector Operations
DESTINATION: Council Bluffs, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
12/3/23
RETURN DATE:
12/5/23
DATE(S) OF MEETING:
December 4-5, 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Lab Detective Eryn Hageman to Crime Scene Metal Detector
Opertations Training in Council Bluffs, Iowa. This class will aid in processing crime scenes. This class
will not exceed $950.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
222.00 LODGING
113.00 MEALS
465.00 REGISTRATION
150.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 950.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
XX GRANT REIMBURSABLE
YES NO
XX REQUIRED CERTIFICATION
YES NO
TOTAL: $ 950.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
10/2/2023
DEPARTMENT HEAD DATE
8/30/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
�,ett. Zug
sirrvEo
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED $120,000.00
EXPENDED YTD $40,840.00
THIS REQUEST $6,500.00
LEFT AFTER THIS
REQUEST $72,660.00
DATE 8/30/23
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
All Sworn Police Department Staff
NAME OF CLASS / MEETING:
Legal, Interviewing and Interrogation By the CTK
Group
DATE:8/30/23
DESTINATION: Waterloo, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
1/17/24 and 1/31/24
RETURN DATE:
1/17/24 and 1/31/24
DATE(S) OF MEETING:
1/17/24 and 1/31/24
PURPOSE OF TRAVEL/TRAINING:
The CTK group will be providing two 8 hour training sessions of Legal, Interviewing and Interrogation
to the entire sworn Waterloo Police Department staff (122). This training cost will not exceed
$6,500.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$6,500.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 6,500.00
BUDGET LINE ITEM: 010-11-1100 1346
XX GRANT REIMBURSABLE
YES NO
XX REQUIRED CERTIFICATION
YES NO
TOTAL: $ 53.28
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Steven Bose )(XX 10/2/2023
DEPARTMENT HEAD DATE
8/30/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
/-, r},� ° OiCIIAIIY
�4/J� l'//A�/I vi'^i'^^iiLJ' sicrveo
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$49,475.00
3,0000.00
$67,525.00
9/21/23
Copy - Department
NAME(S) AND POSITION(S):
Sgt John Koontz
DATE: 9/21 /23
NAME OF CLASS / MEETING:
Force Science Certification Course
DESTINATION: Des Plaines, IL
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
10/22/23
RETURN DATE:
10/27/23
DATE(S) OF MEETING:
October 23-27th, 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Sergeant Koontz to Force Science Certification Course: Human
Behavior and Performance during Force Encounters. This training is being held in Des Plaines, IL.
The cost for this course will not exceed $3,000.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$900.00 LODGING
$250.00 MEALS
$1 ,650.00 REGISTRATION
$200.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 3,000.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM:
YES NO
GRANT REIMBURSABLE
XX REQUIRED CERTIFICATION
YES NO
TOTAL: $ 3,000.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Steven Bose mom<10/2/2023
DEPARTMENT HEAD DATE
9/21/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$52,475.00
295.00
$67,230.00
9/21/23
Copy - Department
NAME(S) AND POSITION(S):
Officer Amira Ehlers
DATE: 9/21 /23
NAME OF CLASS / MEETING:
Field Training Solutions (Certification)
DESTINATION: Online
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11/1/23
RETURN DATE:
11/3/23
DATE(S) OF MEETING:
November 1-3rd, 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send Officer A. Ehlers to an Online Field Training Solutions certification for
field training officer. This training is being held online. The cost for this course will not exceed
$295.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING
MEALS
$295.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 295.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
XX GRANT REIMBURSABLE
YES NO
XX REQUIRED CERTIFICATION
YES NO
TOTAL: $ 295.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
10/2/2023
DEPARTMENT HEAD DATE
9/21/23 (WritZaad
DATE
K: \Shared Goodies\Forms\Travel Request Form
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Building Maintenance
Department to expend
$ 156,600.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Emergency repairs consisting of complete tear -off and re -roof of City Hall.
Vendor selected for this purchase:
Hawkeye Flat Roof Solutions LLC
r Bids or written quotes were taken on this purchase, as follows:
Hawkeye Flat Roof Solutions LLC - $ 156,600.00
Service Roofing Co. - $183,330.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds
Federal/other grants I I Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is $ 258,829.57
Respectfully submitted,
Greg Ahlhelm - Building Official 70(
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
10/2/2023
K:Ishared goodies ltormslExpenditure Pre-Authorizalion.xls (Mar 2010)
>ERVICE
ROOFING CO.
Since 1936
July 30, 2023
City of Waterloo
Attn: Joel Sheppard
715 Mulberry Street
Waterloo, IA 50703
"Firestone Master Contractor"
Andy Miller
123 Arizona Street
Waterloo, IA 50703
Phone: 319.232.4535
Fax: 319, 234. 7728
Website: www.serviceroofing.net
RE: Gravel Surfaced Area Roof Replacement (11,900 sq. ft.)
Mr. Sheppard:
The following are the procedures and price that we discussed to replace the gravel surfaced built up roofs.
The existing roof system consists of a steel roof deck, multiple layers of perlite insulation and a gravel surfaced built-up
roof. The R-value of the existing roof is at most 8-10. The Iowa Energy Code requires roofing projects that include the
removal of the existing roof to have a new insulation assembly at least a value of R-30. The following is the specification
that we will follow when replacing the existing roofs.
'PEAR -OFF THE EXISTING ROOF AND INSTALL A R-30 INSULATION ASSEMBLY - BLACK MEMBRANE
• Remove and dispose of the existing roof.
• Install new wood blocking where necessary.
• Screw an R-30 insulation assembly.
• Install tapered insulation around the roof drains to promote drainage.
• Install a fully adhered 60-mil EPDM black rubber roof.
• Install new roof related sheet metal.
• Furnish a two -yeas MRCA Workmanship warranty and a twenty-year Elevate (manufacturer) Red Shield
warranty.
PRICE: $183,330.00
NOTE:
• If we encounter any deteriorated structure, it will be replaced on a time and materials basis, extra above the
original contract price.
• All the lights, conduit and security cameras will have to be disconnected and removed by others. The cost of this is
NOT included.
• It would be best to remove the remaining section of the tower that is simply there to hold wires. We'll need
confirmation that this can actually be done.
• We will need access around the perimeter of' the building. We will work with you in regards to our set-up
locations.
Choosing a professional roofing contractor is one of the most important decisions you will make regarding your roof.
Service Roofing Company has been recognized for excellence in the roofing community. The company has received the
MEMBERS OF: Th
National Roofing Contractors Association
Midwest Roofing Contractors Association
Iowa Roofing Contractors Association (Certified Contractor)
CERTIFIED
ROOFING
CONTRACTOR
ERVICE
ROOFING CO.
Since 1936
"Firestone Master Contractor"
Andy Miller
123 Arizona Street
Waterloo, IA 50703
Phone: 319.232.4535
Fax: 319.234.7728
Website: www.serviceroofing.net
honor ot'the Master Contractor designation and has earned the Inner Circle of Quality Award for exceeding the industry
standards in quality workmanship fiom Firestone Building Products. Service Roofing Company has also been recognized
as a Certified Rooting Contractor by the Iowa Roofing Contractors Association.
We hope that you will choose to do business with Service Roofing Company, as our experience, dedication and quality
cannot be matched. To (earn more about us please visit www.serviceroofing.net.
Respectfully Submitted Date Accepted
OAP 44---
Andy Miller Signature
MEMBERS OF:
National Roofing Contractors Association
Midwest Roofing Contractors Association
Iowa Roofing Contractors Association (Certified Contractor)
ESTIMATE
Prepared For
City Of Waterloo Iowa
Joel Shepard
HAWKEYE 715 Mulberry Street
FLAT R.00F SOLUTIONS, LLC
corace.lr4e. - -_
PREFERRED contractor
HAWKEYE FLAT ROOF SOLUTIONS, LLC
1555 285th St, Toledo, IA 52342
Phone: (641) 436-0407
Email: enos@hawkeyeflatroofsolutions.com
Web: www.hawkeyeflatroofsolutions.com
Waterloo
Iowa 50703
(319) 291-4319
Joel.shepard@waterloo-ia.org
Estimate # 155-0181
Date: 08/24/2023
We hereby submit specifications and estimates to install Flexion XL using the following steps:
1) Tear roof off down to decking and dispose of
2) Install 2 layers of 2.6 inch iso board with 3 inch plates and screws. Which will be R 30
3) Fasten the white Flexion 60 ml single -ply membrane with 2-inch plates and screws.
4) Thermally fuse hot-air weld overlapping seams.
5) Seal free edges using 360-S urethane sealant (with 800% elongation) and term bars.
This quote is contingent on no decking needs replaced and no tapered system needed. If tapered system is needed than that will add
another approximately $20,000 to the price
- The roof is warranted against leaks for a period of 20 years, with a 30-year life expectancy.
- Warranty covers materials and workmanship.
- This is a non -prorated warranty.
- The roof system has 85% reflectivity and UL-790 Class A fire rating.
- The building owner will supply water and electrical power as needed.
The materials provided are ensured to be in accordance with the specified requirements, and the work is expected to be completed
according to standard practices. Any changes or deviations from the aforementioned specifications that result in additional expenses
will only be executed upon written authorization and will be charged over and above the estimated cost. The agreement is subject to
uncontrollable factors such as strikes, accidents, or delays. The owner must obtain necessary insurance for fire, tornado, and other
hazards. Hawkeye Flat Roof Solutions, LLC will not be held accountable for any condensation problems.
If the customer cancels the contract, the deposit will not be refunded. If the customer fails to pay any outstanding balances on time,
they agree to bear all collection costs, including reasonable attorney fees. Invoices that remain unpaid are subject to a finance charge
of 1.5% per month.
Percent of Down Payment Required
.40
Down Payment Due Upon Signing
$54,640.00
Total Cost of Project
$136,600
Due Upon Completion
$81,960.00
Notes:
By signing this document, the customer agrees to the services and conditions outlined in this document.
Signature Date
City Of Waterloo Iowa
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Building Maintenance
Department to expend
$ 4,556.79 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Removal and replacement of new transfer switch for generator at Waterloo Convention
Center f/k/a Five Sullivan Brothers
Vendor selected for this purchase:
Ted Electric
Bids or written quotes were taken on this purchase, as follows:
[� Bids or quotes were not taken on this purchase because:
Emergency Repair
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I f General Fund Road Use Tax n Sewer n Sanitation
FUf Bonds 1 1 Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-6860-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 3,000,000.00
and the current available balance is $ 1,452,878.29
Respectfully submitted,
Greg Ahlhelnn - Building Official 9/18/2023 ? ZUacW
(Signature Dept. Head or Designee)
10/2/2023
Date (Signature Finance Dept. Review) Date
Kashared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
Ted Electric LLC
6317 Development Dr. STE A
Cedar Falls, IA 60613 US
319-269-7173
INVOICE
BILI. T()
Ed Abben
City of Waterloo Five Sullivans Brothers
715 Mulberrry St.
Waterloo, IA 50703
TED
ELECTRIC
INVOICE
DATE
TERMS
DUE DATE
3273
07/05/2023
Net 30
08/04/2023
DATE
DESCRIPTION
OTY
RATE
AMOUNT
Estimate for new transfer switch for generator at 5 Sullivan Brother
Convention Center
Estimate Inclusions:
*Electrical permit and inspections
*Generac -3/0 208 volt automatic transfer switch and freight
*Removal of existing transfer switch
*Installation of new switch in same location as removed switch
*Re piping with Rigid conduit as needed for new switch
*Splicing of existing conductors in transfer switch if they are not of sufficient
length
*Sales tax
2 wire start kit
Estimate Exclusions:
*Any items not listed in inclusions scope of work
*Damage to any personal property not removed from work areas
*Any items that may be required by local inspectors not included in scope of
work
*Repair to any existing electrical items not listed in scope of work
*Generator monitoring or auto start set up
*Off shift hours
*Temp power for affected circuits during change out
Notes:
*Transfer switch lead times will not be known until order is placed. We are
experiencing unprecedented lead times
Estimate is based on today's material pricing. Due to the volatile supplies
market, Estimate is subject to change if material prices are increased.
Estimate is valid for 15 days from date created
We greatly appreciate your business'
If you are nappy with our service please leave us an online review.
If you had a Tess than positive experience, give us a call and we'll
make d right.
1IWINV.TEDELECTRIC.COM
SUBTOTAL
TAX
roTAL
1 386.79
4,170.00
386.79
4,556.79
0.00
4,556.79
Invoices are to be paid in full within terms. Finance charges will be applied to late invoices, with a minimum charge of
$35.00, as well as any legal fees that may be necessaiy to collect.
A 5% Convenience Fee will be added to credit card payments
Page 1 of 2
BALANCE DUE $4,556.79
Estimate Summary
Estimate 1653 4,556.79
This invoice 3273 $4,556.79
Total invoiced 4,556.79
Invoices are to be paid in full within terms. Finance charges will be applied to late invoices, with a minimum charge of
$35.00, as well as any legal fees that may be necessary to collect.
A 5% Convenience Fee will be added to credit card payments
Page 2 of 2
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 23,400.00 plus est. shipping costs of $ 0 to pay for or purchase
Purchase of 0.78 acres of emergent wetland credits for the La Porte Road Reconstruction Project
This purchase or expenditure is being made because:
Wetlands along La Porte Road will be removed and as part of the IDNR/USACE permit
the City is required to mitigate the loss of the wetlands buy purchasing credits from a bank
Vendor selected for this purchase:
Dry Run Creek Mitigation Bank
�■ Bids or written quotes were taken on this purchase, as follows:
Black Hawk Mitigation Bank: $24,900.00, Smoketown Bank: $30,420.00
Cedar River Crossing Bank: $39,000.00
Dry Run Creek Mitigation Bank: $23,400.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-07-7500-2144
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jamie Knutson
$ 300,000.00
$ 300,000.00
09/19/2023 Nacage
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Dry Run Creek Mitigation Bank
ETC FBO Kurt 85% & Jennifer 15% Boevers
3004 Rainbow Dr.
Cedar Falls, Iowa 50613
(319) 939-5787
Date: September 15, 2023
City of Waterloo
Attention: Jamie Knutson, P.E.
715 Mulberry St.
Waterloo, Iowa 50703
RE: Credits Purchases for D.A. Permit No. MVR-2023-0692
Jamie,
Per your request for emergent wetland credits for your La Porte Road Project Permit No. MVR-
2023-0692. Our bid for the credits is as follows:
Quantity Description Sub -Total
0.78 Emergent Wetland Credits $23,400.00
TOTAL
Dry Run Creek Mitigation Bank is operating in accordance with the Federal Guidance for the
Establishment, Use and Operation of Mitigation Banks; Notice published in the Tuesday,
November 28, 1995 Federal Register, Volume 60, No. 228.
The Dry Run Creek Mitigation Bank offers stream and wetland credits to a primary service area
for the Cedar Service Area as defined within the Iowa Mitigation Banking document (Last
revised: July 2019). The Dry Run Creek Mitigation Bank is in compliance with the Banking
Instrument.
• The required Conservation Easement, (Equity Trust, Grantor; Black Hawk County
Conservation Board, Grantee) is filed with the Black Hawk County Recorder.
• The required long-term maintenance account has been created.
• Construction is currently in progress.
• Credits will be within sufficient quantities and qualities for debit to meet the Black
Hawk Counties requirements.
It is our understanding that the City of Waterloo is required to purchase credits to satisfy
unavoidable impacts described in the above referenced Section 404 Application. Upon the
USACE permit approval, the signing of this Purchase Agreement and payment of $23,400
for the purchase of 0..78 emergent credits to Equity Trust, Equity Trust will debit the credits
from the Dry Run Creek Mitigation Bank's credit ledger to the appropriate project.
TIME FOR ACCEPTANCE: When accepted, this Agreement shall become a binding contract.
If payment in full is not received within 30 days of the permit approval, this Purchase
Agreement shall become null and void. Immediately upon receiving this signed agreement and
payment Equity Trust Company will release the credits and notify the following:
Matt Zehr
Regulatory Project Manager
WQC Rock Island District Corps of Engineers
Building Clock Tower Building — PO Box 2004
Rock Island, IL 51204-2004
Ms. Christine Schwake
Iowa DNR Section 401
Wallace State Office
502 East 9th Street
Des Moines, IA 50319-0034
Credits are not reserved until this document is fully executed and returned.
Date:
Equity Trust Company
Kurt and Jennifer Boevers
3004 Rainbow P ive
Cedar F , Iowa 0
Equity Trust Company
Kurt Boevers
Date:
Jamie Knutson
City of Waterloo
715 Mulberry St.
Waterloo, Iowa 50703
Jamie Knutson
City of Waterloo
From:
To:
Subject:
Date:
Attachments:
Rick Young
JAMIE KNUTSON
RE: Wetland Quote La Porte
Monday, September 18, 2023 11:45:06 AM
image001.jpq
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open
unexpected attachments unless you recognize the sender and know the content is safe.
Jamie,
We would put in a bid for 0.78 emergent wetland credits for $24,900.00. Let me know if you have
any questions or concerns?
From: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG>
Sent: Thursday, September 14, 2023 3:28 PM
To: Rick Young <rick@youngphc.com>
Subject: Wetland Quote La Porte
Rick,
Can you provide a quote for 0.78 acres of emergent wetland credits for our La Porte Road Project,
Corps Permit No. MVR-2023-0692 for me. If your quote is the low amount, as I will be sending this
to other banks, the timeline would be to have on for council approval on October 2, 2023 and the
check would then be cut two weeks later.
Thank You.
Jamie Knutson, P.E.
City Engineer
715 Mulberry St.
Office 319-291-4312
Updated Logo
DISCLAIMER
The information contained in this communication from the sender is confidential. It is
intended solely for use by the recipient and others authorized to receive it. If you are not the
recipient, you are hereby notified that any disclosure, copying, distribution or taking action in
relation of the contents of this information is strictly prohibited and may be unlawful.
PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND
FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE.
From: Heller, Mike
To: JAMIE KNUTSON
Subject: RE: [External] La Porte Road Wetland
Date: Friday, September 15, 2023 8:07:48 PM
Attachments: image001.pnq
image002.jpq
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open
unexpected attachments unless you recognize the sender and know the content is safe.
Jamie,
We would submit a unit price of $39,000 per credit or $30,420 for 0.78 credits.
Thanks.
Mike
Michael Heller, PWS
Lead Environmental Scientist
Foth Infrastructure & Environment, LLC
8191 Birchwood Court, Suite L
Johnston, IA 50131
Office: (515) 254-1393
Direct: (515) 251-2572
Cell: (515) 480-1773
foth.com
From: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG>
Sent: Thursday, September 14, 2023 3:46 PM
To: Heller, Mike <Mike.Heller@foth.com>
Subject: [External] La Porte Road Wetland
Mike,
Can you provide a quote for 0.78 acres of emergent wetland credits for our La Porte Road Project,
Corps Permit No. MVR-2023-0692 for me. If your quote is the low amount, as I will be sending this
to other banks, the timeline would be to have on for council approval on October 2, 2023 and the
check would then be cut two weeks later.
Thank You.
Jamie Knutson, P.E.
City Engineer
715 Mulberry St.
Office 319-291-4312
Updated Logo
0
DISCLAIMER
The information contained in this communication from the sender is confidential. It is
intended solely for use by the recipient and others authorized to receive it. If you are not the
recipient, you are hereby notified that any disclosure, copying, distribution or taking action in
relation of the contents of this information is strictly prohibited and may be unlawful.
PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND
FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE.
CAUTION:This email originated from outside of Foth. Do not click on links or open attachments unless you
recognize the sender and know the content to be safe.
From:
To:
Subject:
Date:
Attachments:
Dory Kjosa
JAMIE KNUTSON
La Porte Road Wetland
Friday, September 15, 2023 9:56:27 AM
image001.pnq
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open
unexpected attachments unless you recognize the sender and know the content is safe.
Hi Jamie,
Larry asked me to reply to your inquiry about 0.78 acres of Emergent Wetland Bank credits for the La
Porte Road Project - #MVR-2023-0692.
Our Emergent Wetland credits are $50,000 per credit which would make your purchase be
$39,000.00.
Let us know if we can help you out or if you have any other questions.
Thank you!
Dory Kjosa
Office Manager
Johnson County Conservation
2048 Hwy 6 NW
Oxford, IA 52322
319-645-2315
8
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ NTE 300 plus est. shipping costs of $ 0.00 to pay for or purchase
Consumables for the Fire Open House
This purchase or expenditure is being made because:
In celebration of Fire Prevention Week a public open house will be held on 10/10/23.
Vendor selected for this purchase:
various local grocery stores
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1412 1315 12GRT.OUTREACH
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 1,208.41
and the current available balance is
Respectfully submitted,
Bill Beck 09/18/2023
$ 323.92
(N' , 7,,O04`inn
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 5,728.84 plus est. shipping costs of $ 0.00 to pay for or purchase
Annual properties and inspections software subscription
This purchase or expenditure is being made because:
ESO Solutions, Inc subscription for pre -planning and records management of properties and
inspections
Vendor selected for this purchase:
ESO Solutions, Inc
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Annual database/records management subscription in which the fire department currently
utilizes.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400 1520 (Computer Software)
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
William Beck
$ 20,000.00
$ 20,000.00
09/20/2023 4
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS
$ 3,155.00
plus est. shipping costs of
Department to expend
$ N/A to pay for or purchase
Cisco Smartnet agreement for maintenance and support (2 Cisco Switches)
This purchase or expenditure is being made because:
This is maintenance of the core switches used for the traffic/video managment side of
of the city network.
Vendor selected for this purchase:
CDW-G
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is a pass through on the cost from Cisco.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520 (MIS) / 266-17-7120-1390 (Traffic)
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 103,416.00
and the current available balance is
Respectfully submitted,
Chris Youngblut 09/25/2023
$ 60,136.94
No,„{ SliM1iil
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS/CATV
$ 3,381.80 plus est. shipping costs of $ 200.00
Panasonic AG-CX350 4k Camcorder for CATV
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
This is a replacement camera for a defective one in the Public Access studio
Vendor selected for this purchase:
CDW-G
n Bids or written quotes were taken on this purchase, as follows:
B&H Photo Video: $3,381.80
Adorama.com: $3,695.00
Amazon: $3,695.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-01-8225-2106
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 145,000.00
and the current available balance is
Respectfully submitted,
Chris Youngblut 09/25/2023
$ 126,935.30
Ttidgett o( 'sir^ii
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 10/2/2023
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 14,008.00 plus est. shipping costs of $ 0 to pay for or purchase
Tactical Medic Ballistic Vest purchase
This purchase or expenditure is being made because:
Replacement of 9 expired Tactical Unit ballistic vests with mandatory safety accessories.
Vendor selected for this purchase:
CCG Safety Gear
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
CCG Safety Gear won a 5 year bid with the department for vests and vest replacement.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
322-11-1100-2128
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $36,000
and the current available balance is
Respectfully submitted,
Aaron McClelland, Police Captain 8-8-23 Vwd-te Now
$ $29,500.00
10/2/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:Ishared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010)
CCG Safety Gear LLC
15629 South Rene Street
athe, KS 66062 US
+1 9135225865
admin@ccgsafetygear.com
Estimate 1329
ADDRESS
Sgt. Troy Wilson
Waterloo Police
Department
715 Mulberry Street
Waterloo, IA 50703
NASPO CONTRACT#
164721
ACTIVITY
Slate Solutions:2-
203-1811-RG
CCG Safety
Gear:NAME-INFO
Slate Solutions:2-
203-1805-RG
CCG Safety
Gear:NAME-INFO
CCG Safety
Gear:NAME-INFO
SHIP TO
Troy Wilson
Waterloo Police
Department
715 Mulberry Street
Waterloo, IA 50703
DESCRIPTION
DATE
03/03/2023
TOTAL
$14,008.00
STATE OF IOWA CONTRACT#
22280
Tactical Vest Package:
WLV 2.0 Tactical Vest w/Quick Release
Cummerbund with Accessory Set (Structured
Biceps, Groin, Throat and Collar), WARSOC
Buckles - color: Ranger Green - SLS Level
Ilia Ballistics
For:
1. Greg Stewart = 2616/2616
WLV 2.0 Tactical Vest w/Quick Release
Cummerbund, WARSOC Buckles - color:
Ranger Green - SLS Level Illa Ballistics
WLV 2.0 Build:
1. Add internal Hook & Loop to WLV 2.0
Carrier, so they can add Accessory Set later
For:
1. Adam Wendling = 2215/2215
2. Kyle Fuller = 2817/2717
3. Nick Anderson = 2314/2216
4. Travis Ihnen = 2115/2115
5. Neal Caughron = 1815/1814
6. Gavin Kramer = 1914/1915
7.Jason Hernandez = 2316/2217
Slate Solutions:2- WLV 2.0 - Groin Protector - SLS Level Illa
222-108 Ballistics
QTY
RATE
1 2,300.00
1 0.00
7 1,544.00
1
1
EXPIRATION
DATE
07/31/2023
AMOUNT
2,300.00
0.00
10,808.00
0.00
0.00
3 200.00 600.00
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
$ 49,853.28 plus est. shipping costs of $ N/A
Department to expend
to pay for or purchase
Annual software licenses agreement for the Police Department computers for Microsoft products:
Professional, Windows, Remote Desktop and Core Cal license.
This purchase or expenditure is being made because:
This is an annual license renewal of Microsoft products for all of the Police Department Computers
Vendor selected for this purchase:
Insight
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Insight is the vendor who has the State of Iowa bid for Microsoft software and is the only
company that can bid the software package the department needs for the enterprise
agreement
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-11-1100-2106 Information Systems
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 100,000.00
$ 72,459.34
Aaron McClelland, Police Captain 9/20/23 (W t Mad' 10/2/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,032.00 plus est. shipping costs of $ 0 to pay for or purchase
annual NetCloud software maintenance agreement for connectivity to patrol car computer systems.
This purchase or expenditure is being made because:
NetCloud is is the software and maintenance for the cradle -points that connect the
patrol cars to the station computer network.
Vendor selected for this purchase:
CDWG
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
NetCloud only sells to vendors. CDWG is the state bid vendor for NetCloud.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Aaron P. McClelland, Police Captain
$ 223,000.00
$ 198,274.90
9-15-23 Tticryett Zi00.049
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3,059.00 plus est. shipping costs of
Easton Total Flow Meter
Sewer (Flow Meter)
$ 100.00
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Total Flow Meter needs to be replaced
Vendor selected for this purchase:
Pulsar Measurement/Greyline Instruments
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 169,055.70
Respectfully submitted,
Brad Manahl
09/19/23
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 10/2/2023
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Geo Agree) Department to expend
$ 9,740.00 plus est. shipping costs of $ to pay for or purchase
US Department of the Interior Geological Annual Agreement for Operation and Maintenance
of one streamgaging station on the Cedar River in Waterloo, IA - 10/01/23-09/30/24
This purchase or expenditure is being made because:
Yearly fee to US Dept of Interior US Geological Survey Dept
Vendor selected for this purchase:
US Department of Interior
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Required yearly fee
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
DGeneral Fund 0 Road Use Tax ❑t Sewer n Sanitation
n Bonds n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1319
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 150,000.00
and the current available balance is $ 109,532.43
Respectfully submitted,
Brian Bowman
09/25/23 Tu4eAt N 10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/2/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 40,000 plus est. shipping costs of $ 1,000 to pay for or purchase
Blanket Pre-authoriation NTE $41,000 for chains for street department fleet - fiscal year 2024.
This purchase or expenditure is being made because:
Chains needed for a variety of street equipment.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
At time of purchase, best price will be used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110-1555
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 42,500.00
and the current available balance is
Respectfully submitted,
$ 41,799.58
Sheila Steffen 10/2/2023 TI 7, ac4
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/2/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 30,000
plus est. shipping costs of
Waste Management
$0
Department to expend
to pay for or purchase
Blanket pre -authorization NTE $30,000 for fabrication and repair of parking ramp snow chutes.
This purchase or expenditure is being made because:
Snow chutes are in need of repair.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Multiple bids were requested but only Emerson and LJ Welding responded.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
03/22/2023
$ 130,000
$ 130,000
9GY� 0
10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/2/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Library Department to expend
$ 41,214.70 plus est. shipping costs of $ to pay for or purchase
glass wall for 2nd floor teen area
This purchase or expenditure is being made because:
to enclose teen area
Vendor selected for this purchase:
■
Kirk Gross Company
Bids or written quotes were taken on this purchase, as follows:
Kirk Gross Company $41,214.70
Office Concepts $55,174.92
Workspace $55,000.00 - $59,000.00 estimate
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): Library Board of Trustees approved 9/14/2023
Please check the following box(es) as appropriate to describe the funding for this expense:
El
General Fund
Bonds
Road Use Tax ❑ Sewer n Sanitation
Federal/other grants
•
Other (specify) Gift funds/CFNEIA
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
Kim Chapman, Business Office Mgr.
9/27/23 (NW4ett Moo( 10/2/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)