HomeMy WebLinkAbout09.18.2023 Finance Committee MinutesSeptember 18, 2023
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Jonathan Grieder and Rob
Nichols.
Approval of Agenda as proposed or amended.
Grieder/Nichols
that the agenda, as submitted, be approved Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of September 5, 2023, as proposed or amended.
Grieder/Nichols
that the minutes of Minutes of September 5, 2023, as proposed, be approved." Voice vote -
Ayes: Three. Motion carried.
TRAVEL REQUESTS
Nichols/Grieder
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Amended: Brian Bowman, Operations Director; Jesse Gaherty, Collections
Systems/Project Director and Brad Manahl, Assistant Director ICT/Maintenance
Class/Meeting: WEFTECH Conference
Destination: Chicago, IL
Dates: October 2-4, 2023
Amount not to exceed: $2,499.20 (amended due to increased costs of lodging and registration
from when first approved on 8/21/2023)
Bridgett Wood, Finance Director and Kim Bahr, Assistant Finance Director
Class/Meeting: IMFOA Fall Conference
Destination: Des Moines, IA
Dates: October 18-20, 2023
Amount not to exceed: $1,250.00
Abraham L. Funchess, Jr.; Rebecca Johnson; Nancy Culpepper and Tasha Alexander
Class/Meeting: MLK Freedom Bus Tour 2023 / Educational Outreach
Destination: Memphis, Birmingham, Montgomery & Selma
Dates: November 13-17, 2023
Amount not to exceed: $3,950.00
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Lieutenants Payne and Camarata; Sergeants Savage and Woodward; Officers Copp and
Thomas and Detectives Galbraith and McFarland
Class/Meeting: 2023 First Responders Wellness Conference
Destination: Des Moines, IA
Dates: September 27-29, 2023
Amount not to exceed: $1,825.00
Bridgett Wood, Finance Director
Class/Meeting: Municipal Professionals Institute - Fall Session
Destination: Webinar(s)
Dates: October 4-6, 2023
Amount not to exceed: $240.00
Kelley Felchle, City Clerk
Class/Meeting: IMFOA Annual Conference
Destination: Des Moines, IA
Dates: October 18-20, 2023
Amount not to exceed: $230.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Grieder/Nichols
that the request for the following pre -authorizations to expend over $2,500.00 be approved.
Voice vote -Ayes: Three. Motion carried.
Building Maintenance (Window Replacement)
Amount: $4,407.25
Expenditure: Glass replacement of rear window at the Waterloo Public Library.
Building Maintenance (Boiler Piping)
Amount: $8,035.24
Expenditure: Boiler piping for new pumps at Waterloo Public Library.
Building Maintenance (Motor Controls)
Amount: $2,718.88
Expenditure: Replacement of pump motor controls at Waterloo Public Library.
Leisure Services (Annual NSN support for the Iry Warren Golf Course)
Amount: $2,679.00
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Expenditure: One year of annual NSN Support for the Iry Warren Golf Course Irrigation Control
System.
MIS Department (VMWare)
Amount: $7,416.00
Expenditure: VMWare Subscription and support renewal (3 years).
Police (Command Storage Boxes)
Amount: $5,358.15
Expenditure: (3) Command storage boxes for WPD Chevy Tahoe patrol vehicles.
Sewer (Flow Meter)
Amount: $2,620.00 + $100.00 S/H
Expenditure: Lagoon effluent flow meter.
Sewer (Digester Pumps)
Amount: $124,736.00
Expenditure: (2) new pumps for Digester Complex.
Sewer (Magnesium Hydroxide Pump)
Amount: $5,727.00
Expenditure: New magnesium hydroxide pump for Satellite rebuild.
Sewer (Roots Blower)
Amount: $16,063.00 + $300.00 S/H
Expenditure: New Roots 412 RAM-GJ Blower.
Sewer (Satellite Pump)
Amount: $21,216.34
Expenditure: Satellite Pump Rebuild
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Grieder
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Approve the project budget for the Meth Hotspots FY24 project funded with federal funds
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awarded through the Governor's Office of Drug Control Policy in the amount of $18,000.00
($12,000.00 of these funds will be used by the Waterloo Police Department and $6,000.00 by
other agencies), as submitted by Police Department.
Approve the project budget for the Byrne Justice Assistance Grant for the Tri-County Task
Force funded with a federal grant passed through the State of Iowa in the amount of
$179,000.00, ($89,499.00 to be used by the City of Waterloo and $89,501.00 to be used by
other agencies), as submitted by the Police Department.
BILLS PAYMENT
September 11, 2023
Feuss/Grieder
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated September
11, 2023, in the amount of $1,174,350.58, be approved. Voice vote -Ayes: Three. Motion
carried.
September 18, 2023
Feuss/Grieder
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated September
18, 2023, in the amount of $2,521,954.86, be approved. Voice vote -Ayes: Three. Motion
carried.
ADJOURNMENT
Grieder/Feuss
that the meeting be adjourned at 5:16 p.m. Voice vote -Ayes: Three. Motion carried.
Nleccey Fetch1e
Kelley Felchle
City Clerk
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