HomeMy WebLinkAboutApproved Documents -- 10/16/2023TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-12-1400 1346
$5,500.00
$3,116.56
$400.00
$1,983.44
09/26/2023
Copy - Department
NAME(S) AND POSITION(S):
Lt. Wass and Lt. Donohue
DATE: 09/26/2023
NAME OF CLASS / MEETING:
Emergency Response to Electric Vehicle Incidents
DESTINATION:
Ne
vada, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11/04/2023
RETURN DATE:
11/04/2023
DATE(S) OF MEETING:
11/04/2023
PURPOSE OF TRAVEL/TRAINING:
to send two Fire Lieutenants to a training on electric vehicle incidents in Nevada, Iowa.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
$60.00 MEALS
$300.00 REGISTRATION
$40.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 400.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-12-1400 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 200.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bill Beck
Date Approved by Finance Committee:
10/16/2023
DEPARTMENT HEAD DATE
09/26/2023 (Ntixirti Marl
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT, STAFF ONLY
LINE ITEM USED 224-32-5853.1346
FY 24 BUDGETED 11,200
EXPENDED YTD 0
THIS REQUEST $4,920
LEFT AFTER THIS
REQUEST $6,280.00
DATE 9-27-23
Original - Clerk/Finance Co. - De•artment
NAME(S) AND POSITION(S):
Tracey Southall/Lontavius Jordan
DATE: 9-20-23
NAME OF CLASS / MEETING:
40hr Lead Inspector/Risk Assessor training class
DESTINATION: Des Moines
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
2/18/24
RETURN DATE:
2-23-24
DATE(S) OF MEETING:
2/19/24- 2/23/24
PURPOSE OF TRAVEL/TRAINING:
New staff will need to be certified as Lead Inspection and Risk Assessment staff for our Lead Grant
program.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM: Waterloo
PRIVATE VEHICLE
ESTIMATE OF COST:
1500.00 LODGING TAXI
420.00 MEALS 100.00 PARKING
2800.00 REGISTRATION AIRFARE
MILEAGE/FUEL 100.00 MISC/TOLLS
TOTAL FOR ALL: $ 4920.00
BUDGET LINE ITEM: 224 32 5853.1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OFiNATERLOO
)!""464
DEPARTM T HEA
DATE
K:1Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
10/16/2023
DATE
¢c4e ' `3ao si�rvEo
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USEb
FY 24 BUbGETED
EXPENbEb YTb
THIS REQUEST
LEFT AFTER THIS
REQUEST
bATE
Original - Clerk/Finance
STAFF ONLY
010-22-8800-1346
2,000.00 + 1,000.00
816.00
1,394.00
790.00
10/10/23
Ca. - bepar
NAME(S) AND POSITION(S):
Joel Shepard - Building Maintenance
Todd Henrich - Building Maintenance
DATE: 10/4/2023
NAME OF CLASS / MEETING:
2023 NEC (National Electrical Code)
DESTINATION: Cedar Falls or Cedar Rapids, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11/16/23 or 12/14/23
RETURN DATE:
11/17/23 or 12/15/23
DATE(S) OF MEETING:
11 /16/23-11 /17/23 or
12/14/23-12/15/23
PURPOSE OF TRAVELITRAINING:
Continuing Education
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
$697.00 (ea) REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,394.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-22-8800 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 697.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Greg Ahlhelm - Building Official
DEPARTMENT HEAD
10/04/2023
DATE
K:\Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
10/16/2023
DATE
Iowa would normally change to the 2023 National Electrical Code starting with all permits pulled
January I, 2024. As always, failure to complete electrical work under the adopted code could result in
additional inspections and re -works at your expense.
Do not be confused about Iowa's transition from the 2020 NEC to the 2023 NEC. Normally permits
obtained on or before December 31, 2023 would be inspected based upon the 2020 NEC and permits
obtained after that date based upon the 2023 NEC. HOWEVER, this cycle is very different. In the
aftermath of Executive Order 10, all new regulations, rules, etc. in all state agencies in Iowa are on hold
while each and every rule and regulation is reviewed. This could delay the new code adoption on the state
level anywhere from a couple of months to several years. Guidance from the Governor's office
regarding adoption of the 2023 NEC has been vague at best.
Several neighboring states are adopting the 2023 NEC as they normally do. It is also possible that
locations within Iowa (Cities, Counties, individual contracts, etc.) could effectively adopt newer 2023
NEC standards by local amendment and/or contract language. Major changes take place with each,
edition of the National Electrical Code and the 2023 cycle is no different.
And many changes affect you more than others.
All Iowa Electrical License holders must complete 18 hours of approved education before December
31, 2025 to renew their license. Those license holders that take their required classes today complete the
educational requirements and gain knowledge in time to make future inspections that much smoother. All
license holders have to take classes eventually, you might as well complete them now when you will
receive the greatest value from them.
Only live, instructor -led education is accepted by the State of Iowa for approved continuing education.
All classes and dates must be taught by an approved instructor and be pre -approved by the Iowa State
Electrical Board before the class is held or the class will not be acceptable as approved education.
Many license holders prefer obtaining all 18 hours of required education in just two days as has been
offered in the past. And many who have attended the two-day sessions in the past have given very positive
feedback. Right now, the same 18 hours in two days set of classes is being offered, but now based upon
the 2023 NEC.
As an Iowa Electrical License holder, you are authorized to take advantage of all 18 hours of
required approved continuing education for just two days of your time.
But there are now only limited opportunities left for you to obtain all of your required continuing
education in just two consecutive days this year. All of the following classes have been already been
approved by Iowa and several others for those who have additional licenses (submitted to 11 for approval).
Late registration will be available for an additional fee of $100.00, and on -site registration will be available
starting at 7:00 am the first day of each class set. All classes start at 8:00 am each day and finish at 6:00
pm. For your convenience and included in the attendance fee, a catered lunch will be provided for each
attendee each day.
October 23 & 24, 2023: Clear Lake, IA —Northem Iowa Option
Best Westem Holiday Lodge, 2023 Seventh Avenue North, Clear Lake, IA 50428
Pre -registration special tuition of 697.00 closes end of business Wednesday, Oct 18, 2023
October 26 & 27, 2023: Dubuque Cities, IA —Northeastern Iowa Option
Holiday Inn Express & Suites, 2080 Holliday Drive, Dubuque, IA 52002
Pre -registration special tuition of 697.00 closes end of business Wednesday, Oct 18, 2023
November 13 & 14, 2023: Sioux City, IA —Northwest Iowa Option
Stoney Creek Hotel & Conference Center, 300 Third Street, Sioux City, IA 51101
Pre -registration special tuition of 697.00 closes end of business Wednesday, Nov 8, 2023
P. November 16 & 17, 2023: Cedar Falls (Waterloo), IA — Northeast Iowa Option
Holiday Inn Express — Cedar Falls, 1614 Technology Parkway, Cedar Falls, IA 50613
Pre -registration special tuition of 697.00 closes end of business Wednesday, Nov 8, 2023
December 11 & 12, 2023: Omaha, NE — Southwest Iowa Option
Hampton Inn & Suites — Aksarben, 1401 South 72nd Street, Omaha, NE 68124
Pre -registration special tuition of 697.00 closes end of business Wednesday, Dec 6, 2023
4e December 14 & 15, 2023: Cedar Rapids, IA _ East Central Iowa Option
Country Inn & Suites — Airport, 9100 Atlantic Drive, Cedar Rapids, IA 52404
Pre -registration special tuition of 697.00 closes end of business Wednesday, Dec 6, 2023
December 28 & 29, 2023: Urbandale (Des Moines), IA — The Last Option
Holiday Inn Express & Suites, 8789 Plum Drive, Urbandale, IA 50322
Pre -registration special tuition of 697.00 closes end of business Wednesday, Dec 20, 2023
November 27 - November 29, 2023: Branson, MO — Special Branson Get Away Option
Three days of classes that finish at 3:00 pm each day allowing for fishing or golf or whatever.
Comfort Inn at Thousand Hills, 203 South Wildwood Drive, Branson, MO 65616
Pre -registration special tuition of 847.00 closes end of business Wednesday, Nov 22, 2023
Call 515-576-5037 to register today or with any questions that you may have,
Each site has limited seating capacity. Seats are offered on a first paid, first served basis.
No refunds for cancelations or no-shows. Attendee changes during pre -registration time $100.
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-27-2505-1346
$15,700.00
$11,107.07
$2,218.72
$2,374.21
10/5/23
Copy - Department
NAME(S) AND POSITION(S):
Abraham L Funchess Jr., Executive Director
DATE: September 26,2023
NAME OF CLASS / MEETING:
Housing Matters Conference 2023
DESTINATION:
Bloomington, IL
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
October 18, 2023
RETURN DATE:
October 21, 2023
DATE(S) OF MEETING:
October 19-20, 2023
PURPOSE OF TRAVEL/TRAINING:
Annual conference for professionals who care about expanding/protecting affordable housing & ending
homelessness. Building expertise, experience, & the capacity to make our communities better.
Networking for connections, updates, & sharing ideas to work together & create affordable housing.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x AIRFARE
x PRIVATE VEHICLE
DEPARTING FROM: Cedar Rapids, IA
ESTIMATE OF COST:
750.00 LODGING 200.00
280.00 MEALS
400.00 REGISTRATION
165.32 MILEAGE/FUEL
423.40
TOTAL FOR ALL: $ 2,218.72
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-27-2505-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 2,218.72
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Abraham L Funchess Jr
DEPARTMENT HEAD
09/27/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
10/16/2023
DATE
,(rtt Noad
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-22-5100-1346
$6,000.00
$890.00
$871.00
$4,239.00
10/5/2023
Copy - Department
NAME(S) AND POSITION(S):
Brian Baker - Chief HVAC Inspector
Brad Baldwin - Combination Inspector
DATE: 10/3/2023
NAME OF CLASS / MEETING:
IOWACE 2023 Fall Conference
DESTINATION:
Altoona, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11/2/23
RETURN DATE:
11/3/2023
DATE(S) OF MEETING:
11 /2/2023-11 /3/2023
PURPOSE OF TRAVEL/TRAINING:
Continuing Education
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
181.00 LODGING
90.00 MEALS
600.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 871.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
TOTAL: $ 435.50
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Greg Ahlhelm - Building Official
DEPARTMENT HEAD
10/3/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
10/16/2023
DATE
T NaCW
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-26-4265 1346
$7,000.00
$0.00
$415.00
$6,585.00
10/11/2023
Copy - Department
NAME(S) AND POSITION(S):
Elizabeth Andrews, Registrar
DATE: 10/09/2023
NAME OF CLASS / MEETING:
Pickup Up Artwork
DESTINATION: Murfreesburo, TN
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
October 18, 2023
RETURN DATE:
October 20, 2023
DATE(S) OF MEETING:
October 18, 2023
PURPOSE OF TRAVEL/TRAINING:
Pickup artwork from the Waterloo Center for the Arts collection that was on display at Middle
Tennessee State University in the Todd Gallery. September 25 - October 13, 2023. This travel is
supported by Culture Leadership Partner funds from the Iowa Arts Council.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$80.00 LODGING
$90.00 MEALS
REGISTRATION
$245.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 415.00
TAXI
PARKING YES NO
AIRFARE
MISC/TOLLS YES NO
BUDGET LINE ITEM: 26STG.OSG 010 26 42651346
X GRANT REIMBURSABLE
X REQUIRED CERTIFICATION
TOTAL: $ 415.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Chawne Paige
DEPARTMENT HEAD
10-09-2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
10/16/2023
DATE
'ci Nww( si°�nEo
City Clerk Use Only
Finance Committee
Approval Date 10/16/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 13,627.52 plus est. shipping costs of $ 200.00 to pay for or purchase
Two (2) NoFoam Systems retrofit kits for ARFF trucks (one for each).
This purchase or expenditure is being made because:
The FAA requires annual testing of ARFF trucks. However there are serious concerns about the use of current
type of AFFF foam, due to PFOS Env. concerns. These kits will allow ALO's trucks to be tested without shooting AFFF foam.
Vendor selected for this purchase: NoFoam Systems
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
NoFoam Systems holds exclusive licensing rights to this technology.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371 29A1P.0049
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 322,600.00
and the current available balance is $ 200,648.63
Respectfully submitted,
Keith Kaspari
10/3/2023 Zoe
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
116/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 6,489.60 plus est. shipping costs of $ 0.00 to pay for or purchase
beads for painting runways and taxiways. Amending prior Pre-Auth to reflect
actual price billed.
This purchase or expenditure is being made because:
painted markings on airfield must be maintained for FAA FAR Part 139 certification
and compliance.
Vendor selected for this purchase: Iowa DOT
�■ Bids or written quotes were taken on this purchase, as follows:
Iowa DOT .49 per pound; price when ordered ended up being .541 per pound
Potter's Beads .71 per pound, minimum 6,000 pounds
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 7/31/2023 approved for $5,899.20
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371 29A1P.0049
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 322,600.00
and the current available balance is $ 201,325.67
Respectfully submitted,
Keith Kaspari 9/26/2023 rSZug 1-a='
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/16/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 10,769.76 plus est. shipping costs of $150.00 to pay for or purchase
OEM transmission for fire truck - unit #304. Have received verbal approval from
Finance Committee to move forward with repair.
This purchase or expenditure is being made because:
Transmission failure.
Vendor selected for this purchase:
Interstate Power Systems
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Emergency repair - transmission failure.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-1405-1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 19,000.00
and the current available balance is $ 19,000.00
Respectfully submitted,
Sheila Steffen 10/30/2023 gW (/0o ;;(
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/16/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 125,000.00 plus est. shipping costs of $ 0 to pay for or purchase
Purchase of 3.94 acres of emergent wetland credits to compensate for the loss of wetlands
in the 2400 block of MLK Jr. Drive
This purchase or expenditure is being made because:
In 2015, the City inadvertently removed protected wetlands during construction of sanitary sewer and water main at the above location,
in violation of the USAGE permits. This purchase will start the process of bringing the City into compliance with the USACE permit.
Vendor selected for this purchase:
Black Hawk Mitigation Bank
�■ Bids or written quotes were taken on this purchase, as follows:
Black Hawk Mitigation Bank: $125,000, Smoketown Bank: $157,206
Mitchell County Conservation Bank: $152,000
Dry Run Creek Mitigation Bank: $147,750.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-07-5305-2144
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 250,000.00
$ 250,000.00
Jamie Knutson 10/10/2023 rw Zug
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
From:
To:
Subject:
Date:
Attachments:
Rick Young
JAMIE KNUTSON
RE: Wetland Credits
Wednesday, October 4, 2023 9:33:01 AM
image001.jpq
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open
unexpected attachments unless you recognize the sender and know the content is safe.
Jamie,
Black Hawk Mitigation would be happy to sell you 3.94 emergent wetland credits for $125,000.00 for
the MLK Drive project.
Let me know if you have any questions or comments.
From: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG>
Sent: Tuesday, October 3, 2023 8:00 AM
To: Rick Young <rick@youngphc.com>
Subject: Wetland Credits
Rick,
I am looking to purchase 3.94 acres of emergent wetland credits on MLK Drive. Would you like to
provide a quote for these?
Thank You.
Jamie Knutson, P.E.
City Engineer
715 Mulberry St.
Office 319-291-4312
Updated Logo
DISCLAIMER
The information contained in this communication from the sender is confidential. It is
intended solely for use by the recipient and others authorized to receive it. If you are not the
recipient, you are hereby notified that any disclosure, copying, distribution or taking action in
relation of the contents of this information is strictly prohibited and may be unlawful.
PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND
FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE.
From: Kurt Boevers
To: JAMIE KNUTSON
Subject: Emergent Wetland Credits
Date: Tuesday, August 15, 2023 1:46:29 PM
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open
unexpected attachments unless you recognize the sender and know the content is safe.
Jamie -
I received your email about needing —700 stream credits and that we would be willing to sell them for
$125 per credit. We also have emergent wetland credits and will sell those for $37,500 per credit. Please
let me know if you need a formal bid on letterhead or if this email is sufficient.
We would like to sell the City of Waterloo any stream or wetland credits that are needed and look forward
to hearing back from you.
Kurt Boevers
(319) 939-5787
/4122164 Mitchell County
V Conservation Board
August 15, 2023
Jamie Knutson, P. E.
City Engineer
715 Mulberry Street
Waterloo, IA 50703
RE: Request for Wetland Mitigation Credits
Dear Jamie Knutson,
Below you will find our quote for mitigation credits. We would like to be made aware if you
choose to purchase credits elsewhere and what the purchase price was. Thank you and if you have any
questions let me know.
•
Mike Miner, Executive Director
Mitchell County Conservation Board
319-239-3965
1879-3 Highway 9
Osage, Iowa 50461
Office: (641) 732-5204
Fax: (641) 732-1138
E-mail: mccb(@,osaoe.net
From: Heller, Mike
To: JAMIE KNUTSON
Subject: RE: [External] Smoketown Mitigation Bank
Date: Tuesday, August 15, 2023 2:19:00 PM
Attachments: image003.pnq
image004.jpq
image005.pnq
image006.joq
Importance: High
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open
unexpected attachments unless you recognize the sender and know the content is safe.
Jamie,
Sorry for the delay in getting back to you. I needed to confirm the bid price from the bank sponsor.
We respectfully submit a bid price of $39,900 per credit or an extended bid of $157,206.
If you have any questions or need additional information, please let me know.
Thanks.
Mike
Michael Heller, PWS
Lead Environmental Scientist
Foth Infrastructure & Environment, LLC
8191 Birchwood Court, Suite L
Johnston, IA 50131
Office: (515) 254-1393
Direct: (515) 251-2572
Cell: (515) 480-1773
foth.com
From: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG>
Sent: Monday, August 14, 2023 3:52 PM
To: Heller, Mike <Mike.Heller@foth.com>
Subject: RE: [External] Smoketown Mitigation Bank
Emergent.
Thank You.
Jamie Knutson, P.E.
City Engineer
715 Mulberry St.
Office 319-291-4312
Updated Logo
0 1
I
From: Heller, Mike <Mike.HellerPfoth.com>
Sent: Monday, August 14, 2023 3:51 PM
To: JAMIE KNUTSON <JAMIE.KNUTSON( WATERLOO-IA.ORG>
Subject: RE: [External] Smoketown Mitigation Bank
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open
unexpected attachments unless you recognize the sender and know the content is safe.
Good afternoon, Jamie!
Are the credits you need emergent wetland or forested wetland?
Thanks.
Mike
Michael Heller, PWS
Lead Environmental Scientist
Foth Infrastructure & Environment, LLC
8191 Birchwood Court, Suite L
Johnston, IA 50131
Office: (515) 254-1393
Direct: (515) 251-2572
Cell: (515) 480-1773
foth.com
From: JAMIE KNUTSON <JAMIE.KNUTSONc WATERLOO-IA.ORG>
Sent: Monday, August 14, 2023 3:11 PM
To: Heller, Mike <Mike.Heller@foth.com>
Subject: [External] Smoketown Mitigation Bank
Mike,
I am looking to purchase 3.94 acres of wetland credits. Can you provide a cost per credit from the
Smoketown Bank.
Thank You.
Jamie Knutson, P.E.
City Engineer
715 Mulberry St.
Office 319-291-4312
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intended solely for use by the recipient and others authorized to receive it. If you are not the
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City Clerk Use Only
Finance Committee
10/16/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 9,020.00
Leisure Services
Department to expend
plus est. shipping costs of $ to pay for or purchase
Chemicals and fertilizers for turf management in the downtown maintenance areas.
This purchase or expenditure is being made because:
These products are needed to properly maintain turf dowtown.
Products will be purchased from vendors based on bid prices for that product.
Vendor selected for this purchase:
Various
�■ Bids or written quotes were taken on this purchase, as follows:
Bids were requested from D&K Des Moines, Van Diest Webster City and
Zimco Supply Sioux City.
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110 1537
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting
9/28/2023 giadretNa w!
$ 9,020.00
$ 9,020.00
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/16/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 59,394.66 plus est. shipping costs of $ to pay for or purchase
Chemicals and fertilizers for turf management at municipal golf courses.
This purchase or expenditure is being made because:
These products are needed to properly maintain Waterloo's three municipal golf courses.
Products will be purchased from vendors based on bid prices for that product.
Vendor selected for this purchase:
Various
�■ Bids or written quotes were taken on this purchase, as follows:
Bids were requested from D&K Des Moines, Van Diest Webster City and
Zimco Supply Sioux City.
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1537
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 60,000
and the current available balance is
Respectfully submitted,
Paul Huting 09/28/2023 (Wrty Zuc
$ 59,394.66
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/16/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 13,790.00 plus est. shipping costs of $ to pay for or purchase
Chemicals and fertilizers for turf management at City parks and ball parks..
Strategy 4.5 Maintain city facilities.
This purchase or expenditure is being made because:
These products are needed to properly maintain turf in the parks.
Products will be purchased from vendors based on bid prices for that product.
Vendor selected for this purchase:
Various
�■ Bids or written quotes were taken on this purchase, as follows:
Bids were requested from D&K Des Moines, Van Diest Webster City and
Zimco Supply Sioux City.
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100 1537
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 17,000.00
$ 13,790.00
Paul Huting 09/28/2023 (S
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/16/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (DO Probes) Department to expend
$ 8,864.00 plus est. shipping costs of $ 165.00 to pay for or purchase
Dissolved Oxygen probes for Satellite Aeration Basins
This purchase or expenditure is being made because:
Part of Satellite rebuild to operate Satellite facility
Vendor selected for this purchase:
Gurney & Associates
n Bids or written quotes were taken on this purchase, as follows:
Gurney & Associates - $8,864.00 + $165.00 S/H
Hach - $15,388.00
Only two bids submitted
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1521
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 75,000.00
and the current available balance is $ 52,633.55
Respectfully submitted,
Brad Manahl
09/25/23
i Ncoq si°oHEo
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/16/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 4,583.08 plus est. shipping costs of $ 500.00 to pay for or purchase
Replacing pole due to accident.
This purchase or expenditure is being made because:
Replacing pole due to accident - claim #W23-076044.
Vendor selected for this purchase: Van Meter
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Only 1 vendor responded to request for quote.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1521
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 34,000.00
and the current available balance is
Respectfully submitted,
Sheila Steffen
10/16/2023
$ 31,424.26
10/16/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed fnrrrls should be routed directly to the Finance Dept.
FINANCE DEPI ONLY
Flfnarice ComovImo Rylproval .:quire(?
•NI° ::.,..,_,._10/16/2023
it so. dale approyvu_
City of Waterloo
Lime -item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 24
submitted by the leisure Services Department:
EXPENSES/REVENUErv,._
—
---
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
010 37 4180 3000
Acct Name
cash
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Pro) Code
Amount
109,308.00
010 37 4180 2178
sports lac im r
p p
100,308.00
TOTAL
This amendment is being requested because:
Line item amendment to cover turf expenses
$109,308.00
TOTAL
$109,308, 00
•
Prior Committee Actions (Dates)'
Paul Fluting
(Signature Dept, Head or Designee)
8/20/2023
st,wyett %Qaac'
10/16/2023
Date (Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
K:lusersishared goadiesirormsllurr.xlsx (Apr 2003)
Completed forms should be routed directly to the Finance Dept:
FINANCE n PT. GNP(
F'iit:3Flr;e t:ommIItWe. approval r&quiird?
YES NO
10/16/2023
It 0, Elate approv0: ,.....,..-..
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. fs hereby requested to authorize the following line -item budget
amendment for FYE 24 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Prof Code
Amount
010 37 4180 2660
Future Reserve
93,637.00
010 37 4180 2178
sports fac smpr
93,637,00
TOTAL
This amendment is being requested because:
Line item amendment to cover turf expenses.
$93,637,00
TOTAL
$93,637.00
Prior Committee Actions (Dates):
Paul Huting 8/29/2023
(Signature Dept. Head or Designee)
wefyett N
10/16/2023
Date (Signature Finance Dept, Review)
Date
Date Posted (Finance Dept.)
Kauaerslshared 9oodieslformslturf.xisx (Apr 2OD3)