HomeMy WebLinkAboutApproved Documents - 10/30/2023FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-29-770 1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED
$6,200.00
EXPENDED YTD $4,233.68
THIS REQUEST $600.00
LEFT AFTER THIS
REQUEST
$1,366.32
DATE 10/11/2023
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Rusty Zey, Troy Deeds, Tyler Hare, Cody Wilson;
Airport Ops Personnel
NAME OF CLASS / MEETING:
Annual Wildlife Training
DATE:10/11 /2023
a
DESTINATION: Waterloo Regional Airport
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
RETURN DATE:
DATE(S) OF MEETING:
10/17/2023
PURPOSE OF TRAVEL/TRAINING:
FAA requires annual wildlife training for all Airport Ops personnel, to minimize potential threat to
aviation operations. Note: USDA Trainer will come to Waterloo.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
$600.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 600.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-29-7700-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 150.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Keith Kaspari
DEPARTMENT HEAD
10/11/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
10/30/2023
DATE
W ,,ett NacW
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$52,770.00
2,400.00
$64,830.00
10/13/23
Copy - Department
NAME(S) AND POSITION(S):
Bose, Girsch, Camarata, Rasmussen, Ehlers, Wilson, Koontz, Woodward, Weber, Muhlenbruch,
Schaaf, Lamere, Suljic, Sadd, Tindall, Bovy, Northup, Thomas, Aitchison, Kramer, Hernandez,
Caughron, Anderson, Stewart Ihnen, Smith, FUller, Wendling
DATE:10/13/23
NAME OF CLASS / MEETING:
3 Day Hostage Rescue Technique, High Risk Warrant Servie
Workshop With National Tactical Officer Association Instructor
DESTINATION: Waterloo, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11/13/23
RETURN DATE:
11/15/23
DATE(S) OF MEETING:
November 13-23rd, 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to bring in an Instructor from NTOA to conduct a 3 day work shop with the
Tactital Unit and TEMS and 3 additional officer (31 officers/TEMS) on HRT and HRW techniques. The
cost for this course is $5,400 of which $2,400 will be covered by the Department funds.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING
$2,400.00
MEALS
REGISTRATION
MILEAGE/FU EL
TOTAL FOR ALL: $ 2,400.00
BUDGET LINE ITEM: 010-11-1100 1346
TAXI XX GRANT REIMBURSABLE
PARKING YES NO
AIRFARE
MISC/TOLLS YES NO
XX REQUIRED CERTIFICATION
TOTAL: $ 77.42
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
10/30/2023
DEPARTMENT HEAD DATE
10/13/23 Zaad
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$55,820.00
$455.00
$63,725.00
10/13/23
Copy - Department
NAME(S) AND POSITION(S):
Lt. M. Girsch
fATE:10/l 3/23
ESTINATION: WEPARTURE PO
NAME OF CLASS / MEETING: est Des Moines, Iowa
Physical Security Assessment Training (FLETC)
INT
NOT WATERLOO:
DEPARTURE DATE:
3/26/24
RETURN DATE:
3/28/24
DATE(S) OF MEETING:
March 27-28th, 2024
PURPOSE OF TRAVEL/TRAINING:
LT. Bose is requesting to send Lieutenant M. Girsch to Physical Security Assessment Training through
FLETC in West Des Moines, IA on 3/26/24 to 3/28/24. The total cost to the city for this training will not
exceed $455.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$300.00
$105.00
LODGING
MEALS
0 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 455.00
BUDGET LINE ITEM: 010-11-1100 1346
TAXI XX GRANT REIMBURSABLE
PARKING YES NO
AIRFARE
MISC/TOLLS YES NO
XX REQUIRED CERTIFICATION
TOTAL: $ 455.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
10/30/2023
DEPARTMENT HEAD DATE
10/13/23 (54e Mac(
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$55,170.00
650.00
$64,180.00
10/13/23
Copy - Department
NAME(S) AND POSITION(S):
Sgt Devine, Lab Detective(s) Hageman, Watson,
Wittmayer
DATE:10/13/23
NAME OF CLASS / MEETING:
International Association of Identification
Conference
DESTINATION: Ankeny, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11/20/23
RETURN DATE:
11/21/23
DATE(S) OF MEETING:
November 20-21 st, 2023
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is Requesting to send Lab Sergeant Devine, Detective(s) Hageman, Watson and Wittmayer
to the IAI Conference in Ankeny, Iowa on 11/20/24 to 11/21/23. The registration of $300.00 is being
covered by Coverdell Grant. The total cost to the city for this training will not exceed $650.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$350.00
$250.00
Coverdale
$50.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 650.00
BUDGET LINE ITEM: 010-11-1100 1346
TAXI XX GRANT REIMBURSABLE
PARKING YES NO
AIRFARE
MISC/TOLLS YES NO
XX REQUIRED CERTIFICATION
TOTAL: $ 162.50 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
10/30/2023
DEPARTMENT HEAD DATE
10/13/23 ??Z
DATE
K: \Shared Goodies\Forms\Travel Request Form
City Clerk Use Only
Finance Committee
10/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 18,081.00 plus est. shipping costs of $ N/A to pay for or purchase
Agenda Management Software Service Agreement (9/30/2023 - 9/29/2024).
This purchase or expenditure is being made because:
Vendor selected for this purchase:
CivicPlus
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is our vendor for the software.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Kelley Felchle, City Clerk 10/16/23
$ 218,330.00
$ 105,964.80
mchrstap
?(G( (/V(iQG( SIGNED
10/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
Department to expend
$ 125/man hr NTE 25,000 plus est. shipping costs of $ to pay for or purchase
Snow/Ice removal including equipment and salt application as needed on newly constructed
sidewalks and crosswalks in the University and Kimball Avenue Corridors.
This purchase or expenditure is being made because:
In-house crews can no longer keep up with the expanding list of properties and locations
needing to be cleared throughout the City.
Vendor selected for this purchase:
Professional Lawn Care, Waterloo Iowa
n Bids or written quotes were taken on this purchase, as follows:
Professional Lawn Care, Waterloo, Iowa $125/ man hour
B&K Lawn Care, Cedar Falls, Iowa $ 150/ man hour
B&B Lawn Care, Waterloo, Iowa Did not return request for bid
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund C Road Use Tax Sewer n Sanitation
❑ Bonds ❑ Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting
(Signature Dept. Head or Designee)
$ 200,500.00
$ 150,806.62
10/18/2023 T,t;c4,e,te jacv4°
Date (Signature Finance Dept. :-(eview) Date
10/30/2023
Kashared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
Waterloo Leisure Services is seeking competitive bids for annual contracted snow removal operations
for the 2023/2024 snow season. Details of that work include:
KIMBALL AVE CORIDOOR:
• Section of 8' wide sidewalk that runs adjacent to Walgreens approximately 360' in length.
• Section of 8' wide sidewalk from Park Lane to approximately 565' south where it ties back into
the frontage road in front of Ball Kirk & Holm Attorney's Office.
• All four pedestrian crosswalk corners at Park Lane.
• Rachael Street crosswalks in the median between the frontage road and Kimball and the
sidewalks to the East of Kimball that connect up to the driveway for Central Christian Church.
UNIVERSITY AVE CORIDOOR:
South Side of the Road- Starting at Midway Drive running East
• Approximately 3 mile length of 10' wide recreational trail that runs from the Cedar Falls Border
at Midway Drive to Oaklawn Ave just east of the Hwy 63/University Ave intersection.
• Bus stop and bench area at Progress intersection adjacent to Progress Plaza strip mall.
• Bus stop and bench area at Access Road B intersection in front of McDonalds.
• Short sidewalk that connects 10' wide recreational trail to the access road in front of the EPI
Deery Center.
• Bus stop and bench area at South Hackett Road intersection.
• Bus stop and bench area at Access Road A intersection in front of Alter Ego Salon.
• Bus stop and bench area at Falls Ave just east of the intersection.
• Bus stop and bench area at Sager Ave in front of Napa Auto Parts.
• Bus stop and bench area at Ansborough Ave in front of Burger King.
• Bus stop and bench area at Walgate Ave.
• Fletcher Ave roundabout pedestrian accommodations.
North Side of the Road- Starting at Hwy 63 running West
• Clear short stub of sidewalk, crosswalk to the south, and bus bench area at University Ave and
Hwy 63 adjacent to Waterloo monument style sign.
• Fletcher Ave roundabout pedestrian accommodations starting at the cul-de-sac at the dead end
of Black Hawk Street and continuing through the roundabout westbound through and around
the bus stop and bench area in front of Family Dollar and Poppa Murphy's.
• Standard width sidewalk and intersection ramps from Fletcher Ave to Falls Ave.
• Bus stop and bench area next to Pizza Hut at Ansborough intersection.
• Bus stop and bench area at Sager Ave in front of Maid -Rite.
• Bus stop and bench area at Falls Ave in front of Tommy's Express Car Wash.
• Bus stop and bench area in front of the former Perkins Resturant.
• Bus stop and bench area in front of the Northstar Community Services Building.
• Bus stop and bench area in front of the former K-Mart Building at Access Road B.
• Standard width sidewalk from Access Road B to Progress Ave.
• Bus stop and bench area at Midway on the corner of the Tractor Supply lot.
All areas must be cleared within 24 hours of the end of a snowfall and shall be cleared such that a
person in a wheelchair can adequately cross the road and access the sidewalk or trail. A dusting does
not need to be cleared but if precipitation is such that a person in a wheelchair could not successfully
navigate the walks they need to be cleared.
If interested in bidding please fill out the information below. Please list your price per working man
hour. Price to include all items needed to do the job including but not limited to: your staff person's
wage, the piece of snow removal equipment, fuel application of salt as/if needed, any other overhead
costs. Questions can be directed to Park Superintendent JB Bolger at 319-291-4370.
Company Name
Company Address
Company Contact Name and Phone #
PRICE PER HOUR $
Signature
• Bus stop and bench area at Sager Ave in front of Maid -Rite.
• Bus stop and bench area at Falls Ave in front of Tommy's Express Car Wash.
• Bus stop and bench area in front of the former Perkins Resturant.
• Bus stop and bench area in front of the Northstar Community Services Building.
• Bus stop and bench area in front of the former K-Mart Building at Access Road B.
• Standard width sidewalk from Access Road B to Progress Ave.
• Bus stop and bench area at Midway on the corner of the Tractor Supply lot,
All areas must be cleared within 24 hours of the end of a snowfall and shall be cleared such that a
person in a wheelchair can adequately cross the road and access the sidewalk or trail. A dusting does
not need to be cleared but if precipitation is such that a person in a wheelchair could not successfully
navigate the walks they need to be cleared.
If interested in bidding please fill out the information below. Please list your price per working man
hour. Price to include all items needed to do the job including but not limited to: your staff person's
wage, the piece of snow removal equipment, fuel, application of salt as/if needed, any other overhead
costs. Questions can be directed to Park Superintendent JB Bolger at 319-291-4370.
Company Name £ tl G-ao&
Company Address 313 S rc d
Company Contact Name and Phone # gYO-(\ I OC h es 3(t - 9/S -6 53_
PRICE PER HOUR $ )50 I °
Signature
City Clerk Use Only
Finance Committee10/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3,130.00
plus est. shipping costs of
Leisure Services
Department to expend
$ 0.00 to pay for or purchase
Annual Water management & chemicals for Young Arena's evaporative condenser cooling tower,
including monitoring and monthly testing.
This purchase or expenditure is being made because:
treatment & monitoring of cooling tower water quality aids in prolonging the life of the equipment
as well as energy efficiency with the reduction of scale on the cooling coils.
Vendor selected for this purchase:
Innovational Concepts Inc., Minneapolis, MN
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Innovational Concepts Inc., has been the vendor under contract for this system at Young
Arena since 01/15/2019. Staff is satisfied with the services provided and are using this
pre-auth as an opportunity for updated pricing to be presented to council for approval.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1388
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 18,000.00
and the current available balance is $ 8,385.00
Respectfully submitted,
Paul Huting 10/11/23
(W (Q `sisrrn
10/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee10/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
Department to expend
$ NTE 30,000.00 plus est. shipping costs of $ to pay for or purchase
Services from USDA wildlife services to mitigate crow issues in the urban properties
designated by the City of Waterloo.
This purchase or expenditure is being made because:
Reduce maintenance costs of cleaning crow droppings and reduce the chance of
spreading salmonella, encephalitis and histoplasmosis to citizens from droppings.
Vendor selected for this purchase:
USDA Wildlife Services
n Bids or written quotes were taken on this purchase, as follows:
$30,000 USDA Wildlife Services - 1 year of service starting June 1, 2023 to June 30, 2024.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Council approved contract 2023-325
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4105-1390 37HMT.BIRD23
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 10/11/2023
$ 30,000.00
$ 30,000.00
10/30/2023
�e SIGH
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 10/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 6,884.00 plus est. shipping costs of $ 227.50 to pay for or purchase
(70) pairs of ice skates for Young Arena. (23 pairs of youth sizes and 47 pairs of adult sizes)
This purchase or expenditure is being made because:
the current inventory of skate sizes available is inadequate for max capacity public skating sessions.
Additional skates are needed to better serve these larger crowds.
Vendor selected for this purchase:
Riedel) Skate Company, Red Wing, MN
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
RiedelI Skate Company is the vendor for rental skates at Young Arena.
The company does not allow its distributors or vendors to sell the rental skate models and
sells only direct to its customers.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 100,000.00
and the current available balance is
Respectfully submitted,
Paul Huting 10/11/23 10/30/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
$ 71,661.96
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,140.00 plus est. shipping costs of $ 72.00 to pay for or purchase
Window coverings for the lower portion of Gates Park Golf Course Pro Shop.
This purchase or expenditure is being made because:
This area is used primarily as a storage space and this will help the exterior appearance of the
building.
Vendor selected for this purchase:
Budget Blinds, Waterloo IA
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
These window coverings are custom designed by Budget Blinds.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-37-4120-2174
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 40,000.00
and the current available balance is $ 4,858.86
Respectfully submitted,
Paul Huting
10/10/2023 t ZUa{
cIG fAl
siorao
10/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 5,000.00
plus est. shipping costs of
Police
Department to expend
$ N/A to pay for or purchase
I-CrimeFighter software for the police department records management.
This purchase or expenditure is being made because:
This is a new annual software and support agreement used by the Police
department for records management
Vendor selected for this purchase:
At Scene LLC.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This software, I-CrimeFighter is proprietary to At Scene LLC
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 223,000.00
and the current available balance is $ 149,628.50
Respectfully submitted,
Aaron P. McClelland, Police Captain 10/11/23 Ww4,ett N0.04° 10/30/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Sewer (Clarifier Labor)
$ 96,350.00 plus est. shipping costs of $ N/A
Aeration Parts Installation/Labor for Satellite Clarifier
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Labor/Installation of parts needed for Satellite Rebuild Project on Secondary Clarifier
Vendor selected for this purchase:
Environmental Dynamics International (EDI)
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 164,811.72
Respectfully submitted,
Brad Manahl
10/10/23
4 o °
SIGNED
10/30/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
10/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER (Clarifier) Department to expend
$ 6,278.46 plus est. shipping costs of $ 350.00 to pay for or purchase
Rebuild parts for Satellite Clarifier
This purchase or expenditure is being made because:
Parts needed for Satellite Rebuild Project on Secondary Clarifier
Vendor selected for this purchase:
Vescco
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 166,224.75
Respectfully submitted,
Brad Manahl
10/02/23
Tw+tt Mad !IGNED 10/30/2023
S
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
f0/30/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 17,087.00 plus est. shipping costs of $ 61.00 to pay for or purchase
10 ft Mark E Dump Body and Tarp
This purchase or expenditure is being made because:
To replace 10 ft dump box.
Vendor selected for this purchase:
Henderson Products, Inc.
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sourcewell Quote
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 96,000.00
and the current available balance is
Respectfully submitted,
10/30/2023 s010 10/30/2023
Sheila SteffenZ Daac'
$ 20,144.65
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO -1-0/30/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3603
TRI CO FORF
11TRI.TRIF
50,000.00
010 11 1160 1512
TRI CO FORF
11TRI.TRIF
50,000.00
TOTAL
$50,000.00
TOTAL
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Using current revenue to increase the FY24 expense line.
$50,000.00
Aaron McClelland, Police Captain 10/10/2023
Prior Committee Actions (Dates):
NaaKe DIGITALLY 10/30/2023
-14
(Signature Dept. Head or Designee) ' t ate (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
Kauserslshared goodies\forms\Budget Amendment Tri County 10-10-23 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO-10/30/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 24 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4105 3000
Cash
37HMT.BIRD23
30,000.00
010 37 4105 1390
Other Contractual
37HMT.BIRD23
30,000.00
TOTAL
This amendment is being requested because:
30,000.00
TOTAL
Use carry forward cash for Hotel Motel Discretionary awarded in May of 2023.
Prior Committee Actions (Dates):
30,000.00
Paul Huting 10/11/23
No,c L SICkEU
10/30/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 10/30/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2023 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
cash
359.59
010 37 4105 1567
rec equip
37GFT.BBAL
359.59
010 37 4105 3720
restricted donation
37GFT.BBALL
750.00
010 37 4105 1567
rec equipment
37GFT.BBALL
750.00
TOTAL
This amendment is being requested because:
$1,109.59
TOTAL
$1,109.59
to carry forward funds left in this project. We will be using the funds for the upcoming basketball season.
and to budget for donation received for the Mayor's basket ball program.
Prior Committee Actions (Dates):
Paul Huting 10/09/2023
L , �� mad !ic 10/30/2023
//�f SIGNEU
(Signature Dept. Head or Designee) Date (Signature Finance L)ept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amend Mayors More Than BB (1).xls (Apr 2003)