HomeMy WebLinkAbout2021-480-07.06.2021Prepared by LeAnn M. Even, Deputy City Clerk, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2021-480
RESOLUTION APPROVING A POST BID GENERAL
CONTRACTOR QUALITY ASSURANCE QUESTIONNAIRE
POLICY FOR VERTICAL INFRASTRUCTURE PROJECTS.
WHEREAS, Iowa Code §26.9 requires contracts for public improvements be awarded to
the "lowest responsive, responsible bidder"; and
WHEREAS, Iowa Law recognizes that a governmental entity may obtain information from the
lowest responsive bidder to determine bidder's responsibility relating to the bidder's experience,
number of employees, and ability to finance the cost of the public improvement; and
WHEREAS, The City Council recognizes that Vertical Infrastructure Projects are designed for
human occupancy and construction of these projects can be complex and difficult, desires to
establish a policy requiring submission of a General Contractor Quality Assurance Questionnaire
to the apparent lowest bidder on Vertical Infrastructure Projects; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the following is hereby approved and adopted as the City's policy on
Post Bid General Contractor Quality Assurance Questionnaires:
City of Waterloo
Post Bid General Contractor Quality Assurance Questionnaire Policy
This policy requires submission of the General Contractor Quality Assurance Questionnaire by
the apparent lowest bidder on Vertical Infrastructure Projects. The fully completed
Questionnaire shall be submitted to the City Clerk's Office within fourteen (14) calendar days of
notification to a contractor that they are the apparent lowest bidder. Contractors who do not
complete the attached Questionnaire may be deemed non -responsive or non -responsible. The
Questionnaire will be evaluated by the Post Bid Committee consisting of the City Engineer,
Community Development Director, Building Official and the project department head.
"Vertical Infrastructure Project" for purposes of this Policy is defined as construction, addition,
or major alteration of a facility that has or will require a certificate of occupancy that:
1. Is to be bid and constructed by the City of Waterloo, and
2. Has an estimated construction cost in excess of $250,000.00, and
3. Is funded without federal, state or other funding that would prohibit or limit
use of the Questionnaire.
This resolution also adopts Appendix A, which is incorporated herein and by this reference made
a part hereof, which shall be made a part of the Quality Assurance Sections of the Bid
Specifications.
CITY OF WATERLOO
POST -BID INFORMATION
GENERAL CONTRACTOR QUALITY ASSURANCE QUESTIONNAIRE
Iowa Code § 26.9 requires that contracts for public improvements be awarded to the "lowest
responsive, responsible bidder," and also recognizes that a governmental entity may obtain
Resolution 2021-480
Page 2
information from the lowest responsive bidder to determine bidder's responsibility relating to the
bidder's experience, number of employees, and ability to finance the cost of the public
improvement, and in accordance with Iowa law allowing public entities to consider factors other
than price in determining who is the lowest responsible bidder; the City of Waterloo does hereby
provide the following Questionnaire to the bidder to whom award of a Contract is under
consideration ("Contractor") submitting bids for work on the
("Project"). The fully completed questionnaire,
with attachments, shall be submitted to the City Clerk's Office within fourteen (14) calendar
days of notification to the apparent lowest bidder. Contractors who do not complete the
following Questionnaire may be deemed to be non -responsive or non -responsible.
1. Full name of Contractor:
Address:
Telephone: Fax:
Email:
2. All other names under which Contractor has operated in the past five (5) years:
3. Provide Contractors' Registration Number and full names of Registration Holders as per
Iowa Construction Contractor Registration requirements:
4. Has Registration ever been suspended or revoked in any jurisdiction?
Yes
No
If "yes", provide information regarding suspension/revocation and attach all relevant documents.
5. Within the past three (3) years, has Contractor been debarred by any federal, state or local
government entity from bidding on projects?
Yes
No
If "yes", provide information related to debarment.
6. On a separate sheet, list construction projects in value in excess of $1 million dollars that
Contractor has in progress, giving the name of the project, owner, architect, contract amount, key
Contractor personnel, percent complete and scheduled completion date.
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7. On a separate sheet, list the major projects Contractor has completed in the past three (3)
years, giving the name of the project, owner, architect, contract amount, Officer in Charge,
Project Manager, Project Superintendent and any other key Contractor personnel, date of
completion and percentage of the total project performed by your own employees.
8. On a separate sheet, identify the individuals Contractor intends to be the Officer in
Charge, Project Manager, Project Superintendent and any other key personnel on this project.
Include a resume and/or recent work history for each identified individual.
9. On a separate sheet, list the Contractors last five (5) completed projects, and for each, the
scheduled completion date and the final inspection date, noting any owner approved extensions.
10. Within the past three (3) years has the Contractor defaulted on a contract, or been
disqualified, removed or otherwise prevented from bidding on or completing any project.
Yes
No
If "yes", provide the year of the incident, name, address and telephone number of the owner of
the project, project name and location.
11. Has Contractor ever been unable to obtain a bond or been denied a bond?
Yes
No
If "yes", please provide all relevant details.
12. Has Contractor ever declared bankruptcy or been in receivership?
Yes
No
If "yes", please provide all relevant details.
13. Is Contractor currently being investigated for or previously been found to have violated,
in the past five (5) years, any of the following state or federal laws: Iowa Minimum Wage Act;
Iowa Non -English Speaking Employees Act; Iowa Child Labor Act; Iowa Labor Commissioner's
Right to Inspect Premises, Iowa Compensation Insurance Act; Employment Security Act; Iowa
Competition Act; Iowa Income, Corporate and Sales Tax Codes; a "willful" violation of the Iowa
or Federal Occupational Safety and Health Act; Iowa Employee Registration Requirements; Iowa
Hazardous Chemical Risks Act; Iowa Wage Security Act; the Fair Labor Standards Act.
Yes
No
If "yes", please explain:
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14. Has Contractor ever failed to complete any work awarded to it?
Yes
No
If "yes", provide all relevant details:
15. Are there any judgments, arbitration proceedings or suits pending or outstanding against
Contractor or its officers that relate to, arise out of or in course of the Contractor's business?
Yes
No
If "yes", provide all relevant details:
16. Has Contractor filed any lawsuit or demanded arbitration with regard to any construction
contract within the past five (5) years?
Yes
No
If "yes, provide all relevant details.
17. Has Contractor been found by a court or agency of competent jurisdiction to be
delinquent in meeting its obligations under local, state or federal tax laws within the last five (5)
years? ("delinquent" shall include, but is not limited to, failure to file, failure to pay or
imposition of tax liens)
Yes
No
18. Contractor affirms that it will retain only subcontractors who can fully comply with the
bid specifications, including those that address requirements concerning labor.
Yes
No
19. Contractor affirms that it will be responsible for ensuring that each subcontractor meets
quality assurance specifications.
Yes
No
20. Contractor agrees to submit to the City Clerk's Office a list of all intended subcontractors
within fourteen (14) calendar days of notification to the apparent lowest bidder. (In the event
Contractor wishes to replace any originally -designated subcontractor, such may only occur with
the approval of the City of Waterloo. Such approval will not be unreasonably withheld)
Yes
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No
21. Contractor attests that it will comply with each of the following:
Iowa's Minimum Wage Law
Yes
No
Maintain workers' compensation insurance or be qualified as a self -insurer and provide proof of
insurance or ability to self -insure upon request.
Yes
No
Iowa and City of Waterloo Code for licensing certain employees.
Yes
No
22. Contractor will make available to City or City's representative, upon City's request,
documentation to satisfy the City, in City's sole discretion, that the Contractor's workers utilized
on this project are actual employees, with employment and workers' compensation coverage, not
"leased employees' or independent contractors.
Yes
No
23. That Contractor will provide with this Questionnaire, the name, address, phone number
and name of contact for three (3) entities who will provide references.
Yes
No
24. Contractor will only utilize on -site employees who have completed the Occupational Safety
and Health Act (OSHA) 10-hour Construction Industry Training Program.
Yes
No
25. Has the Contractor complied with the City of Waterloo Minority Business Enterprise
(MBE) and Women Business Enterprise (WBE) Contract Compliance Program?
Yes
No
26. Does the Contractor's bid include the utilization of Minority Business Enterprise (MBE)
and/or Women Business Enterprise (WBE) subcontractors?
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Yes
No
Provide Contractor's Federal Identification Number:
Provide Name and Address of Contractor's Registered Agent:
(Please continue to signature page)
I hereby certify, that (1) all of the information provided by me in this Questionnaire is
true and correct to the best of my knowledge; (2) I am authorized to sign this Questionnaire on
behalf of the Contractor whose name appears in Question #1; (3) if any of the information I have
provided herein becomes inaccurate prior to execution of any Project Contract, I will
immediately provide City Clerk's Office with updated accurate information in writing; and (4) I
hereby authorize any person or entity named herein to provide City of Waterloo Engineering
Department with whatever information might be required to verify this Questionnaire.
THIS STATEMENT MUST BE NOTARIZED
NAME OF CONTRACTOR:
By:
(Signature)
Print Name:
Title :
STATE OF IOWA, COUNTY OF:
(Date)
, ss:
Subscribed and sworn to before me by the said
On this day of , 202
Notary Public in and for the State of Iowa
My Comm. Expires:
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APPENDIX A
The following requirements are intended to be included in the Quality Assurance Sections of the
Bid Specifications which the General Contractor will, along with all other quality assurance
requirements, be required to manage:
FOR ALL SUBCONTRACTORS
Subcontractor must not be under current investigation for or previously have been found to have
violated in the last five (5) years any of the following state or federal laws: Iowa Minimum
Wage Act, Iowa Non -English Speaking Employees Act, Iowa Child Labor Act, Iowa Labor
Commissioner's Right to Inspect Premises, Iowa Compensation Insurance Act, Iowa
Employment Security Act, Iowa Competition Act, Iowa Income, Corporate and Sales Tax Code,
a "willful" violation of the Iowa or Federal Occupational Safety and health Act, Iowa Employee
Registration Requirements, Iowa Hazardous Chemical Risks Act, Iowa Wage Payment
Collection Act, Federal Income and Corporate Tax Code, The National Insurance and Social
Security Act, the Fair Labor Standards Act.
Subcontractor will only utilize Subcontractor on -site employees that have completed the
Occupational Safety and Health Act (OSHA) 10 hour Construction Industry Training Program.
Subcontractor must properly license employees with the appropriate licensing authority.
Subcontractor at all levels, that is even a subcontractor of a subcontractor, will only utilize
workers on this Project that have unemployment and workers compensation coverage provided
by the subcontractor by which the worker is employed. Subcontractor will make available to
General Contractor or Owner such documentation that is necessary to satisfy Owner, in Owner's
sole discretion, that subcontractor is in compliance with this provision.
These bid requirements shall apply to all Subcontracts:
Subcontractor is not required to use apprentices on the Project. If subcontractor chooses to
employ apprentices on this Project, subcontractor must provide upon request, evidence that each
of the apprentices on the Project is participating in and registered with a DOL-approved
apprentice or training program or substantially equivalent apprenticeship or training program.
Contractor certifies that only the following subcontractors will be used on the project:
FEDERAL ID#:
SECTION & DESCRIPTION:
IOWA CONTRACTOR REGISTRATION#:
STREET ADDEESS:
CITY, STATE, ZIP:
OFFICE TELEPHONE:
FAX NUMBER:
EMAIL ADDRESS:
OFFICE CONTRACT & NUMBER:
FIELD CONTACT & NUMBER:
FEDERAL ID#:
SECTION & DESCRIPTION:
IOWA CONTRACTOR REGISTRATION#:
STREET ADDEESS:
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CITY, STATE, ZIP:
OFFICE TELEPHONE:
FAX NUMBER:
EMAIL ADDRESS:
OFFICE CONTRACT & NUMBER:
FIELD CONTACT & NUMBER:
FEDERAL ID#:
SECTION & DESCRIPTION:
IOWA CONTRACTOR REGISTRATION#:
STREET ADDEESS:
CITY, STATE, ZIP:
OFFICE TELEPHONE:
FAX NUMBER:
EMAIL ADDRESS:
OFFICE CONTRACT & NUMBER:
FIELD CONTACT & NUMBER:
Add additional pages as needed
PASSED AND APPROVED: this 6th day of July 2021.
Quentin Hart, Mayor
ATTEST:
Kelley Felchle
Kelley Felchle, City Clerk
SEAL
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